Manhole and Wet Well Rehabilitation

Frederick County, Maryland (the “County”) is seeking proposals from qualified firms (the “Contractor”) for the provision of rehabilitation services for manholes and wet wells in accordance with the terms, conditions and specifications of this solicitation.

Background

1. 1. This Request for Proposals is issued by the County to obtain Manhole and Wet Well Rehabilitation (using an epoxy coating system) and related services for the County Sanitary Sewer System. The concrete structure of our sanitary sewer manholes and wet wells in our wastewater system are deteriorating due to high levels of hydrogen sulfide.  This rehabilitation service shall consist of, but not be limited to, cleaning, repairing and coating with Protective Coating Material-PCM, which is resistant to hydrogen sulfide. The successful offeror shall perform the required work at the time and place designated by the County. The contract is intended to be open ended with the potential to assign multiple projects over the course of the next fiscal year.
   2. Actual quantities for individual project assignments will vary but, we anticipate an estimated 300 vertical feet of manholes to be completed within the first year of the contract. This is not a guaranteed amount. The County reserves the right to add or delete from this total. Completion dates for individual project assignments shall be negotiated between the County and Contractor.

Project Details

• Reference ID: 26-880 RFP
• Department: Procurement
• Department Head: - (-)

Important Dates

• Questions Due: 2026-07-01T20:00:00.000Z
• Pre-Proposal Meeting: 2026-06-17T13:00:00.000Z — 4520 Metropolitan Court, Frederick, Maryland 21704 First Floor Meeting Room

Evaluation Criteria

• Work Proposal (20 pts)
• Warranty (10 pts)
• Qualification of Contractor (10 pts)
• References for Similar Projects (10 pts)
• Submittals (20 pts)
• Price Proposal (10 pts)
• Presentation and Interview (10 pts)
• Negotiations (5 pts)
• Reference Checks (5 pts)

Submission Requirements

• Technical Proposal Signature Page (required) —

  Please download the below documents, complete, and upload.

• Acknowledgement of Addenda (required) —

  Please download the below documents, complete, and upload.

• Affidavit Form (required) —

  Please download the below documents, complete, and upload.

• Two (2) Certifications of Compliance (required) —

  Please download the below documents, complete, and upload.

• Insurance Requirements (required) —

  Please download the below documents, complete, and upload.

• Technical Proposal from Vendor (required)
• Price Proposal (required) —

  Please download the below documents, complete, and upload.

• Is this project for Services or Commodities? (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Will there be a Pre-Proposal Conference? (required)
• Attendance for Pre-Proposal Conference (required)
• Phone Number for Vendors to Call-In for Pre-Proposal Conference (required)
• Will there be a Site Visit for this project? (required)
• Attendance for Site Visit (required)
• Date of Site Visit (required)
• Time of Site Visit (required)
• Location of Site Visit (required)
• Tentative Presentation/Interview Dates (required)
• Agreement Term (required)
• Is a Bid Deposit applicable to your project? (required)
• Bid Deposit Amount (required) —

  If bid deposits do not apply to your project, insert "Bid Deposit Amount is not applicable."

• Is a Performance Bond applicable to your project? (required)
• Performance Bond Amount (required) —

  If performance bonds do not apply to your project, insert "Performance Bond Amount is not applicable."

• Is a Payment Bond applicable to your project? (required)
• Payment Bond Amount (required) —

  If payment bonds do not apply to your project, insert "Payment Bond Amount is not applicable."

• Can you provide the Estimated Contract Value Group for the resulting contract? (required)
• Estimated Contract Value Group (required) —

  Insert amounts, i.e.= $250,000.00 and $500,000.00

• Description of items/services (required)
• Minimum Years of Experience (required) —

  Enter number in words and number in (): Example Five (5).

• How the County is going to award this project (required) —
  • Select "to award" if there will only be one contractor awarded the contract.
  • Select "make one or more awards" if there will be more than one contractor awarded the contract.
• Length of Contract Period (required) —

  Enter number only.

• Contract Start Date (required)
• Number of Renewal Options (Spelled out) (required)
• Number of Years Prices are protected from increase (Spelled out) (required)
• Which is applicable to your project? (required)
• Do you require the contractor to supply samples? (required)
• Type of Item/Service being solicited (required)
• Date work must be completed by: (required) —

  Enter the date that the work must be completed by. If there is no completion date, please enter N/A.