Active SLED Opportunity · FLORIDA · ORANGE COUNTY, FLORIDA
AI Summary
Orange County, Florida seeks sealed electronic bids for lift equipment maintenance and repair services including preventative maintenance, inspections, and parts replacement. Submission deadline is May 26, 2026. Bids must be submitted via the OpenGov e-Procurement Platform. Evaluation includes references, qualifications, and price reasonableness.
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Lift Equipment Maintenance and Repairs (Y26-149)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, May 26, 2026.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Tuesday, April 21, 2026 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email tiffany.fulse@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
Orange County exercises the rights and privileges conveyed to it by the State of Florida, and the Orange County Charter. It presently operates with an elected chief executive officer, Orange County Mayor, and six elected district commissioners, who together comprise the Board of County Commissioners.
Procurement is an essential function of the County, affecting all operational departments, ongoing projects and future initiatives. The Procurement Division is divided into three (3) Sections, the “Buying Section”, the “Purchasing Section” and the “Contracts Section”.
The Orange County Procurement Division operates under the leadership of Carrie Mathes, MPA, NIGP-CPP, CFCM, CPPO, CPPB as Procurement Division Manager and Chief Procurement Official in accordance with the Orange County Ordinance.
Check references and provide results of reference checks using the comment boxes.
If a Firm, beyond the low three (3), is NOT being evaluated, indicate "Pass" and type "Not Evaluated" in the comments.
Check qualification requirements and provide results of the respondents compliance with qualification requirements using the comment boxes.
If a Firm, beyond the low three (3), is NOT being evaluated, indicate "Pass" and type "Not Evaluated" in the comments.
Provide an assessment of price reasonableness.
Is this bid possibly a “low-ball” bid that underrepresents realistic project costs?
If a Firm, beyond the low three (3), is NOT being evaluated, indicate "Pass" and type "Not Evaluated" in the comments.
I have no conflict of interest in the evaluation of these materials.
Please download the below documents, complete, and upload.
Respondent should supply a list of at least three (3) client references for work satisfactorily performed and/or delivered by the Respondent within the last ten (10) years, immediately preceding the due date of bids for this Invitation for Bids. Failure to provide this information may be cause for rejection of the response.
Commercial references should be for work similar in scope and/or specifications and should collectively validate the following capabilities and experience:
Negative feedback from references may result in the offer being deemed non-responsible.
Respondents are encouraged to provide additional references beyond the minimum requested references in support of demonstrating qualification.
See Solicitation Terms & Conditions for additional guidance concerning reference requirements.
In accordance with #Solicitation Terms and Conditions, Respondent shall upload copies of all applicable licenses required to lawfully perform the proposed work.
At minimum the following shall be attached:
In accordance with #Solicitation Terms and Conditions, Respondent shall upload copies of all applicable certifications required to lawfully perform the proposed work.
At minimum the following shall be attached:
***NOTE: Subcontractor certifications shall not be used to satisfy this requirement.
In accordance with #Solicitation Terms and Conditions, Respondent shall upload copies of all manufacturer authorizations or satisfied manufacturer training requirements applicable to the requirements herein:
At minimum the following shall be attached:
If no alternates or equivalents are offered you may leave this area blank
Each respondent offering an equal to the brand(s) specified (or if no brand is specified), shall submit herein, descriptive literature and/or detailed specifications for the products offered.
Respondents are not required to submit descriptive literature and/or detailed specifications if the item offered is the same brand/model listed in the specifications.
Referencing documentation submitted with a previous offer shall not satisfy this provision. Offers which do not comply with this requirement may be rejected.
Respondent shall submit herein, descriptive literature and/or detailed specifications for each of the products offered.
Referencing documentation submitted with a previous offer shall not satisfy this provision. Offers which do not comply with this requirement may be rejected.
Respondents shall provide an electronic copy of the applicable catalog or published price list(s) with their offer. Electronic copies shall be furnished in Portable Document Format (.pdf), Excel (.xlsx) or hosted website.
Note: If providing a hosted website you must upload a PDF that provides both the link for the website and any instructions for access.
Respondents shall provide an electronic copy of the applicable manufacturer price list(s) with their offer. Electronic copies shall be furnished in Portable Document Format (.pdf), Excel (.xlsx), hosted website or other documentation from the Manufacturer.
Note: If providing a hosted website you must upload a PDF that provides both the link for the website and any instructions for access.
By submission of this offer the Respondent confirms adequate experience, staff, resources, facilities and equipment, required to successfully perform the work in full accordance and compliance with the Scope of Services / Specifications herein.
Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding. Failure to provide complete contract compliance documentation may result in disqualification.
Please download the below documents, complete, and upload.
The respondent nor any other person, firm or corporation nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this solicitation by the County, also that no head of any department or employee therein, or any officer of Orange County, Florida is directly interested therein.
This offer is genuine and not collusive or a sham; the respondent has not colluded, conspired, connived or agreed directly or indirectly with any other respondent, person, firm or corporation, to put in a sham offer, or compel such other person, firm or corporation, to refrain from making an offer.
The Respondent has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firm or corporation, to fix the prices of this offer or the offer of any other respondent.
Respondent certifies the firm has implemented a drug free workplace program which complies with Florida Statute 287.087and the Orange County Ordinance Sec. 17-310. Failure to confirm shall deem this offer non-responsive.
The Respondent acknowledges the use of the E-Verify system for newly hired employees is an ongoing obligation for so long as the contractor provides labor under the contract and that the workforce eligibility of all newly hired employees will be properly verified using the E-Verify system.
In accordance with Section 837.06, Florida Statutes, Contractor acknowledges that whoever knowingly makes a false statement in writing with the intent to mislead a public servant in the performance of his or her official duties shall be guilty of a misdemeanor in the second degree, punishable as provided in Section 775.082 or Section 775.083, Florida Statutes.
In addition, the respondent certifies the contractor:
(SELECT ONE)
Respondent shall disclose all material facts pertaining to potential conflicts of interest due to any other clients, contracts, or property interest for this project.
Select "No" for no conflicts of interest
Select "Yes" to disclose potential conflicts of interest
| Note: Respondents indicating "Yes" will be required to submit additional documentation as part of this response. Failure to provide documentation of a possible conflict of interest may result in disqualification. |
The respondent, by attachment to this response, shall submit all information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project.
The statement may be in the form of a memo, table or narrative format in Portable Document Format (pdf).
Respondent shall disclose all material facts pertaining to any felony indictments or convictions in the last ten (10) years, or any pending felony charges, anywhere in the United States, against: 1) Respondent, 2) any business entity related to or affiliated with Respondent, or 3) any present or former executive employee, senior management, key employee, officer, director, stockholder, partner or owner of Respondent or of any such related or affiliated entity. This Disclosure shall not apply to any person or entity who is, or was, solely a stockholder, owning less than 5% of the outstanding shares of a Respondent whose stock is publicly owned and traded.
Select "No" to indicate no felony convictions and/or charges during the time period specified above.
Select "Yes" to disclose felony convictions and/or charges
| Note: Respondents indicating "Yes" will be required to submit additional documentation as part of this response. Failure to provide documentation of felony convictions and/or charges may result in disqualification. |
The respondent, by attachment to this response, submits a summary of all material facts pertaining to any felony indictments or convictions or any pending felony charges, anywhere in the United States during the last ten (10) years.
The statement may be in the form of a memo, table or narrative format in Portable Document Format (pdf).
Respondent shall disclose a summary of past litigation and/or judgments entered against it by any local, state or federal entities for the past ten (10) years. Additionally, the Respondent shall disclose any litigation and/or judgments entered against such entities for the same time period.
Select "No" to indicate no Local, State or Federal entity litigation during the time period specified above.
Select "Yes" to disclose Local, State or Federal Entity Litigation
| Note: Respondents indicating "Yes" will be required to submit additional documentation as part of this response. Failure to provide documentation of Local, State or Federal entity litigation may result in disqualification. |
The respondent, by attachment to this response, submits a summary and disposition of individual cases of litigation and/or judgments entered by or against any local, state or federal entity, by any state or federal court, during the last ten (10) years.
The statement may be in the form of a memo, table or narrative format in Portable Document Format (pdf).
Respondent shall disclose all material facts pertaining to any civil citations, infractions, or convictions for any reason, or any civil litigation, administrative proceeding, or notice of default during the last ten (10) years, anywhere in the United States, in which Respondent or any business controlled by or affiliated with Respondent is, or was, a party.
Select "No" to indicate no civil convictions or civil litigation during the time period specified above.
Select "Yes" to disclose civil convictions or civil litigation.
| Note: Respondents indicating "Yes" will be required to submit additional documentation as part of this response. Failure to provide documentation of civil convictions or civil litigation may result in disqualification. |
The respondent, by attachment to this response, submits a summary and disposition of civil convictions and/or civil litigation during the last ten (10) years.
The statement may be in the form of a memo, table or narrative format in Portable Document Format (pdf).
Respondent shall confirm they do not engage in or permit the use of coercion for labor or services as defined in Section 787.06, Florida Statutes.
By submitting an offer in response to this solicitation, the Respondent acknowledges that, if recommended for award, the timely execution of a Human Trafficking Affidavit is a condition of the contract.
Failure to confirm shall deem the offer non-responsive.
If none of the below are applicable you may leave this area blank
Upload the following forms only if applicable:
If none of the below are applicable you may leave this area blank
Upload the following forms only if applicable:
Upload Applicable Items.
Respondents indicating "BID BOND" below shall utilize the "Electronic Bid Bond" section of this portal to submit their documentation.
Failure to provide a valid surety instrument shall result in disqualification.
The required Bid Bond Template is provided on the County's Forms and Resources website (https://www.ocfl.net/vfr).
Respondents are cautioned to refrain from editing the Bid Bond Template structure and requirements, any such deviations shall result in rejection of the bid.
For additional information see: #Bond Requirements and #Submittal Instructions & Solicitation Terms .
Use this feature to upload your bid bond:
Note: Offers exceeding $100,000 are required to comply with this requirement, failure to submit a bid bond shall deem the offer non-responsive (unless using alternative surety).
If offer is less than $100,000 you may leave this area blank
If no sub-contractors are applicable you may leave this area blank
Provide a schedule of all sub-contractors anticipated to be engaged in this procurement.
Complete and upload the following (if applicable):
Schedule of Sub-Contracting and Location
The Schedule of Sub-Contracting and Location can be found at on the County's Forms and Resources website (https://www.ocfl.net/vfr).
2 CFR §200.321 (or 45 C.F.R. §75.330 for Health and Human Services funds) mandates that the Prime Contractor partakes in five “affirmative steps” designed to ensure that small and minority-owned, women-owned business enterprises, and labor surplus area firms have been, and for the duration of the project continue to be, afforded subcontracting opportunities.
Complete and upload the following:
Affidavit of Compliance with 2 CFR §200.321 Requirements
Schedule of Sub-Contracting and Location
These forms can be found at on the County's Forms and Resources website (https://www.ocfl.net/vfr).
The following certification and disclosure regarding payments to influence certain federal transactions are required to be made per the provisions contained in 31 U.S.C 1352, the “Byrd Anti-Lobbying Amendment.”
Complete and upload the following:
The Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative Agreements.
This form can be found at on the County's Forms and Resources website (https://www.ocfl.net/vfr).
This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension (1986) and Executive Order 12689, Debarment and Suspension (1989) at 2 C.F.R. Part 180.
Complete and upload the following:
Federal Debarment Certification Form
This form can be found at on the County's Forms and Resources website (https://www.ocfl.net/vfr).
Respondent confirms that a representative of the firm was present at the Mandatory Pre-Bid Conference and signed in to the meeting, as required to document attendance.
Samples of any goods for demonstration shall be furnished upon request for a quality test or comparison without cost to the County.
I will not ship unsolicited samples to the County. I understand that samples, if required, will be requested by the County in writing.
Respondent has visually inspected the site and is fully informed as to the nature and extent of the work required, local site conditions and any other factors that may impact performance of the contract.
Respondent acknowledges that they are solely responsible for reviewing the latest questions and answer, notices and addenda associated with this procurement process. Failure to consider key information and changes within your submission may result in your offer being deemed non-responsive if key data or forms are omitted.
The Respondent acknowledges that submission of a response serves as the Respondent’s formal offer and acceptance of all terms, conditions, specifications, and requirements contained in this solicitation. The Respondent further affirms that its offer shall remain irrevocable and valid for the total period identified in the formal solicitation. Once submitted, the Respondent understands that it cannot withdraw, modify, or cancel its offer without the prior written consent of the County. Submission of a response constitutes the Respondent’s certification that it has read, understands, and agrees to be bound by the terms and conditions of this solicitation and that the person submitting the response is authorized to bind the Respondent.
Respondent acknowledges that they are solely responsible for reviewing their submission to ensure all files and attached documents uploaded are uncorrupted. Failure to perform quality assurance on your submission may result in your offer being deemed non-responsive if key data is omitted or inaccessible.
Provide 3-5 sentences about the objective of this procurement. Use proper grammar and formatting before copying and pasting here.
Consult with Supervisors before allowing mandatory conferences.
SELECT ONE
The Contract resulting from this solicitation shall commence effective upon execution by both parties and the service period shall be specified for _______________
What is the basis for Contract Escalation/ De-Escalation? Select below:
Select the applicable provision. Read each provision carefully.
Consider both contracts for goods and service contracts that include the purchase of certain goods, materials and parts.
Are samples of goods required for technical evaluation against specification requirements?
Are descriptive literature documents / written specification sheets a requirement of this procurement?
Is cost plus mark-up or mark-down pricing a consideration of this procurement?
Note: This is disallowed for Federal Procurements.
Below is a brief summary of Special Terms.
You must review the full provision for accuracy within the context of your solicitation.
SELECT ALL THAT APPLY
(If in doubt, select the provision, you can delete it later in the process)
Is trench safety a consideration of this procurement?
Is Federal Funding a consideration of this Procurement?
Carefully consider both funding sources and pass-through sources when answering.
Orange County is/may be receiving federal funding through ________________________for the services solicited herein.
SELECT ONE BELOW:
The Business Development Division has established the Minority and Women Owned Business Enterprise Goal at the following percentage:
IMPORTANT NOTE: CURRENTLY ALL IFBs FOR PURCHASING ARE UNDER THE SLIDING SCALE.
DO NOT SELECT PERCENTAGES. THIS IS SUBJECT TO CHANGE.
The HIPAA Privacy Rule requires all Covered Entities to have a signed Business Associate Agreement (BAA) with any Business Associate (BA) they hire that may come in contact with Protected Health Information (PHI).
This question is particularly relevant for Health Services, Family Services, Fire Rescue and Corrections Department.
Default for this is "No". Consult with your supervisor before considering reciprocal preference.
Consult with the Insurance Matrix
Do not include a "$", enter only the numeric value.
Specify the surety requirement for this procurement
Enter using this format:
Y0-0000, Title of my Pre-Qualification Solicitation
Note: Generally all procurements require references. Exceptions are as follow:
Respondent shall supply a list of at least:
References shall be within the last ___ years, immediately preceding the due date of bid submittal.
Note: Consult with your supervisor before entering a time period greater than ten (10) years.
Select all application qualifications the respondent will have to demonstrate to qualify for award.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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