Juvenile Detention Facade Replacement

NOTICE IS HEREBY GIVEN that Collin County, TX invites sealed bids for 2026-240, Juvenile Detention Facade Replacement.

The opinion of probable construction cost for this contract is $240,000.00.

Background

Description of Existing Structure: The subject building is a rectangular, one-story structure consisting of an original section constructed in 1998 and a south addition completed in 2005. The exterior walls of the addition are constructed of load-bearing concrete masonry unit (CMU) and precast concrete modules clad in a stucco assembly. From exterior to interior, the stucco assembly consists of the following: 1) three-coat stucco on expanded metal lath (fastened through insulation to the back-up structure using screws and washers) 2) 3-inch expanded polystyrene board insulation (insulation) 3) fluid-applied water-resistive barrier. The addition is supported on a concrete slab foundation and includes steel-framed windows and doors. Standing-seam metal roofs of both the original building and the addition are joined by a low-sloped, single-ply roofing system.

Additional Information:

IT and Facilities will remove and reinstall existing security cameras systems on the outside of the building.
Access to the fenced in section of the building can be given via an escort through the chain-link gate behind Cluster 3 outdoor rec. area and a temporary wall will be erected in this area, and the contractor will be able to remove the metal and chain link to access behind Cluster 4.
Any potential scratches or damages to the roof should be repaired. The contractor will need to protect the roof.
Removal of the metal frame fence to be able to work inside the section, means and methods and will be left up to the contractor for best way of getting access once the temporary wall is in place.
For the space between the two buildings on the north elevation refer to Attachment N - 2026-03-10_IFC DRAWINGS_CC JUVENILE DETENTION CENTER

Project Details

Reference ID: 2026-240
Department: Construction and Projects
Department Head: Sandeep Kathuria (Director of Building Projects)

Important Dates

Questions Due: 2026-08-06T19:00:00.000Z
Pre-Proposal Meeting: 2026-07-27T15:00:00.000Z — Juvenile Detention Center at 4700 Community Boulevard McKinney, TX 75071

Meetings & Milestones

Event	Date	Location
Pre-Bid Meeting #2 (attendance required)	2026-07-30T19:00:00.000Z	Juvenile Detention Center at 4700 Community Boulevard McKinney, TX 75071

Evaluation Criteria

RELATED DOCUMENTS —
1. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Specification Sections, apply to this Section.
SCOPE OF WORK —
Collin County is soliciting sealed bids from qualified contractors for Juvenile Detention Facade Replacement as detailed in the attached specifications and blueprints. The project involves removing existing stucco cladding, fluid-applied weather barrier, and accessories. The resulting contract will be a firm-fixed-price contract awarded to the lowest responsive and responsible bidder that meets all mandatory requirements. Bids must be submitted by 8/20/26 at 2300 Bloomdale Road, Suite 3160, McKinney, TX 75071.

SCOPE OF WORK INCLUDES all materials, labor, equipment and services to produce or be incorporated in such construction. Contract will be a general contract to replace the façade at Collin County Juvenile Detention Center located at 4700 Community Boulevard Road McKinney, Texas 75071.

Payment for the contract work shall be made pursuant to the terms of the Contract Documents.

TIMELINE —

Advertisement/Release Project Date:	July 14, 2026
Pre-Bid Meeting #1 (Mandatory):	July 27, 2026, 10:00am Juvenile Detention Center at 4700 Community Boulevard McKinney, TX 75071
Pre-Bid Meeting #2 (Mandatory):	July 30, 2026, 2:00pm Juvenile Detention Center at 4700 Community Boulevard McKinney, TX 75071
Question and Substitution Request Submission Deadline:	August 6, 2026, 2:00pm
Bid Opening:	August 20, 2026, 2:00pm

DEFINITIONS —
1. All definitions set forth in the General Conditions of the Contract for Construction or in other Contract Documents are applicable to these Bidding Documents.
2. Bidding Documents include the Advertisement or Invitation for Bids, Instructions to Bidders, the bid form, other sample bidding and contract forms and the proposed Contract Documents including any Addenda issued prior to receipt of bids.
3. Addenda are written or graphic instruments issued prior to the opening of the Bidding Documents, which modify or interpret the Bidding Documents, including Drawings and Specifications, by additions, deletions, clarifications or corrections. Addenda will become part of the Contract Documents when the Construction Contract is executed.
4. Wiss, Janey, Elstner Associates, Inc will be hereafter referred to in the Project Manual as “Engineer” and all correspondence shall be addressed to: Jeremy Bridwell, Wiss, Janey, Elstner Associates, Inc , 6363 N State Highway 161 Suite 300 Irving, TX 75038.
5. “Rickee Harris” will be hereinafter referred to in this Project Manual as “Project Manager”.
6. “Collin County” will be hereafter referred to in this Project Manual as “Owner”.
7. A Bid is a complete and properly signed submittal to do the Work for designated portion thereof for the sums stipulated therein, submitted in accordance with the Bidding Documents.
8. The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents as the base, to which work may be added or from which work may be deleted for sums stated in Alternate Bids.
9. An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from the amount of the Base Bid in the corresponding change in the Work, as described in the Bidding Documents or in the proposed Contract Documents.
10. A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials or service as described in the Bidding Documents or in the proposed Contract Documents.
11. A Bidder is a person or entity who submits a Bid.
12. A Sub-Bidder is a person or entity who submits a bid to a Bidder for materials or labor for a portion of the work.
13. A Contractor is a person or entity who is determined to be the lowest responsible and responsive bidder to whom Owner (on the basis of Owner’s evaluation as hereinafter provided) makes an award.
14. The Bid Requirements and Other General Conditions, as provided under the Division of the North Central Texas Council of Governments Standard Specifications for Public Works Construction will be applicable to this project, unless noted otherwise in the Contract Documents
PROBABLE CONSTRUCTION COST —
The opinion of probable construction cost for this contract is $240,000.00
EXAMINATION OF DOCUMENTS AND SITE —
1. Each bidder, by making his/her Bid, represents that he/she has read and understands the Bidding Documents.
2. Each Bidder, by making his/her Bid, represents that he/she has visited the site, performed investigations and verifications as he/she deems necessary, and familiarized himself/herself with the local conditions under which the Work is to be performed and will be responsible for any and all errors in his/her bid resulting from his/her failure to do so.
3. The location and elevations of the various utilities and pipe work included within the scope of the work are offered as a general guide only, without guarantee as to accuracy. The Contractor shall verify and investigate to his/her own satisfaction the location and elevation of all utilities, pipe work, and the like and shall adequately inform himself/herself of their relation to the work before submitting a bid.
4. Before submitting a bid each bidder will, at bidder’s own expense, make or obtain any additional examinations, investigations, explorations, tests and studies and obtain any additional information (surface, subsurface, and underground facilities) at or contiguous to the site, or otherwise which may affect cost, progress, performance or furnishing of the work and which bidder deems necessary to determine its bid for performing and furnishing the work in accordance with the time, price and other terms and conditions of the Contract Documents. Bidder will rely solely on its own site investigation and assumes the risk of any site conditions not discovered that may result in additional costs and all errors in the bid.
5. On request in advance, Owner will provide each bidder access to the site to conduct explorations and tests as each bidder deems necessary for submission of a bid. Bidder shall fill all holes, clean up and restore the site to its former condition upon completion of such explorations.
6. The lands upon which the work is to be performed, right-of way and easement for access thereto and other lands designated for use by Contractor in performing the work are identified in the Contract.
7. Each bidder by making his/her bid represents that his/her bid is based upon the materials, systems, and equipment required by the Bidding Documents without exception.
BIDDING DOCUMENTS —
1. Complete sets of Bidding Documents shall be used in preparing bids; neither County, nor Engineer assume any responsibility for errors or misinterpretations resulting from use of incomplete sets of Bidding Documents.
2. County or the Engineer, in making copies of the Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant for any other use.
BID INFORMATION —
Collin County uses OpenGov Procurement for the notification and dissemination of all solicitations for commodities and services. The receipt of solicitations through any other company may result in your receipt of incomplete specifications and/or addenda which could ultimately render your bid non-compliant. Collin County accepts no responsibility for the receipt and/or notification of solicitations through any other company.
COLLIN COUNTY APPRECIATES your time and effort in preparing a bid.
Collin County prefers to receive all bids electronically through https://procurement.opengov.com/portal/collincountytx, however the County will accept hard copy bids. Hard copy paper bid must be in a separate sealed envelope, manually signed in ink by a person having the authority to bind the firm in a contract and marked clearly on the outside as outlined above. Please note that all bids must be received at the designated location by the deadline shown. Bids received after deadline shall be considered void and unacceptable. Collin County is not responsible for lateness of mail, carrier, etc. and time/date stamp clock in the Collin County Purchasing Department shall be the official time of receipt. All bid forms provided in this Invitation for Bid must be completed prior to submission. Failure to complete the forms shall render your bid null and void. We would appreciate you indicating on your "NO BID" response any requirements of this bid request which may have influenced your decision to "NO BID".
BIDS WILL BE publicly opened in the Office of the Purchasing Agent, 2300 Bloomdale Rd, Suite 3160, McKinney, TX 75071, at the date and time indicated above.
No oral, telegraphic, telephonic or facsimile bids will be considered. Bids submitted via email, CD-ROM, or Flash Drive will not be accepted. Bids may be submitted in electronic format via OpenGov located at https://procurement.opengov.com/portal/collincountytx
BIDDING PROCEDURES —
1. All bids shall be prepared on the forms provided by the Engineerand submitted in accordance with the Instruction to Bidders. The Engineeror owner will furnish bidders with bid forms which will provide for the following bid items. Bidders shall provide all requested information. Prices bid/proposed shall only be considered if they are provided in the appropriate space(s) on the Collin County bid form(s). For consideration of any exception including any additions or deductions to the bid/proposal prices offered please see "Exceptions" in Section 004513 Vendor Submissions. Extraneous numbers, prices, comments, etc. or bidder/offeror generated documents appearing elsewhere on the bid or as an additional attachment shall be deemed to have no effect on the prices offered in the designated locations.
  1. A single contract price for each bid item as detailed and described in these specifications.
  2. Acknowledgment of Addenda.
  3. Number of consecutive calendar days to complete project.
  4. Alternate bids.
  5. Unit prices.
2. A bid (electronic or hard copy) is invalid if it has not been deposited at the designed location prior to the time and date for receipt of bids indicated in the Advertisement or Invitation For Bid, or prior to any extension thereof issued to the bidders. Bids received in County Purchasing Department after submission deadline shall be returned unopened and will be considered void and unacceptable. Owner is not responsible for lateness of mail, carrier, etc. and time/date stamp clock in County Purchasing Department shall be the official time of receipt.
3. Unless otherwise provided in any supplement to these Instructions to Bidders, no bidder shall modify, withdraw or cancel his/her bid or any part thereof for ninety (90) consecutive calendar days after the time designated for the receipt of bids in the Advertisement or Invitation For Bid.
4. Bids shall not contain any recapitulation of the Work to be done.
5. The Bidder shall make no additional stipulations on the Bid Form nor limit or qualify his/her bid in any other manner. Bids so qualified will be subject to disqualification.
6. Collin County is by statute exempt from the State Sales Tax and Federal Excise Tax; therefore, the prices submitted shall not include taxes.
PRE-BID INFORMATION —
A mandatory pre-bid conference will be held on 7/27/26 at 10:00 am CST and 7/30/26 at 2:00pm CST at Juvenile Detention Center at 4700 Community Boulevard McKinney, TX 75071. All Bidders desiring to bid the work must attend ONE of the two meetings, but do not have to attend both (same sites will be viewed at both meetings). All inquiries should be directed to Cory Rogers/Purchasing.
DISCREPANCIES AND AMBIGUITIES —
Any interpretations, corrections and/or changes to an Invitation for Bid and related Specifications or extensions to the opening/receipt date will be made by addenda to the respective document by the Collin County Purchasing Department. Questions and/or clarification requests must be submitted no later than the date specified in the solicitation. Those received at a later date may not be addressed prior to the public opening. Sole authority to authorize addenda shall be vested in Collin County Purchasing Agent as entrusted by the Collin County Commissioners Court. Addenda may be transmitted electronically via Collin County OpenGov, by facsimile, E-mail transmission or mailed via the US Postal Service.
1. Addenda will be transmitted to all that are known to have received a copy of the IFB and related Specifications. However, it shall be the sole responsibility of the Bidder to verify issuance/non-issuance of addenda and to check all avenues of document availability (i.e. OpenGov Procurement at https://procurement.opengov.com/portal/collincountytx, telephoning Purchasing Department directly, etc.) prior to opening/receipt date and time to insure Bidder’s receipt of any addenda issued. Bidder shall acknowledge receipt of all addenda.
BID SECURITY —
BID SECURITY: All Bidders must submit, prior to the bid opening time, a Certified Check, Cashier’s Check or acceptable Bid Bond payable without recourse to Collin County in the amount of not less than five percent (5%) of the total bid plus alternates as submitted.
1. Bid Bond, certified check or Cashier’s Check may be mailed or hand delivered to the Office of the Collin County Purchasing Agent, Collin County Administration Building, 2300 Bloomdale Road, Ste 3160, McKinney, TX 75071 and shall be delivered in an envelope, marked plainly on the outside with the Bid Name and Number.
2. Bidders submitting a bid via OpenGov shall upload a Bid Bond at https://procurement.opengov.com/portal/collincountytx
Regardless of delivery method, all Bid Bonds shall be received prior to the bid opening time to be considered. Failure to submit a copy of bid security prior to bid opening shall be cause for rejection of bid.
The original Bid Bond shall be received in the Collin County Purchasing Department no later than close of business on the third working day after the bid opening. Late receipt of or failure to submit original Bid Bond shall be cause for rejection of bid.
SUBSTITUTIONS —
1. Each bidder represents that his/her bid is based upon the materials and equipment described in the Bidding Documents.
2. No substitution will be considered unless written request has been submitted to the Engineerfor approval by the date specified in the solicitation. Submit substitution request forms to curogers@co.collin.tx.us.
3. If the Engineerand Owner approves a proposed substitution, such approval will be set forth in an Addendum.
BONDS —
Contractor must furnish a performance bond, payment bond and NO maintenance bond within ten (10) consecutive calendar days following award of contract. The bonds shall be issued by a corporate surety in accordance with all Texas Law, including but not limited to, Chapter 2253 of the Texas Government Code and Chapter 3503 of the Texas Insurance Code, for public works projects.
QUALIFICATION OF BIDDERS —
1. Within seven (7) consecutive calendar days following bid opening, the apparent low bidder shall submit with a properly executed Contractor’s Qualification Statement as evidence to establish bidder’s financial responsibility, experience and possession of such equipment as may be needed to prosecute the work in an expeditious, safe and satisfactory manner. Submission of a bid is confirmation that Bidder accepts this requirement and is willing to provide the requested information unconditionally and understands the County may not, by law, sign an NDA to obtain this information. This Statement shall include:
  1. List of current projects.
  2. List of projects completed within the past five years.
  3. Experience of key individuals of the organization.
  4. Trade and Bank references.
  5. Recent financial statements to confirm that the bidder has suitable financial status to meet obligations incidental to performing the work. Audited financial statements are not required; unaudited financial statements will be accepted. If bidder’s firm does, however, have audited statements, please include a copy with your bid.
    1. Financial Statements to include a complete Balance Sheet and Income Statement
    2. Must provide statements for two consecutive fiscal years, preferably the two most recent available
    3. Both statements must reflect the same reporting periods, i.e. January to December or October to September. Partial years will not accepted
  6. A statement of cost for each major item of Work included in the Bid.
  7. A designation of the Work to be performed by the Bidder with his/her own forces.
  8. A list of names of the Subcontractors or other persons or organizations (including those who are to furnish materials or equipment fabricated to a special design) proposed for each portion of the Work. The Bidder will be required to establish to the satisfaction of the Engineerand Owner the reliability and responsibility of the proposed Subcontractors. Prior to the award of the Contract, the Engineerwill notify the Bidder in writing if either the County or the Engineer, after due investigation, has reasonable and substantial objection to any person or organization on such lists. If Owner or Engineer has a reasonable and substantial objection to any person or organization on such list, and refuses in writing to accept such person or organization, the Bidder may, at his/her option, withdraw his/her Bid without forfeiture of Bid Security or provide an acceptable substitute. Subcontractors and other persons and organizations proposed by the Bidder and accepted by Owner and Engineermust be used on the Work for which they were proposed and accepted, and shall not be changed except with the written approval of Owner and the Engineer.
2. Bidders may be disqualified and their bids not considered for any of the following specific reasons:
  1. Reason for believing collusion exists among bidders.
  2. The bidder being interested in any litigation against Owner.
  3. The bidder being in arrears on any existing contract or having defaulted on a previous contract.
  4. Lack of competency as revealed by the financial statement, experience and equipment, questionnaires, or qualification statement.
  5. Uncompleted work which in the judgment of Owner will prevent or hinder the prompt completion of additional work if awarded.
3. Minimum Standards For Responsible Prospective Bidders: A prospective Bidder must meet the following minimum requirements. Collin County may request representation and other information sufficient to determine Bidder's ability to meet these minimum standards listed below.
  1. Have adequate financial resources, or the ability to obtain such resources as required;
  2. be able to comply with the required or proposed delivery/ completion schedule;
  3. have a satisfactory record of performance;
  4. have a satisfactory record of integrity and ethics; and
  5. be otherwise qualified and eligible to receive an award.
4. In determining to whom to award the contract, the Owner may consider;
  1. the purchase price;
  2. the reputation of the bidder/contractor/vendor and of the bidder/contractor/vendor’s goods or services;
  3. the quality of the bidder/contractor/vendor’s goods or services;
  4. the extent to which the goods or services meet the Owner’s needs;
  5. the bidder/contractor/vendor’s past relationship with the Owner;
  6. the total long-term cost to the Owner to acquire the bidder/contractor/vendor’s goods or services; and
  7. any other relevant factors specifically listed in the Instruction to Bidders.
PREPARATION OF BID —
1. Bidder shall submit his/her bid on the forms furnished by the Engineer. All blank spaces in forms shall be correctly filled in and the bidder shall state the prices, written in words and in figures. Where there is discrepancy between the price written in words and the price written in figures, the price written in words shall govern. If bid is submitted by an individual, his/her name must be signed by him/her or his/her duly authorized agency. If the bid is submitted by a firm, association or partnership, the name and address of each member must be given, and the bid must be signed by an official or duly authorized agent. Powers of attorney authorizing agents or others to sign bids must be properly certified and must be in writing and submitted with the bid.
2. Bidder shall bear any/all costs associated with its preparation of any bid, proposal or submittal.
3. Public Information Act: Collin County is governed by the Texas Public Information Act, Chapter 552 of the Texas Government Code. All information submitted by prospective bidders during the bidding process is subject to release under the Act.
4. The Bidder shall comply with Commissioners Court Order No. 2004-167-03-11, County Logo Policy.
BID SECURITY —
1. Each bid must be accompanied by Bid Security (in accordance with instructions set forth in section 001116-Advertisement For Bids) made payable to Owner in an amount of five percent (5%) of the bidder’s maximum bid price and in the form of a Cashier’s Check or a Bid Bond, duly executed by bidder as principal and having as surety thereon, a corporate surety authorized and admitted to do business in the State of Texas and licensed to issue such bond, as a guarantee that the bidder will enter into a Contract and execute required a Performance Bond, a Payment Bond, and NO maintenance bond within ten (10) consecutive calendar days of Collin County Commissioners Court award of Contract.
2. The Bid Security of the contractor will be retained until such bidder has executed the Contract Agreement and furnished the required Contract Security, whereupon, the Bid Security will be returned. If the contractor fails to execute and deliver the Agreement and furnish the required Contract Security within ten (10) consecutive calendar days of Collin County Commissioners Court award of Contract, Owner may annul the award of contract and the Bid Security of that bidder will be forfeited. The Bid Security of the other bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of the seventh (7th) consecutive calendar day after the effective date of the Agreement or the ninety-fifth (95th) consecutive calendar day after the bid opening, whereupon, the Bid Security furnished by such bidders will be returned. Bid Security with bids which are not competitive will be returned within seven (7) consecutive calendar days after the contract award.
3. Should the bidder to whom the Contract is awarded refuse or neglect to execute and file the contract and bonds within ten (10) consecutive calendar days of Collin County Commissioners Court award of Contract, Owner may annul award of Contract and the Bid Security filed with the bid shall become the property of Owner, not as a penalty, but as liquidated damages. Owner reserves the right to award canceled Contract to next responsible, lowest and best bidder as it deems to be in the best interest of the County.
4. Owner will have the right to retain the bid security of all bidders until either:
  1. the Contract has been executed and the bonds have been furnished, or
  2. the specified time has elapsed so that bids may be withdrawn, or
  3. all bids have been rejected.
PERFORMANCE BOND, LABOR & MATERIAL PAYMENT BOND, MAINTENANCE BOND —
1. The Contractor shall post with Owner, not later than ten (10) consecutive calendar days of Collin County Commissioners Court award of Contract, a Performance Bond in the amount of one hundred percent (100%) of the total contract price in such form as is satisfactory to Owner, in compliance with Chapter 2253 of the Texas Government Code and all other applicable Texas Law, and on the form specified in the Contract Documents. This bond shall be executed by a corporate surety company duly authorized and admitted to do business in the State of Texas and licensed to issue such a bond in the State of Texas. The Contractor shall notify its corporate surety of any Contract changes.
2. The Contractor shall post with Owner, not later than ten (10) consecutive calendar days of Collin County Commissioners Court award of Contract, a Payment Bond in the amount of one hundred percent (100%) of the total contract price in such form as is satisfactory to Owner, in compliance with Chapter 2253 of the Texas Government Code and all other applicable Texas Law, and on the form specified in the Contract Documents. This bond shall be executed by a corporate surety company duly authorized and admitted to do business in the State of Texas and licensed to issue such a bond in the State of Texas. The Contractor shall notify its corporate surety of any Contract changes.
3. The Contractor shall post with Owner, not later than ten (10) consecutive calendar days of Collin County Commissioners Court award of Contract, NO maintenance bond in the amount of ten percent (10%) of the total contract price in such form as is satisfactory to Owner, in compliance with Chapter 2253 of the Texas Government Code and all other applicable Texas Law, and on the form specified in the Contract Documents. This bond shall be executed by a corporate surety company duly authorized and admitted to do business in the State of Texas and licensed to issue such a bond in the State of Texas. The Contractor shall notify its corporate surety of any Contract changes.
4. The Contractor must demonstrate to Owner that it can secure the required performance and payment bonds, issued by a corporate surety company authorized and admitted to do business in the State of Texas and licensed to issue such a bond in the State of Texas. Contractor must also demonstrate that the bond is not in excess of ten percent (10%) of the corporate surety company’s capital and surplus. To the extent the amount of the bond exceeds ten percent (10%) of the corporate surety company’s capital and surplus, such bond will not be accepted unless bidder provides written certification that the corporate surety company has reinsured the portion of the risk that exceeds ten percent (10%) of the corporate surety company’s capital and surplus with one or more insurers who are duly authorized, accredited or trusted to do business in the State of Texas. The amount reinsured by any reinsurer must not exceed ten percent (10%) of the reinsurer’s capital and surplus.
5. The Contractor must file with the performance bond and payment bond, all documents and information necessary to establish that the agent signing the bond is authorized to write the bond in the amount requested, and if applicable, that reinsurance requirements, have been met, including limits and ratings or other evidence of company solvency.
6. If the corporate surety company on any bond furnished by Contractor to Owner is declared bankrupt or becomes insolvent or such corporate surety company’s right to do business in the State of Texas is revoked, the Contractor shall within five (5) consecutive calendar days thereafter substitute another bond and corporate surety company, both of which shall be acceptable to Owner.
FILING BID —
1. All Bids, proposals, or submittals submitted in hard copy paper form shall be submitted in a sealed envelope, plainly marked on the outside with the Invitation for Bid (IFB) number and name. A hard copy paper form bid, proposal, or submittal shall be manually signed in ink by a person having the authority to bind the firm in a contract. Submittals, bids or proposals shall be mailed or hand delivered to the Collin County Purchasing Department.
2. No oral, telegraphic or telephonic submittals will be accepted. Bids, proposals, or submittals may be submitted in electronic format via Collin County OpenGov at https://procurement.opengov.com/portal/collincountytx.
3. All Bids, submittals or proposals submitted electronically via OpenGov Procurement at https://procurement.opengov.com/portal/collincountytx shall remain locked until official date and time of opening as stated in the Special Terms and Conditions of the IFB.
4. For hard copy paper form bids, proposals, or submittals, any alterations made prior to opening date and time must be initialed by the signer of the bid, proposal, or submittal, guaranteeing authenticity. Bids, proposals, or submittals cannot be altered or amended after submission deadline.
5. No bid, proposal, or submittal will be considered unless it is filed with the Owner Purchasing Department within the time limit for receiving bids as stated in the Advertisement for Bids or IFB. Each hard copy paper bid shall be in a sealed envelope plainly marked with the word “BID”, and the name and bid number of the project as designated in the Advertisement for Bids or IFB.
MODIFICATION AND WITHDRAWAL OF BID —
1. No bid, proposal, or submittal may be withdrawn or modified after the bid opening except where the award of the contract has been delayed beyond ninety (90) consecutive calendar days after date of bid opening or as per Texas Local Government Code, Title 8, Chapter 262, Subchapter C., Section 262.0305. Modifications after Award.
IRREGULAR BID —
1. It is understood that Collin County, Texas reserves the right to accept or reject any and/or all Bids, proposals, or submittals for any or all products and/or services covered in an Invitation For Bid (IFB) and to waive informalities or defects in submittals or to accept such submittals as it shall deem to be in the best interest of Collin County.
REJECTION OF BID —
1. The bidder acknowledges the right of Owner to reject any or all bids and to waive any informality or irregularity in any bid received. In addition, the bidder recognizes the right of Owner to reject a bid if the bidder failed to furnish any required Bid Security, or to submit the data required by the Bidding Documents, or if the bid is in any way incomplete or irregular.
METHOD OF AWARD —
1. In evaluating bids, Owner will consider whether or not the bids comply with the prescribed requirements, base prices, any alternates, unit pricing, completion time, bidder’s qualifications, bidder’s proposed subcontractors, suppliers, etc., and other data as may be requested in the Bid Documents.
2. Owner may conduct such investigations as Owner deems necessary to assist in the evaluation of any bid and to establish the responsibility, qualifications and financial ability of bidder, proposed subcontractors, suppliers and other persons and organizations to perform and furnish the Work in accordance with the Bidding Documents to Owner’s satisfaction within the prescribed time.
3. If the contract is to be awarded, it will be awarded to the lowest and best responsible bidder whose evaluation, by Owner, indicates to be in the best interests of the project. If no alternates are selected by Owner, the Owner may award the contract to a responsible bidder who submits the lowest and best bid.
4. Evaluation of Alternatives: Any and/or all or none of the alternates may be considered in evaluation. Owner may award Contract on base bid plus any and/or all or none of the alternates.
5. Owner anticipates award within ninety (90) consecutive calendar days after bid opening.
6. The bid, when properly accepted by the County, shall constitute a Contract equally binding between the contractor and Owner. No different or additional terms will become part of this Contract with the exception of a written Change Order, signed by both parties.
7. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract will be made in writing by Collin County Purchasing Agent.
EXECUTION OF CONTRACT —
1. The person or persons, partnership, company, firm, association or corporation to whom a contract is awarded shall within ten (10) consecutive calendar days after such award, sign the necessary contract agreements and submit the required bonds entering into the required Contract with Owner. No contract shall be binding on Owner until it has been executed by Owner or his/her duly authorized representative, and delivered to the Contractor.
FAILURE TO EXECUTE CONTRACT —
1. The failure of the Bidder to execute the required bonds or to sign the required Contract within ten (10) consecutive calendar days after the Contract is awarded, shall be considered by Owner as abandonment of his/her Bid, and Owner may annul the award, at the Owner’s sole discretion.
PURCHASE ORDER —
1. A purchase order(s) shall be generated by Owner to the contractor. The purchase order number must appear on all itemized invoices. Collin County will not be responsible for any orders placed or delivered without a valid purchase order number.
NOTICE TO PROCEED —
1. Upon the execution and delivery of Bonds, Executed Contract by Contractor, progress schedule, proof of insurance, and all other documents required prior to commencing work herein, Owner will issue a written Notice to Proceed to the Contractor requesting that he/she proceed with construction, and the Contractor shall commence work within ten (10) consecutive calendar days after the date of Notice to Proceed.
PAYMENT PROCEDURES —
1. Contractor shall submit Applications for Payment in accordance with the Contract, and payments shall be made in accordance with the Contract Documents.
2. Final Payment: Upon final completion and acceptance of the work, Owner shall pay the remainder of the contract price as recommended by Engineer, in accordance with Texas Government Code, Title 10, Subtitle F., Chapter 2251. Contractor(s) is required to pay subcontractors within ten (10) days after the contractor has received payment from the County.
3. The Contractor understands, acknowledges and agrees that if the Contractor subcontracts with a third party for services and/or material, the primary Contractor (awardee) accepts responsibility for full and prompt payment to the third party. Any dispute between the primary Contractor and the third party, including any payment dispute, will be promptly remedied by the Contractor. Failure to promptly render a remedy or to make prompt payment to the third party (subcontractor) may result in the withholding of funds from the primary Contractor by Collin County for any payments owed to the third party.
AFFIDAVIT OF BILLS PAID —
1. Prior to final acceptance of this project by Owner, the Contractor shall execute an affidavit that all bills for labor, materials, and incidentals incurred in the project construction have been paid in full, and that there are no claims pending.
EXEMPTION FROM STATE OF TEXAS AND LOCAL SALES TAX ON MATERIALS —
1. Owner qualifies for exemption from State and Local Sales Tax pursuant to the provisions of Chapter 151, Section 151.309 of the Texas Limited Sales, Excise and Use Tax Act. The Contractor performing this Contract may purchase all materials, supplies, equipment consumed in the performance of this Contract by issuing to his/her suppliers an exemption certificate in lieu of the tax.
CONFLICT OF INTEREST —
1. No public official shall have interest, direct or indirect, in this contract, in accordance with Texas Local Government Code Title 5, Subtitle C, Chapter 171.
ETHICS —
The bidder/contractor shall comply with Commissioners Court Order No. 96-680-10-28, Establishment of Guidelines & Restrictions Regarding the Acceptance of Gifts by County Officials & County employees.
BID COMPLIANCE —
1. Bid must comply with all federal, state, county and local laws concerning this type of project and the fulfillment of all ADA (Americans With Disabilities Act) requirements.
2. Design, strength, quality of materials and workmanship must conform to the highest standards of manufacturing and engineering practice.
3. All products must be new and unused, unless otherwise specified, in first-class condition and of current manufacture.

DRUG FREE —

All bidders shall provide any and all notices as may be required under the Drug-Free Work Place Act of 1988, 41 U.S.C. 701, and Collin County Commissioners Court Order No. 90-455-06-11, to its employees and all sub-contractors to insure that Owner maintains a drug-free work place. The use, possession or being under the influence of drugs and/or alcohol while working on this bid project or while on County property is prohibited and may result in removal of an individual from the project and/or immediate termination of contract. The County reserves the right to review drug testing records of any personnel involved in this bid project. The County may require, at contractor's expense, drug testing of contractor's personnel if no drug testing records exists or if such test results are older than six (6) months.
Substances and cut-off levels are as follows:

SUBSTANCE	MAXIMUM LEVEL

Amphetamines	1000 NG/ML
Barbiturates	300 NG/ML
Benzodiazepines	300 NG/ML
Cocaine Metabolite	300 NG/ML
Opiates	300 NG/ML
Phencyclidine (PCP)	25 NG/ML
THC (Marijuana) Metaboline	100 NG/ML
Methadone, Urinary	300 NG/ML
Methaquaone, Urine	300 NG/ML
Propoxyphene	300 NG/ML

INDEMNIFICATION —
1. To the fullest extent permitted by law, the CONTRACTOR and his sureties shall indemnify, defend and hold harmless the OWNER and all of its, past, present and future, officers, agents and employees from all suits, cause of action, claims, liabilities, losses, fines, penalties, liens, demands, obligations, actions, proceedings, of any kind, character, name and description brought or arising, on account of any injuries or damages received or sustained by any person, destruction or damage to any property on account of, in whole or part, the operations of the CONTRACTOR, his agents, employees or subcontractors; or on account of any negligent act or fault of the CONTRACTOR, his agents, employees or subcontractors in the execution of said Contract; failing to comply with any law, ordinance, regulation, rule or order of any governmental or regulatory body including those dealing with health, safety, welfare or the environment; on account of the failure of the CONTRACTOR to provide the necessary barricades, warning lights or signs; and shall be required to pay any judgment, with cost, which may be obtained against the OWNER growing out of such injury or damage. In no event shall OWNER be liable to CONTRACTOR for indirect or consequential damages or loss of income or profit irrespective of the cause, fault or reason for same. CONTRACTOR’S duty to indemnify herein shall not be limited by any limitation on the type or amount of damages payable by or for CONTRACTOR or any Subcontractor under workman’s compensation acts, disability benefit acts or any other employee benefit acts.
In addition, the CONTRACTOR likewise covenants and agrees to, and does hereby, indemnify and hold harmless the OWNER from and against any and all injuries, loss or damages to property of the OWNER during the performance of any of the terms and conditions of this Contract, arising out of or in connection with or resulting from, in whole or in part, any and all alleged acts or omissions of officers, agents, servants, employees, contractors, subcontractors, licenses or invitees of the CONTRACTOR.
The rights and responsibilities provided in this indemnification provision shall survive the termination or completion of this Contract.
CONSTRUCTION SCHEDULE —
1. The time for completion is set forth herein and will be included in the Contract. All work shall be completed within the consecutive calendar day count shown in the Contractor’s bid. The calendar day count shall commence ten (10) consecutive calendar days after the date of the Notice to Proceed.
2. Prior to the issuance of the Notice to Proceed by Owner, the Contractor shall submit a detailed progress and schedule chart to Owner for review. This chart will be used to assure completion of the job within the number of consecutive calendar days stated in bid documents.
DELAYS AND EXTENSIONS OF TIME —
1. If the Contractor is delayed at any time in the commencement or progress of the Work by an act or neglect of the Owner or Engineer, or of an employee of either, or of a separate contractor employed by the Owner, or by changes ordered in the Work, or by labor disputes, fire, unusual delay in deliveries, unavoidable casualties or other causes beyond the Contractor's control, or by delay authorized by the Owner pending mediation and arbitration, or by other causes which the Engineerdetermines may justify delay, then the Contract Time shall be extended by Change Order for such reasonable time as the Engineermay determine.
2. If adverse weather conditions are the basis for a Claim for additional time, such Claim shall be documented by data substantiating that weather conditions were abnormal for the period of time and could not have been reasonably anticipated, and that the weather conditions had an adverse effect on the scheduled construction.
3. Contractor’s sole remedy for any delays in the project, which are not the fault of the Contractor, shall be an equitable extension of time to perform the work, required by the Contract. In no event shall the Contractor be entitled tom make a claim for delay, impact or acceleration damages against the Owner.
DAMAGES —
Should the contractor fail to complete the project within the specified completion schedule the sum of $500.00 per calendar day will be deducted from the moneys due the contractor for the work. This sum shall not be considered as a penalty, but rather as reasonable liquidated damages, since it would be impracticable or extremely difficult to fix the actual damages. An extension of time may be allowed for delays beyond the control of the contractor at the discretion of Owner.
TERMINATION —
This contract shall remain in effect until any of the following occurs:
1. completion of project;
2. acceptance of work ordered; or
3. termination by either party pursuant to the terms of the Contract with a thirty (30) days written notice prior to cancellation that must state therein the reasons for such cancellation.
4. breach of the contract by the Contractor for failure
  1. to meet completion schedules, or
  2. otherwise perform in accordance with these specifications.
Breach of contract or default authorizes the County to purchase elsewhere and charge the full increase in cost and handling to the defaulting Contractor.
PATENTS - COPYRIGHTS —
1. The contractor agrees to protect Owner from any claims involving infringements of patents and/or copyrights. In no event shall Owner be liable to a contractor for any/all suits arising on the grounds of patent(s) or copyright(s) infringement.
VENUE; GOVERNING LAW —
1. This contract will be governed by the laws of the State of Texas. Should any portion of this contract be in conflict with the laws of the State of Texas, the State laws shall invalidate only that portion. The remaining portion of the contract shall remain in effect. This contract is performable in Collin County, Texas.
ASSIGNMENT —
1. The contractor shall not sell, assign, transfer or convey this contract, in whole or in part, without the prior written approval from Collin County Commissioners Court.
SILENCE OF SPECIFICATION —
1. The apparent silence of any part of the specification as to any detail or to the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of the specification shall be made on the basis of this statement.
PROVISION CONCERNING ESCALATOR CLAUSES —
1. Bid(s) containing any condition which provides for changes in the stated bid prices due to increase or decrease in the costs of materials, labor, or other items required for this project, will be rejected and returned to the bidder without being considered.
ESTIMATES OF QUANTITIES —
1. The quantities listed in the Bid Form will be considered as approximate and will be used for the comparison of bids. Payments will be made to the Contractor only for the actual quantities of work performed or materials furnished in accordance with the contract. The quantity of work to be done and the materials may be increased or decreased as provided for in the Contract Documents.
TREE PROTECTION OUTSIDE LIMITS OF WORK —
1. The Contractor will be required to obtain written authorization from Owner for the removal of any tree three inches (3”) in diameter or greater for any area outside the limits of the street right-of-way or slope easement. It is the intent of Owner to preserve as much as possible the natural condition of the floodplains.
EXCAVATION/TRENCH SAFETY —
1. TRENCH SAFETY
  1. The CONTRACTOR shall be responsible for complying with state laws and federal regulations relating to trench safety, including those which may be enacted during the performance under this contract. The CONTRACTOR shall be responsible for selecting an appropriate method of providing trench safety after due consideration of the job conditions, location of utilities, pavement conditions and other relevant factors. Slope-back methods which may result in unnecessary displacement of utilities and/or destruction of pavement may not be used without permission from the OWNER. The CONTRACTOR shall be responsible for providing to the OWNER an acceptable trench safety plan signed and sealed by a Professional Engineer qualified to do such work and registered in Texas. Devices used to provide trench safety such as trench shields and shoring systems will be likewise certified by professional Engineers registered in the State of Texas or by a professional Engineer registered in the state of manufacture of the shield.
2. PAYMENT FOR TRENCH SAFETY
  1. Payment for trench safety shall be by the lineal feet of trench exceeding a depth of five (5) ft. Excavation for slope-back methods shall be subsidiary to the trench safety pay item including replacement and recompaction. Excess excavation for other trench safety methods is also subsidiary to the trench safety pay item. Costs relating to the preparation of the trench safety plan including geotechnical investigation, testing and report preparation fees are all subsidiary to the pay item for trench safety. Should trench safety measures be required during contract performance where no pay item has been provided, then the CONTRACTOR shall immediately notify the OWNER and, if directed to do so, provide trench safety under the provisions of the contract. Should the OWNER fail to authorize the work, then the CONTRACTOR shall proceed under the provisions of the Contract. Trench safety requirements are mandatory and may not be waived.
3. PAYMENT FOR SPECIAL SHORING
  1. Payment for special shoring, if any, shall be based on the square feet of shoring used.
4. The Contractor must be made aware that on construction projects in which trench excavation will exceed a depth of five feet (5’), the uniform set of general conditions must require that the bid documents and the contract include detailed plans and specifications for adequate safety systems that meet Occupational Safety and Health Administration standards that will be in effect during the period of construction of the project. The Contractor shall provide a separate pay item for trench excavation safety in accordance with the Texas Health & Safety Code Chapter 756. The Contractor shall verify that these plans and specifications include a pay item for these same trench excavation safety systems, in accordance with Texas Government Code, Title 10, Section 2166.303, Uniform Trench Safety Conditions. The contractor shall insure that drainage from adjacent properties is not blocked by his/her excavations. Measurement and payment for excavation/trench safety systems will not be made directly, but considered subsidiary to the work.
5. The Contractor shall be responsible for obtaining and paying for all surveys and testing, including geotechnical surveys and testing, necessary to insure it can comply with all laws regarding adequate trench excavation safety.
CONSTRUCTION STAKING —
1. Engineerwill provide the Contractor with primary horizontal and vertical control to consist of one construction baseline and two benchmarks.
2. The Contractor shall take all necessary precautions to preserve any and/or all markings and staking. Payment for costs of restaking shall be the responsibility of the Contractor.
PERMITS —
1. Contractor shall be responsible for obtaining all necessary permits.
MATERIALS TESTING —
1. Owner will be responsible for all materials testing.
STORM WATER PROTECTION —
1. The Contractor shall perform, track, participate, implement, and comply with storm water pollution prevention minimum control measures, protocols, and best management practices (BMP) and ensure that water quality standards are not violated in accordance with all regulations and policies as they apply to the Texas Pollutant Discharge Elimination System general permits. Applicable permits include: 1) Texas Construction General Permit (TXR150000).
2. Contractors will obtain permit coverage for construction activities disturbing over one acre of land (total acreage is cumulative across all portions of the project). BMPs include, but are not limited to:
  1. Preparing and implementing a site-specific Storm Water Pollution Prevention Plan (SWPPP) as outlined in the permit and prior to any soil disturbance.
  2. Installing and managing erosion and sediment control.
  3. Make available, upon request, permit associated documentation.
  4. Practicing spill prevention and good housekeeping.
  5. Meeting the requirements of the MS4 permit.
3. In addition to the requirements of the Construction General permit (TXR150000), the MS4 permits lists prohibited discharges which will be enforced at the County construction sites whether the operator is the County or a contractor. The following discharges are prohibited:
  1. Wastewater from washout of concrete and wastewater from water well drilling operations, unless managed by an appropriate control;
  2. Wastewater from washout and cleanout of stucco, paint, from release oils, and other construction materials;
  3. Fuels, oils, or other pollutants used in vehicle and equipment operation and maintenance;
  4. Soaps or solvents used in vehicle and equipment washing; and,
  5. Discharges from dewatering activities, including discharges from dewatering of trenches and excavations, unless managed by appropriate BMPs.
WAGE SCALE —
1. In accordance with Texas Government Code, Title 10, Section 2258, Prevailing Wage Rates, the general prevailing wage rate has been determined for this locality for the craft or type of workman needed to execute work of a similar character of the project listed herein. The Contractor shall pay the prevailing wage rate in this locality to all his/her employees and subcontractors performing work on this project, and in no event shall the Contractor pay less than the rate shown in the following schedule.
2. Wage Determination: Building Construction, https://sam.gov/wage-determination/TX20250239/3
3. Except for work on legal holidays, the “General Prevailing Rate of Per Diem Wage” for the various crafts or type of workers or mechanics is the product of (a) the number of hours worked per day, except for overtime hours, times (b) the above respective rate per hour.
4. For legal holidays, the “General Prevailing Rate of Per Diem Wage” for the various crafts or type of workers or mechanics is the product of (a) one and one-half times the above respective rate per hour, times (b) the number of hours worked on the legal holiday.
5. For overtime work, the “General Prevailing Rate of Per Diem Wage” for the various crafts or type of workers or mechanics is the product of (a) one and one-half times the above respective rate per hour, times (b) Under the provisions of Texas Government Code, Title 10, Section 2258, Prevailing Wage Rates, the contractor or subcontractor of the contractor shall forfeit as a penalty to the entity on whose behalf the contract is made or awarded, sixty dollars ($60.00) for each calendar day, or portion thereof, that the worker is paid less than the wage rates stipulated in the contract.
6. If the construction project involves the expenditure of Federal funds in excess of $2,000, the minimum wages to be paid various classes of laborers and mechanics will be based upon the wages that will be determined by the Secretary of Labor to be prevailing for the corresponding classes of laborers and mechanics employed on the project of a character similar to the contract work.
CONTRACT ADMINISTRATOR —
1. Collin County Purchasing Department shall serve as Contract Administrator or shall supervise agents designated by Collin County.
WARRANTIES —
1. All warranties shall be stated as required in the Uniform Commercial Code.
UNIFORM COMMERCIAL CODE —
1. The Contractor and Collin County agree that both parties have all rights, duties, and remedies available as stated in the Uniform Commercial Code.
ADVERTISEMENT OF CONTRACT —
1. Contractor shall not fraudulently advertise, publish or otherwise make reference to the existence of a contract between Collin County and Contractor for purposes of solicitation. As exception, Contractor may refer to Collin County as an evaluating reference for purposes of establishing a contract with other entities.
DIAGNOSTIC TOOLS —
1. Contractor shall provide Collin County with diagnostic access tools at no additional cost to Collin County, for all Electrical and Mechanical systems, components, etc., procured through this contract.
CRIMINAL HISTORY BACKGROUND CHECK —
1. If required, ALL individuals may be subject to a criminal history background check performed by Collin County prior to access being granted to Collin County facilities. Upon request, Vendor/Contractor/Provider shall provide list of individuals to Collin County Purchasing Department within five (5) working days.
IMMIGRATION AND REFORM ACT OF 1986 —
1. Vendors/Contractors/Providers must be in compliance with the Immigration and Reform Act of 1986 and all employees specific to this solicitation must be legally eligible to work in the United States of America.
CERTIFICATION OF ELIGIBILITY —
1. This provision applies if the anticipated Contract exceeds $100,000.00 and as it relates to the expenditure of federal grant funds. By submitting a bid or proposal in response to this solicitation, the Bidder/Quoter/Offeror certifies that at the time of submission, he/she is not on the Federal Government’s list of suspended, ineligible, or debarred contractors. In the event of placement on the list between the time of bid/proposal submission and time of award, the Bidder/Quoter/Offeror will notify the Collin County Purchasing Agent. Failure to do so may result in terminating this contract for default.
NOTICE TO CONTRACTORS (IF APPLICABLE) —
1. The Collin County Detention Facility houses persons who have been charged with and/or convicted of serious criminal offenses. When entering the Detention Facility, you could:
  1. hear obscene or graphic language;
  2. view partially clothed male inmates;
  3. be subjected to verbal abuse or taunting;
  4. risk physical altercations or physical contact, which could be minimal or possibly serious;
  5. be exposed to communicable or infectious diseases;
  6. be temporarily detained or prevented from immediately leaving the Detention Facility in the case of an emergency or “lockdown; and
  7. subjected to a search of your person or property.
While the Collin County Sheriff’s Office takes every reasonable precaution to protect the safety of visitors to the Detention Facility, because of the inherently dangerous nature of a Detention Facility and the type of the persons incarcerated therein, please be advised that the possibility of such situations exist and you should carefully consider such risks when entering the Detention Facility. By entering the Collin County Detention Facility, you acknowledge that you are aware of such potential risks and willingly and knowingly choose to enter the Collin County Detention Facility.
E-Verify —
1. Contractors doing business with OWNER agree to comply with Federal Executive Order 13465 E-Verify. It is OWNER’s intention and duty to comply and support the Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification and non-discrimination. According to the INA, contractors/employers may hire only persons who may legally work in the United States. Subsequently, contractors and subcontractors doing business with OWNER must confirm their enrollment in the E-Verify system which verifies employment eligibility through completion and checking of I-9 forms. OWNER reserves the right to audit contractors’ process to verify enrollment compliance.
INSURANCE REQUIREMENTS —
1. CONTRACTOR’S INSURANCE
  1. Everything that follows under insurance requirements is applicable to all subcontractors. Contractor will have discretion to determine coverage limits for its subcontractors for the required insurances.
  2. Before commencing work, the CONTRACTOR shall be required to furnish the Collin County Purchasing Agent with certified copies of all insurance certificate(s) required by Texas Law, and the coverages required herein, indicating the coverage is to remain in force throughout the term of this Contract. CONTRACTOR shall also be required to furnish the Collin County Purchasing Agent with certified copies of subcontractor’s insurance certificates required by the Texas Department of Insurance, Division of Workers’ Compensation, section 406.096(b), and coverages required herein in section 4.2. Without limiting any of the other obligations or liabilities of the CONTRACTOR, during the term of the Contract the CONTRACTOR and each subcontractor at their own expense shall purchase and maintain the herein stipulated minimum insurance with companies duly approved to do business in the State of Texas and satisfactory to the OWNER. Certificates required of each policy for the CONTRACTOR and each subcontractor shall be delivered to the OWNER before any work is started, along with a written statement from the issuing company stating that said policy shall not be canceled, nonrenewed or materially changed without 30 days advance written notice being given to the OWNER.
  3. In addition to any coverage required by Texas Law, the CONTRACTOR shall provide the following coverages at not less than the specified amounts:
    1. Workers Compensation insurance required by Texas Law at statutory limits, including employer’s liability coverage of not less than $1,000,000. In addition to these, the CONTRACTOR must comply with all the requirements of the Texas Department of Insurance, Division of Workers’ Compensation; section 406.096(b); (Note: If you have questions concerning these requirements, you are instructed to contact the DWC.)
      1. By signing this contract or providing or causing to be provided a certificate of coverage, the CONTRACTOR is representing to the OWNER that all employees of the CONTRACTOR and its subcontractors who will provide services on the Project will be covered by workers compensation coverage for the duration of the Project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self-insured, with the commission's Division of Self-Insurance Regulation. Providing false or misleading information may subject the CONTRACTOR to administrative penalties, criminal penalties, civil penalties, or other civil actions.
      2. The CONTRACTOR’S failure to comply with any of these provisions is a breach of Contract by the Contractor which entitles the OWNER to declare the Contract void if the CONTRACTOR does not remedy the breach within ten (10) days after receipt of notice of breach from the OWNER.
    2. Broad form commercial general liability insurance, including independent contractor’s liability, completed operations and contractual liability, written on an occurrence form, covering, but not limited to, the liability assumed under the indemnification provisions of this contract, fully insuring CONTRACTOR’S and its subcontractors liability for injury to or death of OWNER’S employees and third parties, extended to include personal injury liability coverage with damage to property, with minimum limits as set forth below:
      1. General Aggregate $2,000,000
      2. Products — Components/Operations Aggregate $2,000,000
      3. Personal and Advertising Injury $ 1,000,000
      4. Each Occurrence $ 2,000,000
      5. Contractor’s Pollution Liability $1,000,000/$3,000,000 (Occurrence Form)
      6. The policy shall include coverage extended to apply to completed operations, asbestos hazards (if this project involves work with asbestos) and XCU (explosion, collapse and underground) hazards. The completed operations coverage must be maintained for a minimum of one year after final completion and acceptance of the work, with evidence of same filed with OWNER.
    3. Comprehensive automobile and truck liability insurance, covering owned, hired and non-owned vehicles, with a combined bodily injury and property damage minimum limit of $1,000,000 per occurrence; or separate limits of $1,000,000 for bodily injury (per person), $1,000,000 for bodily injury (per accident) and $1,000,000 for property damage. Such insurance shall include coverage for loading and unloading hazards.
    4. OWNER’S PROTECTIVE LIABILITY INSURANCE
      1. CONTRACTOR shall obtain, pay for and maintain at all times during the prosecution of the work under this contract an OWNER’S protective liability insurance policy naming the OWNER as insured for property damage and bodily injury, which may arise in the prosecution of the Work or CONTRACTOR’S operations under this Contract. Coverage shall be on an “occurrence” basis, and the policy shall be issued by the same insurance company that carries the CONTRACTOR’S liability insurance with a combined bodily injury and property damage minimum limit of $1,000,000 per occurrence and $2,000,000 aggregate. Owner's Protective Liability Insurance required by Contractor only is acceptable.
    5. "UMBRELLA” LIABILITY INSURANCE
      1. CONTRACTOR shall obtain, pay for and maintain umbrella liability insurance (over Workers Comp, Auto, and General Liability) during the contract term, insuring CONTRACTOR for an amount of not less than $2,000,000 per occurrence/$2,000,000 aggregate limit combined limit for bodily injury and property damage that follows from and applies in excess of the primary liability coverages required hereinabove. The policy shall provide “drop down” coverage where underlying primary insurance coverage limits are insufficient or exhausted. OWNER shall be named as an additional insured. Contractor can adjust to lower limits on umbrella liability insurance for its subcontractors.
    6. RAILROAD PROTECTIVE INSURANCE
      1. When required in the Special Provisions, CONTRACTOR shall obtain, maintain and present evidence of railroad protective insurance (RPI). The policy shall be in the name of the railroad company having jurisdiction over the right-of-way involved. The minimum limit of coverage shall meet the specifications provided by the railroad company. The OWNER shall specify the amount of RPI necessary.
    7. BUILDER’S RISK
      1. CONTRACTOR shall obtain, pay for, and maintain builders risk insurance during the contract term, insuring CONTRACTOR for an amount of not less than the total contract amount.
  4. POLICY ENDORSEMENTS AND SPECIAL CONDITIONS
    1. Each insurance policy to be furnished by CONTRACTOR shall include the following conditions by endorsement to the policy:
      1. each policy shall name the OWNER as an additional insured as to all applicable coverage
      2. each policy shall require that 30 days prior to the cancellation, nonrenewal or any material change in coverage, a notice thereof shall be given to OWNER by certified mail;
      3. the term “OWNER” shall include all past, present or future, authorities, boards, bureaus, commissions, divisions, departments and offices of the OWNER and individual members, elected official, officers, employees and agents thereof in their official capacities and/or while acting on behalf of the OWNER;
      4. the policy phrase “other insurance” shall not apply to the OWNER where the OWNER is an additional insured on the policy;
      5. all provisions of the contract concerning liability, duty and standard of care together with the indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations within applicable policies;
      6. each policy shall contain a waiver of subrogation in favor of OWNER, and its, past, present and future, officials, employees, and volunteers; and
      7. each certificate of insurance shall reference the Project and Contract number, contain all the endorsement required herein, and require a notice to the OWNER of cancellation.
    2. Insurance furnished by the CONTRACTOR shall be in accordance with the following requirements:
      1. any policy submitted shall not be subject to limitations, conditions or restrictions deemed inconsistent with the intent of the insurance requirements to be fulfilled by the CONTRACTOR. The OWNER’S decision thereon shall be final;
      2. all policies are to be written through companies duly licensed to transact that class of insurance in the State of Texas with a financial ratings of A+ VII or better as assigned by BEST Rating Company or equivalent; and
      3. Surplus lines insurance carriers will be acceptable when surplus lines companies meet all financial requirements and be licensed in their home state. Collin County will take an extra step if a bid comes in to include coverage from a surplus lines carrier to verify if that company is approved by TDI to do business in the state of Texas. Please verify with TDI at the phone number list in below link if your or your proposed surplus lines company is approved before you submit your bid. https://www.tdi.texas.gov/pubs/consumer/cb015.html; and (d) All liability policies required herein shall be written with an “occurrence” basis coverage trigger.
    3. CONTRACTOR agrees to the following:
      1. CONTRACTOR hereby waives subrogation rights for loss or damage to the extent same are covered by insurance. Insurers shall have no right of recovery or subrogation against the OWNER, it being the intention that the insurance policies shall protect all parties to the Contract and be primary coverage for all losses covered by the policies;
      2. Companies issuing the insurance policies and CONTRACTOR shall have no recourse against the OWNER for payment of any premiums or assessments for any deductibles, as all such premiums and deductibles are the sole responsibility and risk of the CONTRACTOR;
      3. Approval, disapproval or failure to act by the OWNER regarding any insurance supplied by the CONTRACTOR (or any subcontractors) shall not relieve the CONTRACTOR of full responsibility or liability for damages and accidents as set forth in the Contract Documents. Neither shall the bankruptcy, insolvency or denial of liability by the insurance company exonerate the CONTRACTOR from liability; and
      4. No special payments shall be made for any insurance that the CONTRACTOR and subcontractors are required to carry; all are included in the Contract Price and the Contract unit prices. Any of such insurance policies required under this section may be written in combination with any of the others, where legally permitted, but none of the specified limits may be lowered thereby.
BUSINESS WITH A FOREIGN ENTITY —
1. Vendors/Contractors/Providers must be in compliance with the provisions of Section 2252.152 and Section 2252.153 of the Texas Government Code which states, in part, contracts with companies engaged in business with Iran, Sudan, or Foreign Terrorist Organizations are prohibited. A governmental entity may not enter into a contract with a company that is listed on the Comptroller of the State of Texas website identified under Section 806.051, Section 807.051 or Section 2253.253 which do business with Iran, Sudan or any Foreign Terrorist Organization. This Act is effective September 1, 2017.
FORCE MAJEURE —
1. No party shall be liable or responsible to the other party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement, when and to the extent such failure or delay is caused by or results from acts beyond the affected party’s reasonable control, including, without limitation: acts of God; flood, fire or explosion; war, invasion, riot or other civil unrest; actions, embargoes or blockades in effect on or after the date of this Agreement; or national or regional emergency (each of the foregoing, a “Force Majeure Event”). A party whose performance is affected by a Force Majeure Event shall give notice to the other party, stating the period of time the occurrence is expected to continue and shall use diligent efforts to end the failure or delay and minimize the effects of such Force Majeure Event.

Submission Requirements

OpenGov Notice (required) —
Collin County exclusively uses OpenGov Procurement for the notification and dissemination of all solicitations. The receipt of solicitations through any other means may result in your receipt of incomplete specifications and/or addendums which could ultimately render your bid/proposal non-compliant. Collin County accepts no responsibility for the receipt and/or notification of solicitations through any other means. Please initial.
Contact Information (required) —
List the contact name, email address and phone number of the main person(s) Collin County should contact in reference to this solicitation. Contact(s) shall be duly authorized by the company, corporation, firm, partnership or individual to respond to any questions, clarification, and or offers in response to this solicitation.
Exceptions (required) —
If you take any exceptions to the specifications, bid lines, sample contracts, other attachments, or any other part of this solicitation as written, you must submit the exception/s as a Question via the public portal before the Question Cutoff Date for County consideration. The County will review and publish a response via OpenGov. If you would like to offer any substitutions, please review the Instruction to Bidders Document 002113, Section 1.07 and submit by separate attachment. Please initial.
Calendar Days Bid (required) —
Please state the consecutive calendar days bid from notice to proceed through completion of project.
Insurance Acknowledgement (required) —
I understand that the insurance requirements of this solicitation are required and are included in the submitted pricing. The Contractor shall furnish certificates of insurance for both the Contractor and any subcontractor to the Purchasing department if awarded all or a portion of the resulting contract. Please initial.
Bid Bond Acknolwedgement (required) —
II understand that accompanying this bid, is a certified check, cashier’s check or Bid Bond in the amount of five percent (5%) of the total amount bid. Bidders submitting a bid via OpenGov Procurement shall upload a Bid Bond at https://procurement.opengov.com/portal/collincountytx. Regardless of delivery method, all Bid Bonds shall be received prior to the bid opening time to be considered.

I understand that the original Bid Bond shall be received in the Collin County Purchasing Department no later than close of business on the third working day after the bid opening. Late receipt of original Bid Bond shall be cause for rejection of bid. Please initial.
Bid Bond —
Part 1 (Scanned and Upload)
Cashier's check, certified check, or bid bond payable to the order of the Collin County, TX, of not less five percent (5%) of the bid in said amount, payable to the Collin County, TX and signed by the bidder as well as a corporate surety, shall accompany the bid
Please scan and upload a copy of your bid bond/cashier's check.
or
Part 2 (Mail or Hand Deliver)
Bidder must also MAIL or hand deliver bid guarantee with a postmarked date no later than 2:00 pm on Thursday, August 20, 2026 addressed to:
Collin County Purchasing
2300 Bloomdale Road, Ste. 3160
McKinney, TX 75071
Please have the following listed clearly on the outside of the envelope:
1. Bidder Name,
2. Bid Bond" for Juvenile Detention Facade Replacement
3. Contract Number 2026-240
4. Date/time of the bid opening
5. "DO NOT OPEN WITH REGULAR MAIL"
***The Bid shall include the bid bond both uploaded into OpenGov Procurement and hard copy original mailed or hand delivered to the purchasing office no later than the close of business on the third working day after the bid opening, otherwise the bid will be deemed non-responsive.***
Bonding Requirement Acknowledgement (required) —
I understand that the bonding requirements of this solicitation are required and are included in the submitted pricing. A bond certificate (payment, performance, and/or maintenance) as stated in the specification document shall be submitted to the Purchasing department if I am awarded all or a portion of the resulting contract. Please initial.
Technology Security Breach Acknowledgement (required) —
When VENDOR experiences a data breach or unauthorized access to the Collin County Data, VENDOR will immediately notify the End-User Department Director, the Chief Information Officer (CIO), and the Purchasing Agent. Within two weeks of such breach, a detailed notification is required and shall include the nature of the breach, the data comprised, the involving parties, mitigation efforts, and corrective actions to be taken by VENDOR. Unless Collin County or any of their affiliates is directly responsible for such breach, VENDOR shall be solely responsible for all expenses related to any data breach or unauthorized access to the Collin County data and shall be by liable for all damages, fines, to include litigation cost. Except as set forth above, Collin County shall not be responsible for any expense associated with data breaches or unauthorized access while the Collin County Data is residing in VENDOR cloud services.
Subcontractors (required) —
State the business name of all subcontractors and the type of work they will be performing under this contract. If you are fully qualified to self-perform the entire contract, please respond with "Not Applicable-Self Perform".
Reference No. 1 (required) —
List a company or governmental agency, other than Collin County, where these same/like products/services, as stated herein, have been provided. Texas references are preferred. Include the following: Company/Entity, Contact, Address, City/State/Zip, Phone, and E-Mail. It is the responsibility of the Bidder/Proposer to ensure submitted references will be responsive to the County’s requests. The County reserves the right to contact references other than those listed, and to consider any information acquired from all references during the evaluation process.
Reference No. 2 (required) —
List a company or governmental agency, other than Collin County, where these same/like products/services, as stated herein, have been provided. Texas references are preferred. Include the following: Company/Entity, Contact, Address, City/State/Zip, Phone, and E-Mail. It is the responsibility of the Bidder/Proposer to ensure submitted references will be responsive to the County’s requests. The County reserves the right to contact references other than those listed, and to consider any information acquired from all references during the evaluation process.
Reference No. 3 (required) —
List a company or governmental agency, other than Collin County, where these same/like products/services, as stated herein, have been provided. Texas references are preferred. Include the following: Company/Entity, Contact, Address, City/State/Zip, Phone, and E-Mail. It is the responsibility of the Bidder/Proposer to ensure submitted references will be responsive to the County’s requests. The County reserves the right to contact references other than those listed, and to consider any information acquired from all references during the evaluation process.
Preferential Treatment (required) —
The County of Collin, as a governmental agency of the State of Texas, may not award a contract to a nonresident bidder unless the nonresident's bid is lower than the lowest bid submitted by a responsible Texas resident bidder by the same amount that a Texas resident bidder would be required to underbid a nonresident bidder to obtain a comparable contract in the state in which the nonresident's principal place of business is located or a state in which the nonresident is a resident manufacturer.(Texas Government Code, Title 10, Subtitle F., Chapter 2252, Subchapter A.).

1. Is your principal place of business in the State of Texas?
2. If your principal place of business is not in Texas, in which State is your principal place of business?
3. If your principal place of business is not in Texas, does your state favor resident bidders (bidders in your state) by some dollar increment or percentage?
4. If your state favors resident bidders, state by what dollar amount or percentage.
Debarment Certification (required) —
I certify that neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, “Debarment and Suspension,” as described in the Federal Register and Rules and Regulations. Please initial.
Immigration and Reform Act (required) —
I declare and affirm that my company is in compliance with the Immigration and Reform Act of 1986 and all employees are legally eligible to work in the United States of America. I further understand and acknowledge that any non-compliance with the Immigration and Reform Act of 1986 at any time during the term of this contract will render the contract voidable by Collin County. Please initial.
Information Regarding Conflicts of Interest —
During the 79th Legislative Session, House Bill 914 was signed into law effective September 1, 2015, which added Chapter 176 to the Texas Local Government Code. Recent changes have been made to Chapter 176 pursuant to HB23, which passed the
84th Legislative Session. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with Collin County, including family, business, and financial relationships such persons may have with Collin County officers or employees involved in the planning, recommending, selecting and contracting of a vendor for this procurement.
For a copy of Form CIQ and CIS: https://www.ethics.state.tx.us/forms/conflict/
The vendor acknowledges by doing business or seeking to do business with Collin County that they have been notified of the requirements under Chapter 176 of the Texas Local Government Code and that they are solely responsible for complying with the terms and conditions therein. Furthermore, any individual or business entity seeking to do business with Collin County who does not comply with this practice may risk award consideration of any County contract.
For a listing of current Collin County Officers: https://www.collincountytx.gov/Contact/county-officials
At the time of this solicitation being released, the following are known to be involved in the planning, recommending, selecting, and/or contracting for the attached procurement:
Department:
Yoon Kim-County Administrator
Sandeep Kathuria - Director Construction and Projects
Rickee Harris - Building Project Coordinator

Purchasing:
Michelle Charnoski, NIGP-CPP, CPPB – Purchasing Agent
Marci Chrismon, CPPB – Assistant Purchasing Agent
Cory Rogers - Senior Buyer

Commissioners Court:
Chris Hill – County Judge
Susan Fletcher – Commissioner Precinct No. 1
Cheryl Williams – Commissioner Precinct No. 2
Darrell Hale – Commissioner Precinct No. 3
Duncan Webb – Commissioner Precinct No. 4

Please complete and upload.
Confirmation of Conflict of Interest (required) —
I have read the conflict of interest information above and will file the CIQ form if a conflict exists.
Disclosure of Certain Relationships (required) —
Chapter 176 of the Texas Local Government Code requires that any vendor considering doing business with a local government entity disclose the vendor’s affiliation or business relationship that might cause a conflict of interest with a local government entity. Subchapter 6 of the code requires a vendor to file a conflict of interest questionnaire (CIQ) if a conflict exists. By law this questionnaire must be filed with the records administrator of Collin County no later than the 7th business day after the date the vendor becomes aware of an event that requires the statement to be filed. A vendor commits an offense if the vendor knowingly violates the code. An offense under this section is a misdemeanor. By submitting a response to this request, the vendor represents that it is in compliance with the requirements of Chapter 176 of the Texas Local Government Code. Please send completed forms to the Collin County County Clerk's Office located at 2300 Bloomdale Rd., Suite 2104, McKinney, TX 75071. Please initial.
Anti-Collusion Statement (required) —
Bidder certifies that its Bid/Proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Bid/Proposal for the same materials, services, supplies, or equipment and is in all respects fair and without collusion or fraud. No premiums, rebates or gratuities permitted; either with, prior to, or after any delivery of material or provision of services. Any such violation may result in Agreement cancellation, return of materials or discontinuation of services and the possible removal from bidders list. Please initial.
Disclosure of Interested Parties (required) —
Section 2252.908 of the Texas Government Code requires a business entity entering into certain contracts with a governmental entity to file with the governmental entity a disclosure of interested parties at the time the business entity submits the signed contract to the governmental entity. Section 2252.908 requires the disclosure form (Form 1295) to be signed by the authorized agent of the contracting business entity, acknowledging that the disclosure is made under oath and under penalty of perjury. Section 2252.908 applies only to a contract that requires an action or vote by the governing body of the governmental entity before the contract may be signed or has a value of at least $1 million. Section 2252.908 provides definitions of certain terms occurring in the section. Section 2252.908 applies only to a contract entered into on or after January 1, 2016. Please initial.
Notification Survey (required) —
In order to better serve our offerors, the Collin County Purchasing Department is conducting the following survey. We appreciate your time and effort expended to submit your bid. Should you have any questions or require more information please call (972) 548-4165. How did you receive notice of this request?
Critical Infrastructure Affirmation (required) —
Pursuant to section 2275.0102 of the Texas Government Code, Respondent certifies that neither it nor its parent company, nor any affiliate of Respondent or its parent company, is: (1) majority owned or controlled by citizens or governmental entities of China, Iran, North Korea, Russia, or any other country designated by the Governor under Government Code Section 2275.0103, or (2) headquartered in any of those countries. Please initial.
Energy Company Boycotts (required) —
Pursuant to Section 2276.002 of the Texas Government Code, should the contract have a value of $100,000 or more and the company employs 10 or more full-time employees, Respondent represents and warrants that: (1) it does not, and will not for the duration of the contract, boycott energy companies, and (2) will not boycott energy companies during the term of the contract. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency. Please initial.
Firearm Entities and Trade Associations Discrimination (required) —
Pursuant to section 2274.002 of the Texas Government Code, should the contract have a value of $100,000 or more and the company employs 10 or more full-time employees, Respondent verifies that: (1) it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency. Please initial.
AI Acknowledgement (required) —
The County requires that all submitted content be the product of human authorship or have undergone substantial human review and modification. This is to ensure that the final proposal accurately reflects the Bidder’s capabilities, experience, and understanding of the requirements. The Bidder is ultimately responsible for the accuracy, truthfulness, and completeness of their submission. Any submission found to contain misleading information, whether from AI or otherwise, may be subject to penalties or disqualification.
Please confirm all submitted content was either authored by or substantially reviewed a human and not AI and the submission accurately reflects company’s/firm’s capabilities, experience, and understanding of the requirements.
Construction Acknowledgement (required) —
Bidder, declares that the only person or parties interested in this bid are those principals named herein, that his/her bid is made without collusion with any other person, firm or corporation, that he/she has carefully examined the Contract Documents including the Advertisement for Bids, Instruction to Bidders, Construction Agreement, Specifications and the Drawings, therein referred to and has carefully examined the locations, conditions and classes of materials for the proposed work, and agrees that he/she will provide all the necessary labor, machinery, tools, equipment, apparatus and other items incidental to construction and will do all the work and furnish all the materials called for in the Contract Documents in the manner prescribed therein. Bidder hereby declares that he/she has visited the site of the Work and has carefully examined the Contract Documents pertaining to the Work covered by the above Bid, and he/she further agrees to commence work within ten (10) consecutive calendar days after date of written Notice to Proceed and to substantially complete the work on which he/she has bid within the number of days specified subject to such extensions of time allowed by Specifications. Bidder certifies that the bid prices contained in this bid have been carefully checked and are submitted as correct and final. The prices have been shown in words and figures for each item listed in this bid and it is understood that in the event of a discrepancy, the words shall govern. Please initial.
Which type of Solicitation is this? (required)
Federally Funded Projects (required) —
If you answered yes to this being a Federally Funded Project, you are required to speak with Administration prior to proceeding. Please confirm below by answering yes.
What Type of Construction? (required) —
Provides link to correct wage determination.
Who Designed the Project? (required)
Bid Bond (required) —
Will this solicitation require a bid bond?
Maintenance Bond (required) —
Please enter length of maintenance bond required for this project
Electronic Pricing Table (required) —
Would you like to have bidders respond to an electronic pricing table through ProcureNow?
Choose this if:
1. This is a quote for a finite set of goods or commodities
2. This is a Construction Bid with a Bid Schedule
3. Seeking services for hourly rate schedules
Schedule (# of contract days) - Road Construction —
Number of contract days for the project.
Cost estimate (required) —
Please enter as written amount ($xxx,xxx.xx)
Example - $300,000 should be entered as:
three hundred thousand dollars ($300,000.00)
Liquidated damages —
Please enter this amount as
Number in long form dollars ($xxx.xx)
If your liquidated damages is $500, please enter as follows:
five hundred dollars ($500.00)
County Project Manager (required)
Name of Design Firm (required)
Name of Engineer/Architect (required)
Full Address of Architect/Engineer (required) —
Linear address

Juvenile Detention Facade Replacement

Opportunity details

Description

Background

Project Details

Important Dates

Meetings & Milestones

Evaluation Criteria

Submission Requirements

Key dates

AI classification tags

Frequently asked questions

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