Live Burn Facility

The City of White House, TN (City), is seeking bids from qualified contractors to design and construct a one‑story live burn training facility utilizing three (3) standard shipping containers. The purpose of this project is to enhance firefighter training capabilities through a durable, NFPA‑compliant structure suitable for repeated Class A live‑fire evolutions.

Project Details

• Reference ID: 42200-27-01
• Department: City of White House Fire Department
• Department Head: Rob Brewer (Chief)

Important Dates

• Questions Due: 2026-07-22T21:00:00.000Z

Evaluation Criteria

• Live Burn Facility —

  Scope of Work for Live Burn Facility

  Summary

  The City of White House, TN is seeking proposals from qualified contractors to design, construct, and deliver a Live Burn Facility. This facility will be used for firefighter training purposes, including live fire training exercises. The facility must meet all relevant safety and construction standards to ensure the safety of trainees and instructors. The project includes the design, construction, installation, and delivery of a fully operational Live Burn Facility.

  • Container Specifications
  • Three (3) 40‑ft steel shipping containers (new or Grade A used)
  • Structural reinforcement as required for fire training use
  • Facility Layout
  • One‑story configuration
  • Interior burn room(s) lined with fire‑resistant materials
  • 2 installed Dutch Doors
  • 4x4 burn bin
  • Track and chain wall system
  • 36” Steel door
  • Safety room
  • Ceiling chains
  • Live‑Fire Features
  • Class A burn chamber
  • Heat‑resistant interior lining
  • Thermal monitoring ports
  • Smoke management features
  • Safety Requirements
  • Compliance with NFPA 1402 and 1403
  • Clearly marked exits
  • Reinforced flooring and structural supports
  • Heat shielding where required
  • Site Work
  • Contractor responsible for delivery, placement, leveling, and anchoring
  • Coordination with the city for site access and utilities (if needed)

  Detailed Specifications

  1. Design Requirements
     1. The facility must be designed to accommodate various fire training scenarios, including but not limited to, residential fires, and  commercial fires, 
     2. The design must be capable of simulating different fire conditions.
     3. The facility must include observation areas for instructors to monitor training exercises safely.
     4. All designs must comply with NFPA 1402: Standard on Facilities for Fire Training and Associated Props.
  2. Construction Requirements
     1. The facility must be constructed using materials that can withstand high temperatures and repeated exposure to fire.
     2. All construction must comply with NFPA 1403: Standard on Live Fire Training Evolutions.
     3. The facility must include proper ventilation systems to manage smoke and heat during training exercises.
  3. Service Requirements
     1. The contractor must provide a detailed project plan, including timelines for design, construction, and delivery.
     2. The contractor must provide regular progress reports to the City of White House, TN.
     3. The contractor must conduct a final inspection and testing of the facility to ensure it meets all specified requirements.
     4. The contractor must provide training for City of White House, TN personnel on the operation and maintenance of the facility.
  4. Delivery Requirements
     1. The facility must be delivered and fully operational within 6 months from the date of contract award.
     2. The contractor must coordinate with City of White House, TN officials to schedule delivery and installation.

  Additional Requirements

  1. The contractor must provide proof of insurance, including general liability and workers' compensation, before commencing work.
  2. The contractor must obtain all necessary permits and approvals from local authorities.
  3. The contractor must ensure that all work is performed by qualified and licensed professionals.
  4. The contractor must provide a warranty for the facility, covering materials and workmanship for a minimum of one year from the date of final acceptance.

   

   

• General —

  A. It is the intent of these specifications to describe the minimum requirements in sufficient detail to secure bids for the aforementioned.
  B. The City recommends electronic submission of bids and proposals but will accept mail-in and drop-off responses. You can submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/whitehousetn. By way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.
  C. Mail-in or drop off responses will be accepted and must be placed in a sealed envelope. Please include Bidders Name, Project Name, License number, expiration date, license classification and limits on front of envelope.
  D. All Quotations must be signed with the firm’s name and by a responsible officer or employee. Obligations assumed by such signature must be fulfilled. Bid documents that are unsigned will be classed as irresponsible offers and will not receive any consideration.
  E. State brand or make on each item: if quoting on other than make, model or brand specified, the manufacturer’s name and catalog number must be given, or descriptive cut and complete technical data covering the item attached to the quotation.
  F. The CITY OF WHITE HOUSE reserves the right to reject any or all bids or accept any presented which meet or exceed these specifications, and/or which would be in the best interest of the City and will not necessarily be bound to accept the lowest bid.
  G. The bidder must be properly licensed in the State of Tennessee at the time of bid submission.
  H. The contractor’s monetary limit must be sufficient to cover the total bid amount.
  I. The Contractor shall maintain insurance coverage as required by Tennessee law.

   

• Timeline —

  Bid Release Date:	July 6, 2026
  Question Submission Deadline:	July 22, 2026, 4:00pm
  Bid Submission Deadline:	August 3, 2026, 2:30pm If dropping of or mailing in bid packet: Billy S Hobb Municipal Center 105 D College Street, White House, TN 37188

• Bid Bond —

  A Bid Bond are required for this RFB. Submit a copy of your Bid Bond in the VENDOR RESPONSE section of this RFB.

• Bid Bond —

  Each bid shall be accompanied by a Bid Bond in the amount of five percent (5%) of the total bid price.
  • The Bid Bond serves as a guarantee that the bidder, if awarded the contract, will enter into a contract with the Owner and furnish the required bonds and insurance.
  • Failure to submit a Bid Bond with the bid may result in rejection of the bid as non-responsive.
  • Submit a copy of your Bid Bond in the VENDOR RESPONSE section of this RFB or include it in the seal envelope.

• Performance Bond —

  A Performance Bond will be required for any contract award through this RFB.

• Performance Bond —

  A Performance Bond is not required for this procurement.

• Contract Administrator —

  CITY OF WHITE HOUSE
  Purchasing Office
  105 D College Street
  White House, TN  37188

  Attn: Renee Wilson, Purchasing and Risk Manager email: purchasing@whitehousetn.gov

   

• Bid Submittal Instructions —

  The City recommends electronic submission of bids and proposals. Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/whitehousetn. By way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes. 

  Drop-off or Mail-in responses will be accepted and must be in a sealed envelope and labeled 42200-27-01 Live Burn Facility and Monday, August 3, 2026.

  Bids must be received by Monday, August 3, 2026 at 2:30 pm.Please include Bidders Name, License number, expiration date, license classification and limits on front of envelope. 

  Each bid shall be complete.  Incomplete or unresponsive bids may be rejected.

• Mandatory Pre-Bid Meeeting —

  A Mandatory Pre-Bid Meeting will be held at on NO VALUE at NO VALUE at NO VALUE.

  Vendors who submit a bid without attend the pre-bid meeting will be rejected.

• Non-Mandatory Pre-Bid Meeting —

  Vendors are highly encourage to attend the Pre-Bid Meeting on NO VALUE at NO VALUE at NO VALUE.

• No Pre-Bid Meeting —

  A pre-bid meeting is not being held for this procurement.

• Questions —

  Bidders can submit all inquiries regarding this bid via the City's eProcurement Portal, located at https://procurement.opengov.com/portal/whitehousetn or email to Purchasing@whitehousetn.gov. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City's eProcurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

  If submitting throught the portal bidders are required to register for an account via the City's eProcurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/whitehousetn.

  The City of White House in its sole discretion reserves the right to terminate this RFB process, elect not to award a contract, or modify the terms of this RFB at any time. In no event will the City or any of its officers, officials, or employees be liable for or otherwise obligated to reimburse Proposer for any costs incurred in preparation of a submittal. All submittals received become the property of the City of White House. The City reserves the rik clarification from any or all Bidders. By responding, the Bidder has read, understands, and agrees that they are able to competently perform the work in accordance with the scope.

• Completion Time —

  Each bidder is required to list in the BID SUBMISSION REQUIREMENTS or on the PRICE PROPOSAL section the number of calendar days they expect the project to be completed at the destination in terms of time interval following notice to proceed.  If time varies on different items, the bidder shall so state the delivery time for each item.

  Failure to include a specific number of calendar days may be sufficient grounds for rejection of proposals. 

• Selection of Vendor(s) —

  In comparing the bids and proposals and making awards, the City may consider such factors as quality and adaptability of services, the bidder’s record of experience and integrity and performance assurance in addition to that of the bid price.  The City reserves the right to cancel this order, or any part thereof without penalty.

• Payments —

  Vendor is to submit properly completed invoice(s) to the address specified on the purchase order or email to AP@whitehousetn.gov. To ensure prompt payment each invoice should cite the purchase order number and include the vendor’s name and return remittance address.

  The City of White House is exempt from Tennessee State Sales Tax. An exemption certificate will be furnished at the request of the successful vendor.

   

• City of White House Retainage Policy —

  Policy Statement

  The City of White House shall utilize retainage on construction contracts in accordance with Tennessee Code Annotated § 66-34-104 and the terms of the applicable contract.

  Applicability

  This policy applies to all contracts for the improvement of real property entered into by the City of White House.

  Contracts of $500,000 or Greater

  1. Retainage shall be withheld on all construction contracts with a total contract value of $500,000 or greater.
  2. The retainage amount shall be specified in the solicitation documents and contract.
  3. All retained funds shall be deposited into a separate interest-bearing escrow account with a third-party financial institution as required by Tennessee law.
  4. The Finance Department shall maintain records of all escrow accounts and retained funds.

  Retainage Amount

  The City of White House shall withhold retainage in the amount of five percent (5%) of each progress payment on construction contracts where retainage is required or utilized.

  Under no circumstances shall retainage exceed the maximum amount permitted by Tennessee law.

  Escrow Account Requirements

  When retainage is withheld:

  1. Funds shall be deposited into a separate interest-bearing escrow account within the timeframe required by law.
  2. The contractor shall  provide written notice identifying:
  • The financial institution holding the escrow account;
  • The account number or other identifying information as permitted by law; and
  • The amount of retainage deposited.

  Release of Retainage

  1. Upon satisfactory completion of the project and acceptance by the City, retainage and any accrued interest shall be released in accordance with Tennessee law and the contract requirements.
  2. Prior to release, the City may require:
  • Final inspection and acceptance;
  • Submission of all closeout documents;
  • Receipt of final lien waivers; and
  • Resolution of any outstanding claims or deficiencies.

   

Submission Requirements

• Price Proposal (required) —

  Upload a copy of your price proposal here. 

  Be sure to include the time to completion as may be required in this RFB.

• Mail-in or Drop Off Bid Accepted —

  If mailing in or dropping off bid, no need to fill out the questions below. 

• Days to Completion (required) —

  Enter the number of calendar days you expect the project to be completed at the destination in terms of time interval following notice to proceed.  If time varies on different items, the bidder shall so state the delivery time for each item.

  Failure to include a specific number of calendar days may be sufficient grounds for rejection of proposals. 

• Iran Divestment Act (required) —

  Concerning the Iran Divestment Act (TCA 12-12-101 et seq.), by submission of this bid/quote/proposal, each supplier and each person signing on behalf of any supplier certifies, and in the case of a joint bid/quote/proposal, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each supplier is not on the list created pursuant to 12-12-106.

  Tenn. Code Ann. § 12-12-106 requires the chief procurement officer to publish, using credible information freely available to the public, a list of persons it determines engage in investment activities in Iran, as described in § 12-12-105.

  While inclusion on this list would make a person ineligible to contract with the state of Tennessee, if a person ceases its engagement in investment activities in Iran, it may be removed from the list.

  If you feel as though you have been erroneously included on this list, please contact the Central Procurement Office at CPO.Website@tn.gov.

• Non-Discrimination Policy (required) —

  It is the policy of the City of White House not to discriminate on the basis of race, color, national origin, age, sex, or disability in its hiring and employment practices, or in admission to, access to, or operation of its programs, services and activities.  In addition, the City of White House does not discriminate based on race, color, or national origin in federal or state sponsored programs, pursuant to Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d).  With regard to all aspects of this contract, the contractor certifies and warrants it will comply with this policy.

• Non-Collusion Affidavit (required) —

  Neither the said supplier nor any of its officers, partners, owners, agents, representatives, employees or parties interest, including the affiant, has in any way colluded conspired, connived or agreed, directly or indirectly, with any other responder, supplier, or person to submit a collusive or sham proposal in connection with the contract or agreement for which the attached offer has been submitted or to refrain from making a proposal in connection with such contract or agreement, or collusion or communication or conference with any other suppler, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of White House or any person interested in the proposed contract or agreement.

  The proposal of service outlined in the proposal is fair and proper and is not tainted by collusion, conspiracy, connivance, or unlawful agreement on the part of the firm or any of its agents, representatives, owners, employees or parties including this affiant.

• Non-Boycott of Israel Affidavit (required) —

  Concerning the Non-Boycott of Israel Act (TCA 12-4-1 et. Seq.), by submission of this bid/quote/proposal, each supplier and each person signing on behalf of any supplier certifies, and in the case of a joint bid/quote/proposal, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each supplier is not boycotting Israel pursuant to 12-4-1 and will not during the term of any award. Note: Applicable only to contracts of $250,000 or more and to suppliers with 10 or more employees.

• Pre-Bid Meeting (required) —

  Do you need a Pre-Bid Meeting?  Select an option below.

• Pricing Table (required) —

  Do you want to use OpenGov's electronic pricing table or do you want the vendor to upload a pricing sheet?

• Completion Time (required) —

  Where do you want the vendor to list their estimated completion time?

• Bid Bond (required) —

  Do you need a Bid Bond?

• Performance Bond (required) —

  Do you need a Performance Bond?