ITB No. 2026-036 - Palm Trees for 400 Block of Peruvian Avenue

The Town of Palm Beach, Florida ("The Town") is hereby requesting qualified contractors to submit competitive bids to furnish and install (+/-) eleven (11) Royal Palm (Roystonea regia) trees with 25’ of CT AND (+/-) five (5) Green Malayan Coconut Palm (Cocos nucifera) trees with 15’ of CT. All plant material must be "Florida No. 1" grade or equivalent, free from pests, diseases, and mechanical trunk damage. Contractor must supply all materials and labor, tree bracing and locates. Trees are to be installed in the 400 block of Peruvian Avenue in the right of way. Contractor shall warrant the survival of all palms for a period of 1 year from the date of substantial completion. Warranty does not cover "Acts of God" (hurricanes, freezes) or owner neglect (lack of watering).If your firm is interested in this solicitation and would like to submit a bid, click the "Prepare your submission" button below; selecting the button in no way obligates you to submit a response to this Invitation to Bid (ITB).SUBMISSION: The Town only accepts online submittal of bids through Euna Procurement (Bonfire), the eProcurement platform linked to the Town website, promoting a greener footprint.PRE-BID MEETING: A "NON-MANDATORY" Pre-Bid Meeting will be held virtually via the Microsoft Teams meeting platform. Date/Time are specified in the "Events" section. To join the meeting please see the instructions included under "Files" or copy/paste the URL in the "Events" section into your browser. Attendance is strongly encouraged as this will be the only forum to seek clarification directly from the Contract Coordinator and Town staff.AWARD: Award will be made to the lowest responsive and responsible bidder whose bid meets the requirements and criteria set forth in this Request for Bid. The Town reserves the right to award to that bidder who will best serve the interests of the Town, and to accept or reject any and/or all bids and to award or not award a contract based on this bid proposal. Prices quoted must be valid for a period of ninety (90) days from the close of the bid.RESPONSIBLE VENDOR DETERMINATION: Respondent is hereby notified that Section 287.05701, Florida Statutes, requires that the Town of Palm Beach may not request documentation of or consider a vendor’s social, political, or ideological interest when determining if the vendor is a responsible vendor.QUESTIONS: Any questions related to this solicitation should be submitted through this software platform using the Messages/Vendor Discussion feature. All questions posed prior to the Question/RFI Deadline will be answered before the Answer/Addenda Deadline; any material questions after the due date may be considered.CONTACT: For help with creating an account or submitting a bid, please contact Euna Procurement (Bonfire) Help Desk: Phone: 1 (800) 354-8010 Email: support.bonfire@eunasolutions.comFor all other questions, please contact the designated Procurement representative: Ryan Canterbury, Senior Procurement and Contract Agent Phone: (561) 227-7002 Email: rcanterbury@townofpalmbeach.comDue to the Cone of Silence, all communications regarding this solicitation shall be handled solely by Town Procurement Representatives.

Commodity Codes

• Commodity Codes: NIGP 595 Nursery (Plants) Stock, Equipment, And Supplies NIGP 59570 Trees, Fruit and Nut NIGP 59575 Trees, Ornamental and Shade NIGP 59577 Tropicals

Events & Timeline

Requested Information

Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.

Public Notices

Name Type # Files Requirement Instructions Actions Scope of Work: Please acknowledge that you have read, understand, and are capable of performing the specified herein Data Type: Yes/No N/A Required Terms and Conditions: Please confirm that you agree to the Town Terms and Conditions and Florida Statute for Public Records (FSS 119.071) Data Type: Yes/No N/A Required Insurance Requirements: Please acknowledge that you have read and understand the Town's insurance requirements Data Type: Yes/No N/A Required Warranty: Please confirm that you warrant the survival of all palms for a period of one (1) year from the date of substantial completion. Data Type: Yes/No N/A Required Addenda: Please acknowledge that you have read and understand any addenda published under this solicitation Data Type: Yes/No N/A Required

Attachments

• Scrutinized_Companies_Form.pdf
• Pricing_Sheet__BT-05IO_
• Subcontractors_Form.pdf
• FS_119.0701_and_FS_119.071_for_Public_Records_2024_version.pdf
• Insurance_Requirements_-_Risk_Type_1_-_Standard_Contracts.pdf
• ITB_revised_-_Terms_and_Conditions_-_Goods_and_Services.pdf
• E-Verify_Form.pdf
• Scope_-_ITB_No._2026-036_Palm_Trees_for_400_Block_of_Peruvian.pdf
• Pre-Bid_Meeting_ITB_No._2026-036.pdf
• Drug_Free_Workplace_Form.pdf
• Minimum_Qualification_Form.pdf
• Bidder_s_Qualification_Form.pdf
• Protest_Procedure_Form.pdf
• Contact_Info_Form.pdf
• Reference_Form.pdf
• Affidavit_of_Compliance_with_Foreign_Entity_and_Human_Trafficking.pdf
• Public_Bid_Opening_ITB_No._2026-036.pdf