Marketing of Recyclable Materials - REBID

The City of University Park (“City”) announces a Request for Proposals (“RFP”) for Marketing of Recyclable Materials - REBID as specified in the RFP documents until Tuesday, August 18, 2026 at 10:00 am. Late proposals will not be accepted.

Project Details

• Reference ID: 2026-06
• Department: Purchasing
• Department Head: Elizabeth Anderson (Purchasing Manager)

Important Dates

• Questions Due: 2026-08-07T21:00:00.000Z

Meetings & Milestones

Evaluation Criteria

• Qualifications and Experience (25 pts) —

  Responding firm is well established and has several years' experience in the recycling industry in Texas.

  Proposed MRF is a reasonable distance from City limits and has the capacity to accept the City's recyclables, MRF's days and hours of operation match the City's needs.

  MRF can process all of the materials in the City's recycling program and may have room for others.

  Sales revenues demonstrate that the Respondent is able to recover some revenues for the City.

• Project Approach (30 pts) —

  Proposed account team has a good amount of experience in the recycling industry.

  Communication methods and frequencies meet City's expectations.

  Method for determining if material is contaminated seems reasonable and should meet the City's needs.

  Marketing plan is present and suggests that the Respondent has a good strategy planned for maximizing revenues.

  Emergency plan/safety protocols are present and reasonable.

  Sample reports are easy to read and provide the data that the City needs.

  Implementation timeline is present and reasonable.

• Proposed Fee Structure (30 pts) —

  20 of the 30 cost points will be distributed based on the Respondent's revenue share proposal as submitted on the Price Worksheet in the "Vendor Questionnaire" section.

  The City will award up to 10 additional points for alternative fee proposals that would cap the City's monthly or yearly expenses.

• References (10 pts) —

  Reference feedback indicates strong customer service, good communication, and few change orders after award.

• Value Added Services (5 pts) —

  The City will award additional points to proposals that offer services not listed in the Scope of Work that could potentially increase efficiency and/or revenues for the City.

Submission Requirements

• GENERAL INFORMATION
• Name of Responding Firm (required)
• Whom should we contact with any questions about this submission? (required) —

  Provide:
  Full Name
  Title
  Phone#
  Email

• Is the Responding firm publicly traded? (required)
• QUALIFICATIONS AND EXPERIENCE
• Please tell us about the Responding firm. Please include: (required) —
  • Name of parent company (if applicable)
  • Location of headquarters and other major offices
  • Brief history of the firm, including the number of years spent in the recycling business
  • Number of full-time employees
• Is this Respondent authorized and/or licensed to do business in Texas? (required) —

  If "Yes", please list authorizations/licenses.

• Please identify the primary business of the parent company and/or affiliates. (required)
• Identify whether any contract in the last five (5) years has ended prior to the contract expiration date due to: (required) —
  • assignment of the contract to another vendor
  • merger, sales, or acquisition with another company
  • mutual agreement to discontinue service
  • termination of the contract for any reason other than expiration
• Please tell us about the MRF that would be assigned to this contract. (required) —

  Please include:

  • address
  • days & hours of operation
  • 2026 holiday schedule
  • total processing capacity
  • average % of total processing capacity in use in 2026
• Describe the quantity of single-stream materials processed and marketed by this Respondent for all operations in the last twenty-four (24) months. (required)
• Are there any items in the City's current recycling program (as listed in this RFP) which can NOT be processed at this MRF? If "yes", please list. (required)
• Describe any equipment upgrades in the last five (5) years that were implemented to deal with higher quality standards for recyclables. (required)
• Describe your overall history of selling and marketing commodities. Please attach five (5) years of sales price (annual average) for each commodity processed for all operations, and list the number of tons sold of each commodity for all operations. (required)
• Identify any new commodities that you started processing for the first time in the last five years. What were the associated revenues? (required)
• Identify any contracts in the last five (5) years that were modified for any of these reasons: (required) —
  • drop items from the list of acceptable recycling items
  • increase the processing fee (outside of a CPI increase)
  • implement surcharges or other fees due to contamination
  • implement surcharges or other fees due to transportation expenses
  • implement new fees for any reason
• PROJECT APPROACH
• Please identify the Contractor's representative(s) and any other key individuals who will be assigned to this contract. (required) —
  • Provide a brief description of their experience and qualifications in this industry
  • Identify which of these individuals will have the authority to make decisions on the Responding firm's behalf
  • Describe the communication plans between these individuals and City staff. Include the frequency and methods of communication that this firm recommends. 
• Identify any subcontractors, sub consultants or suppliers who will be involved with this contract. (required) —
  • How long have they worked with this Respondent?
  • What will their roles be on this contract?
• Please describe your process for dealing with scale malfunctions. (required)
• Describe this Respondent's method for determining if material is contaminated. (required)
• Describe how non-acceptable materials will be addressed, including disposal of contamination, removal of residuals, and recycling of items that are not on the accepted items list but still have a potential market value. (required)
• Provide a draft marketing plan for the City's materials. (required) —
  • Please address each of the commodities
  • Who are the proposed end users or buyers for these materials?
  • Will any Texas-specific markets be used?

   

• Please upload a copy of an emergency plan detailing the actions that this Respondent is prepared to take to address emergency situations such as fire, strike, natural disaster or hazardous/toxic spill which would require a deviation from normal operating procedures. (required)
• Please provide the name and address of the landfill to be used to dispose of residuals. (required)
• Describe the implementation process. Please include key meetings and milestones, and attach a timeline. (required)
• Sample reporting format (required) —

  Please attach an example of the report(s) that the City can expect to receive.

• PROPOSED FEE STRUCTURE
• PRICE WORKSHEET (required) —

  Please download the below documents, complete, and upload.

• Alternate Fee Structures (Optional) —

  If this Respondent is willing to offer an alternate fee structure that may limit the City's monthly or annual expenses, please describe that structure here.

• REFERENCES
• Please provide between three (3) and five (5) references for whom this Respondent has provided similar services in the last three (3) years. (required) —

  Please provide Organization name, Contact Name & Title, Phone number and e-mail address.

• VALUE ADDED SERVICES
• Would this Respondent consider performance incentives, such as a reduced fee for lower contamination rates? (required)
• OPTIONAL - Do you offer any additional services that are not included in this RFP that might benefit the City of University Park? —

  Please describe them here.

• Is there anything else that you'd like for us to know about this Respondent? —

  Please tell us here.

• Exceptions to any terms or conditions listed in this RFP packet —

  Please list any exceptions here. If no exceptions are listed, the City will offer and enforce a contract in accordance with the terms and conditions listed in this RFP packet.

• STATE REQUIRED FORMS
• These certifications are required by the State of Texas. Please download the attached file, complete it, and re-upload the document here. (required) —

  Please download the below documents, complete, and upload.

• Conflict of Interest Questionnaire (required) —

  This document is required by the State of Texas. Please download the below documents, complete, and upload.

• Prices good for: (required) —

  Example: 90 days

• Will there be a Pre-Bid Meeting? (required)
• Please state Contract Duration period: (required)
• Please state Contract Renewal period: (required)
• Is a Bid Bond: (required)