Landscape Maintenance: Common Greens

The City of South San Francisco (“City”) is soliciting proposals from qualified Firms/Contractors (“Contractor”) to provide specialized landscaping maintenance services throughout the City. The requested services contemplated under this Request for Proposals (“RFP”) consist of providing landscaping services, including but not limited to providing qualified horticultural supervision, furnishing all labor, materials, equipment and transportation required to properly maintain and enhance the City’s specified landscaped properties in an attractive condition, and providing other work as detailed in the Scope of Work identified below (“Project”). The proposals submitted in response to this RFP will be used as the basis for selecting a Contractor to complete the Scope of Work.

Background

The City contracts out for certain specialized landscape maintenance services throughout the City.  These specialized contracted services are necessary to keep up with the extensive and varied landscape maintenance responsibilities of the City in order to maintain safety and aesthetic objectives. Over the years, the City’s landscaping maintenance requirements have changed and the City is seeking proposals for specialized landscaping services for specified locations and service levels. These specified locations include medians, parks, and green spots.

Project Details

• Reference ID: PR-CGLM-0726
• Department: Parks & Recreation
• Department Head: Greg Mediati (Director)

Important Dates

• Questions Due: 2026-05-29T19:00:00.000Z
• Answers Posted By: 2026-06-03T00:00:00.000Z

Evaluation Criteria

• Cost of Services (15 pts)
• Ability to demonstrate completion of a satisfactory schedule complete the project based off scope of services in Attachment A and B. (20 pts) —

  Provide a projected schedule of maintenance for the areas and frequencies listed in Attachment A while achieving the standards described in Attachment B.

• Ability to Demonstrate Experience, Reliability, and Qualifications in Completing Similar Projects (20 pts) —

  Qualifications of project staff (particularly key personnel such as the project manager), key personnel’s level of involvement in performing related work and the team’s experience in maintaining schedule. Expansion on and provide examples of experience working on similar sized projects.

• Demonstration of knowledge pertaining to current trends, laws, and maintenance techniques to promote sustainable landscapes. (20 pts) —

  Contractor should show knowledge of current regulations and trends in the landscaping industry. The City seeks a contractor who focuses on sustainability, pollinator habitat maintenance, understands SB1383 compliance, implements a comprehensive IPM plan, and is transitioning or has fully adopted electric equipment.

• Size of labor force allocated to this project. (25 pts) —

  The number of staff dedicated to this project is critical to the success of the project. Contractors who can propose the largest most experienced crew will be the most highly rated.

Submission Requirements

• Proposal Requirements (required) —

  Did you read through the RFP document located in the Attachments Tab?

• Acknowledgement of Scope of Work and Area Maps —

  Have you thoroughly read and viewed and understand all of Attachment A, B, and all maps of the areas which this contract covers?

• IMPORTANT HARDCOPY INSTRUCTIONS (required) —

  PLEASE READ CAREFULLY. Proposer must confirm below.

  In addition to the electronic proposal submitted below in ProcureNow, proposer must submit five (5) hard copies of the Consultant’s proposal, and one (1) hard copy of a cost proposal submitted in a separate sealed envelope. The hard copies shall be MAILED ONLY WITH A POSTMARK date no later than the RFP Submission Deadline, Friday, June 5, 2026. Proposals shall be submitted in a sealed package clearly marked

  “Landscape Maintenance: Common Greens” and addressed as follows:

  Joshua Richardson
  Division Manager
  City of South San Francisco
  Parks Division
  Parks and Recreation Department
  550 North Canal Street
  South San Francisco, CA 94080

  Electronic Proposals received after the time and date specified are not allowed in OpenGov.

  Hardcopies must be identical to electronic version. Submissions of a paper version that differs from the electronic version will result in disqualification.

• RFP Response (without Cost Proposal) (required) —

  Upload your response addressing the items covered in the attached documents. Please provide a history of your firm, qualifications, past and current projects of similar scope, employee qualifications, and project timeline/maintenance schedule.

• Cost Proposal (required) —

  Please upload your completed Cost Proposal as shown in Attachment A.

• How are you receiving proposals? (required)
• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Choose this if:

  1. This is a quote for a finite set of goods or commodities
  2. This is a Construction Bid with a Bid Schedule
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  Will you want your bidder to separate a Price Proposal from the rest of the Response?

• Would you like to define the evaluation criteria now? (required) —

  (if you say yes, it will show you where you can define the criteria, if you say no, you'll have the opportunity to do it before the evaluation committee starts)