Light Rail Transit (LRT) System & Infrastructure - Repair & Maintenance Job Order Contract (JOC)

VTA seeks bids (each a "Bid") from responsive and responsible qualified firms (each a "Bidder") to provide an indefinite quantity of construction services to repair and maintain VTA’s Light Rail Transit ("LRT") System and Infrastructure under the "Job Order Contract" ("JOC") titled below and further described in this IFB (the "Project"):

LIGHT RAIL TRANSIT SYSTEM MAINTENANCE JOB ORDER CONTRACT (JOC) CONTRACT M26012

This procurement is conducted pursuant to California Public Utilities Code § 100157-100157.9, which permits VTAs use of the JOC procurement method. VTA intends to award a Job Order Contract for LRT system maintenance to the Successful Bidder (the "Contract"). If awarded, the base Contract will have a base term of 12-months and up to two 12-month option terms for a maximum Contract term of 36-months, subject to renewal of the JOC procurement regulations under state law. The potential Maximum Contract Value of the awarded Job Order Contract is five million dollars ($5,000,000). There is no Minimum Contract Value.

Please see attached IFB Document (file name: M26012 LRT JOC IFB.pdf) for full details.

Background

A Job Order Contract is an indefinite quantity construction contract intended to provide VTA with an efficient and flexible method for procuring maintenance, repair, rehabilitation, alteration, modernization, and in-kind replacement construction services at VTA facilities and properties. JOC is structured as a competitively awarded master agreement under which VTA may issue individual task orders ("each a Task Order") during the Contract term for discrete scopes of Work. Task Orders may be issued on an as-needed basis, as determined solely by VTA, for projects at one or more VTA locations. The Contract does not authorize the Contractor to perform Work except through issuance of a Task Order or other written authorization expressly permitted by the Contract Documents. When VTA determines that a Task Order may be issued for a particular project, VTA will provide or jointly develop with the Contractor a "Detailed Scope of Work" ("DSOW") describing the required Work. Based on the DSOW, the Contractor shall prepare and submit a "Task Order Proposal" ("Proposal") in accordance with the provisions of the Contract Documents. Unless otherwise provided in the Contract Documents, the Task Order pricing will generally be based on the construction activities contained in the "Construction Task Catalog®" ("CTC"), which establishes pre-set "Unit Prices" (each a "Unit Price") for specific construction tasks, materials and associated installation activities. The "Adjustment Factors" bid by the awarded Contractor will be applied to the applicable CTC Unit Prices to determine the proposed fixed price for completion of the DSOW.

Please see attached IFB Document (file name: M26012 LRT JOC IFB.pdf) for full details.

Project Details

• Reference ID: M26012
• Department: Engineering and Program Delivery
• Department Head: Casey Emoto (Chief Engineering and Program Delivery Officer)

Important Dates

• Questions Due: 2026-06-30T21:00:00.000Z
• Pre-Proposal Meeting: 2026-06-23T17:30:00.000Z — Virtual Pre-Bid Meeting details: Microsoft Teams meeting Join: https://teams.microsoft.com/meet/220634686794?p=ilVKz7F30fHLKMq8Gt (copy and paste link if not clickable) Meeting ID: 220 634 686 794 Passcode: C6Ys6jQ7 Dial in by phone +1 408-889-1601,,615479927# United States, San Jose (833) 256-0505,,615479927# United States (Toll-free) Phone conference ID: 615 479 927#

Evaluation Criteria

• IFB M26012 Details —

  Please see attached IFB Document (file name: M26012 LRT JOC IFB.pdf) for full details and required forms.

• Important Instructions for Electronic Submittal —

  Santa Clara VTA is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

Submission Requirements

• Bid Documents (required) —

  Please refer to Section 2.10 Bid Contents of the IFB for details that are to be submitted in this response section.

• Bid Documents (required) —

  Please refer to  [Section 2.11 Bid Contents] of the IFB for details that are to be submitted in this response section.

• Price Proposal (required) —

  Bidder shall submit Bid Form 1-B for the [products/services] requested in this IFB.

  Confirm that your price proposal is not attached with the other bid documents and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of $125,000.00, payable toSanta Clara Valley Transportation Authority, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 120 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanWednesday, July 15, 2026 addressed to:

  Santa Clara Valley Transportation Authority
  Christine Hassey
  3331 North First Street, Building B
  San Jose,CA95134

  Please have the Bidder Name, Contract Title ("Light Rail Transit (LRT) System & Infrastructure - Repair & Maintenance Job Order Contract (JOC)"), and Contract Number ("M26012") listed clearly on the outside of the envelope.

• Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The Bidder shall submit the Payment Bond, Performance Bond and Certificate(s) of Insurance to Santa Clara Valley Transportation Authority so that it is received within 6 working days after the Notice of Recommended Award. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• SB/DVBE Certification ID —

  Please type your SB/DVBE Certification ID. This will be verified by the Cal eProcure Website

• Contractors State License Board (CSLB) Number (required) —

  Please enter your License Number here. This will be verified against the state database

• California Department of Industrial Relations Registration (required) —

  Please enter your Public Works Contractor Registration Number. This will be verified against the state database.

• California Secretary of State Business License (required) —

  State your Company's Name Here. This will be verified against the California Secretary of State's Website.

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Choose this if:

  1. This is a quote for a finite set of goods or commodities
  2. This is a public works bid, but you want the bidder to list their total project cost here.
  3. Seeking services for hourly rate schedules
• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Separate Fee Proposal Upload (required) —

  If not using the Electronic Pricing Table, do you want your bidder to separate a Price Proposal from the rest of the Response?