SLED Opportunity · FLORIDA · ESCAMBIA COUNTY
AI Summary
Escambia County seeks bids for preventive and responsive maintenance of street and navigation lights, including inspections, repairs, and emergency services. The contract requires qualified electrical services, compliance with safety standards, and timely response to service calls.
The scope of work under this contract involves the preventive and response maintenance of street and navigation lights throughout Escambia County. A list of the lights to be maintained.
The streetlights on Bob Sikes Bridge are designated for bi-monthly inspection. The navigation lights on Bob Sikes Bridge are designated for monthly inspection. All the other street light maintenance/repair will be based on service calls.
The number of lights to be maintained will vary as light locations are added and deleted during the term of this contract. The PROGRAM DIRECTOR will notify the CONTRACTOR, in writing, of lights to be added to and deleted from the maintenance list.
The County recognizes the importance of maintaining a safe and reliable lighting infrastructure to ensure the safety of the traveling public and the security of the community. To support this goal, the County has established a comprehensive maintenance program dedicated to the preventive and responsive upkeep of street and navigation lights across Escambia County. The program aims to provide consistent, efficient, and timely maintenance services that address both routine inspections and emergency repairs, thereby minimizing outages and ensuring optimal lighting performance in designated areas. The maintenance program encompasses a variety of lighting systems, including standard streetlights and navigation lights, with specific inspection schedules and procedures designed to meet safety standards and operational requirements. The program allows for flexibility, as the list of lights to be maintained may evolve over time with additions and deletions based on the County’s needs and operational considerations.
Please use the See What Changed link to view all the changes made by this addendum.
Updated Project Contact Information.
Bid Deadline Reminder Notice
Please submit your bids by April 21, 2026. If you are not bidding, please select "No Bid".
The bid opening schedule below:
Please use the See What Changed link to view all the changes made by this addendum.
Changed Bid Submission deadline due to lack of submittal for project. The new Bid Submission deadline is April 29, 2026 by 10:00 a.m. CST.
Submission of a bid in accordance with these Terms and Conditions and the General Terms and Conditions provided in Section IV below constitutes a binding offer from the bidder. The Terms and Conditions incorporated herein will become a part of the written agreement between the parties.
Pre-Bid Inquiries
All inquiries concerning the solicitation, including, but not limited to, the scope of work, specifications, additional requirements, attachments, general or supplemental terms and conditions, must be submitted to the Office of Purchasing via email through the e-procurement portal hosted by OpenGov, Attention: Tammy Straughn, Purchasing Coordinator, tmbaker1@myescambia.com.
All questions or inquiries must be received no later than the last day for questions stated on the cover page of the solicitation. Any modification to the bid documents will be in the form of a written addendum issued by the County not less than five (5) days prior to the date and time of bid closing. Addenda will be provided to each bidder via email and posted to the Escambia County website at Escambia County Solicitations (https://procurement.opengov.com/portal/escambiacountyfl). Such written addenda or modification shall be part of the solicitation documents and shall be binding upon each bidder. Each bidder is required to submit with the bid a written acknowledgment to confirm receipt of any and all addenda. No bidder may rely upon any verbal modification to or interpretation of the solicitation documents, and no interpretation shall be considered binding unless provided in writing by the Office of Purchasing as provided in this provision.
Examination of Documents and Site
Before submitting a bid, the bidders shall familiarize themselves with the nature and extent of the work and any local conditions that may in any manner affect the work to be done and the equipment, materials, and labor required. Bidders shall also examine all drawings, specifications, addenda, and other relevant documents to be thoroughly informed regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract.
Preparation of Bid
A bid form is included in these specifications. The bidder shall submit bids in accordance with the bid documents. The individual who signs the bid form must be listed as an authorized representative with the records on file with the Florida Division of Corporations website (Sunbiz) with the principal address provided below the signature.
All blanks in the bid documents shall be completed by printing in ink or by computer with the amounts extended, totaled and the bid signed. Any blanks in the bid form will be interpreted as a “No Bid” or “No Cost” item. No changes shall be made to the phraseology of the form or in the items mentioned therein. Any bid which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of the solicitation may be rejected.
The bid shall include evidence of bidder’s authority and qualification to do business in the State of Florida. As applicable, a state contractor license # for the State of Florida shall also be included on the bid form. Bidder shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.
The bid shall be based upon the completion of the Scope of Work according to the drawings and specifications, together with all addenda thereto. Bids must include lump sum pricing. All proposed fees and costs must be broken down and disclosed in the bid.
Integrity of Documents
Bidders shall use the original bid documents provided by the Office of Purchasing and enter information only in the spaces where a response is requested. Bidders may use an attachment to the bid documents if sufficient space is not available. Any modifications or alterations to the original bid documents by the bidder, whether intentional or otherwise, may constitute grounds for rejection of a bid. Any such modification or alteration that a bidder wishes to propose must be clearly stated in the form of an addendum to the original bid documents.
Submittal of Bid
A bid shall be submitted no later than the date and time prescribed in the Invitation to Bid and shall be accompanied by the bid security and other required documents. Applicable bond documents may be uploaded, but any physical checks presented must be delivered to the Office of Purchasing prior to the Bid Opening. It is the bidder’s responsibility to ensure that its bid is delivered at the proper time and place. Offers by email, facsimile, or telephone will NOT be accepted.
Each bidder’s submittal shall include all the items listed in the Vendor Submissions section.
Withdrawal of Bids
A bidder may withdraw its bid, either personally or by written request, at any time prior to the scheduled time for Bid Opening. Requests to alter or withdraw a bid must be submitted in writing to the Purchasing Director. Bids may not be altered or unilaterally withdrawn by the contractor after the scheduled time for bid opening. All bids not so withdrawn shall constitute an irrevocable offer and will remain subject to acceptance or rejection by the County for a period of 90 calendar days.
Bids to Remain Subject to Acceptance
All bids will remain subject to acceptance or rejection by Escambia County for ninety (90) calendar days after the day of the bid opening. The County may, in its sole discretion, release any bid and return the bid security prior to the end of this period.
Conditional or Incomplete Bids
Escambia County specifically reserves the right to reject any conditional or incomplete bid.
Addition/Deletion of Item(s)
The County reserves the right to add or delete any item(s) from this bid or resulting contract when deemed to be in the County’s best interest.
Changes to Specifications
Specifications are based on the most current literature available. The Office of Purchasing must be notified in writing of any proposed changes to the manufacturer’s specifications, including, but not limited to, materials used, manufacturing process, or construction, that conflict with the specifications provided in the solicitation. Proposed changes must be explained in detail along with a copy of the relevant manufacturer’s specifications. Proposed changes to the specifications provided in the solicitation shall not be binding upon the County unless evidenced by a Change Notice issued and signed by the Purchasing Director. Should the bidder fail to comply with this provision, the bidder will be liable for any costs incurred by the County to comply with the specifications provided in the solicitation.
Disqualification of Bidders
Any of the following reasons may be considered as sufficient for the disqualification of a bidder and the rejection of its bid:
Investigation of Bidder
The County may make such investigations, as it deems necessary to determine the stability of the bidder to perform the work and that there is no conflict of interest. The bidder shall furnish to the County any additional information and financial data for this purpose as the County may request.
Evaluation of Bids and Award of Contract
Escambia County will review all bids and will provide the recommendation to award to the County Administrator, and the Board of County Commissioners. The County will award the bid to the most responsive and responsible firm(s) with the lowest responsive bid(s). The County reserves the right to award the bid to the bidder submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of the County, and to reject any and all bids or to waive any irregularity or technicality in bids received. Escambia County shall be the sole judge of the bid and the resulting agreement that is in its best interest and its decision shall be final.
Escambia County reserves the right to reject any or all bids, including without limitation nonconforming, nonresponsive, unbalanced, or conditional bids. The County further reserves the right to reject the bid of any Bidder whom it finds after reasonable inquiry and evaluation to not be responsible. In evaluating Bidders, the County may consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted with the Bid Form.
Escambia County reserves the right to waive any informalities or reject any and all bids, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this bid, and to accept the bid that in its judgment will best serve the interest of the County.
Award
Award shall be made on an “all-or-none total” basis.
Form of Agreement
The contract shall be provided by the Office of Purchasing. The successful bidder shall, within 5 days after receipt of the Intent to Award and the contract forms or documents, sign and deliver to the County Legal Office all required contract documents. Failure to execute the contract within such period shall constitute a default, and the county may award the contract to the next responsive and responsible bidder or re-solicit and charge against the bidder the difference between the amount of the offer and the amount for which a contract is subsequently executed, irrespective of whether the amount due exceeds the amount of the bid surety. The awarded contractor shall also deliver the policies of insurance or insurance certificate(s) as required. All insurance documents shall be approved by the Risk Manager before the successful bidder may proceed with the work.
Indemnification
Offeror agrees to save harmless, indemnify, and defend County and their elected and appointed officials, agents, officers, and employees from any and all claims, losses, penalties, interest, demands, judgments, and cost of suit, including attorneys’ fees, and paralegals’ fee, for any expense, damage or liability incurred by any of them, whether for personal injury, death, property damage, direct or consequential damages, or economic loss, including environmental impairment, arising directly or indirectly on account of or in connection with the work performed by Offeror under this Agreement or by any person, firm or corporation to whom any portion of the Work is subcontracted Offeror; or resulting from the use by Offeror, or by anyone for whom Offeror is legally liable, of any materials, tools, machinery or other property of County. County and Offeror agree the first $100.00 of the Contract Amount paid by County to Offeror shall be given as separate consideration for this indemnification, and any other indemnification of County by Offeror provided for within the Contract Documents, the sufficiency of such separate consideration being acknowledged by Offeror by Offeror’s acceptance and execution of the Agreement. The Offeror's obligation shall not be limited by, or in any way to, any insurance coverage or by any provision in or exclusion or omission from any policy of insurance.
The Offeror agrees to pay on behalf of Escambia County, as well as provide a legal defense for the County, both of which will be done only when requested by the County, for all claims made. Such payment on behalf of the County shall be in addition to all other legal remedies available to the County and shall not be the County's exclusive remedy.
The scope of work under this contract involves the preventive and response maintenance of street and navigation lights throughout Escambia County. A list of the lights to be maintained is presented in Section 10.
The streetlights on Bob Sikes Bridge are designated for bi-monthly inspection. The navigation lights on Bob Sikes Bridge are designated for monthly inspection. All other street light maintenance and repairs will be based on service calls. The number of lights to be maintained will vary as locations are added or deleted during the contract term. The PROGRAM DIRECTOR will notify the CONTRACTOR in writing of lights to be added or removed from the maintenance list.
The CONTRACTOR hereby agrees and warrants to:
The following are required response times:
CHARGES FOR NON-PERFORMANCE (Per Occurrence/Per Day):
$1000 - Failure to Transmit Maintenance Record Within Five (5) Business Days
$1000 - Failure to Respond to Trouble Call Within Specified Time
$1000 - Failure to Complete Repair Within Specified Time
$1000 - Failure to Comply with FDOT Maintenance of Traffic Standards
Navigation Lights (Monthly):
Vertical Clearance Gauge Lights (Monthly):
List of Lights to Maintain:
I certify that I have read through the attached solicitation, and I understand all specifications, terms, conditions, and materials provided therein.
Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of 5% of the total bid price, payable toEscambia County, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.
Bid Surety (bond, cashier’s check, etc.): Only a Bid Bond, Cashier’s Check, or Certified Check shall be accepted.
Escambia County
Tammy Straughn
221 Palafox Place 2nd Floor
Pensacola,FL32505
Please have the Bidder Name, Contract Title ("Maintenance of County Street and Navigation Lights"), and Contract Number ("PD 25-26.060") listed clearly on the outside of the envelope.
The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to Escambia County so that it is received within 10 working days after the proposer has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.
This information is included in the Electronic Pricing Table in this ITB. Please confirm it is completely filled out and accurate.
Modification of this form will result in your bid being disqualified.
Please download the below documents, complete, and upload.
The person signing the bid form must be listed as an authorized representative with the records on file with the Florida Division of Corporations (Sunbiz) for FEIN provided.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload with your Bid Package.
Deleted and Destroyed Documents Letter
PD PD 25-26.060 Maintenance of County Street and Navigation Lights
To the Escambia County Office of Purchasing
Our firm recently received an Invitation to Bid on the above-mentioned specification.
We hereby acknowledge and certify that our company has destroyed/deleted any digital downloaded copies of the plans and specifications relative to this project. At the time we received this information, we understood that it was exempt from the Public Record Law and all of the information, whether originals or duplicated, shall be destroyed/deleted.
Please download the below documents, complete, and upload with your Bid Package.
Please download the below documents, complete, and upload with your Bid Package.
Please download the below documents, complete, and upload with your Bid Package.
Please download the below documents, complete, and upload with your Bid Package.
Please download the below documents, complete, and upload with your Bid Package.
Please download the below documents, complete, and upload with your Bid Package.
The person signing the bid form must be listed as an authorized representative with the records on file with the Florida Division of Corporations (Sunbiz) for FEIN provided. Upload your proof of certification with your Bid Package.
To include Escambia County Building and Inspection Department
Please download the below documents, complete, and upload with Bid Submission.
Please upload here and as a part of your submission package
Upload your SIGNED Bid Form and all bid documents and Forms as one file. NOTE: The person signing the bid form must be listed as an authorized representative with the records on file with the Florida Division of Corporations (Sunbiz) for FEIN provided.
Bid bonds ensure that contractors can comply with bidding requirements and will fulfill their job responsibilities at proposed prices. Most public construction contracts require contractors to secure their bids with a bid bond in the form of 5% of the bid via Cashier's Check or Electronic certified bonding.
Electronic pricing tables should be used when there are line items for any given project. They will provide automatic tabulation of pricing results.
A Lump Sum Agreement is defined as any solicitation requesting a fixed dollar amount based on explicit specifications.
Example: FEMA, LAP, Restore Act, etc...
Confirm you understand that Grant funded projects should include any grant documents & application for Purchasing to review. You may upload these in the Attachment section of your project request.
Is this project a construction project?
i.e $1,250.00
i.e. One Thousand, Two Hundred Fifty Dollars
Number of Days from NTP to Substantial Completion in number format (i.e. 120)
Number of Days from NTP to Substantial Completion in text format (i.e. One Hundred Twenty)
Number of Days from Substantial Completion to Final Completion in number format (i.e. 30)
Number of Days from Substantial Completion to Final Completion in text format (i.e. Thirty)
Total number of days from Notice to Proceed to Final Completion in numerical format
Total Number of days from Notice to proceed through final completion in text format
Enter the date the drawings were approved.
Piggybacks allow another agency to adopt or "piggy back" on Escambia County Agreements. Note- This will require additional Board Approval in your board recommendation.
Is this a construction project?
Will this contract involve Architectural/Design work?
Will this project involve potential pollution risk to the environment from working in, on or beneath the surface of the land (or water) or involves a system such as HVAC or refrigeration that contains a potential pollutant
Will Drones or Unmanned Aircraft be used on this project?
Will the project involve the transportation and disposal of hazardous materials
Is this contract for a substantial construction project i.e. new building/substantial renovation? Only Required over $15M
Will this project involve the installation of property, equipment or materials purchased by the Offeror
will this project involve the lifting of any type of crane or Heli-lift?
Consultants, Architects, Engineering, Design, etc...
Pre-Solicitation meetings are not mandatory but encouraged if you have special terms & conditions in the project, submission formats outside the standard process, or if you believe the vendors will need a site visit to evaluate the space. These can happen in person/on site or via Microsoft Teams.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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