Levy County Hurricane Shelter Generator

The County is soliciting sealed proposals from qualified professional firms for purchase and installation of backup generator(s) for an emergency shelter located within a school building. The configuration of the generator(s) is to be determined by the vendor and/or an electrical engineer during the bid process. The generator(s) shall be installed with all accessories necessary for its operation.

Background

Levy County is a local government entity governed by a Board of County Commissioners (the “Board” or “BOCC”) and administered by a County Manager.  The County is approximately 1,413 square miles in size and has a population of approximately 46,000 (that includes 7 municipalities).  The unincorporated area is largely rural with approximately 92.8% of the County’s Future Land Use being comprised of Natural Resources and Conservation (18%), Forestry/Rural Residential (42.4%) and Agricultural/Rural Residential (32.4%).

Project Details

• Reference ID: RFP_2026_03
• Department: Emergency Management
• Department Head: Leatha Keene (Emergency Management Director)

Important Dates

• Questions Due: 2026-03-18T18:00:00.000Z
• Pre-Proposal Meeting: 2026-03-17T14:00:00.000Z — Bronson Middle/High School Front Office 351 Ishie Ave Bronson, FL 32621

Meetings & Milestones

Addenda

• Addendum #1 (released 2026-03-12T18:59:32.821Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Knowledge, Experience and Qualifications of Personnel and the Firm (35 pts) —
  1. A list of the persons who will be assigned to provide the Services with a description of their anticipated role, including identifying the primary contact to manage the Services.
  2. A resume for each person on the list that describes their experience, education, and qualifications to provide the Services.
  3. A list of projects/work of a similar nature that the firm or its personnel have been involved.
• Approach to Services (30 pts) —

  Proposer shall provide a written narrative explaining their intended approach and a proposed timeline for the completion of the Services with clear deadlines and specific action items identified for each phase of the project, including alternatives for providing effective stakeholder engagement and public participation and underrepresented members of our community.

• Price Proposal (30 pts) —

  Proposer shall describe basis for billing for the Services, such as a fixed fee for each Task or hourly rates with a not to exceed amount per Task.  Please include time/cost for travel to public meetings. For Budget purposes, it is critical to the County to have a maximum cost for these Services.

• Forms and Documents (5 pts) —
  1. Completed Proposal Signature Form (with all Forms and required documents attached); and
  2. Copies of Certifications/Licenses (if any) of personnel who will be assigned to the Services. 

Submission Requirements

• Proposal Documents (without Cost) (required) —

  Upload your proposal here.

  Do not include any pricing information in your proposal.

• Pricing Proposal (required)
• Is Proposer a small or minority business, women’s business enterprise, or labor surplus area firm? (required)
• Sworn Statement on Public Entity Crime (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion Affidavit (required) —

  Please download the below documents, complete, and upload.

• Drug-Free Workplace Certification (required) —

  Please download the below documents, complete, and upload.

• Anti-Human Trafficking Affidavit (required) —

  Please download the below documents, complete, and upload.

• Foreign Country of Concern Affidavit (required) —

  Please download the below documents, complete, and upload.

• Do you have any conflicts of interest? (required)
• Conflict of Interest Disclosure Statement (required) —

  Please download the below documents, complete, and upload.

• Vendors on Scrutinized Companies List (required) —

  By clicking "Please confirm", the proposal proposer, certifies that it is not:

  1. listed on the Scrutinized Companies that Boycott Israel List, created pursuant to section 215.4725, Florida Statutes,
  2. engaged in a boycott of Israel,
  3. listed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to section 215.473, Florida Statutes, or
  4. engaged in business operations in Cuba or Syria.  

  Pursuant to section 287.135(5), Florida Statutes, the County may disqualify the proposal proper immediately or immediately terminate any agreement entered into for cause if the proposal proposer is found to have submitted a false certification as to the above or if the Contractor is placed on the Scrutinized Companies that Boycott Israel List, is engaged in a boycott of Israel, has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria, during the term of the Agreement.  If the County determines that the proposal proposer has submitted a false certification, the County will provide written notice to the proposal proposer.  Unless the proposal proposer demonstrates in writing, within 90 calendar days of receipt of the notice, that the County’s determination of false certification was made in error, the County shall bring a civil action against the proposal proposer.   If the County’s determination is upheld, a civil penalty shall apply, and the proposal proposer will be ineligible to propose on any Agreement with a Florida agency or local governmental entity for three years after the date of County’s determination of false certification by proposal proposer.  

  As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

• W-9 Copy (required)
• Certificate of Insurability (required) —

  Please download the below documents, complete, and upload.

• Evidence Qualified to Transact Business (required) —

  Upload your SunBiz Registration here.

• Copies of and Applicable/Current License/Certs (required)
• Bid Bond (required)
• Goods and Services (required) —

  What are you purchasing?  Select an option below.

• Insurance Requirements (required) —

  Select one of the options below.

  Will you contract be a:

  1. Minor Contract for Service(s)
     Duration: Will not exceed 30 Calendar Days
     Cost: Cost will not exceed $50,000
     Risk: Low, No unusual or high hazards present
     
     
  2. Average Contract for Service(s)
     Duration: Will not exceed 180 Calendar Days
     Cost: Cost between $50,000 to $500,000
     Risk: Low, No unusual or high hazards
     
     
  3. Extensive Contract for Service(s)
     Duration: Will not exceed 180 Calendar Days
     Cost: Cost between $500,000 to $1,000,000
     Risk: Medium, Projects where medium hazards exist
     
     
  4. Extensive Contract for Service(s)
     Duration: Projects that exceed 180 Calendar Days
     Cost: Cost exceeds $1,000,000
     Risk: High, Projects where extremely high or unusual hazards exist
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.

Questions & Answers