Legal Services

The District is seeking a firm with an exceptional depth of knowledge and experience with special education law. The District reserves the right to award a separate contract for legal services pertaining to special education matters.

Please note, the preceding is not intended to be an all-inclusive listing of the legal issues for which services are provided, but it is a representative list of issues that the District has previously required services. The District reserves the right to award separate contracts based on vendor qualifications in specific areas of law, if that is in the best interest of the District.

Background

Through this Request for Proposal (RFP), the District is seeking to identify one or more vendors who can most fully meet the needs of the District as specified in this document and any associated attachments.

Based on enrollment, the District is the seventh largest school district in Virginia.  With nearly 40,000 students and 6,000 employees in 56 schools and centers, the District is committed to providing excellence in education for the children of Chesapeake. 

The Chesapeake Public School System is an equal educational opportunity school system. The School Board of the City of Chesapeake also adheres to the principles of equal opportunity in employment and, therefore, prohibits discrimination in terms and conditions of employment on the basis of race, sex, sexual orientation, gender identity, national origin, color, religion, age, or disability.

Project Details

• Reference ID: 70-2526
• Department: Purchasing
• Department Head: Kisha Allen (Director of Purchasing)

Important Dates

• Questions Due: 2026-04-27T16:00:04.422Z

Evaluation Criteria

• Scope of Services (35 pts)
• Company Background (30 pts)
• Qualifications and Experience (35 pts)

Submission Requirements

• Authorized Signatory
• Name and Title of Authorized Signatory (required)
• By clicking confirm, the authorized signatory is confirming that they are authorized to bind the entity to the contract. (required)
• Technical Proposal —

  Please refer to section Proposal Format for requirements to prepare your RFP response. 

• Transmittal Letter (required) —

  Please download the below documents, complete, and upload. Failure to supply the executed document with your proposal response may be subject to disqualification of your proposal.

• Cost Proposal (required)
• Executive Summary (required)
• Scope of Services (required)
• Company Background (required)
• Qualifications and Experience (required)
• Resumes for Key Personnel (required)
• Client References (required) —

  Please download the below documents, complete, and upload.

• Exceptions to RFP (required)
• Financial Status (DELETE IF NOT APPLICABLE) (required)
• Insurance Policies/Documents (required)
• Vendor’s Authorization to Transact Business in the Commonwealth —

  To the extent the Contractor is organized as a stock or non-stock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership; such entity shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity by the State Corporation Commission. Any such business entity shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth to be revoked or cancelled at any time during the term of this contract. The Owner may void any contract with a business entity if the business entity fails to remain in compliance with the provisions of Virginia Code Section 2.2-4311.2.

  Any bidder or offeror organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 shall include in its bid or proposal the identification number issued to it by the State Corporation Commission. Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized.

• Are you a corporation required to register with Virginia State Corporation Commission (“SCC”) (required)
• State Corporation Commission Identification Number (required)
• Describe why the bidder or offeror is not required to be authorized by the State Corporation Commission. (required)
• Certify Compliance Regarding Certain Offenses —

  Dear Contractor:

  Code of Virginia § 22.1-296.1 requires that prior to awarding a contract, the contractor and the contractor’s employees who may be in direct contact with students in the performance of the contract certify that both the contractor and the contractor’s employees have not been convicted of any violent felony set forth in the definition of barrier crime in subsection A of § 19.2-392.02; any offense involving the sexual molestation, physical or sexual abuse, or rape of a child; or any crime of moral turpitude. For the purpose of implementation, Chesapeake Public Schools defines “direct contact with students” as a contractor working at a school site between the hours of 6:00 a.m. and midnight during normal school days, and during school-sponsored activities, in lieu of a school support facility such as the Warehouse or Transportation Department where students are not expected to be present.

  The Authorized signatory is required to complete and submit prior to awarding your contract and/or issuing your purchase order. The Purchasing Office sends the form at the renewal period and must be updated every twelve (12) months for the duration of the contract period. Should there be a change to the certification of your officers, or any individuals assisting in the performance of the contract between twelve (12) month periods, Chesapeake Public Schools must be notified immediately and an updated certification must also be provided to Chesapeake Public Schools within five (5) business days of such change. Failure to complete all certifications accurately may result in the award of the contract/agreement being revoked without recourse against the Chesapeake Public Schools.

  Please feel free to contact the school/department responsible for finalizing your agreement, with any questions you may have, or call the Purchasing Department at 547-0265.

  Sincerely,
  Chesapeake Public Schools

• Have you or any of your employees who will have direct contact with students been convicted of a felony set forth in the definition of barrier crimes in Code of Virginia §19.2-392.02. A., any offense involving the sexual abuse or rape of a child or any crime of moral turpitude? (required)
• By confirming, the authorized signatory agrees that individuals who have been convicted of a violent felony or crime as described above, will not be assisting with the performance of the contract. (required)
• The authorized signatory understands that any individual making a materially false statement regarding any such offense is guilty of a Class 1 misdemeanor and, upon conviction, the fact of such conviction is grounds for the revocation of the contract to provide such services and, when applicable, the revocation of any license required to provide such services. 
• List individuals assisting in the performance of this contract (Use full, legal names including middle name or initials) (required)
• By confirming, the authorized signatory understand that should there be any change to this certification of officers, or individuals assisting in the performance of this contract, during any time of this contract, the Chesapeake Public Schools central office/school issuing this contract/PO will be notified immediately, and an updated certification will be provided to them within five (5) days of such change. (required)
• Certify Compliance With Immigration Laws and Regulations —

  The Federal Immigration Reform and Control Act makes it unlawful for a person or other entity to hire, recruit, or refer for a fee for employment in the United States, an alien, knowing the alien is unauthorized to work in the United States. Section 40.1-11.1 of the Code of Virginia makes it unlawful for any employer to knowingly employ an alien who cannot provide documents indicating that he or she is legally eligible for employment in the United States. These laws place an affirmative duty on employers to ensure that aliens have proof of eligibility for employment.  In addition, Section 54-72.2 of the Chesapeake City Code requires that any person or entity doing business with the City of Chesapeake, including its boards and commissions, shall provide a sworn certification by the contractor or vendor of compliance with all federal immigration laws and regulations.

• Legal Name of Contractor or Vendor (required) —

  Note: This is your name as reported to the IRS. It should match your Social Security card or Federal Identification Number. 

• Doing Business As (If Applicable) (required) —

  Note: This is the name that appears on your invoices, but is not used as your reporting name.

• Type of Business Entity (required)
• List full name and address of all officers/managing members/partners. (required)
• Number of Employees (required)
• Are All Employees Eligible for Employment in the United States? (required)
• Acknowledgment (required) —

  Under penalty of perjury, the authorized signatory declares on behalf of the contractor/vendor listed above that to the best of my knowledge and based upon reasonable inquiry each and every one of the contractor’s employees is eligible for employment in the United States as required by the Federal Immigration Reform and Control Act of 1986 and Section 40.1-11.1 of the Code of Virginia. The authorized signatory further declares on behalf of the contractor/vendor that due care and diligence shall be used to ensure that all employees hired in the future will be eligible for employment in the United States and that the authorized signatory agrees to remain in compliance throughout the duration of the contract. The authorized signatory affirms the information provided herein is true, correct, and complete. The authorized signatory also agrees to permit the Chesapeake Public Schools to inspect records and documentation to ensure that all persons hired by the contractor/vendor are eligible for employment under the laws referenced in this certificate when deemed necessary by Chesapeake Public Schools. The authorized signatory agrees that the contractor/vendor will fully cooperate in any such audit.

• Claim of Business Confidentiality —

  Virginia Procurement Act – Virginia Code § 2.2-4342  

  Public inspection of certain records. -- A.  Except as provided in this section, all proceedings, records, contracts and other public records relating to procurement transactions shall be open to the inspection of any citizen, or any interested person, firm or corporation, in accordance with the Virginia Freedom of Information Act (§ 2.2-3700 et seq.).

  F. Trade secrets or proprietary information submitted by a bidder, offeror or contractor in connection with a procurement transaction or prequalification application submitted pursuant to subsection B of § 2.2-4317 shall not be subject to the Virginia Freedom of Information Act (§ 2.2-3700 et seq.); however, the bidder, offeror or contractor shall (i) invoke the protections of this section prior to or upon submission of the data or other materials, (ii) identify the data or other materials to be protected, and (iii) state the reasons why protection is necessary. 

  A bidder, offeror, or contractor shall not designate as trade secrets or proprietary information (a) an entire bid, proposal, or prequalification application; (b) any portion of a bid, proposal, or prequalification application that does not contain trade secrets or proprietary information; or (c) line item prices or total bid, proposal, or prequalification application prices.

• Do you have any proprietary information provided in your response? (required)
• Claim of Business Confidentiality Form (required) —

  Please download the below documents, complete, and upload.

• Redacted Response (required)
• Does this project require any special or additional conditions? (required)
• Is this solicitation for Professional Services? (required)
• Are there renewals? (required)
• Pricing (required)