Local Government Area of Opportunity Loan for Multi-family Rental Housing

Project Details

• Reference ID: 26-P-91MC
• Department: Community Assistance
• Department Head: Carmen Hall (Director)

Important Dates

• Questions Due: 2026-05-28T03:55:00.000Z

Evaluation Criteria

• Overall Capacity of the Respondent & Experience (25 pts) —

  Overall capacity of the respondent. Demonstrated ability to provide services with the same scope and magnitude as described within this RFP.

  Experience: The overall qualifications of the business to provide the services requested. Provide information on a minimum of three (3) similar projects (HC projects preferred) completed in the past three (3) years in which the firm has been involved, including specific information on the firm’s experience implementing projects involving SHIP or HOME funds. Include contact name, phone number and addresses. Email addresses shall be included. It is the firm’s responsibility to ensure email addresses provided are current and accurate.

  As submitted in Vendor Questionnaire Sections 6.1 and 7.1

• Ability of Firm's Proposed Project (25 pts) —

  The ability of the firm’s proposed project to produce affordable housing and to ensure on-going compliance with the property management and affordability requirements as described within this RFP.

  Vendor Questionnaire Sections 7.2 and 7.5

• Presentation of the proposed project (15 pts) —

  Presentation of the proposed project as demonstrated in the responses to this RFP/Scope of Work.

  Vendor Questionnaire Sections 7.2 and 7.4

• Overall Project Design/Approach (20 pts) —

  Overall project design/approach to support the needs and objectives of the project; Demonstrated need for the project and market need within the proposed location readiness to proceed.

  Vendor Questionnaire Sections 7.2, 7.4 and 7.5

• FHFC's RFA Process (15 pts) —

  1. That the proposal will be competitive in the FHFC’s RFA process, with preference given to proposals that can demonstrate the ability to meet RFA priorities and preferences.

     1. The application to FHFC for RFA 2026-201 will designate the proposal as a Priority 1 project. To meet this preference the proposal submitted to the county must indicate that it will be submitted to FHFC as a Priority 1 project, understanding that FHFC limits the number of Priority 1 applications an applicant can submit as indicated in their RFA and the published list of 2026/27 Priority 1 application limitations by principal name. 
     2. Continuous LGAO support since RFA 2024-201. Preference requires that a Priority 1 LGAO eligible application was submitted for both RFA 2024-201 and RFA 2025-201 and was not invited to credit underwriting for the same demographic commitment, location, and Principal. To meet this preference, proposal must include documentation that the proposed project is on the eligible list published by FHFC.
     3. Continuous LGAO support since RFA 2025-201. Preference requires that a Priority 1 LGAO eligible application was submitted for RFA 2025-201 and was not invited to credit underwriting for the same demographic commitment, location, and Principal. To meet this preference, proposal must include documentation that the proposed project is on the eligible list published by FHFC.
     4. Ability to receive the development category funding preference by indicating that the project will be new construction or will be rehabilitation that does not meet the definition of "Preservation" as defined in Rule Chapter 67-48.002.
     5. Qualification as Tier 1 permit ready status in the application to FHFC for RFA 2026-201.
     6. Ability to meet the Florida job creation funding preference in the application to FHFC for RFA 2026-201. 
     Proposed in Vendor Questionnaire Section 7.3

Submission Requirements

• Acknowledgements
• Acknowledgment (required) —

  By checking yes, the Respondent acknowledges the following:

  • Information provided in the response is true and correct and that the submission of a response is final.
  • The Respondent agrees to all terms and conditions contained in this solicitation and related exhibits, including construction drawings, technical specifications, and permits, if applicable. (By checking yes, vendor agrees to the attached County of Volusia Purchase Order (PO) or Master Agreement (MA) Terms and Conditions, if included with this solicitation.)
  • Respondent further agrees and acknowledges that no proprietary or confidential information has been submitted. By submitting this proposal or entering into this contract, Contractor/Respondent acknowledges that all documents submitted are public records and agrees that any records maintained, generated, received, or kept in connection with, or related to the performance of services or delivery of products provided under this proposal or Contract are public records subject to the public records disclosure requirements of Florida Statutes sec. 119 et seq., and Article I, section 24 of the Florida Constitution.
  • Responses may be withdrawn by the Respondent prior to the closing/offer date. Following the closing date, Respondent understands that a response may not be withdrawn.
• Scope of Services Acknowledgement (required) —

  By checking yes, vendor acknowledges the above and/or included Scope of Services and will furnish said product and/or services according to the specifications or scope of services detailed within this Solicitation if awarded. 

• Document Upload Format Acknowledgement (required) —

  By checking yes, the Respondent acknowledges that all uploaded documents are in one of the following formats:

  • Microsoft Word
  • Microsoft Excel
  • Adobe PDF

  Any other format is not compatible with OpenGov and may render your response unreadable.

• By checking yes, the Respondent agrees to comply with the Federal Transit Administration Regulations as described in this section. (required) —

  Compliance with Federal Transit Administration Regulations

  COMPLIANCE WITH REGULATIONS: Contractor(s) must be in compliance with applicable Federal Transit Administration (FTA) regulations as indicated in the FTA Master Agreement and Best Practices Procurement.

  Contractor(s) shall provide all requested information for State and Federal Reporting requirements in a timely manner. These documents can be found on the Internet at:

  • https://www.transit.dot.gov/funding/grantee-resources/sample-fta-agreements/fta-master-agreement-fiscal-year-2020
• By checking yes, the vendor agrees to comply with the E-Verify requirements as described in this section. (required) —

  The Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the Contractor on or after the effective date of this Agreement and thereafter during the remaining term of the Agreement, including Subcontractor. Any subcontract entered into by Contractor with any Subcontractor performing Work under this Contract shall include the following language: “The Subcontractor shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the Contractor on or after the effective date of this Agreement and thereafter during the remaining term of the Agreement.” The Contractor covenants and agrees that if it is found in violation of this section or the Executive Order, such violation shall be a material breach of this Agreement and Contractor shall indemnify, defend and hold harmless the County from any fines or penalties levied by a government agency, including the loss or repayment of grant funds by the County.

• Complete and upload the Federal Contract Provisions. (required) —

  ANALYST - MODIFY DOCUMENT FOR YOUR SOLICITATION AND REPLACE ATTACHED DOCUMENT. 

  Compliance with FEMA 2 CFR 200.318-326 and Appendix II Contract Provisions.

  This Agreement and the products/services provided may be utilized in the event of declared State/Federal Emergency, and Contractor shall comply with the applicable sections of the Federal Contract Provisions attached.

  Please download the attached document, complete, and upload.

• Registration on SAM.gov (required) —

  For any federally funded project, Respondent agrees to register on SAM.gov if awarded a contract under this solicitation.

• Insurance Acknowledgement (required) —

  By checking yes, Respondent agrees to the insurance requirements as detailed in Section 4 Insurance Requirements. 

• Drug-Free Workplace (required) —

  By selecting "Yes", Respondent hereby acknowledges it has implemented the requirements of Florida statute 287.087 and is in compliance with the requirements of a drug-free workplace program.

• Name and Title of Authorized Agent of the Respondent (required) —

  Respondent acknowledges that the name and title of the signatory (the “Authorized Signatory”), as completed below, is authorized to execute contracts/agreements with the County of Volusia, and any affixed electronic or conformed signature of the Authorized Signatory shall be the act of and attributable to the Authorized Signatory and the Respondent. By signing this Agreement electronically, the Authorized Signatory does thereby adopt the electronic or conformed signature as his or her own and designates a copy of same for use as an official record by the County of Volusia.

  If the below-named individual is not an authorized agent of the firm, as listed with the Florida Division of Corporations (Sunbiz), a Memorandum of Authority shall be uploaded giving that individual authorization to commit the firm to a contract.

  Please provide the Complete Name and Title which shall indicate acknowledgment.

• Conflict of Interest (required) —

  The award of this Solicitation is subject to Chapter 112, Florida Statutes. All respondents must disclose with their response the name of any officer, director, or agent who is also an employee of the County of Volusia. Further, all respondents must disclose the name of any County of Volusia employee who owns, directly or indirectly, an interest of the Respondent's/Supplier's firm or any of its subsidiaries associated with this project. I certify that this proposal is made without prior understanding, agreement or connection with any corporation, firm or person submitting a proposal for the same services, and is in all respects fair and without collusion or fraud.

  Respondent shall select 'No' if a conflict of interest as defined in this question does NOT exist. Please select 'Yes' if a conflict of interest as defined in this question DOES exist and shall be further described in the explanation below.

• Enter explanation of the conflict of interest indicated above. (required) —

  If the response to the above question is "Yes", enter an explanation of the conflict. If the response to the above question is "No", enter N/A.

• Do you or any owner(s), principal(s), or officer(s) of your firm currently serve on any Volusia County board(s) or committee(s)? (required)
• If you indicated YES to Volusia County board/committee question above. —

  Please list the individual's full name(s) and the board(s) and/or committee(s) on which they serve.

• Revisions, Addenda, Questions & Answers (required) —

  All answers to questions of substance will be publicly published using the Question & Answer feature.

  Participants are required to review all revisions and answers to questions published. Revisions within the Solicitation as well as responses posted through the 'Question & Answer' feature are authoritative and shall be considered an addendum to the Solicitation. All information in this Solicitation, including information provided through the 'Question & Answer' feature are incorporated into the Solicitation or any Contract resulting from this Solicitation.

  By selecting YES below, participants are confirming that they have reviewed revisions and all answers to questions published and any addenda up until the bid closing date and have given consideration to all information in preparing the response to this solicitation. Selecting YES will serve as confirmation of acknowledgement.

• Sales Tax Exemption Certificate Document —

  Please acknowledge receipt of Sales Tax Exemption Certificate Document in the next section. 

• Sales Tax Exemption Procedures (required) —

  Proposer acknowledges and agrees with the Sales Tax Exemption Procedure document, included in the previous Section. 

• Bid Bond —

  A Bid Bond in the amount of five percent (5%) of the total bid price, payable to the County of Volusia, is required for this Solicitation. The Submittal bond can be in the form of a bond, cashier’s check or irrevocable letter of credit (ILOC). The bond shall be issued by an agency authorized to do business in the State of Florida and with a rating of "A" or higher as listed in the A.M. Best & Company latest published rating guide. The County provided form shall be used if the bond is issued. The bond, cashier’s check or ILOC shall not expire until the Agreement is awarded and shall guarantee that

  • (1) a Proposer shall not withdraw its Response after the closing time and date of this Solicitation, or
  • (2) the awarded Proposer shall promptly execute an Agreement and deliver any required specifications required by the County prior to start-up of the Agreement.

  The bond, cashier’s check or ILOC will be invoked by the County to ensure payment of the Proposer of damages incurred by withdrawal of a Response, or failure to enter into an Agreement after award. Bid bonds, without interest, will be returned upon receipt of appropriate insurance documents and/or a Performance Bond, if applicable.

• Bid Bond Form (required) —

  Please download the below documents, complete, and upload.

• Payment and Performance Bonds —

  Contractor shall furnish Payment and Performance Bonds, prior to performing any Work under the Agreement in an amount equal to the total value of the project including any amendments or Modification Orders made thereto pursuant to the Order or other documentation executed by the parties, in strict accordance with Fla. Stat. §255.05. Failing to do so, shall constitute a material breach of this Agreement. The Bonds shall be secured from or countersigned by an agency or Surety company recognized in good standing and authorized to do business in the State of Florida.

  Simultaneously with the delivery of the executed Agreement to the County, a Proposer to whom an Agreement has been awarded must deliver to the County, executed, separate Payment and Performance Bonds on the prescribed forms, each in an amount of one hundred percent (100%) of the Agreement price of the accepted Proposal as security for the faithful performance of this Agreement and for the payment of all persons performing labor or furnishing materials in connection therewith. The Payment and Performance Bonds shall have as the Surety thereon only such Surety company or companies as are authorized to write bonds of such character and amount under the laws of the State of Florida and with a resident agent in Florida. The Attorney-in-Fact or other officer who signs Payment and Performance Bonds for a Surety company must record with such bonds a certified copy of his Power-of Attorney authorizing him/her to do so.

  Samples of the required forms are attached in the "Attachments" section.

• By checking yes, the vendor agrees to comply with the Payment and Performance bond requirements as described in this section. (required)
• Payment and Performance Bond Form (ANALYST - SELECT AND UPDATE ONE OF ATTACHED FORMS FOR YOUR SOLICITATION) —

  Please download the attached document for review. Upon award, Contractor shall be prepared to submit bond(s) as required in the Solicitation Terms and Conditions.

• Liquidated Damages
• Liquidated Damages (required) —

  By checking yes, the vendor acknowledges and agrees to the amount of liquidated damages as stated in the Solicitation. 

• Public Entity Crime
• Public Entity Crime Acknowledgement (required) —

  Public Entity Crimes - Pursuant to Section 287.133(12)(a) of the Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Submittal Package (Bid Response) on a contract to provide any goods or services to a public entity, may not submit a bond on a contract with a public entity for the construction or repair of a public building or public work, may not submit Submittal Package (Bid Response) on leases of real property to a public entity may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for Category Two ($25,000) for a period of 36 months from the date of being placed on the convicted vendor list. Respondent should read carefully all provisions of 287.133 and 287.134, Florida Statutes (2005).

  By selecting 'Yes', the Respondent represents and warrants that the submission of its response/proposal does not violate Section 287.133, Florida Statutes (2005), nor Section 287.134, Florida Statutes (2005) or their successor. In addition to the foregoing, the Respondent represents and warrants that Respondent, Respondent’s subcontractors and Respondent’s implementer, if any, is not under investigation for violation of such statutes.

• Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
• Acknowledgment Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion (required) —

  By selecting 'Yes' below, the Respondent certifies to the best of its knowledge and belief, that the firm and any subcontractor/supplier in accordance with a response to this solicitation:

  • are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency
  • have not within a three-year period preceding this bid proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.
  • are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in the previous paragraph of this certification.
  • have not within a three (3) year period preceding this bid proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
• Enter explanation of the 'No' response to the Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion. (required)
• Scrutinized Companies Certification —

  Per State of Florida Statute s. 287.135(5) Suppliers (companies) must acknowledge and agree to the 'Certification Regarding Prohibition Against Contracting with Scrutinized Companies' paragraph listed below. Respondents shall agree by marking the option below. Respondents neglecting to respond may be disqualified from consideration of award and deemed non-responsive.

  I hereby certify that neither the responding entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies That Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are engaged in a boycott of Israel.

  In addition, if this Solicitation is for a contract for goods or services where the total contract value is one million dollars ($1,000,000) or more, I hereby certify that neither the responding entity, nor any of its wholly owned subsidiaries, majority- owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute.

  I understand and agree that the County may immediately terminate any contract resulting from this Solicitation upon written notice if the responding entity (or any of those related entities of respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars ($1,000,000) or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria.

• By selecting 'Yes', the respondent acknowledges and agrees to the 'Certification Regarding Prohibition Against Contracting with Scrutinized Companies.' (required)
• Forms/Documentation
• Submittal Form (required) —

  Please download the below documents, complete, and upload.

• Memorandum of Authority —

  If the Authorized Signatory identified in the Section (Name and Title of Authorized Agent of the Respondent) above is not an authorized agent of the firm, as listed with the Florida Division of Corporations (Sunbiz), a memorandum of authority, signed by an authorized agent, shall be uploaded in this section giving that individual (Authorized Signatory) the authority to commit the firm to a contract. 

• Acknowledgement of Pricing Submission. (required) —

  Respondent acknowledges that pricing has been completed as requested and does not exceed the County's quotation cap of $50,000. 

• W-9 (required) —

  Please attach current W-9 Form.

• Professional Certification/Licenses (required) —

  Respondent shall have a current professional license from the appropriate governing board to practice in the State of Florida at the time of its submittal. Respondent and their Subcontractor shall submit with their submittal, copies of their professional license.

  Licenses shall remain current for the entire term of the Contract resulting from this solicitation.

• Florida Department of State, Division of Corporations’ Detail by Entity Name Report (required) —

  Florida Department of State, Division of Corporations’ Detail by Entity Name Report

  Provide a Florida Department of State, Division of Corporations’ detail by entity name report for your firm, available at www.sunbiz.org. The Respondent shall be required, upon notification of recommendation of award, to register with the Florida Department of State Division of Corporations at www.sunbiz.org in order to provide services under the resulting Contract.

• Certification Affidavit by Prime Contractor as Local Business (required) —

  Certification Affidavit by Prime Contractor as Local Business

  By selecting 'Yes', Respondent acknowledges the local preference requirements and understand these requirements shall remain for the entire term of the agreement. Respondent further understands that failure to notify the County of Volusia of any change in status as a result of an awarded agreement may result in breach. Vendor acknowledges that, as the Respondent:

  ● Vendor has been in business for a minimum of six (6) months prior to the date of this submission

  ● Vendor acknowledges the ability to provide proof of local business presence from a local jurisdiction if required per Volusia County local preference ordinance found at

  ARTICLE VI. - FINANCE | Code of Ordinances | Volusia County, FL | Municode Library

  By Selecting "No" Respondent acknowledges that the firm does not have a local presence as detailed in the ordinance and local preference does not apply. 

• Certification Affidavit of Subcontractor as Local Business (required) —

  By selecting 'Yes', the Respondent acknowledges the Subcontractor local preference requirements and understand these requirements shall remain for the entire term of the agreement. The Respondent further understands that failure to notify the County of Volusia of any change in status as a result of an awarded agreement may result in breach.

  The Respondent certifies to the best of its knowledge and belief, that any Subcontractor/supplier in accordance with a response to this solicitation:

  ● Subcontractor/supplier has been in business for a minimum of six (6) months prior to the date of this submission

  ● Subcontractor/supplier acknowledges the ability to provide proof of local business presence from a local jurisdiction if required per Volusia County local preference ordinance found at

  ARTICLE VI. - FINANCE | Code of Ordinances | Volusia County, FL | Municode Library

  By Selecting "No" the Respondent acknowledges that the firm does not have Subcontractors that have a local presence as detailed in the ordinance and local preference does not apply. 

   

• Prohibition Against Contingent Fees (required) —

  Respondent shall properly complete, notarize and upload the attached disclosure statement certifying that he or she has not employed or retained any company or person, other than a bona fide employee working solely for the respondent to solicit or secure this contract and that he or she has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the respondent any fee, commission, percentage, gift, or other consideration contingent upon or resulting from award or making of this contract.

• Human Trafficking Attestation Pursuant to Section 787.06, Florida Statutes (required) —

  A duly authorized officer or representative of the Respondent (non-governmental entity) shall complete the included Volusia Human Trafficking Attestation Form in compliance with Section 787.06(13), Florida Statutes, (2024).

  Download the attached form, complete, and upload completed form.

• Truth-in-Negotiation Certification (required) —

  Respondent shall download, properly complete, and upload the attached form.

• Upload Excel Prime/Sub Contractor Form (required) —

  Please download the below document, complete, and upload. Even if your Firm is not going to be using Subcontractor.

  Failure to complete and submit this form may deem your Firm non-responsive.

• Required Construction Bid Forms (required) —

  Please download the below documents, complete, and upload. 

• Construction Bid Price Sheet (required) —

  Please download the Bid Price Sheet, complete and upload.

• Additional Information
• Price Redetermination - Fuel (required) —

  The following information is required in order to be considered for a future price redetermination for fuel.

  Assuming that the prices quoted include costs for vehicles, maintenance, repair, insurance, fuel, wages, insurances and other employee benefits, materials, overhead, operating expenses, etc., what percentage of the rate is directly attributed to the cost of fuel?

  The total for all of the pricing redetermination percentages in these sections shall not exceed 100.

  Complete percentage amount below:

• Which fuel type does your firm use primarily: (required)
• Price Redetermination - Wages (required) —

  The following information is required in order to be considered for a future price redetermination for wages.

  Assuming that the prices quoted include costs for vehicles, maintenance, repair, insurance, fuel, wages, materials, overhead, operating expenses, etc., what percentage of the rate is directly attributed to the cost of wages?

  The total for all of the pricing redetermination percentages in these sections shall not exceed 100.

  Complete percentage amount below:

• Price Redetermination - Materials (required) —

  The following information is required in order to be considered for a future price redetermination for materials.

  Assuming that the prices quoted include costs for vehicles, maintenance, repair, insurance, fuel, wages, insurances and other employee benefits, materials, overhead, operating expenses, etc., what percentage of the rate is directly attributed to the cost of materials?

  The total for all of the pricing redetermination percentages in these sections shall not exceed 100.

  Complete percentage amount below:

• References (required) —

  Please download the below documents, complete, and upload.

  Please fill out the attached form completely. The County will only contact the references listed on this form. Additional project information may be provided on separate sheets, however, that information will not be used for the evaluation of any response. 

  Respondent shall provide information on a minimum of three (3) similar projects (HC projects preferred) completed in the past three (3) years in which the firm has been involved, including specific information on the firm’s experience implementing projects involving SHIP or HOME funds. Include contact name, phone number and addresses. Email addresses shall be included. 

  The information provided in this section, must be current and the County must be able to contact references for verification as part of the evaluation process. It is the firm’s responsibility to ensure E-mail addresses provided are current and accurate. 

  Unless specifically asked by the County, the County of Volusia shall not be listed as a reference. The respondent shall provide examples of similar projects which best illustrates the Contractor's qualification for the scope of services.

• Proposal Requirements
• Submittal Letter / Firm Profile (required) —

  Submittal Letter signed by an authorized agent of the firm.

  A brief profile of the firm, including: 

  1. A brief history of the business;
  2. Organizational structure of business;
  3. Designation of the legal entity by which the business operates (i.e., sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, etc.) including documentation from the appropriate state’s agency confirming firm’s legal entity type.  For non-Florida businesses, submit documentation from the state in which the business was formed and documentation from the State of Florida providing authorization to perform business in the state of Florida;
  4. A Florida Department of State, Division of Corporations’ Sunbiz report available at www.sunbiz.org; If firm is not currently registered to do business within the State of Florida (Sunbiz), proof of registration shall be submitted prior to award.
  5. Ownership interests;
  6. Active business venues - geographic location where you firm is currently conducting business (counties, states, etc.);
  7. Present status and projected direction of business;
  8. Respondent shall also list any lawsuits in which their team (firm & sub consultants) has been involved in relative to company contracts or other company business over the last five (5) years. The respondent shall also list any work their team failed to complete in accordance with any contract in the last five (5) years and describe details regarding the non-performance, including listing any officer or partner of their team who in the last five (5) years failed to complete a contract handled in his/her name.
• Project Description (required) —
  1. Project Description - A concise summary of the project, all items shown below must be clearly identified in an organized, list or table. Include additional narrative explanations or supporting information after the summary:
     1. Applicant type (non-profit or for-profit)
     2. Project name and location
     3. Type or style of multi-family development
     4. Target population
     5. Total number of units and affordable units
     6. AMI levels to be served, including number of units
     7. Configuration of units (size and bedroom)
     8. Configuration of SHIP-assisted units (size and bedroom)
     9. Fixed or floating unit designation
     10. Proposed rents for SHIP-assisted units
     11. Priority for FHFC application
     12. Timeline of the project including major milestones, such as land acquisition, building permit issued, completion of construction, certificate of occupancy and lease up
     13. Status of land (ownership and/or site control, whether the land will be owned by the developer in fee simple or otherwise)
     14. Status of infrastructure
     15. Status of zoning (site plan/plat approval; zoning appropriateness)
     16. Intention of using Live Local Act zoning flexibility
     17. Status of utilities
     18. Entity that will manage the project
     19. Any other partnerships
     20. Other local government contributions provided
     21. Proximity to amenities
     22. Other components of the project
  2. Schematic/site plan of the proposed development
  3. Project budget, illustrating sources, including requested SHIP funding
• Local Government Area of Opportunity Funding Goal Preference (required) —
  1. Local Government Area of Opportunity Funding Goal Preferences - Provide a description of the LGAO Funding Goal priorities and preferences set forth by FHFC that will be met by the project, including but not limited to the following:
     1. Designation of Priority I or II for the application to FHFC.
     2. Continuous LGAO support since RFA 2024-201. Preference requires that a Priority 1 LGAO eligible application was submitted for both RFA 2024-201 and RFA 2025-201 and was not invited to credit underwriting for the same demographic commitment, location, and Principal.
        1. Note the status of the application in the years listed above, including but not limited to:
           1. Designation of Priority 1 or 2 for the application
           2. Demographic Commitment
           3. Number of units
           4. Latitude and longitude coordinates
           5. Entities that were a Principal for the Applicant
     3. Continuous LGAO support since RFA 2025-201. Preference requires that a Priority 1 LGAO eligible application was submitted for RFA 2024-201 and was not invited to credit underwriting for the same demographic commitment, location, and Principal.
        1. Note the status of the application in the year listed above, including but not limited to:
           1. Designation of Priority I or II for the application
           2. Demographic Commitment
           3. Number of units
           4. Latitude and longitude coordinates
           5. Entities that were a Principal for the Applicant
     4. Ability to receive the development category funding preference by indicating that the project will be new construction or will be rehabilitation that does not meet the definition of "Preservation" as defined in Rule Chapter 67-48.002.
        1. Note the Development Category
     5. Leveraging Classification.
        1. Note the anticipated Leveraging Classification for the application to FHFC and provide a brief explanation.
     6. Tier 1 Permit Ready Status
        1. Note the firm’s ability to qualify as Tier 1 Permit Ready through FHFC and the ability to close within 9 months of an issuance of the invitation to enter credit writing from FHFC.
     7. Florida Job Creation Funding Preference.
     8. Note whether the application to FHFC is anticipated to meet the Florida Job Creation Funding Preference and provide a brief explanation.
• Project Need (required) —
  1. Project Need - Provide a summary of the need for the project in Volusia County, including but not limited to the following information:
     1. Population to be served, including whether the project is targeted to any special needs populations and whether the population/geographic area has been identified as a priority need in Volusia County’s Consolidated Plan or SHIP local housing assistance plan (LHAP).
     2. Information regarding whether the project has been previously submitted and approved for funding by the County of Volusia
     3. Market need for affordable housing in the geographical area of Volusia County in which the proposed project will be located.
     4. Suitability of the project’s location and proximity to amenities, including but not limited to the following information:
     5. Public transportation
     6. Employment centers
     7. Other facilities appropriate to the target population, such as public schools, parks and recreational facilities, social services, retail, and health care.
• Project Management and Affordability Compliance (required) —
  1. Provide a summary of the applicant’s plan for long-term rental project management and affordability compliance, including but not limited to the following information:
     1. Entity that will manage the project
     2. Applicant’s experience in managing projects of similar size and scope if proposing to self-manage
• Specify procurement type: (required)
• Contractor-or-Consultant (required) —

  Specify whether this Solicitation and resulting Contract will be awarded to a Contractor or a Consultant:

• Subcontractor-or-Subconsultant (required) —

  Specify whether this Solicitation and resulting Contract should refer to a Subcontractor or a Subconsultant:

• Pre-Solicitation meeting required? (required)
• Valid through date (required) —

  Your response will populate the blank field. Please complete your response date as in the following example:

  February 14, 2023

   

  Any response to this Solicitation shall be valid 
  through _____________, 20__.

• Extension date (required) —

  Enter a date to complete the blank below using thie following date format:

  February 14, 2023

   

  The County reserves the right to request an extension of the responses if a Contract has not been executed by _____________, 20__.

• Will this Solicitation have a sample contract/agreement? (required)
• Initial contract term (required) —

  Fill in the blank with length of the initial contract term.

  Examples:

  one (1) year

  two (2) year

  three (3) year

  until project completion

• Contract renewals (required) —

  Fill in the blank with length of the appropriate renewals.

  Examples:

  one (1) subsequent one (1) year renewal

  two (2) subsequent one (1) year renewals

  three (3) subsequent one (1) year renewals

  four (4) subsequent one (1) year renewals

  No renewals

• County termination days (required) —

  Instructions: Adjust number of days according to the needs of your particular solicitation. Make sure the number of days are reasonable on both sides. Your answer will populate the bold text below: County may terminate this Agreement upon at least thirty (30) days prior written notice to Contractor.

  Please type in the following format :

  thirty (30) days sixty (60) days

• Contractor termination days (required) —

  Please enter the amount of written prior notice to County required for the Contractor to terminate the resulting agreement.

  EXAMPLE:

  ninety (90) days

  one hundred twenty (120) days

  one hundred eighty (180) days

  For Reference your answer will populate the bold items:

  Contractor may terminate this Agreement upon at least one hundred eighty (180) days prior written notice to County.

   

  *Insert number of days according to the needs of your particular solicitation. Make sure the number of days are reasonable on both sides.

• Is this an IT Project/Software? (required)
• Will this solicitation require Division 27 - Technology Systems Design and Installation Guidelines? (required)
• Is "New Material" section in Special Terms and Conditions applicable? (required)
• Are "Brand Name or Equals" allowed on this project? (required)
• Is "Commissions" section under Special Terms & Conditions applicable? (required)
• Submittal Bond - construction Bid Bond (required) —

  Is a Submittal Bond or construction Bid Bond required for this project?

• Amount of submittal bond (required) —

  What is the submittal bond dollar amount required for this project? Insert N/A if this does not apply. 

  EXAMPLE:

  $5,000

  $10,000

  $15,000

• Do FTA regulations apply to this project? (required) —

  Do Federal Transit Administration (FTA) regulations as indicated in the FTA Master Agreement and Best Practices Procurement applicable to this project?

• Do Federal Contract Provisions apply to this project? (required)
• Are Liquidated Damages applicable to this project? (required)
• Amount of liquidated damages (if applicable) (required) —

  Enter the amount of liquidated damages per day, using the following format: 

  EXAMPLE:

  - Five Thousand Dollars ($5,000) per day

  - One thousand Dollars ($1,000) per day

  For Reference your answer will populate the boldwording below:

  Enter N/A if this does not apply. 

  Time is of the essence for this project. Any delays from the dates contained in the Agreement issued to the Contractor shall

  inconvenience the Public and result in monetary losses and damages to the County. The losses and damages shall be difficult to

  determine. In the event that the deliverables are not provided by the date set in the resulting Agreement, there shall be deducted, as

  agreed, fixed liquidated damages from the Agreement price being paid by the County of Volusia. This computed sum shall be: Five Thousand Dollars ($5,000.00) per day, including Saturdays and Sundays.

• Payment and Performance Bond (required) —

  Is a Payment and Performance Bond required for this project?

• Do any price redeterminations apply to this solicitation? (required)
• Does a price redetermination for materials apply to this solicitation? (required)
• Specify materials (required) —

  Specify which material(s) may be considered for price redetermination.

  EXAMPLE: Aluminum sheet and strip – PCU331315331315A

  Your response will populate the bold wording below:

  Materials price redetermination must be based solely upon changes as documented by the Producer Price Index (PPI) for the commodity “Aluminum sheet and strip – PCU331315331315A”, as published by the Bureau of Labor Statistics.

   

  Enter N/A if this does not apply. 

• Does a price redetermination for wages apply to this solicitation? (required)
• Wage redeterminations (required) —

  If the county will consider wage redeterminations based on: "Trade, transportation, and utilities" skip this question.

  OR

  If the county will consider wage redeterminations based on something other than "Trade, transportation, and utilities" then enter the category(ies) here.

   

  Enter N/A if this does not apply. 

• Does a price redetermination for fuel apply to this solicitation? (required)
• Will Subcontractors and Independent Contractors Insurance apply? (required) —

  All subcontractors & independent contractors utilized by Contractor to provide services to County and its employees under this Agreement/Contract shall be required to maintain all insurance policies with the same terms, conditions, and requirements required of the Contractor in the Required Types and Limits of Insurance Chart and described below in this Exhibit

  This would not apply if the Contractor will be liable for the acts/actions of its subcontractors/subconsultants. When in Figure 1, otherwise consult with Risk Manager to determine if this clause should remain in the solicitation/contract.

• Does this project include Navigable Water activities? (required)
• Will the project require disposal of any hazardous or non-hazardous materials off the job site? (required) —

  If the services provided require the disposal of any hazardous or non-hazardous materials off the job site, the disposal site operator must furnish a certificate of insurance for Pollution Legal Liability with coverage for bodily injury and property damage for losses that arise from the facility that is accepting the waste under the Agreement.

• Commercial General Liability Policy (required) —

  Will the commercial general liability policy be provided on a project or location specific basis for the location or project site where the work or services are to be performed under the Agreement?

• Is Garage Liability insurance required? (required) —

  Only include this section if Garage Liability is required in the Required Types and Limits of Insurance Chart.

• Is Garage keepers Legal Liability insurance required? (required) —

  Only include this section if Garage Liability is required in the Required Types and Limits of Insurance Chart.

• Is Motor Vehicle Liability required? (required) —

  Only include this section if Automobile Liability is required in the Required Types and Limits of Insurance Chart.

• Is Professional Liability Insurance required for this project? (required) —

  Only include this section if Professional Liability is required in the Required Types and Limits of Insurance Chart.

• Is Excess/Umbrella Liability Insurance required for this Project? (required) —

  Select Yes if Excess/Umbrella Liability is required in the Required Types and Limits of Insurance Chart.

• Is Installation Floater Required for this project? (required) —

  Only include this section if Installation Floater is required in the Required Types and Limits of Insurance Chart.

• Is Builder's Risk Insurance required for this project? (required) —

  Only include this section if Builder’s Risk is required in the Required Types and Limits of Insurance Chart.

• Is Builders Risk Insurance subject to additional premium (required)
• Is Contractor's Pollution Liability required for this project? (required) —

  Only include this section if Contractor’s Pollution is required in the Required Types and Limits of Insurance Chart.

• Is Transportation Pollution Liability required for this project? (required) —

  Only include this section if Transportation Pollution Liability is required in the Required Types and Limits of Insurance Chart.

• Is Pollution Liability Insurance required for this Project? (required) —

  Only include this section if Pollution Liability is required in the Required Types and Limits of Insurance Chart.

• Is Crime Insurance required for this project? (required) —

  Only include this section if Crime Insurance Policy is required in the Required Types and Limits of Insurance Chart.

• Will the County be renting any equipment for this project? (required)
• Is Cyber Insurance Required? (required) —

  Only include this section if Cyber Insurance is required in the Required Types and Limits of Insurance Chart.

• Is Computer Software and Services Errors and Omissions Liability required? (required) —

  Only include this section if Computer Software and Services Errors and Omissions Liability is required in the Required Types and Limits of Insurance Chart.

• Is Protection & Indemnity required for this project? (required) —

  Only include this section if Protection & Indemnity is required in the Required Types and Limits of Insurance Chart.

• Is Marine/Vessel Pollution required? (required) —

  Only include this section if Marine/Vessel Pollution is required in the Required Types and Limits of Insurance Chart.

• Is Aerial Applicator Aviation Insurance required? (required) —

  Only include this section if Aerial Applicator Aviation is required in the Required Types and Limits of Insurance Chart.

• Is "Copyright Clause" section under Special Terms & Conditions applicable? (required)
• Will Respondents need to provide Licenses and/or Certifications for this project? (required) —

  Licenses and/or Certifications

  Please attach copies of Licenses and/or Certifications as may be required per the specifications of this solicitation.

• Will this Solicitation require a pricing section? (required)