League of Towns Cooperative Road Salt Bid FY27

The municipalities of Ellsworth, Bar Harbor, Tremont, Trenton, and Mount Desert, Maine, acting collectively as the League of Towns Cooperative, invite sealed bids for the supply and delivery of bulk sodium chloride (rock salt) for the 2026–2027 winter season.

Project Details

• Reference ID: 2026-GEN-004
• Department: Public Works
• Department Head: - (-)

Important Dates

• Questions Due: 2026-04-30T21:00:00.000Z
• Answers Posted By: 2026-05-06T21:00:00.000Z

Evaluation Criteria

• Important Instructions for Bid Submittal —

  The City of Ellsworth together with the League of Towns Cooperative is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

  Or by sealed bid, marked FY27 Cooperative Salt Bid to:
  City of Ellsworth – City Clerk’s Office
  One City Hall Plaza
  Ellsworth, ME 04605

• General Conditions —
  • This bid represents a unit price per ton delivered to each participating municipality. Prices include delivery costs.
  • Contract period: Award date through June 30, 2027
  • Quantities are estimates only based on historical usage.
  • Vendors shall not impose penalties, refuse delivery, or increase price if actual quantities vary.
  • Vendor must demonstrate the ability to meet delivery timelines and product specifications.
• Specifications for Sodium Chloride —

  3.1 Quantity (Estimated Total)

  • Combined estimated quantity: ~6330 tons (see Section 5)

  3.2 Chemical Requirements

  • Minimum 95.0% Sodium Chloride (NaCl)
  • No variation permitted

  3.3 Moisture Content

  The moisture content of the sodium chloride at the time of delivery shall be 0.5% or less. Sodium chloride delivered with a moisture content higher than 2.5% will be rejected

  3.4 Physical Requirements (Gradation)

  Sieve Size	% Passing (by weight)
  1/2 inch	100%
  No. 4	20–90%
  No. 30	0–15%

  No variation permitted

  3.5 Treatment

  • Salt must be treated with an anti-caking agent (YPS or approved equal)
  • Application rate:
  • Minimum: 10 PPM
  • Maximum: 50 PPM
  • Colored treatment preferred, except Bar Harbor (Bar Harbor prefers no colorant added)
• Delivery Requirements —

  Delivery within 48 hours of request.
  Delivery hours: See Chart Below (Excluding Holidays)

  
  Delivery slips:

  Each load must include:

  • Date and time of delivery
  • Net, tare, and gross weights
  • Signed receipt by municipal staff

  4.1 Rejected Deliveries

  Reasons for rejection of loads include, but are not limited to:

  • Moisture > 2.5%
  • Contamination
  • Clumping / not free-flowing
  • Unauthorized delivery

  Removal of rejected loads is at supplier expense at the time of rejection.

• Participating Municipalities —

  Municipality	Estimated Tons	Delivery Location	Delivery Hours (Excluding Holidays)
  Ellsworth	3,000	526 Main Street	Mon-Fri; 6:00am to 3:15pm
  Bar Harbor	2000	50 Public Works Way	Mon-Fri; 6:30am to 3:00pm
  Tremont	400	40 Tremont Road, Bass Harbor	Mon-Fri; 6:30am to 3:30pm
  Trenton	90	Salty Sand Way	Mon-Thurs; 8:00am to 5:00pm
  Mount Desert	1700	307 Sargeant Drive	Mon-Fri; 7:00am to 3:30pm

   

  Quantities are estimates only and may vary.

• Bid Submission Requirements —

  Bidders must submit:

  • Completed Bid Summary
  • Unit price per ton delivered

  Company contact information

• Insurance & Compliance —

  The successful bidder shall:

  • Maintain standard liability and vehicle insurance
  • Comply with all state and federal transportation regulations
  • Ensure safe delivery operations at municipal sites
• Award Criteria —

  Award will be made based on:

  • Lowest responsive and responsible bid
  • Ability to meet delivery timelines
  • Compliance with specifications
  • Prior performance (if applicable)

  The Cooperative reserves the right to:

  • Award to a single vendor or multiple vendors
  • Split awards by municipality if in best interest
• Payment Terms —

  Payment terms shall be Net 30 days after receipt and acceptance of delivery invoices.

   

  Hardcopy of invoices shall be mailed to each individual Town to the Accounts Receivable address which will be provided to the successful bidder.

Submission Requirements

• Proposal Requirements (required) —

  Did you read through and confirm that you met all of the proposal requirements including the sections:

  1. General Conditions
  2. Special Provisions and Specifications
• Can you meet the delivery requirements as listed as well as the delivery locations and times outlined in the Participating Municipalities table? If no, please explain. (required)
• Do you certify that your product meets all required specifications? If no, please explain. (required)
• Do you acknowledge and agree to the following: (required) —

   

  • 1. All supplied road salt will meet RFP specifications and applicable industry standards
    2. Product will be free-flowing and suitable for intended use
    3. Vendor will meet required delivery timelines and maintain supply during peak demand
    4. Vendor will replace non-conforming product and be responsible for costs associated with non-performance
• Proposal Documents (required) —

  Please Upload your COMPLETE Proposal here, which includes the following:

  1. Bid Summary including Unit Price Per Ton Delivered
  2. Company Contact Information including Name, Address, Phone Number, Email, Name & Title of Contact Person
  3. Statement of Experience and Qualifications 
• Proposal (without Cost Proposal) (required) —

  Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of XXXXXof the total bid price, payable toCity of Ellsworth, ME, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanMonday, May 11, 2026 addressed to:

  City of Ellsworth, ME
  Sara Devlin
  1 City Hall Plaza
  Ellsworth,ME04605

  Please have the Bidder Name, Contract Title ("League of Towns Cooperative Road Salt Bid FY27"), and Contract Number ("2026-GEN-004") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to City of Ellsworth, ME so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through OpenGov?

  Some examples of of when to say "yes":

  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into ProcureNow from an excel spreadsheet
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?