SLED Opportunity · FLORIDA · COUNTY OF COLLIER, FL
AI Summary
Collier County seeks proposals for a pool of vendors to provide disaster supplies, equipment, manpower, and base camp operations for emergency management and disaster response.
As requested by the Collier County Emergency Management Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Proposals (hereinafter, “RFP”) with the intent of obtaining proposals from interested and qualified Proposers in accordance with the terms, conditions and specifications stated herein, in the Solicitation and/or attachments. The Proposers, at a minimum, must achieve the requirements of the Specifications, Scope of Services or Scope of Work stated herein. All references to “Proposer” are also referred to as “Consultant,” “Firm,” “Offeror,” “Contractor,” and “Vendor.
The Collier County Emergency Management Division is seeking to award a pool of Proposers to provide a wide range of disaster or major emergency supplies, equipment, and personnel. The awarded contract may also be activated under other critical circumstances that do not involve a formal disaster declaration or local state of emergency, at the discretion of the County Manager or the Emergency Management Director. Examples include, but are not limited to, severe thunderstorms causing localized flooding, acts of mass violence, pandemics, or supply chain disruptions.
This solicitation covers manpower support, supplies, equipment, and other disaster-related resources. The County reserves the right to seek multiple Proposers based on the Proposer’s availability, pricing, response times, and experience. Proposers may specialize in specific areas—for example, some may focus on skilled disaster manpower support, while others may excel in providing supplies, equipment, or base camp operations. A Proposer might not have expertise in all areas, such as supporting general or medical shelters or managing logistics. Therefore, the County aims to assign the most responsive, experienced, and cost-effective Proposers to roles that best match their strengths, whether in manpower or in the case of providing supplies, equipment, and base camp services as a specialty. The County reserves the right to choose or discount any Proposer that does not have enough submissions to warrant the overhead costs of the contractual efforts.
The County strongly prefers to have direct, on-site points of contact, skilled in local Emergency Operations Center (EOC) operations, during disaster or emergency operations to facilitate coordination of readiness activities, tasking, deployment, daily operational and financial reporting, and demobilization efforts. Proposers who subcontract manpower, equipment, supplies, or other resources under this solicitation will be fully responsible for the turnkey performance and quality of their subproposer's work. Unless otherwise directed by the County, all reports—including financial documentation, activity logs, and equipment and personnel rosters—must be submitted daily following the National Incident Management System (NIMS), at a frequency required by the County that may include daily reports.
Proposer(s) must be staffed on-site or remotely to provide the cost and event reporting necessary for accurate documentation to aid in the validation of payment for services and the County’s effort to seek reimbursement under FEMA, State, or Federal Guidelines of eligibility at the time of the event. Documentation may include but not be limited to: Cataloged and legible supplier receipts, date and time-stamped photographs, legible event logs, sign-in and sign-out sheets, validation of staging, set-up, operations, and demobilization efforts.
Once awarded, the results of this solicitation may be used by other County Departments following the Board of County Commissioners' Procurement Ordinance. Local municipalities, Constitutional Officers, and independent taxing districts may request to use the resources covered under this solicitation by coordinating with the County’s Emergency Operations Center (EOC). The County Manager or their designee will determine whether to authorize the use of the awarded contract for a specific event or EOC mission. If approved, the requesting entity must reimburse the County directly.
In most cases, the County will fund these efforts using disaster relief or reimbursement from various sources. FEMA funding/reimbursement may be used, in part, to support this procurement. Historically, County departments have spent approximately $1.2 million; however, this may not be indicative of future buying patterns.
During periods of a declared State of Emergency, or other emergency or existential circumstances as directed by the County Manager or designee, including the Emergency Management Director (EOC Director) or designee. The County may require additional resources, including, but not limited to, supporting the operation of Logistical Staging Areas (LSAs), Commodity Points of Distribution sites (PODs), Community Shelters, Recovery Centers, and Emergency Worker Base Camps.
Types of Events
The County is seeking Proposers capable of responding to a wide range of emergency or disaster events, including, but not limited to:
• Pandemic
• Flood and emergency pumping operations
• Tropical Cyclones
• Severe Storms
• Wildfire with or without urban interface concerns.
• Erosion
• Drought
• Extreme Heat
• Geological Event
• Winter Storm
• Seismic
• Tsunami
• Transportation Incident
• Cyber Incident
• Hazardous Materials Incident
• Space Weather Incident and Debris
• Radiological Incident
• Terrorism
• Agricultural Disruption
• Sinkhole Events
• Provide equipment and manpower for public pick-up sites for sandbags
• Actual or imminent structural collapse
• Biological Incident
• Mass Migration Incident
• Civil Disturbance Incident
• Power Outages
• Labor shortages
• Operate, staff, register, or support general population shelters or special needs/functional needs shelters.
• Operate, staff, register, or support Disaster Assistance Recovery Centers or Multi-Agency Recovery Centers.
• Expand or support damage assessment efforts, including but not limited to:
o Residential Damage Assessment
o Commercial Damage Assessment
o Utility Infrastructure
• Fuel Shortage, including Diesel, Unleaded Gasoline, Diesel Exhaust Fluid (DEF), and Propane
• Emergency circumstances as directed by the County Manager, or designees, including the Emergency Management Director
• Provide on-scene accountability and reconnaissance teams for resource reporting to the Emergency Operations Center.
25-8416 Major Incident Standby Services Pre-Proposal Meeting - Virtual Attendance Option Via WEBEX DETAILS
Wednesday, February 25, 2026 at 10:00 AM (EST)
25-8416 Addendum #2
Addendum #3 Answering Q17 and extending proposal submission dates
The County of Collier, FL is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.
As requested by the Collier County Emergency Management Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Proposals (hereinafter, “RFP”) with the intent of obtaining proposals from interested and qualified Proposers in accordance with the terms, conditions and specifications stated herein, in the Solicitation and/or attachments. The Proposers, at a minimum, must achieve the requirements of the Specifications, Scope of Services or Scope of Work stated herein. All references to “Proposer” are also referred to as “Consultant,” “Firm,” “Offeror,” “Contractor,” and “Vendor.
The Collier County Emergency Management Division is seeking to award a pool of Proposers to provide a wide range of disaster or major emergency supplies, equipment, and personnel. The awarded contract may also be activated under other critical circumstances that do not involve a formal disaster declaration or local state of emergency, at the discretion of the County Manager or the Emergency Management Director. Examples include, but are not limited to, severe thunderstorms causing localized flooding, acts of mass violence, pandemics, or supply chain disruptions.
This solicitation covers manpower support, supplies, equipment, and other disaster-related resources. The County reserves the right to seek multiple Proposers based on the Proposer’s availability, pricing, response times, and experience. Proposers may specialize in specific areas—for example, some may focus on skilled disaster manpower support, while others may excel in providing supplies, equipment, or base camp operations. A Proposer might not have expertise in all areas, such as supporting general or medical shelters or managing logistics. Therefore, the County aims to assign the most responsive, experienced, and cost-effective Proposers to roles that best match their strengths, whether in manpower or in the case of providing supplies, equipment, and base camp services as a specialty. The County reserves the right to choose or discount any Proposer that does not have enough submissions to warrant the overhead costs of the contractual efforts.
The County strongly prefers to have direct, on-site points of contact, skilled in local Emergency Operations Center (EOC) operations, during disaster or emergency operations to facilitate coordination of readiness activities, tasking, deployment, daily operational and financial reporting, and demobilization efforts. Proposers who subcontract manpower, equipment, supplies, or other resources under this solicitation will be fully responsible for the turnkey performance and quality of their subproposer's work. Unless otherwise directed by the County, all reports—including financial documentation, activity logs, and equipment and personnel rosters—must be submitted daily following the National Incident Management System (NIMS), at a frequency required by the County that may include daily reports.
Proposer(s) must be staffed on-site or remotely to provide the cost and event reporting necessary for accurate documentation to aid in the validation of payment for services and the County’s effort to seek reimbursement under FEMA, State, or Federal Guidelines of eligibility at the time of the event. Documentation may include but not be limited to: Cataloged and legible supplier receipts, date and time-stamped photographs, legible event logs, sign-in and sign-out sheets, validation of staging, set-up, operations, and demobilization efforts.
Once awarded, the results of this solicitation may be used by other County Departments following the Board of County Commissioners' Procurement Ordinance. Local municipalities, Constitutional Officers, and independent taxing districts may request to use the resources covered under this solicitation by coordinating with the County’s Emergency Operations Center (EOC). The County Manager or their designee will determine whether to authorize the use of the awarded contract for a specific event or EOC mission. If approved, the requesting entity must reimburse the County directly.
In most cases, the County will fund these efforts using disaster relief or reimbursement from various sources. FEMA funding/reimbursement may be used, in part, to support this procurement. Historically, County departments have spent approximately $1.2 million; however, this may not be indicative of future buying patterns.
Please see the Attachments section for specifications and attachments.
| Release Project Date: | February 11, 2026 |
| Pre-Proposal Meeting (Non-Mandatory): | February 25, 2026, 10:00am Procurement Services |
| Question Submission Deadline: | March 18, 2026, 5:00pm |
| Proposal Submission Deadline: | April 2, 2026, 3:00pm Procurement Services |
Stephanie Bowden
Procurement Strategist II
3295 Tamiami Trail East, Bldg. C-2
Naples, FL 34112
Email: stephanie.bowden@collier.gov
Phone: (239) 252-8929
Stephanie Bowden
Procurement Strategist II
3295 Tamiami Trail East, Bldg. C-2
Naples, FL 34112
Email: stephanie.bowden@collier.gov
Phone: (239) 252-8929
Confirm that your fee proposal is not attached in your Proposal and is attached separately here.
Request for Proposal (RFP) Instructions have been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.
Vendor Acknowledges Insurance Requirement and is prepared to produce the required insurance certificate(s) within five (5) days of the County's issuance of a Notice of Recommended Award.
Please submit a proposal per Evaluation Criteria outlined in Solicitation.
Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid. E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.
http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?
Select the information you would like display.
Q (Pre-Proposal Meeting (Mandatory): February 25, 2026, 10:00am): Good morning, Regarding Solicitation No. 25-8416, could you please confirm whether a link for the Pre-Proposal meeting will be sent out to potential contractors? If the meeting is being held virtually, will the access link be distributed via the OpenGov portal or through a separate notification? Thank you for your assistance.
A: Thank you for your inquiry. Due to the blizzard conditions and the inability to attend in person due to the weather, Collier County has agreed to offer a Virtual Attendance option for the Pre-Proposal meeting on Wednesday, February 25, 2026 at 10:00 AM (EST). Virtual Attendance will be via WEBEX. Please refer to Addendum #1 for further details. The following are the WEBEX instructions: Join from the meeting link https://colliercountyfl.webex.com/colliercountyfl/j.php?MTID=mf4ed488773627916b96e4df777b4a53f Join by meeting number Meeting number (access code): 2333 123 1884 Meeting password: YrETwVi3z88 Join by phone +1-408-418-9388 United States Toll Global call-in numbers Join from a video system or application Dial 23331231884@colliercountyfl.webex.com You can also dial 173.243.2.68 and enter your meeting number. If you are having difficulty please go to https://help.webex.com 2/16/26 At this time, Collier County does not provide a virtual option for attend Pre-Proposal Meetings. All attendance, should you choose to attend, must be in person.
Q (Mandatory Pre-Proposal Meeting): Good Morning, will there be a video conference option for the mandatory pre-proposal meeting?
A: Thank you for your inquiry. Due to the blizzard conditions and the inability to attend in person due to the weather, Collier County has agreed to offer a Virtual Attendance option for the Pre-Proposal meeting on Wednesday, February 25, 2026 at 10:00 AM (EST). Virtual Attendance will be via WEBEX. Please refer to Addendum #1 for further details. The following are the WEBEX instructions: Join from the meeting link https://colliercountyfl.webex.com/colliercountyfl/j.php?MTID=mf4ed488773627916b96e4df777b4a53f Join by meeting number Meeting number (access code): 2333 123 1884 Meeting password: YrETwVi3z88 Join by phone +1-408-418-9388 United States Toll Global call-in numbers Join from a video system or application Dial 23331231884@colliercountyfl.webex.com You can also dial 173.243.2.68 and enter your meeting number. If you are having difficulty please go to https://help.webex.com
Q (Pre-Proposal Conference ): Will the pre-proposal conference be available online via link? Or is it in-person only?
A: Thank you for your inquiry. Due to the blizzard conditions and the inability to attend in person due to the weather, Collier County has agreed to offer a Virtual Attendance option for the Pre-Proposal meeting on Wednesday, February 25, 2026 at 10:00 AM (EST). Virtual Attendance will be via WEBEX. Please refer to Addendum #1 for further details. The following are the WEBEX instructions: Join from the meeting link https://colliercountyfl.webex.com/colliercountyfl/j.php?MTID=mf4ed488773627916b96e4df777b4a53f Join by meeting number Meeting number (access code): 2333 123 1884 Meeting password: YrETwVi3z88 Join by phone +1-408-418-9388 United States Toll Global call-in numbers Join from a video system or application Dial 23331231884@colliercountyfl.webex.com You can also dial 173.243.2.68 and enter your meeting number. If you are having difficulty please go to https://help.webex.com 2/17/26 At this time, Collier County does not provide a virtual option for attend Pre-Proposal Meetings. All attendance, should you choose to attend, must be in person.
Q (Pre-Proposal Meeting): Can you please advise if there is a virtual option to attend the Pre-Proposal Meeting? Please confirm if attending in person is mandatory?
A: REVISION: Thank you for your inquiry. Due to the blizzard conditions and the inability to attend in person due to the weather, Collier County has agreed to offer a Virtual Attendance option for the Pre-Proposal meeting on Wednesday, February 25, 2026 at 10:00 AM (EST). Virtual Attendance will be via WEBEX. Please refer to Addendum #1 for further details. The following are the WEBEX instructions: Join from the meeting link https://colliercountyfl.webex.com/colliercountyfl/j.php?MTID=mf4ed488773627916b96e4df777b4a53f Join by meeting number Meeting number (access code): 2333 123 1884 Meeting password: YrETwVi3z88 Join by phone +1-408-418-9388 United States Toll Global call-in numbers Join from a video system or application Dial 23331231884@colliercountyfl.webex.com You can also dial 173.243.2.68 and enter your meeting number. If you are having difficulty please go to https://help.webex.com 2/17/26 At this time, Collier County does not provide a virtual option for attend Pre-Proposal Meetings. All attendance, should you choose to attend, must be in person.
Q (RFI – Alignment of Scope Intent and Appendix A Structure): The solicitation describes the intent to establish a pool of Proposers capable of providing a wide range of disaster or major emergency supplies, equipment, and personnel. Appendix A – Price Proposal is largely structured around logistical support, equipment rental, base camp operations, transportation, and commodity distribution categories. Please clarify whether the County intends this solicitation to primarily serve as a logistics and base-camp support vehicle, or whether the County also anticipates awarding firms whose core competency is operational disaster response and recovery services, even if those firms are not primarily equipment rental or large-scale logistics providers. If the County anticipates awarding firms that provide broader disaster response and recovery services beyond the primary logistical categories reflected in Appendix A, please advise how such services should be represented within the required pricing structure to ensure a responsive proposal.
A: The County intends to establish a pool of qualified vendors to provide disaster or major emergency supplies, equipment, and personnel as described throughout the RFP. Appendix A – Price Proposal provides the required pricing structure for services anticipated under this solicitation. Proposers must submit pricing in accordance with Appendix A as issued. Vendors offering services within the overall scope of the RFP should submit pricing under the most appropriate categories provided in Appendix A and describe their additional capabilities within the technical proposal. No changes are being made to the pricing structure.
Q (Pre-Proposal Meeting (Mandatory): February 25, 2026, 10:00am): Good Morning, I am writing to request clarification regarding the pre-proposal meeting for this solicitation. Since no virtual attendance option (e.g., Teams or Zoom link) was provided, can you please confirm whether in-person attendance is mandatory in order to submit a proposal? will this disqualify a proposer if non attendance Thank you for your assistance. I look forward to your confirmation.
A: Thank you for your inquiry. Due to the blizzard conditions and the inability to attend in person due to the weather, Collier County has agreed to offer a Virtual Attendance option for the Pre-Proposal meeting on Wednesday, February 25, 2026 at 10:00 AM (EST). Virtual Attendance will be via WEBEX. Please refer to Addendum #1 for further details. The following are the WEBEX instructions: Join from the meeting link https://colliercountyfl.webex.com/colliercountyfl/j.php?MTID=mf4ed488773627916b96e4df777b4a53f Join by meeting number Meeting number (access code): 2333 123 1884 Meeting password: YrETwVi3z88 Join by phone +1-408-418-9388 United States Toll Global call-in numbers Join from a video system or application Dial 23331231884@colliercountyfl.webex.com You can also dial 173.243.2.68 and enter your meeting number. If you are having difficulty please go to https://help.webex.com
Q (Marine Salvage): Hello, We offer emergency marine salvage services after hurricanes, storms etc... Would the services we offer qualify for this solicitation?
A: This solicitation is intended to establish a pool of vendors capable of providing broad, scalable logistics and incident support services across multiple service categories identified in the RFP. While marine salvage may be a need in certain circumstances, vendors responding to this solicitation should demonstrate the ability to support a wider range of logistics and operational needs consistent with the overall scope.
Q (Contract vs Sub Contract Capability): During the discussion in the pre-bid meeting, Collier County expressed interest in seeking a prime contractor to manage the full crisis event. Just to confirm, you are not considering individual subcontractors. We should reach out to prime contractors for this opportunity and regular procurement channels to work with Collier County. Thank you!
A: This solicitation is structured as a multiple vendor award. The County may award contracts to multiple qualified firms. Each awarded firm would serve as the prime contractor under its contract with the County and would be fully responsible for the performance, coordination, documentation, and compliance of its team. Subcontractors may be included as part of a proposer’s team; however, the County will not contract directly with individual subcontractors under this solicitation.
Q (Vendor WebEOC Access): During the Pre-Bid meeting The EM Director stated that the contractor would need to use WebEOC to submit reports and track resources for the County EOC. Question: Will the selected contractor/vendor be able to have a temporary login to the County WebEOC account in order to fulfill that request?
A: When activated in support of the County EOC, the selected contractor/vendor may be provided appropriate WebEOC access to update resource status and support coordination activities.
Q (No subject): The response tab is asking for Form 5 Grant Provisions to be uploaded. On the downloads, Form 5 is stating that a separate package holds those files. Is there a separate download for those forms?
A: Please see Attachment F - 25-8416 FEMA 97.036 12.24. That is the Grants package.
Q (No subject): Who are the incumbents for the current contract? Where can we find the current markups/pricing?
A: There are no incumbents to this contract. This is a new contract.
Q (Proposal Page Restriction): Page 26 states: Financial report documents are not included within page restrictions but should be limited as much as possible to five (5) pages. I could not find any reference to page restrictions for the proposal. If there is one, please let us know what the page restriction for the proposal is. Thanks
A: There is no overall page limitation for proposals. The reference on page 26 only applies to financial report documents submitted as part of Evaluation Criteria No. 5. Those financial documents should be limited to five (5) pages.
Q (Reference Form Template): References are to be submitted "using the County's Reference Form". Please share this template form.
A: Please see Attachment D - Form 4 Reference Questionnaire
Q (Fuel): Who is the fuel supplier for Collier County?
A: Palmdale Oil
Q (Diesel Pump): Are the items described as “Diesel Pump” in the Response Packages and Pumps tabs intended as pumps to move diesel fuel or diesel-powered water pumps?
A: The items described as “Diesel Pump” refer to diesel-powered pumps used for water or dewatering operations, such as flood response or pumping operations. They are not pumps intended for transferring diesel fuel.
Q (Pricing Details): There are many general line items on Attachment A that need more clarification to provide a better price. Pet Shelter tab, Supplies Mass Care tab, and others. Long list ... can I forward a word document with all the line items in question?
A: Vendors may submit questions regarding specific line items in Attachment A through the County’s procurement portal in accordance with the solicitation’s question submission procedures and to ensure fairness and transparency.
Q (Financial Capacity): The Financial Capacity criteria lists the following requirement: "The Proposer must include a copy of the most recent annual financial report/annual audit, or independent certified audit, Dunn & Bradstreet report, or 10K or the most recent 10Q, if appropriate. Financial reports must include, at a minimum, a Balance Sheet, an Income Statement, and a Statement of Cash Flow. *Financial report documents are not included within page restrictions but should be limited as much as possible to five (5) pages." Is this a strict requirement that will make a bidder non-responsive if they do not provide audited financials with the requested Balance Sheet, IS, and Statement of CF? As a private company, we are not required to possess audited financials. If able, we can show strong financial capacity via past experience, references, and in other ways.
A: Audited financial statements are not strictly required if they are not available. The intent of this section is for proposers to demonstrate financial capacity and stability sufficient to perform the scope of services. Proposers may submit other available financial documentation that demonstrates financial capacity.
Q (Pricing Details - Follow-up to question #14.): Pet Shelter Tab: Specifications needed on the following in order to submit accurate pricing: Muzzles (1 set) – need more specifications, how many are in a set, what sizes are requested Cat nets – 100lbs? Please clarify what you are referring to. Do you need a net with a handle or are you referring to a netting to create a fence/barrier? If to create fencing do you want that by the foot as opposed to by the lb? Cleanser – what type? Heavy duty plastic trash bags – what size? Trash cans with lids – what size? Dry erase boards – what size Sharpies – clarify that you want 20 lbs of sharpies? Dry cat food – 25lbs is listed, do you want price for (1) 25lb bag? Dry dog food – 25 lbs is listed, do you want price for (1) 25lb bag? Supplies Mass Care Specifications needed on the following in order to submit accurate pricing: Registration Package: Cell phone – do you want a prepaid cell phone? Laptop – processor speed, RAM, storage requirements? Fans – clarify what is needed. Unit currently says “4-Feb” Tape – what kind? Packing, scotch? Tables – what size? 4ft, 6ft, 8ft? 3 ring binder – clarify what “1 per species” means. What size binders? Range for .5 inch to 5 inches First Aid kit – human – how many pieces do you want in the kit? Shade tents – is that the same as a pop up canopy? Do you want the price for a 10x10 pop up canopy? Flashlights – what size? Typical ranges are from 5 inches to 12 inches Coolers – what size? Trash cans – what size? Dry erase boards – what size Zip ties – what size? Size range from 4 inches to 60 inches Dry erase board signage – please clarify what this is? Recovery information handouts – clarify what you need on the handout. Multi-language resources – clarify what you need General Supplies Mattress pads – CS is requested. How many are in a case? Hand Sanitizer – CS is requested. How many are in a case? Hospital socks – CS is requested. How many are in a case? Light weight free-standing partitions – what size? Adults powdered nutritional supplement -CS is requested. How many are in a case? Cleaning Equipment Disinfecting wipes - CS is requested, how many are in a case? Hand sanitizer – Bottle is requested, what size bottle? Diapers – Box is unit requested, how many per box? Toddler pull ups – confirm you want price for (1) each? Other Personal Hygiene Supplies: Need quantity requested when Unit is listed as CS or BOX Antiseptic, pre-moistened novelettes BOX Cream, shaving, 10oz can CS Lotion, hand, 2 oz. CS Lotion, body, 2 oz. CS Comb, Regular BOX Comb, Wide Tooth BOX Powder, Body, 2 oz. CS Razors, Safety, disposable BOX Soap, Hand, antibacterial, liquid, 20 oz. BOTTLE Toothbrush, adult BOX Toothpaste, 0.85 oz. tube BOX Soap, Facial CS Antibacterial hand Wipes CS Hospital scrubs - Small CS Hospital scrubs - Medium CS Hospital scrubs - Large CS Hospital scrubs - Extra Large CS Hospital scrubs - Double XL CS Foam ear plugs & sleeping mask CS For Hospital Scrubs – need more specifications. Should these be disposable? How many per CS?
A: Collier County supports a fair and competitive procurement process that enables us to evaluate proposals based on effectiveness, efficiency and overall value rather than adherence to unnecessarily restrictive specifications. This promotes full and open competition, allowing offerors flexibility whether quoting based upon internal resources, market availability or qualified subcontractors. Some quantity estimates in the RFP may be inaccurate. Offerors are advised to carefully review all requirements and apply reasonable professional judgment when preparing their bids.
Q (Contract Fees): The Solicitation mentions that prices shall remain firm for the initial term of the awarded agreement, which is 5 years. However, Section 9.6.1 states that Any requested fee/cost adjustments shall be fully documented and submitted to the County no less than ninety (90) days before the Contract’s second-anniversary date. Any approved fee adjustments shall become effective as of the anniversary date or upon Board approval. Can the County confirm that annual prices increases will be permitted in accordance with the U.S. Bureau of Labor Statistic, Consumer Price Index for the South Region?
A: "9.6.1 Any requested fee/cost adjustments shall be fully documented and submitted to the County no less than ninety (90) days before the Contract’s anniversary date. Any approved fee adjustments shall become effective as of the anniversary date or upon Board approval." replaces the original language in the solicitation. Please see Solicitation rev1. No, annual price increases are not allowed, only during the renewal period.
Q (Pricing): Can the County Confirm that the pricing only needs to be included as separate upload excel document (Evaluation Criteria #2) and not included in the PDF proposal with the other evaluation criteria.
A: Correct, pricing only needs to be included as separate upload excel document, not in the PDF proposal with the other evaluation criteria.
Q (Pricing - Type II Response Package): In Cell A 24. Qty has 30,000'. The Character ' after the 30,000 is not allowing the formula to function properly. Can we remove the character?
A: Cell A 24 has been correct.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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