Interest Based Bargaining Facilitator

    NOTICE IS HEREBY GIVEN that the City of Modesto, County of Stanislaus, State of California (“City”), will receive proposals (each, a "Proposal") electronically through its OpenGov Procurement portal from qualified Proposers (each, a “Proposer”) for the furnishing of Interest Based Bargaining Facilitator services (the “Services”) for the City of Modesto, Human Resources Department, Human Resources Administration Division. Proposals are due before 11:00 am on Tuesday, August 4, 2026. Proposals received in any other format will not be accepted.

Background

The City of Modesto is committed to maintaining positive labor-management relationships through collaborative and effective collective bargaining. To support this commitment, the City is seeking proposals from qualified, neutral facilitators with experience in Interest-Based Bargaining (IBB) to assist in preparing for and facilitating labor negotiations. The selected consultant will help guide the bargaining process, promote constructive communication and joint problem-solving, and support the development of mutually beneficial agreements while maintaining impartiality throughout the negotiations.

Project Details

• Reference ID: INF-RFP-00106
• Department: Human Resources
• Department Head: Christina Alger (Director of Human Resources)

Important Dates

• Questions Due: 2026-07-15T00:00:00.000Z

Evaluation Criteria

• Experience (25 pts) —

  (how long/how many)

• Expertise (25 pts) —

  (success rate to indicate proficiency)

• Qualifications (20 pts) —

  (credentials)

• Principal Staff Contacts (20 pts) —

  (who will be assigned the mediator)

• References (10 pts)

Submission Requirements

• Proposal Information
• Proposal (required) —

  Please upload your Proposal here formatted in the manner required by this RFP. Before submitting the Proposal, make sure to review the file to avoid submitting duplicate Proposals.

• Proposal (without Cost) (required) —

  Please Upload your Proposal here formatted in the manner required by this RFP. This upload here should NOT INCLUDE any pricing information as that will be uploaded separately. Before submitting the Proposal, make sure to review the file to avoid submitting duplicate Proposals.

• Payment Terms and Methods (required) —

  Proposer is able to choose from either of the following payment methods and associated timings:

  Option A (Preferred): City of Modesto ePay Payment: This secure payment methodology is preferred by an increasing number of the City’s suppliers. On Net 30-day timing, you will receive a single-use Master Card number with a detailed remittance for each payment. You will process the payment though your POS/Card terminal. The payment remittance will be sent from InControl@mastercard.com via email and will contain the following information:

  • 16-digit credit card number
  • Expiration date
  • Security code
  • Total dollar amount of invoices to be paid
  • Invoices reference numbers and corresponding amounts

  ePay results in small percentage rebate of 1.0% to the City through the card issuer. That rebate amount will be considered by the City in its evaluation of Proposer’s pricing proposal hereunder. Information about enrolling in MasterCard ePay program can be obtained from the City’s contact listed on the Cover Page of this RFP.

  Option B – Manual Check: On Net 45 Day timing, the City will mail a hardcopy check to Bidder. The payment will be deemed to have been made when the check envelope is mailed via US Postal Service First Class Mail. The timing of the mailing will be at the end of the Net 45 Day period. Additional time should be estimated by the Bidder for the check to be in transit, and to await deposit and clearance by Bidder staff.

  Please select which option for payment terms and method you accept.

• Did you choose the Payment Term - Option A - ePay? (required)
• Please enter the preferred email address to set up ePay. (required)
• Separate Cost File (required) —

  Please upload a breakdown of your pricing information here. This information should not be part of your main proposal upload which is why it is requested separately here. Before submitting the pricing information, make sure to review the file to avoid submitting duplicate pricing files.

• Proposer Customer References (required) —

  Please download the below documents, complete, and upload.

• Financial Interest Disclosure —

  Any contract award to result from this RFP process and Proposer’s submission of a Proposal therewith will require approval by a majority vote of the City of Modesto’s City Council. In order to have full transparency in any City of Modesto commercial actions, the City Council may not approve an agreement between the City and the Proposer until all persons with a direct or indirect financial interest of greater than $2,000 in the Proposer are identified by name.

• California Levine Act Disclosure (required) —

  Please download the below documents, complete, and upload.

• Additional Information (if needed) —

  For any additional information requested or required by any of your previously provided answers or as stated within this RFP please upload the additional documentation here.

• Submittal Confirmation (required) —

  Proposer hereby certifies that all information provided within this proposal is accurate to the best of their knowledge. Proposer acknowledges that they have examined and carefully studied all Contract Documents and any Addenda and that they have provided any necessary proof of their authority to submit a proposal on behalf of the Company Name stated on the proposal thereby committing the Company to the information contained within.

  By checking the "please confirm" box below, you certify the above statement.

• Department Division (required) —

  Which Division within the selected City Department owns this particular contract, project, or purchase?

  NOTE: Do NOT use the word "Division" in your entry as that will automatically be filled in.

• Separate Cost Information? (required) —

  Do you want to separate the cost information from the rest of the proposal? This is a different question from using the electronic pricing table as you may have both the pricing table and a file upload. The pricing upload may contain a breakdown beyond what you require in the table, but you may also choose to just use the pricing upload.

• Electronic Pricing Table (required) —

  Do you wish to utilize the electronic pricing table available within OpenGov Procurement to obtain pricing/fees/costs for proposals?

  If you answer with a "No", the electronic pricing table will not be available for use and you will be required to format the Pricing Schedule Form in the Vendor Questionnaire (Proposal) section of this RFP.

  If you answer with a "Yes", the Pricing Schedule Form will not be used and pricing will need to be obtained within the electronic pricing table. You may also update the Vendor Questionnaire (Proposal) section of this RFP to obtain a breakdown of pricing or some sort of supplemental pricing document if you wish.

• Over $100,000? (required) —

  Is the budget for the goods and/or services to be procured through this RFP over $100,000? Or is there an expectation for the amount of this contract to exceed $100,000?

• Proposal Expiration (required) —

  For how many days after the due date will proposals be required to remain valid?

• Experience Requirement (required) —

  Is there a minimum experience requirement for this RFP?

  NOTE: Usually this would be a minimum number of years of experience for the Proposers.

• Years of Experience (required) —

  What is the minimum number of years of experience required for a Proposer to be deemed qualified for this RFP?

  NOTE: Be sure to provide in the following format: written number (#)

  EXAMPLE:
  five (5)

• Limit on Proof of Experience (required) —

  When providing references or examples of previously provided services to show proper experience, how many years are said services required to have been completed within from the time of proposal?

  NOTE: Be sure to provide in the following format: written number (#)

  EXAMPLE:
  ten (10)