Lift Station Inspection, Maintenance, and Repair Services

The County of San Mateo (“County”) covers most of the San Francisco Peninsula. The region covers 744 mi² and is home to approximately 750,000 residents. The County is made up of 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education, and transportation. The County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare, and natural resources of the community.

The San Mateo County Parks Department (“Department”) serves nearly three million visitors every year. Visitors have many options when visiting the County’s unique park system. With 24 parks and recreation areas, over 16,000 acres of park land, and 190 miles of trail, the Department provides healthy outdoor activities, educational opportunities, and lasting memories.

Due to the diversity of the park system, visitors can enjoy an array of recreational opportunities, including walking; running; hiking; biking; picnicking; horseback riding; sailing; kite surfing; fishing; camping; gardening; tidepooling; volunteering; learning; sports courts; and playing on playgrounds.

Background

The Coyote Point Recreation Area occupies approximately 149 acres of shoreline and is one of the most heavily used parks in San Mateo County, attracting hundreds of thousands of visitors each year for recreation, leisure, and educational experiences.

Coyote Point Recreation Area includes a variety of support facilities that sustain park operations and visitor services. The park’s wastewater collection system relies on multiple lift stations to convey sewage from restrooms and other facilities to downstream collection points where gravity flows can resume. Ongoing maintenance and timely repairs of this lift station infrastructure are critical to ensuring sanitary operations, preventing sewage backups or overflows, and maintaining public health and environmental quality at this busy recreational location.

Six (6) lift stations located throughout the park serve restrooms, marina facilities, and park operations. These lift stations vary in configuration, with both single and dual pump systems, and require periodic inspection, preventive maintenance, operational testing, repair, and emergency response services to remain fully functional. The selected Contractor will support the County in maintaining these essential systems to meet operational reliability and regulatory expectations.

Project Details

• Reference ID: 2026-RFP-00351
• Department: Parks Department
• Department Head: Emma Gonzalez (Director)

Important Dates

• Questions Due: 2026-05-01T00:00:25.325Z

Evaluation Criteria

• Project Approach (30 pts)
• Firm Qualifications (25 pts)
• Team Qualifications (20 pts)
• Price (25 pts)

Submission Requirements

• Minimum Qualifications
• Has Proposer has been providing similar services for a minimum of four (4) years within the last seven (7) years? (required)
• Account manager has a minimum of two (2) years of experience within the last five (5) years in providing account services? (required)
• Vendor is not excluded, suspended, or debarred from the System for Award Management (SAM). (required) —

  SAM.gov

• What is the registered Business Name and Unique Entity ID (UEI) No.? (If Applicable) —
  • UEI number can be obtained by registering your business through SAM.GOV
  • Should you be in the process of obtaining your UEI number, please enter the digits ‘123’ temporarily for your response below in order to proceed with proposal. This temporary number should be replaced with the correct registration number for submission of the proposal.
• Technical Proposal
• Introduction and Executive Summary (required) —

  Submit a letter of introduction and executive summary of the proposal.  The letter must contain:

  • Name, title and contact information (email, phone, and address) for representative of proposer that is responsible for communication related to this RFP.
  • Name, title, contact information, and signature of person authorized to obligate firm to perform the commitment contained in the proposal.

  Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.

• Statement of Minimum Qualifications (required) —

  Describe how the proposer meets the minimum qualifications as set forth in Minimum Qualifications of this RFP.

  Submission of the Minimum Qualifications checklist is not a substitute for providing a detailed written response.

• Project Approach (required) —

  This section should correlate to the Scope of Work .  Proposer should give a short summary describing how it will perform the relevant work

• Firm Qualifications (required) —

  Attach information regarding background and qualifications, including the following:

  • A brief description of the proposer.
  • A description of not more than three (3) projects similar in size and scope conducted by the proposer, including the client, reference and telephone numbers, primary staff members involved, budget, schedule, and project summary.  Descriptions should be limited to one (1) page for each project.
  • If subcontractors are anticipated, identify them (if known) and provide information on how they will be used.
• Team Qualifications (required) —

  Provide a chart identifying:

  5. 2. • Project team and reporting structure
        • Lead project manager
        • Role each person will play in the project

  Provide a brief description of the experience and qualifications of the project team members, including short resumes if desired.

  Written assurance that the key individuals listed and identified will be performing the work and will not be substituted or reassigned without the County’s prior approval

• References (required) —

  Provide two (2) references for each of the following, including the name, address, and telephone number of recent clients (preferably other public agencies):

• Fee Proposal (required) —

  The Fee Proposal should be submitted as a separate PDF file from the Technical Proposals detailed in Required Documents.

  The County reserves the right to accept other than the lowest priced offer and to reject any proposals that are not responsive to this request.

• Agreement term (years) (required) —

  Update below if needed.

• Is there an extension to this agreement? (required) —

  Is there an extension to this agreement?

• Extension (required) —

  Modify the extension information below, if needed

• Will there be a Pre-Proposal Meeting and/or a Site Visit? (required)
• Include the information that will be covered in the site visit. (required)
• Require vendors to provide References? (required)
• References (required) —

  How many references are required by the vendor? (Number)

• Use Electronic Line Item Pricing? (required)
• Allow vendors to submit Confidential Information? (required) —

  In rare circumstances where there is an expectation that proposers will need to submit trade secrets or other confidential information in order to respond to an RFP. 

• Sample Agreement (required)