Active SLED Opportunity · FLORIDA · CITY OF PETERSBURG
AI Summary
The City of St. Petersburg seeks bids for removal and replacement of the irrigation pump station at Twin Brooks Golf Course, including installation of a new 25 HP VFD pump station, start-up, and maintenance. Licensed contractors with experience and required background checks are invited to submit bids by August 6, 2026.
The City of St. Petersburg ("City") is soliciting bids from qualified firms to provide all labor and materials to disassemble, remove and replace the existing irrigation pump station at the Twin Brooks Golf Course.
The existing irrigation pump station serving the Twin Brooks Golf Course has reached the end of its useful life and is no longer operational. The City needs to place into service a new 25 HP Single Centrifugal Variable Frequency Drive (VFD) Hooverflow Pump Station to restore reliable irrigation system operations.
The City has set a Small Business Enterprises (SBEs) goal of 10%on this project in accordance with the City Code. The applicable code provisions can be found here: City of St. Petersburg Small Business Enterprise Assistance Program
Proposers must submit all required Business Enterprise documentation with their response. To demonstrate compliance with the established SBE goal, Proposers shall submit Form A – Letter of Intent for each proposed certified subcontractor. If not meeting the SBE goal, Proposers must submit Form B – SBE Non-Use Form in accordance with the City Code (Sec. 2-284).
All Proposers must also submit a completed Subcontractor Summary Spreadsheet identifying ALL subcontractors, including business enterprise certification status (if applicable), scope of work, and subcontract amount. Failure to provide the required documentation may result in a determination of non-responsiveness.
The City of St. Petersburg is accepting bids from qualified firms to provide Irrigation Pump Station Removal & Replacement at the Twin Brooks Golf Course. The City will award to one vendor.
Submittal will be prepared in accordance with the following:
The Vendor shall conduct a security background investigation that meets the standards set forth in Florida Statute Section 435.04 (“Level 2 Background Screening”) for each employee and subconsultant/subcontractor employee performing Work at the work site in accordance with the screening requirements set forth in Florida Statute Section 402.302 and Florida Administrative Code Chapters 65C-20, 65C-22 and 65C-25.
Prior to allowing an employee or subconsultant/subcontractor employee to perform Work at the work site, the Vendor shall submit to the City's Project Manager an affidavit certifying that each such employee possesses, and shall continue to possess for the duration of the Project, a valid letter determining that a Level 2 Background Screening was performed and did not identify criminal convictions or other criminal history factors that would disqualify that employee from accessing the work site (“Clearance Letter”). In the event Vendor becomes aware that any employee or subconsultant/subcontractor employee has been arrested or convicted for a disqualifying offense, Vendor shall immediately remove that employee from the work site.
An updated list of all employees or subconsultant/subcontractor employees with access to the work site shall accompany the affidavit and be provided to the City's Project Manager along with the cell phone number of the Vendor's representative responsible for those employees. At any time, the City may request to view the Clearance Letters of any or all employees or subconsultant/subcontractor employees working at the work site. The requested information shall be made available for viewing as soon as possible, but no later than twenty-four (24) hours after the request. If the Vendor fails to provide the requested documentation, the employee(s) in question will not be allowed to continue work until the appropriate documentation has been received. The Vendor shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to a employee or subconsultant/subcontractor employee's inability to perform Work due to a Clearance Letter being unavailable for inspection. The failure of the Vendor to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.
This is a one-time service. The Agreement commences on the Effective Date and remains in full force and effect until Final Completion of the services.
Vendors are required to carefully review this solicitation for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material must be made in writing to the Procurement Analyst of record for this solicitation and received by the City at least 10 days before the solicitation submission deadline. This will allow issuance of any necessary addendum. A protest based on omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the City, in writing, at least 10 days before the time set for submission deadline.
The City has set a Minority Owned Business Enterprise (MBE) goal of % for this project in accordance with the City Code. The applicable code provisions can be found here:Minority Business Enterprise Program
Proposers must submit all required Business Enterprise documentation with their response. To demonstrate compliance with the established MBE goal, Proposers shall submit Form A – Letter of Intent for each proposed certified subcontractor. If not meeting the MBE goal, Proposers must submit Form B – MBE Non-Use Form in accordance with the City Code (Sec. 2-284).
All Proposers must also submit a completed Subcontractor Summary Spreadsheet identifying ALL subcontractors, including business enterprise certification status (if applicable), scope of work, and subcontract amount. Failure to provide the required documentation may result in a determination of non-responsiveness.
Any Vendor or subconsultant/subcontractor employee performing Work at the Work site shall (i) comply with the Maritime Transportation Security Act of 2002, 46 U.S.C. § 70101, et seq. (including any amendments thereto and any regulations or rules promulgated thereunder), (ii) comply with Florida Statute § 311.12, and (iii) possess a valid federal Transportation Worker Identification Credential (TWIC). The Vendor shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to an employee or subconsultant/subcontractor employee’s inability to obtain a TWIC.
A. Submittals must be uploaded utilizing the OpenGov Procurement website. Submittals sent via email or delivered in-person will not be considered.
B. The preferred format for submittals is PDF conversion from your source file.
C. Submittals must follow the page maximum stated in the solicitation requirements. Failure to comply could result in the submittal being rejected.
Vendor shall:
The Vendor shall conduct a criminal history check (“Background Check”) for each employee, subconsultant/subcontractor employee that will have regular access to the work site in accordance with the background check requirements set forth in Florida Statute Section 373.6055.
Prior to allowing an employee or subconsultant/subcontractor employee regular access to the work site, the Vendor shall submit to the City's Project Manager an affidavit certifying that each such employee is qualified to regularly access the work site in accordance with Florida Statute Sections 373.6055(2), (3)(b) and (3)(c). If any employee or subconsultant/subcontractor employee’s Background Check identifies criminal convictions or other criminal history factors that disqualify that employee from regular access to the work site, Vendor shall not allow that employee to have regular access to the work site, and an appeal process is not available. In the event Vendor becomes aware that any employee or subconsultant/subcontractor employee has been arrested or convicted for disqualifying offense, Vendor shall immediately remove that employee from the work site.
An updated list of all employees or subconsultant/subcontractor employees with regular access to the work site shall accompany the affidavit and be provided to the City's Project Manager along with the cell phone number of the Vendor's representative responsible for those employees. At any time, the City may request to view the Background Checks of Vendor's employees or subconsultant/subcontractor employees working at the work site. Vendor shall make the Background Checks available for viewing as soon as possible, but no later than twenty-four (24) hours after the request. If the Vendor fails to provide the requested documentation, the employee(s) in question will not be allowed to continue work until the appropriate documentation has been received. The Vendor shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to an employee’s inability to perform Work due to a Background Check being unavailable for inspection. The failure of the Vendor to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.
The City has set a Women Owned Business Enterprise (WBE) goal of % for this project in accordance with the City Code. The applicable code provisions can be found here: Women Business Enterprise Program
Proposers must submit all required Business Enterprise documentation with their response. To demonstrate compliance with the established WBE goal, Proposers shall submit Form A – Letter of Intent for each proposed certified subcontractor. If not meeting the WBE goal, Proposers must submit Form B – WBE Non-Use Form in accordance with the City Code (Sec. 2-284).
All Proposers must also submit a completed Subcontractor Summary Spreadsheet identifying ALL subcontractors, including business enterprise certification status (if applicable), scope of work, and subcontract amount. Failure to provide the required documentation may result in a determination of non-responsiveness.
Where two (2) or more related parties each upload a submittal, or multiple submittals are received from one (1) vendor, for any solicitation, such submittals will be judged non-responsive. Related parties mean vendors or the principles thereof, which have a direct or indirect ownership interest in another vendor for the same solicitation or in which a parent company or the principles thereof of one (1) contractor have a direct or indirect ownership interest in another vendor for the same solicitation.
The Vendor shall provide all labor, materials, tools, equipment, documentation, and replacement parts necessary to perform the services set forth in the scope.
The City has designated this solicitation as a Sheltered project for participation by Small Business Enterprises (SBEs) only in accordance with the City Code. The applicable code provisions can be found here: City of St. Petersburg Small Business Enterprise Assistance Program
The St. Petersburg Police Department (SPPD) shall conduct a Level 2 background investigation for all employees or subconsultant/subcontractor employees scheduled to work in a police facility. Should an employee or subconsultant/subcontractor employee's be unable to pass the SPPD background check process, the individual will not be granted clearance to the SPPD facilities.
The Vendor shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to an employee’s inability to perform Work due to a Background Check being unavailable for inspection. The failure of the Vendor to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.
At a minimum, the Vendor shall:
Vendors will use the original solicitation form(s) provided by the Procurement and Supply Management Department and enter information only in the spaces where a response is requested. Vendors may use an attachment as an addendum to the solicitation form(s) if sufficient space is not available on the original form for the vendor to enter a complete response. Any modifications or alterations to the original solicitation documents by the vendor, whether intentional or otherwise, will constitute grounds for rejection of a solicitation. Any such modifications or alterations a vendor wishes to propose must be clearly stated in the vendor's submittal response and presented in the form of an addendum to the original solicitation documents.
Submittals and modifications received after the time set for the submission will not be considered.
Twin Brooks Golf Course - 3800 22nd Ave S, St. Petersburg, FL 33711
The submittal may be withdrawn prior to the solicitation opening date.
No oral interpretations will be made to any firms as to the meaning of specifications or any other documents. All questions pertaining to the terms and conditions or scope of work of this solicitation must be in writing to the Procurement and Supply Management Department and received by the date specified in the solicitation. Responses to questions may be handled as an addendum if the response would provide clarification to requirements of the solicitation. All such addenda will become part of the agreement documents. The City will not be responsible for any other explanation or interpretation of the proposed solicitation made or given prior to the award of the agreement. The Procurement and Supply Management Department will be unable to respond to questions received after the specified time frame.
The Vendor shall:
The City may reject a submittal if:
A. The vendor incorrectly states or conceals any material fact in the solicitation.
B. The solicitation does not strictly conform to the law or requirements of the solicitation, including insurance requirements.
C. The solicitation is conditional, except that the vendor may qualify its submittal for acceptance by the City on an "all or none" basis, or a "low item" basis. An "all or none" basis submittal must include all items upon which the vendor was invited.
D. The Procurement and Supply Management Director determines it is in the best interest of the City to reject all submittals or parts of submittals at any stage of the procurement process through the award of an agreement.
E. The City reserves the right to waive minor informalities or irregularities in any submittal.
Pursuant to Florida Statute, Section 119.071(1)(b)2, all submittals will be subject to review as a public record after 30 days from opening, or earlier if an intended decision is reached before the thirty-day period expires. Unless a specific exemption exists, all documents submitted will be released pursuant to a valid public records request. All trade secret claims must be dispositively determined by a court of law prior to trase secret protection being granted.
Unspecified work is defined as materials or services that may be required due to unexpected conditions or events similar to the scope of work. Unspecified work is not guaranteed as part of the contract and must be properly authorized in writing by the City before performed.
The City is committed to making St. Pete accessible to all residents and visitors, and provides auxiliary aids, services, and programs, as routine or upon request. The City also facilitates providing accessibility aids and services to groups who request them in an effort to encourage inclusive and accessible organizations, businesses, and events. For inquiries, contact the ADA Coordinator at 727-893-7229 or Meagan.Young@stpete.org.
Vendor must provide a single point of contact, a dedicated account manager who will be readily available during normal business hours to administer the agreement. Vendor is responsible for notifying the City of any changes in account manager or contact information. Account managers' responsibilities shall include, but are not limited to, overseeing all aspects of implementation, servicing, reporting, and issue resolution.
Vendors and their employees, agents, contractors, and representatives are prohibited from communicating (whether oral, written, or electronic) with any member of City Council, the Mayor, City staff, any member of the selection committee, or any City project consultants related to the competitive solicitation beginning upon the date on which a competitive solicitation is first advertised and continuing until the later of (1) the final award of the competitive solicitation, (2) the date of rejection of all bids or responses to the competitive solicitation, or (3) the date of final disposition of any protest of the competitive solicitation.
At a minimum, City shall provide and meet the following responsibilities:
The City reserves the right to accept and award on a split-order, lump-sum, or individual item basis, or such combination as shall best serve the interest of the City.
Protest procedures are governed by City of St. Petersburg Procurement Code Section 2-208 and can be viewed at the following link: Protest Procedure
The City has deemed the following contract terms to be non-negotiable. Vendor is advised that if it wishes to take exception to any of the terms contained or referenced in the contract, it must explicitly identify the term and the exception in its response to the solicitation. Vendor's stated exception to a non-negotiable contract term may disqualify it from consideration:
Prior to award, any Vendor may be required to show that the company has the necessary facilities, equipment, ability and financial resources to perform the work specified in a satisfactory manner and within the time specified. In addition, the vendor must have experience in work of the same or similar nature, and can provide references, which will satisfy the City. Vendors must furnish a reference list of at least three (3) customers for whom they have performed similar services.
All Contractors performing construction and related work in Pinellas County must comply with all regulatory legislation, Chapter 75-489, Laws of Florida, as amended. Failure to have a competency license in a regulated trade will be cause for rejection of any submittal and/or award.
An award may not be issued without proof that your firm is registered with the Florida Division of Corporations, as per Florida Statute §607.1501.
A foreign corporation (foreign to the State of Florida) may not transact business in this state until it obtains a certificate of authority from the Department of State. Please visit Division of Corporations for information on how to become registered.
The Vendor must provide a certificate of insurance and endorsement in accordance with the insurance requirements listed in the insurance section of the agreement. Failure to provide the required insurance within ten (10) days of contract execution may result in contract termination.
It is hereby made part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of God that the City of St. Petersburg will require a first priority for goods and services. It is vital and imperative that the citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. Vendor agrees to rent/sell/lease all goods and service to the City on a first priority basis. The City expects to pay a fair and reasonable price for all goods and services rendered or contracted in the event of a disaster, emergency, hurricane, tornado, or other acts of God.
The evaluation criteria define the factors that will be used by the Evaluation Committee to evaluate and score responsive, responsible and qualified submittals. Vendor shall include sufficient information to allow the Evaluation Committee to thoroughly evaluate and score their submittal. Each submission shall be evaluated and ranked by an Evaluation Committee. The contract will be awarded to the most qualified Vendor, per the evaluation criteria listed in the solicitation.
In addition to all other rights of the City under Florida law, the City specifically reserves the following:
Performance and Payment Bond: If applicable, the annual bond amount will be equal to the one-year amount of a multi-year agreement.
Bid Bonds: If applicable, must be uploaded with offeror's submittal prior to the solicitation close date.
If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date.
If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date.
Please provide a letter certifying who is authorized to execute the agreement on behalf of Company.
Type N/A if not applicable.
Type N/A if not applicable.
The City has deemed the following contract terms to be non-negotiable. Vendor is advised that if it wishes to take exception to any of the terms contained or referenced in the contract, it must explicitly identify the term and the exception in its response to the solicitation. Vendor's stated exception to a non-negotiable contract term may disqualify it from consideration:
Please download the below document, complete, and upload.
Upload all other documents related to this solicitation. Including but not limited to proposals/statements of qualifications, applicable bonds, warranty information, etc.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Make sure this in compliance with the living wage ordinance.
Q (Engineer's Estimate): Can the city share an engineer's estimate or budget for the project?
A: There is no "Engineer's Estimate" for this project.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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