Main Tanks Transmission Main Phase 2B

NOTICE OF INVITATION FOR BIDS

Main Tanks Transmission Main Phase 2B

2026-IFB-004

The City of Kingman is soliciting sealed bids (Invitation for Bids or "IFB") from qualified vendors capable of providing construction services for the Main Tanks Transmission Main Phase 2B. Criteria for selection will be overall cost (to include taxes) and the ability to meet the allotted 180 days for Construction.

The IFB may be obtained by visiting the City of Kingman’s procurement portal at https://procurement.opengov.com/portal/cityofkingman.

Bids must be submitted through the OpenGov procurement portal.

Bidders wishing to submit questions must do so through the procurement portal by no later than 10:00 am, Arizona time, on Tuesday, May 12, 2026. 

Bids are due by 10:00 am, Arizona time, on Wednesday, May 27, 2026. The City may reject any bid not in compliance with all of the prescribed solicitation procedures and requirements contained herein. The City also reserves the right to reject any bid when cancellation is in the best interest of the City.

Bidder wishing to submit bid responses should register for a free OpenGov account at: https://procurement.opengov.com/signup . To receive notification of future solicitations, please subscribe to the City of Kingman OpenGov solicitations by clicking here: https://procurement.opengov.com/portal/cityofkingman?status=all. For detailed instructions on how to register and subscribe, you can also visit the City of Kingman's website at: https://www.cityofkingman.gov/government/advanced-components/list-detail-pages/rfp-posts-list.

Mailed, faxed, hand-delivered, and e-mailed bids will not be accepted. Mailed bids will be disposed of, unopened, and will not be returned to the Bidder.

Thank you for your interest in working with the City of Kingman.

Kiera Burks

Project Manager

Background

Hard dig is a concern on this project. A soils report has been provided for your reference. It should be noted that the total for hard dig change orders for the previous phase of this project from Stockton Hill to Wilshire were less than 5% of the overall project cost.

Project Details

• Reference ID: 2026-IFB-004
• Department: Engineering
• Department Head: Robert Petrillo (City Engineer)

Important Dates

• Questions Due: 2026-05-12T17:00:00.000Z
• Answers Posted By: 2026-05-19T23:00:00.000Z
• Pre-Proposal Meeting: 2026-05-05T17:00:00.000Z — Engineering Department Conference Room 220 N. 4th Street - Kingman, AZ. 86401 Online Zoom option: You are invited to a Zoom meeting. When: May 5, 2026 10:00 AM Arizona Register in advance for this meeting: https://cityofkingman.zoom.us/meeting/register/yMdtNZBJRqaPh8fZ_mDwzQ After registering, you will receive a confirmation email containing information about joining the meeting. Attendance is not required but is encouraged; written minutes and/or notes will NOT be provided. Statements made by City representatives during pre-selection meetings are not binding unless the City has confirmed through written addendum.

Evaluation Criteria

• Bid Guarantee —

  No bid shall be read unless accompanied by the __% bid proposal guarantee payable by unconditional certified check, cashier's check, or bid bond, payable to the City of Kingman. The bid guarantee payment shall accompany the bid response; if the response is submitted through the procurement portal, the payment should be issued in advance of the bid closing date. Failure to timely submit security in the amount and type required may result in the rejection of the bid. Bid guarantee payments must be delivered to: 310 N. 4th Street, Kingman, Arizona. Refunds will be made to any unsuccessful bidders upon determination of award.

• Submission of Bids —

  Bids must be received by 10:00 am, Arizona time, on Monday, May 27, 2026, submitted directly through the OpenGov procurement portal.

  Mailed, faxed, hand-delivered, and e-mailed responses will not be accepted. Mailed responses will be disposed of, unopened, and will not be returned to the Respondent.

  Bidders wishing to submit responses must register for a free OpenGov account at: https://procurement.opengov.com/signup. To receive notification of future solicitations, please subscribe to the City of Kingman OpenGov solicitations by clicking here: https://procurement.opengov.com/portal/cityofkingman. For detailed instructions on how to register and subscribe, you can also visit the City of Kingman's website at: https://www.cityofkingman.gov/government/advanced-components/list-detail-pages/rfp-posts-list.

  Requests for extensions of this time and date will not be granted, unless deemed to be in the City’s best interest. Bids or unsolicited amendments to Bids received by the City after the acceptance date and time will not be considered.

  Any bid may be withdrawn at any time prior to the specified date and time for IFB closing.

   

• Summary —

  The intent of this Invitation for Bid (IFB) is to obtain construction services for the Main Tanks Transmission Main Phase 2B .

  Unless otherwise noted herein, this IFB is for the purchase of items listed herein with the intent of receiving all items and quantities listed in the Pricing Worksheet by no later than May 27, 2026.

  Bids should only be submitted for items that Bidders can affirmatively source to the City.  Do not submit a bid if your company does not have current inventory stock or an affirmed delivery of stock within the timeframes specified herein.

  Hard dig is a concern on this project. A soils report has been provided for your reference. It should be noted that the total for hard dig change orders for the previous phase of this project from Stockton Hill to Wilshire were less than 5% of the overall project cost.

   

• Bid Opening —

  1. Bids shall be opened electronically through the OpenGov portal.

  
  2. The amount of each bid and such other relevant information as may be specified by the Purchasing Officer or using department's director, together with the name of each offeror shall be recorded. This record shall be open to public inspection after the offer opening and will be posted to the bid on the OpenGov portal. Confidential, trade secrets or other proprietary data designated in the offers will remain confidential unless otherwise required by the public records law.

  
  3.Bids shall be evaluated based on the requirements set forth in the IFB, which may include criteria to determine acceptability such as inspection, testing, quality, workmanship, delivery, and suitability for a particular purpose. Those criteria that will affect the bid price and considered in evaluation for award, shall be objectively measurable. No criteria may be used in bid evaluations that are not set forth in the IFB.

• Required Insurance Policies —

  All insurance, with the exception of Workers Compensation and Professional Liability, must name the City as additional insured before a final contract can be executed. The City reserves the right to request a copy of the full policy for review. A copy of additional insured endorsement will be required prior to contract execution. Insurance must be be primary and include a waiver of subrogation. Proposer agrees to obtain and maintain the following insurance coverage from insurers licensed to do business in the state of Arizona that have an "A.M. Best" rating of not less than "A-VII" with the following minimum insurance required:

• Bid Opening —

  1. Bids shall be opened publicly on (__________insert your date and time here). The public is invited to attend the bid opening in person at (_____________ insert your location here).

  
  2. The amount of each bid and such other relevant information as may be specified by the Purchasing Officer or using department's director, together with the name of each offeror shall be recorded. This record shall be open to public inspection after the offer opening and will be posted to the bid on the OpenGov portal. Confidential, trade secrets or other proprietary data designated in the offers will remain confidential unless otherwise required by the public records law.

  
  3. Bids will not be accepted after the closing of this solicitation.

   

  4. Bids shall be evaluated based on the requirements set forth in the IFB, which may include criteria to determine acceptability such as inspection, testing, quality, workmanship, delivery, and suitability for a particular purpose. Those criteria that will affect the bid price and considered in evaluation for award, shall be objectively measurable. No criteria may be used in bid evaluations that are not set forth in the IFB.

• Contact Information —

  Kiera Burks

  Project Manager

  310 N. 4th Street

  Kingman, AZ 86401

  Email: kburks@cityofkingman.gov

  Phone: (928) 565-1255

• Commercial General Liability —

  Policy must include Bodily Injury, Property Damage, Personal Injury and Broad Form Contractual Liability with coverage limits of not less than:

  1. Each Occurrence: $1,000,000
  2. General Aggregate: $2,000,000
• SAM.GOV —

  Bidders shall provide proof that they are currently not debarred by the federal government by providing a screen print from the System for Award Management (www.sam.gov). SPECIAL NOTE: Purchases will be made using federal funds.  As such, compliance with additional federal terms and conditions is required.

• Delivery —

  The City will accept partial shipments.  However, all outstanding quantities must be received no later than May 13, 2026.  (This deadline applies to the original ordered quantities.  Any additional quantities that may be requested by the City during the Term will be delivered by the date agreed to by the parties.) 

• Price Agreement —

  The Pricing Agreement shall cover the period from NO VALUE through NO VALUE. The maximum pricing agreement term is five (5) years.

• Commerical Automobile Liability —

  $1,000,000 Commercial Auto (can be waived, depending on circumstances)

• Firm Pricing —

  Bid price must be firm for City acceptance for a minimum of Until Council approves Agreement days from the bid opening date.

• Project Overview —

  The City of Kingman is soliciting bids for the construction of the Main Tanks Phase 2B Transmission Main. The Project consists of the installation of a 24-inch ductile iron water transmission main, including associated valves, appurtenances, asphalt removal and replacement, traffic control, and related improvements.

   

  The Project is being bid with two alternative bid options that vary in the length of transmission main to be constructed.

   

  Bid Alternative No. 1 includes construction of the transmission main from approximately STA 12+33.10 to STA 36+73.40.

  Bid Alternative No. 2 includes construction of the transmission main from approximately STA 20+50.00 to STA 36+73.40.

   

  Bid Alternative No. 1 represents a longer segment of work, while Bid Alternative No. 2 represents a reduced project length.

   

  The City reserved the right to award the contract based on either bid alternative.

• Mandatory Pre-Bid Meeting —

  A Mandatory Pre-Bid Meeting will be held at 10:00 am, Arizona time, on Tuesday, May 5, 2026 at Engineering Department Conference Room 220 N. 4th Street - Kingman, AZ. 86401 Online Zoom option: You are invited to a Zoom meeting. When: May 5, 2026 10:00 AM Arizona Register in advance for this meeting: https://cityofkingman.zoom.us/meeting/register/yMdtNZBJRqaPh8fZ_mDwzQ After registering, you will receive a confirmation email containing information about joining the meeting. Attendance is not required but is encouraged; written minutes and/or notes will NOT be provided. Statements made by City representatives during pre-selection meetings are not binding unless the City has confirmed through written addendum..  The purpose of this meeting is to clarify the contents of the solicitation. Statements made by City representatives during pre-selection meetings are not binding unless the City has confirmed through written addendum.

• Worker's Compensation —

  Per Occurrence: statutory requirement

• Quantities —

  The quantities specified in the Pricing Table are minimum quantities to be ordered. In the event that additional quantities are needed beyond those contained herein, the Bidder shall provide those additional quantities at the same prices and terms as stated in this IFB.

• Questions —

  Questions regarding this solicitation must be submitted online through the OpenGov portal. Questions must be received by no later than the date and time specified in the timeline included in this IFB (Questions Due From Proposers).

• Bid Award —

  The bid shall be awarded to the lowest responsible, responsive bidder. The successful offeror shall submit all required information and documents as a condition of final award of the contract. The winning bidder will be notified by email.

  IFB results will be posted on the City of Kingman's OpenGov portal.

• Non-Mandatory Pre-Bid Meeting —

  A Non-Mandatory Pre-Proposal Meeting to clarify the contents of this solicitation will be held at 10:00 am, Arizona time, on Wednesday, April 15, 2026 at Engineering Department Conference Room

  220 N. 4th Street - Kingman, AZ. 86401 .

   

  Online Zoom option:

   

  You are invited to a Zoom meeting. 
  When: May 5, 2026 10:00 AM Arizona 

   

  Register in advance for this meeting:
  https://cityofkingman.zoom.us/meeting/register/yMdtNZBJRqaPh8fZ_mDwzQ

   

  After registering, you will receive a confirmation email containing information about joining the meeting. Attendance is not required but is encouraged; written minutes and/or notes will NOT be provided. Statements made by City representatives during pre-selection meetings are not binding unless the City has confirmed through written addendum.

• Other and Professional Liability —

  $1,000,000 - Applicable to design services (architects or engineers).

  Pollution, where necessary.

  Builders Risk (for new construction). Bid bonds may be required and if awarded, payment and performance bonds. All bonds must be verified before work can begin.

• Commencement of Work —

  Bidder will not perform any billable work, provide any material or service under this contract until the Bidder receives a purchase order, or is otherwise directed to do so in writing by the City of Kingman.

• Use of Brand Names —

  Unless otherwise provided in this IFB, the name of a certain brand, make or manufacturer does not restrict bidders to the specific brand, make or manufacturer named; it conveys the general style, type, character, and quality of the article desired, and any article which the City, in its sole discretion, determines to be the equal of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be accepted. Any catalog, brand name or manufacturer's reference used in the IFB is descriptive – NOT restrictive – it is provided to generally indicate the type and quality desired, unless otherwise notes.

  Bids on brands of like nature and quality will be considered for those items listed in the Scope of Work. If the bid is based on offering other than the referenced or specified items, the bid must show the name of the manufacturer, brand or trade name, catalog number, etc., of article offered. If other than the brand(s) specified is offered, descriptive literature must be submitted with bid. Samples may be required. Bidders must certify that item(s) offered meet and/or exceed specifications. If an item considered as being equal by the bidder is offered and not accepted, the bid shall be rejected. If a bidder makes no other offer and takes no exception to specifications or reference data, it will be required to furnish the brand names, numbers, etc., as specified.

• Minimum Limits —

  The City in no way warrants that the minimum limits contained herein are sufficient to protect the contractor from liabilities that might arise out of the performance of work under this contract/agreement.  The contractor is free to purchase such additional insurance as may be determined necessary. 

• Taxes —

  The City is not exempt from Transaction Privilege Tax (TPT). For additional information on construction TPT, refer to  https://azdor.gov/transaction-privilege-tax/contracting-guidelines.  

   

• Substitutions —

  No substitutions or alterations will be accepted.

• Defective Products —

  All defective products shall be replaced and exchanged by the bidder. The cost for shipping, transporting, and other like expenses shall be paid by the bidder.

• Subcontractors —

  Bidder must include in their submittal a list of any subcontractors that will be utilized in the performance of the work awarded under this procurement. Bidder must describe the subcontractors qualifications in detail in their response.

• Questions and Inquiries —

  Questions and inquiries, will be accepted from any and all Bidders through the procurement portal. Unauthorized contact with other City staff regarding the IFB may result in the disqualification of the Bidder.  Inquiries pertaining to the IFB must list the IFB number and title.  Questions will be answered in writing with an Addendum provided.

  All questions must be received by 10:00 am, on Tuesday, May 12, 2026.

• Basis for Award —

  The City intends to award the bid to the lowest responsible, responsive bidder (after applying any applicable preference under Section CC-249 of the Procurement Code which is referenced in Section 6), based on the total cost using the minimum quantities listed and the ability to provide the minimum quantities listed by the stated delivery date.

• Addenda —

  All addenda shall be issued no later than five (5) business days prior to the IFB closing date.

  It is the responsibility of the Bidder to ensure that they have received all Addendums. Solicitation Addenda will be posted on the City's link to the online bidding website. Vendors that have registered at https://procurement.opengov.com/portal/cityofkingman and who also follow the City of Kingman will receive email notifications of addenda.

• Rejection of Bids —

  The City reserves the right to waive technical defects, discrepancies and minor irregularities in a response. The City reserves the right to re-seal any response that was opened prematurely; the City has determined this event as a minor irregularity. The Deputy City Manager/Finance Director shall be notified and shall log the event and place it in the procurement file.

  The City reserves the right to award any alternatives set forth in the IFB documents at its sole discretion. Bids may be rejected if there are any alterations to the required forms, additions not called for, conditional bids, incomplete bids, or irregularities of any kind. The City reserves the right to reject any bid not in compliance with the IFB documents, or prescribed public bidding procedures and requirements. Written notice of rejection of all bids shall be sent to all Bidders.

   

• Reissuance of IFB —

  The City reserves the right to re-issue a subsequent procurement for this service at any time if deemed to be in the best interest of the City.

• Protest of Award —

  A protest of award must be physically delivered to the Purchasing Officer within seven (7) business days of the notice of award date. Our office is open Monday through Thursday from 7:00 am to 6:00pm (closed on holidays). Packages containing protests shall be marked as follows:

  RFB Award Protest - 2026-IFB-004
  Attn: Tina D. Moline, Deputy City Manager/Finance Director
  310 N. Fourth Street
  Kingman, AZ 86401

• Samples (If Requested) —

  Samples must be furnished free of expense to City on or before the date specified. Each sample must be marked with Bidder's name and address, IFB number and opening date.

• Disputes —

  In the event any doubt or differences of opinions exist as to the items or service to be furnished hereunder, or from evaluation and/or testing of substitutes, or the interpretation of the provisions of this procurement, the decision of the City of Kingman shall be final and binding upon all parties.

• Collusion —

  Upon evidence that collusion exists among Bidders, none of the bids of participants in such collusion will be considered. All involved bids shall be rejected.

• Conflicts of Interest —

  A. Notify. Prior to taking an action in connection with a City contract, every employee shall, in writing, notify the employee's supervisor, the City Attorney, and Purchasing Officer of any actual or potential conflict of interest of such employee. City employees shall comply with A.R.S. Title 38 regarding conflicts of interest in the purchasing of and contracting for goods, services, and construction for the City.

  B. Review potential conflict of interest. Upon receiving notice of an actual or potential conflict of the interest, the City Attorney or designated representative shall review the purchasing procedures for compliance with applicable laws and regulations.

  C. Determination of conflict of interest. If the City Attorney determines that an employee has an actual or potential conflict of interest in connection with a purchase, no contract shall be awarded without City Council review and approval.

   

• Extension of Time —

  Prior to proposal opening, the City shall have the authority to extend the deadline for the submittal of proposals when unforeseen circumstances arise.  If this occurs, the City will post an addenda at a minimum of five (5) business days prior to the proposal’s original opening date.

• Confidentiality —

  A. All documents, reports, proposals, submittals, responses, or other materials submitted to the City by frims shall become the sole and exclusive property of the City and become a public record.

  B. Responses shall be opened publicly at the time and place designated in the RFQ. The name of each Respondent and such other relevant information as is specified by rule shall be publicly read and recorded. The responses shall be open for public inspection after contract award, if any.

  C. To the extent the Respondent designates, trade secrets or other proprietary data contained in the response documents shall remain confidential. The City of Kingman is subject to the Arizona Revised Statutes, Title 39, Chapter 1, relating to public records.

• (ADA) The Americans with Disabilities Act —

  The bidder shall comply with all applicable provisions of the Americans with Disabilities Act of 1990 and the Arizonans with Disabilities Act of 1992.

• Vendor Registration —

  Bidders must properly fill out and complete a City Vendor Application and IRS W-9 Form, and file the documents with the City's Finance Department.  Forms are included in the attachments section of this IFB.

• Transaction Privilege Tax (TPT) —

  The City is not exempt from Transaction Privilege Tax (TPT); Bidder must include tax in the pricing proposal, when applicable.

• Licenses —

  Bidder will maintain, in current status, all Federal, State, and local licenses and permits required for the operation of the business.

  Pursuant to the Kingman Municipal Code, Chapter 8, Article 1.5, Business Licenses, Vendors conducting business within the City of Kingman with a permanent or temporary physical business location within the city limits must apply for a business license and pay the applicable license fee, unless exempted under section 8-13. The full municipal code can be found on the City's website or at the following link: https://www.codepublishing.com/AZ/Kingman/.

  For details regarding how to submit an application, pay the license fee, etc., please visit our website at: https://www.cityofkingman.gov/government/departments/city-clerk/business-licenses.

Submission Requirements

• Bidder Addenda Confirmation (required) —

  Bidder hereby acknowledges it is the responsibility of the Bidder to ensure they have received all Addendums and responses to questions. Solicitation Addenda will be posted to the IFB on the City's OpenGov procurement portal where the IFB is posted. Vendors that have registered at https://procurement.opengov.com/portal/cityofkingman and who also follow the City of Kingman will receive email notifications of addenda.

  All addenda shall be issued no later than five (5) business days prior to the IFB closing date.

• Bidder Response (Bid Package) (required) —

  Vendors must upload their bid response package here. Please compile all Vendor Questionnaire documents into one PDF as your Bid Package.  

• Contractor's Qualification Statement (required) —

  Please download the below documents, complete, and upload. Contractors can also use AIA Document A305

• References (required) —

  Please download the below documents, complete, and upload.

• Bidders shall provide proof that they are currently not debarred by the federal government by providing a screen print from the System for Award Management (www.sam.gov). (required)
• Subcontractor & Material Supplier List (required) —

  Please download the below documents, complete, and upload.

• Bids must be signed by a duly authorized representative of the Bidder. If a bid is signed by an agent of the Bidder, a Power of Attorney showing the authority of the agent to sign must be submitted with the bid or the bid will be rejected. FAILURE TO SIGN AND SUBMIT THE BIDDER SIGNATURE PAGE SHALL RESULT IN REJECTION OF THE BID. (required) —

  Please download the below documents, complete, and upload.

• Are taxes being factored into the overall price (required)
• If you answered Yes to Question #9, what tax rate is being used? (required)
• Main Tanks Transmission Main Phase 2B Contract Agreement - Bid Alternate No. 1 (required) —

  Please download the below documents, complete, and upload.

• Main Tanks Transmission Main Phase 2B Contract Agreement - Bid Alternate No. 2 (required) —

  Please download the below documents, complete, and upload.

• Bidder hereby acknowledges it is the responsibility of the Bidder to ensure they have reviewed the contract and understand all requirements stated in the contract. (required)
• Equal Employment Opportunity (required) —

  Please download the below documents, complete, and upload.

• Arizona Statutory Bid Bond (required) —

  Please download the below documents, complete, and upload.

• Vendor EFT Form (required) —

  Please download the below documents, complete, and upload.

• New Vendor Application/Existing Vendor Verification Form (required) —

  Please download the below documents, complete, and upload. If you are a new vendor, please complete the New Vendor Application. If you are already a vendor with the City of Kingman, please complete the Vendor Verification Form.

• W-9 (required) —

  Please download the below documents, complete, and upload.

• Please upload a copy of your Arizona ROC license (required)
• Please upload a copy of your City of Kingman business license (if applicable)
• Conflict of Interest Certification (If Applicable) —

  Please download the below documents, complete, and upload.

• Please attach a purchasing contract/service agreement. (required)
• Please describe what you are procuring. (required) —

  Example: three 2025 Ford Ranger 4X4 Super Crew Cab

• What date do you need to receive the item(s) by? (required) —

  Enter date in this format: Month, Day, Year (December 1, 2024)

• Is this for a pricing agreement that spans for a certain period of time? (required)
• When will the Pricing Agreement coverage period begin? (required) —

  Enter date as Month, day, year (December 1, 2023)

• When will the Pricing Agreement period end? (Maximum value is 5 years) (required) —

  Enter date as Month, Day, Year (December 1, 2023)

• Bid price must be firm for City acceptance for a minimum of how many days from the bid opening date. (required)
• Will you be requesting samples? (required)
• Will the "Use of Brands Section" be included? (required)
• Will you be using an electronic pricing table? (required)
• Will there be a "bid guarantee" required? (required)
• Will there be a pre-bid meeting? (required)
• Will the pre-bid meeting be mandatory? (required)
• What is the address for the pre-bid meeting? (required) —

  Example: 

  City Complex, 310 N. 4th Street, Kingman, AZ 86401

• Will Federal funds be used to pay for this purchase (in all or part)? (required)
• Will you be requiring the respondents to attach a sample contract? (required)
• Will you be unsealing the bids manually (rather than automatically when the bid closes)? (required)
• Are you procuring for a construction or remodel project? (required) —

  Please select Yes or No