Active SLED Opportunity · MASSACHUSETTS · CITY OF CAMBRIDGE
AI Summary
City of Cambridge seeks bids for maintenance and repair services for approximately 210 city and school standard and hybrid sedans and light trucks for FY27. Services include general repairs, diagnostics, preventative maintenance, and state inspections. Bids due June 11, 2026.
The City of Cambridge would like to invite you to submit a bid for Maintenance & Repair for City and School Standard and hybrid sedans FY27. If submitting electronically, Bids are to be submitted through the Procurement Portal at https://procurement.opengov.com/portal/cambridgema. Bids are to be submitted no later than 11:00 am on Thursday, June 11, 2026.
Maintenance & Repair for City and School Standard and hybrid sedans FY27
The Contractor shall provide all management, supervision, parts and labor necessary to provide Maintenance & Repair Services as needed for an estimated 210 Cambridge City and School standard and hybrid sedans and light trucks and SUVs. The anticipated services shall include:
The City Department will notify the contractor that there is a vehicle needing repairs and the contractor will respond within 1 business day.
When a vehicle is rendered unsafe to drive due to body damage, the contractor will arrange for transport of that vehicle by tow truck at the pre-determined transport rate outlined in the bid.
Preventative Maintenance-Must utilize FleetioGo mobile application checklist
Oil and Filter Changes, including fuel, hydraulic, etc.
Tire Rotations
Brake Inspections
Engine Tune Ups
Transmission and other driveline fluid replacement/flushing
Starting/Charging system inspections
Engine/Emission/Computerized Diagnostics
Utilize OEM or approved equivalent scan tool and computer software to diagnose and repair all computerized systems on City vehicles.
Program and update all computer modules
Program keys
Diagnose/Program TPMS systems
Wiring repair as necessary
Alignments/Steering and Suspension
Computerized 2 or 4 wheel alignment
Adjust camber and caster on all vehicles
Check and adjust thrust angles.
Complete Suspension repair and replacement
Brakes
Diagnose and repair all components related to hydraulic braking systems
Diagnose and repair all components related to ABS and traction control systems
Hybrid and Battery Electric Vehicles
Diagnose and repair all components related to hybrid drive and battery electric drive systems on City vehicles.
Hydraulic Systems
Diagnose and repair all components related to hydraulic vehicle systems, including but not limited to repair and replacement of hydraulic cylinders, replacement of custom hoses/fittings, and rebuilding/replacement of hydraulic valves.
Massachusetts State Inspections
Bidder must be licensed by the State of Massachusetts to perform the annual MA Vehicle Check inspections.
Equipment for General Repairs
The shop shall have all required OEM or equivalent capable software and tools to diagnose and repair all systems within the City fleet. Current subscriptions to OEM’s such Ford, Cummins, International, Mack, as well as diagnostic systems such as Alldata, or Mitchell, to show the shop is up to date with technology. The shop should be equipped with a Computerized alignment system as well as all specialty tools required to perform the work within the scope of services. The shop must have the ability to utilize a mobile device, tablet, smartphone, etc. in order to capture relevant inspection data into the FleetioGo application.
Parts
All parts used must be original equipment manufacturer unless specified by bidder during diagnosis/quote/repair process.
Professionalism & Training for Vehicle Repair
The contractors repair shop shall offer a written warranty on their workmanship. The shop must be staffed with properly trained employees, ASE Certification or manufacturer training/certification preferred.
Payment
Invoicing is accurate and comports with bid requirements and is sent directly to the appropriate City department. All invoices must detail labor and parts and supplies used for the purpose of repair. All invoices must include the referenced vehicle as well as printouts from diagnostic and/or alignments performed. Rates shall comply with the price proposal submitted with this bid.
The actual invoice shall include line item detailed with information including the cost of the parts and the number of hours required for labor.
Pricing for Parts for Repairs, Maintenance and Body Work
Part and supply pricing shall be on a Bidder Cost Plus % Markup basis. This shall apply to all maintenance and repair parts regardless of manufacturer. Shipping or Freight charges, unless specifically identified separately, shall be included in the cost of the Part.
All parts must carry a standard manufacturer’s warranty.
Delivery
No mileage charges or fuel surcharges shall be allowed for any and all repair work. There shall be no pick-up, delivery or transport charges for repair work except in the case of a major overhaul when such charges shall be included in the written estimate for prior approval. In instances of on-site repair, the hourly labor rate shall apply.
A Fixed Fee Pickup and Delivery Charge May be included. This charge shall include pickup/delivery from any location within Cambridge to the vendors facility and be identified in the Bid.
Please select one
If a corporation, include the State in which you are incorporated in.
If a partnership, include the names of partners.
If an individual, include relevant information.
Please include the name, title, telephone and email address of the authorized representative
The Vendor/Contractor certifies that it has not been and currently is not debarred or suspended by any federal, state, or municipal governmental agency under G. L. c. 29, § 29F or other applicable law, nor will it contract with a debarred or suspended subcontractor on any public contract.
The Awarded Vendor must comply with the City’s request for a current Certificate of Good Standing or current Certificate of Registration from the Commonwealth of Massachusetts provided by the Secretary of the Commonwealth’s Office. Foreign Corporations not registered in the Commonwealth must comply with the City’s request for the Certificate of Good Standing from the state of incorporation.
An unchecked response, a failure to respond, or a failure to meet to any of the following Quality Requirements will result in a rejection of your bid. Please check each of the following Quality Requirements as confirmations.
The bidder’s repair facility is located in Cambridge or within 30 Minutes Driving Distance of Cambridge City Hall, 795 Massachusetts Ave.
The Bidder has a secure facility to ensure proper security is provided for all City and School vehicles that are part of this bid
The bidder has been providing vehicle maintenance and repair services similar to those described in this Invitation for Bid to two (2) large commercial and one (1) governmental account for a minimum of one year.
Maintenance and Repair Services for the City/ School will be completed by an experienced, certified mechanic. Please provide a list of certifications/training completed by staff.
The bidder has the special tools and diagnostic equipment required to perform all related tasks. Please include copy of the subscription/license info for all diagnostic tools and equipment.
The bidder has liability insurance and worker’s compensation insurance as required by law, and can provide proof of said insurance upon request.
The bidder will provide a 12-month warranty on all repairs, parts and labor.
The bidder is licensed by the State of Massachusetts to provide the MA Vehicle Check Inspections. Please include current copy of inspection license.
Bidders shall submit a list of three references for which the bidder has supplied similar services. References shall include contact information including contact name, addresses and telephone numbers for each to inquire as to their satisfaction with the bidders’ product and service. In addition, the City reserves the right to use itself as a reference, to contact references not listed and to otherwise perform its own due diligence when making a responsibility determination. A bid may be rejected on the basis of one or more references reporting less than excellent past performance.
Include contact name, address and telephone #
Include contact name, address and telephone #
Include contact name, address and telephone #
Please electronically sign and upload the following documents using this URL: https://cambridgema.na4.adobesign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhCD4UnZSN3XyfqZi9ZxGyvlhSnIlYThymiofiiHN4CtIXU4t2tYM27cVaMk7bVx6AI*
Bidder certifies that this bid is made without collusion with any other person, firm or corporation making any other bid or who otherwise would make a bid.
Example: Office Supplies
Example: Janitorial Services
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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