Landscaping Maintenance Services

The Town of Nantucket ("Town"), through its Nantucket Water Department, invites qualified responders to submit bids for Landscaping Maintenance Services. This invitation for Bids ("IFB") is made in accordance with Massachusetts General Laws, Ch. 30B.

Background

The Town of Nantucket is located within the County of Nantucket. The Town functions under a Town Manager/Select Board form of government. The Select Board operates under a Charter and enacts policies intended to promote and enhance the general welfare of the Town. In addition to customary municipal operations, the Town operates a skilled nursing facility, a public school system, two wastewater treatment facilities, a housing department, and a solid waste facility.

The Town of Nantucket is located 30 miles off the south coast of Cape Cod. It was settled in 1659 and incorporated in 1671. The Town has an annual year-round population of approximately 18,000 and up to 65,000 seasonal residents. The island is 14 miles in length and 3 1/2 miles wide. Nantucket is comprised of residential, commercial, and large tracts of undeveloped land, including a state forest. Transportation routes include a busy airport, a thriving seaport, and a locally maintained road system which includes urban, suburban and rural road systems.

Project Details

• Reference ID: 2026-NWD-0202
• Department: Water Department
• Department Head: Mark J. Willet (Water Director)

Important Dates

• Questions Due: 2026-05-27T18:00:00.000Z
• Answers Posted By: 2026-06-02T20:00:00.000Z

Evaluation Criteria

• Overview —

  The Nantucket Water Company is seeking a qualified landscape company to provide landscape maintenance services for the properties located at 1 Milestone Road, and 43 Polpis Road. Spring and Fall clean up, fertilization, mowing and trimming, and ongoing garden maintenance.

• Workers' Compensation —

  Workers' Compensation, covering the obligations of the CONTRACTOR in accordance with applicable Workers' Compensation or Benefits law.

• Commercial General Liability —

  Commercial General Liability Insurance on an occurrence basis with a combined single limit of not less than $1 million.  Coverage is to include premises and operations, coverage for liability of subcontractors.  The policy shall contain an endorsement stating that the aggregate limits will apply separately to the work being performed under this Agreement. 

• Wannacomet Water Company, 1 Milestone Rd —

  Spring Clean-up
  • Removal of all leaves and debris from lawn and beds
  • Weeding of all beds and removal of dead growth
  • Re-edging of all flower beds
  • Pruning of shrubs and hydrangeas
  • Cutting back of ornamental grasses
  • Removal and storage of deer fencing
  • Fertilization of all beds with Holly-Tone, Rose-Tone, Plant-Tone and 10-10-10 fertilizer products, or approved equal
  • Mulching of beds with Premium Mulch to a depth of 2” – 3” to a total of five (5) cubic yards of mulch

  6-Step Fertilization Program
  • 1st application is Pre-emergent to prevent weeds growth
  • 2nd application is Weed and Feed
  • 3rd application is Summer application with grub control
  • 4th application is Regular Feeding
  • 5th application is Fall application of Winterizer
  • 6th application is Ph control and liming of lawn

  Spring Dethatching

  Spring Aerating

  Mowing and Trimming: every Monday from April to November
  • As needed to keep lawn height between 3 – 3 ½”. Trimming on the same schedule.

  Garden Maintenance: garden maintenance to be performed every three (3) weeks from April to November
  • Weeding of beds
  • Pruning and feeding of plants
  • Pruning and training of roses
  • Spraying with deer control solution
  • Removal of any debris
  • Mulch maintenance

  Fall Clean-Up
  • Raking leaves from lawns and beds
  • Pruning of dead growth and winterizing plants
  • Cultivating of beds
  • Weeding of beds
  • Fertilizing of beds with Holly-Tone, Plant-Tone, Rose-Tone and 10-10-10 fertilizer products, or approved equal

  Trimming of Parking Area Evergreens: minimum of two (2) trims per year
  • Trimming of ornamental evergreens in parking area and along the sides of the building

  Trimming of Perimeter Shrubbery: minimum of two (2) trims per year
  • Trimming of all shrubs along the perimeter of the lawn area
  • Trimming of all shrubs along Driveway areas
  • Trimming of shrubs surrounding brick memorial picnic area

• Automobile Liability Insurance —

  Automobile Liability Insurance of not less than $1 million combined single limit covering owned, hired and non-hired vehicle use.

• Wannacomet Water Company Staff Residence, 43 Polpis Rd —

  Spring Clean-up (Excluding large bed in back of lot)
  • Removal of all leaves and debris from lawn and beds
  • Weeding of all beds and removal of dead growth
  • Re-edging of all flower beds
  • Pruning of shrubs and hydrangeas
  • Cutting back of ornamental grasses
  • Removal and storage of deer fencing
  • Fertilization of all beds with Holly-Tone, Rose-Tone, Plant-Tone and 10-10-10 fertilizer products, or approved equal
  • Mulching of beds with Premium Mulch to a depth of 2” – 3” to a total of five (5) cubic yards of mulch
  • Repair of snowplow damage

  6-Step Fertilization Program (Excluding large bed in back of lot)
  • 1st application is Pre-emergent to prevent weeds growth
  • 2nd application is Weed and Feed
  • 3rd application is Summer application with grub control
  • 4th application is Regular Feeding
  • 5th application is Fall application of Winterizer
  • 6th application is Ph control and liming of lawn

  Spring Dethatching

  Spring Aerating

  Mowing and Trimming: every Monday from April to November
  • As needed to keep lawn height between 3 – 3 ½”. Trimming on the same schedule.

  Garden Maintenance: garden maintenance to be performed every three (3) weeks (Excluding large bed in back of lot)
  • Weeding of beds
  • Pruning and feeding of plants
  • Pruning and training of roses
  • Spraying with deer control solution
  • Removal of any debris
  • Mulch maintenance

  Fall Clean-Up
  • Raking leaves from lawns and beds
  • Pruning of dead growth and winterizing plants
  • Cultivating of beds
  • Weeding of beds
  • Fertilization of beds with Holly-Tone, Plant-Tone, Rose-Tone and 10-10-10 fertilizer products, or approved equal

  Trimming of Parking Area Evergreens: minimum of two (2) trims per year
  • Trimming of ornamental evergreens in parking area and along the sides of the building

  Trimming of Perimeter Shrubbery: minimum of two (2) trims per year
  • Trimming of all shrubs along the perimeter of the lawn area
  • Trimming of all shrubs along Driveway areas
  • Trimming of shrubs surrounding brick memorial picnic area

Submission Requirements

• Tax Compliance and Non-Collusion Form (required) —

  Please download the below documents, complete, and upload.  FAILURE TO SIGN AND UPLOAD BOTH FORMS WILL DISQUALIFY THE SUBMISSION PER MASSACHUSETTS GENERAL LAWS. 

• Proof of Insurance (required) —

  Insurance Required: Bidder shall obtain and maintain at its expense and from insurance companies of a Best Rating of A or better, which are licensed to do business in the Commonwealth of Massachusetts, insurance as set forth below.

  Please upload your proof of insurance.

• References (required) —

  Bidder must provide a complete list of municipal customers who it provided services in the past three (3) years. Reference information must include Company/Government Name, Contact Person, Current Phone Number, Email Address and Date(s) of Service(s).

  Poor References may be a basis for determining that a bidder is not responsible.

• Fertilizer License (required) —

  Bidders should provide proof of valid fertilizer licenses held by all individuals who may be applying fertilizer as part of this contract.  Proof of successful completion of the requirements to be licensed will be accepted, provided no fertilizer will be applied until proof of licensure is provided to the Town.  Bidders who do not have a fertilizer license must provide a written intent to obtain a Fertilizer License when the class is made available through the Town of Nantucket's Natural Resources Department.  

• Fertilizer - Best Management Prictices* —

  The undersigned Bidder hereby acknowledges receipt of the Best Management Practices for Fertilizer Use on Nantucket Island found under Exhibit B and has familiarized himself or herself with the legal requirements related to fertilizer use and application on Nantucket Island and agrees to follow these requirements to the best of his or her ability.

• Signature Page from the Town's Contract (required) —

  Signature page from the Town's contract, signed by an authorized individual as a good faith statement that the Contractor is willing to enter into the Town's standard contract form.  Please see Sample Agreement in ATTACHMENT A.

• BID RESPONSE FORM (required) —

  Please download the below Bid Response Form, complete, and upload.  FAILURE TO COMPLETE, SIGN AND UPLOAD THIS FORM WILL DISQUALIFY THE SUBMISSION PER MASSACHUSETTS GENERAL LAWS. 

• W9 Form Request —

  Please upload a completed W-9 Form if you have not worked with the Town of Nantucket in the past. The W-9 will be used to set up the Contractor as a Vendor for the Town of Nantucket. 

• Pricing (required)
• Basis of Compensation (required)
• Maximum not to exceed amount (required)
• Are alternates allowed for this Lump Sum Basis of Compensation? (required)
• Are alternates allowed Category Basis of Compensation? (required)