MANAGEMENT AND OPERATION OF A WEST HAWAI'I EMERGENCY COT SLEEPING PROGRAM

Notice is hereby given that the County of Hawai'i is requesting proposals for MANAGEMENT AND OPERATION OF A WEST HAWAI'I EMERGENCY COT SLEEPING PROGRAM. Proposals are due no later than 4:00 pm on Tuesday, June 2, 2026. Proposals must be submitted through the Procurement Portal at https://procurement.opengov.com/portal/hawaiicounty.

Project Details

• Reference ID: 26-0102
• Department: Office of Housing and Community Development
• Department Head: Kehaulani Costa (Administrator)

Important Dates

• Questions Due: 2026-05-16T09:59:00.000Z

Evaluation Criteria

• SCOPE OF WORK (30 pts) —

  Degree to which the Proposal demonstrates an understanding of the scope of work, familiarity with the tasks requested, and presents a well-thought-out approach.

• EXPERIENCE AND QUALIFICATIONS (25 pts) —

  The experience and qualifications of the management team as evidenced by the management of comparable projects with similar scope of work and complexity, as described in this RFP.

• PROPOSED IMPLEMENTATION AND VIABILITY (35 pts) —

  The proposer must submit a detailed management plan to implement operations and demonstrate the financial viability of the Project, as consistent with the scope of work described in this RFP.

• QUALITY OF REFERENCES (10 pts) —

  The degree to which the references are relevant to the proposal and the degree to which reference checks provide affirmation of the Proposer’s competence with respect to the management of the project.

Submission Requirements

• Confirmation (required) —

  Director of Finance
  County of Hawai‘i
  Hilo, Hawai‘i 

  Dear Sir/Madam: 

  The undersigned hereby proposes to furnish and deliver the following goods or services:  The County of Hawaiʻi, Office of Housing and Community Development (“County”) desires to hire a qualified and capable Provider agency (“Contractor”) with at least one (1) year experience in the management and operation of an emergency overnight shelter, to manage and operate an EMERGENCY COT SLEEPING PROGRAM (“Program”) in West Hawai’i, Island of Hawaiʻi. The term of the contract shall be for a period of one (1) year, effective upon the date of the Notice to Proceed, renewable for an additional one (1) year option period., to Office of Housing and Community Development, County of Hawai‘i, at WEST HAWAI'I ISLAND, OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT, Hawai‘i, complete as specified, all in strict compliance with the Specifications and Special Provisions attached hereto and General Terms and Conditions for Goods and Services dated May 10, 2023, made a part hereof. 

  It is understood and agreed that the goods and/or services to be furnished are for the exclusive use of the County of Hawai‘i and are therefore exempt from Federal Excise Taxes and that the net bid price excludes such Federal Excise Tax.  Please note that effective January 1, 2020, the maximum General Excise Tax rate that may be charged of Hawai‘i County is 4.7120%.  The County of Hawai‘i is exempt from the City and County of Honolulu, 0.5% General Excise Tax Surcharge.  

  The undersigned further agrees that he has carefully read and understands the Proposal for this contract and that the Director of Finance, County of Hawai‘i, reserves the right to accept or reject any and/or all bids or proposals, or accept other than the low bid, if in his/her judgment, by so doing, it will be for the best interest of the public and the County of Hawai‘i. 

  All successful Proposers, for any single item exceeding $2,500.00, will be required to furnish proof of compliance with the requirements of § 3-122-112, Hawai‘i Administrative Rules (see Special Provisions No. 5.18).  

  Upon acceptance and award of this Proposal by the Director of Finance, the undersigned hereby agrees to enter into and execute the Contract as required by law within ten (10) calendar days after the award.  

• Bidder/Proposal Signature Page (required) —

  Please download the below documents, complete, and upload.

• Proposal WITHOUT pricing (required) —

  When there is no Pricing Table in the solicitation, Budget Narratives, if applicable, shall be included with the proposal. Solicitations with Pricing Tables shall have cost entered into the Pricing Table.

• Redacted Copy of the Proposal (required)
• County Department(s)/Division(s): (required)
• Enter a brief description of products and services required for this solicitation. (required)
• Is this for a single department or various departments? (required)
• Please list various departments: (required) —

  You may input "Various" or list out departments

• Will there be a pre-proposal mtg? (required)
• Conference Call: (required)
• Conference ID: (required)
• Proposal Guaranty (required)
• Are licenses required for this RFP? (required)
• Please list license(s), and any relevant description here: (required)
• Will federal funds be used for this procurement? (required)
• Please select the applicable Federal Special Provisions? (required)
• Enter location of delivery: (required)
• Is insurance or certificate required? (required)
• Will you be using the following sections: (required)
• Liquidated damages: (required) —

  Provide applicable amount-

  Example: one-tenth of one percent (0.1%) or $150.00

  Liquidated damages, per section 10.7 of the General Terms and Conditions for Goods and Services, dated May 10, 2023, shall be assessed at ______________________ for each and every calendar day of delay or nonperformance and shall be pursued in accordance with section 10.7 of the General Terms and Conditions for Goods and Services dated May 10, 2023.

• Is this for Price Term Agreements? (required)
• Does the equipment or goods procured need to be delivered within a certain number of days? (required)
• All equipment or goods procured must be delivered within ______ from the date of the Notice to Proceed. (required) —

  Insert number of days.

• Is this for a single or multiple vendor award? (required)