Active SLED Opportunity · FLORIDA · SEMINOLE RESOURCE MANAGEMENT - PURCHASING & CONTRACTS
AI Summary
Seminole County seeks qualified contractors for mechanical treatment services including mechanical reduction and firebreak maintenance on Parks and Recreation properties. The RFP includes detailed submission and evaluation criteria with a due date of June 24, 2026.
Seminole County BCC (County) is soliciting the services of qualified Proposers to provide mechanical treatment services in the form of mechanical reduction and/or firebreak creation and maintenance for properties that are managed by the Parks and Recreation Department. The County reserves the right to make multiple awards in the best interest of the County.
The Parks and Recreation Department intends to utilize the awarded Contractors to perform projects when needed to permit the Department’s limited staff to be more efficient with the use of their time, and to meet multiple annual objectives.
Did the Proposer provide a comprehensive overview of their firm's qualifications and Experience?
Did the Proposer provide the following:
Provide similar project experience by providing a minimum of three (3) verifiable references for similar services provided within the last three (3) years on the form provided in "Similar Project Experience" below.
The contact person(s) listed as a reference must be an owner or an owner's representative with direct personal knowledge of your performance on the project.
Important requirement: You must inform the contact person(s) that they are being used as a reference and that the County will be contacting them at the email or phone number you provide. You may list more than one person per project, but everyone listed must have direct knowledge of the work.
How well did the Proposer clearly outline their project approach and demonstrate understanding of the scope? Was detail given about how their company will implement and complete the project requirements? Did the Proposer identify and address specific technical aspects or special considerations to show a comprehensive grasp of the work?
The price proposal is digital in Section 4 and must include all-inclusive costs that cover all direct and indirect expenses, services, insurance, coordination, and any other incidentals needed to complete the project.
Price will be further evaluated by the Purchasing and Contracts Division against current market conditions for like-services.
This name will be verified against the Secretary of State website.
Ex.) Florida
Respondent acknowledges that the name and title of the signatory (the “Authorized Signatory”), as completed below, is authorized to execute agreements with Seminole County.
The individual's name and title, as entered below, confirms this authorization. Any electronic or conformed signature will be considered the official act of the Authorized Representative and will be used as a valid record by Seminole County.
If the individual signing this document is not listed as an authorized agent with the Florida Division of Corporations (Sunbiz), a separate Memorandum of Authority must be submitted with the proposal. This document must explicitly grant the individual the authority to bind the firm to a contract.
Please provide the full name and title of the Authorized Representative below to acknowledge this statement.
Acceptable form of evidence includes Secretary of State download, or Certificate of Status.
WARNING: DO NOT UPLOAD CONFIDENTIAL INFORMATION HERE.
A. LETTER OF INTEREST:
This letter should be a brief and concise summary of your proposal. Its purpose is to affirm your understanding of the project's scope and your commitment to completing the work promptly.
The letter must include the full names, titles, addresses, and telephone numbers of all individuals authorized to represent your company. An authorized agent must sign the letter, indicating their title and authority.
Furthermore, this letter serves as a formal declaration that:
B. QUALIFICATIONS/EXPERIENCE:
This section of your proposal must provide a comprehensive overview of your firm's qualifications and Experience. Please provide the following:
Provide similar project experience by providing a minimum of three (3) verifiable references for similar services provided within the last three (3) years on the form provided in "Similar Project Experience" below.
The contact person(s) listed as a reference must be an owner or an owner's representative with direct personal knowledge of your performance on the project.
Important requirement: You must inform the contact person(s) that they are being used as a reference and that the County will be contacting them at the email or phone number you provide. You may list more than one person per project, but everyone listed must have direct knowledge of the work.
C. PROJECT APPROACH /UNDERSTANDING:
This section of the proposal must clearly outline your project approach and demonstrate your understanding of the scope. Detail how your firm will implement and complete the project requirements. Make sure to identify and address any specific technical aspects or special considerations to show your comprehensive grasp of the work.
D. PRICE PROPOSAL:
Your price proposal is digital (see Section 6) and must include all-inclusive costs that cover all direct and indirect expenses, services, insurance, coordination, and any other incidentals needed to complete the project.
NOTE: When completing the digital form or template for this section, you must fill out all required fields and sections completely.
Please download the below document, complete, and submit here.
Please download the below document, complete, and submit here.
Please download the below document, complete, and submit here.
Regulatory/license agency sanctions within the past 5 years.
(If Proposer prefers to upload a file, upload in next question and enter "see file upload" in this field)
Regulatory/license agency sanctions within the past 5 years.
I certify that I am an authorized representative (the Affiant) of my company (the Entity submitting this response) to sign and submit this statement on my company's behalf.
My company is submitting an Expression of Interest for the Seminole County project described as Mechanical Treatment Services for Parks and Recreation Properties.
The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his/her own knowledge.
The Affiant states that only one submittal for the above project is being submitted and that the above-named entity has no financial interest in any other entities submitting proposals for the same project.
Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive pricing in connection with the entity's submittal for the above project. This statement restricts the discussion of pricing data until the completion of negotiations and execution of the Agreement for this project.
Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participating in contract lettings by any local, state, or federal agency.
Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project.
The Affiant certifies that no member of the entity's ownership, management, or staff has a vested interest in any aspect of or Department of Seminole County.
The Affiant certifies that no member of the entity's ownership or management is presently applying for an employee position or actively seeking an elected position with Seminole County.
The Affiant certifies that no member of the entity’s ownership or management is currently serving as a member of any Seminole County advisory board(s) or committee(s), or alternatively, state the individual(s) name(s), who is a member of the above-named entity’s ownership or management, and is currently serving as a member, and on which Seminole County advisory board(s) or committee(s) they are currently serving as a member, in the following question.
Bids and Proposals are considered “public records” and shall be subject to the public disclosure regulations consistent with Chapter 119, Florida Statutes. If Bidder or Proposer considers any portion of its Bid or Proposal to contain material that is confidential or exempt from public inspection or disclosure under Chapter 119, Florida Statues, or other applicable state or federal law, then Bidder or Proposer must, simultaneously with its unredacted Bid or Proposal, provide the County with a complete separate copy of the Bid or Proposal which has redacted the portions the Bidder or Proposer asserts to be confidential and exempt from disclosure. Only the portions of the Bid or Proposal the Bidder or Proposer claims are confidential or exempt from disclosure should be redacted and no Bid or Proposal may be redacted in its entirety.
In submitting the redacted copy of the Bid or Proposal, at the same time as the unredacted Bid or Proposal, the Bidder or Proposer must upload it separately under Section 4.15 of this solicitation, “Confidential Files”. The Bidder or Proposer shall also submit an index under Section 4.15 of the solicitation that specifically lists the confidential portions of the Bid or Proposal along with a thorough written description identifying each reason and statutory basis under which the Bidder or Proposer has claimed such exemption(s).
If the Bidder or Proposer fails to properly upload the redacted copy of the Bid or Proposal under Section 4.15 of this solicitation, “Confidential Files”, its claim of confidentiality will be considered waived upon submission of the Bid or Proposal. If the Bidder or Proposer fails to properly identify the confidential portions of the Bid or Proposal or fails to include the statutory basis for which the claim of exemption is based, such claim of confidentiality will be waived upon submission of the Bid or Proposal.
If the County receives a public records request to which materials identified as confidential are responsive, the County will provide the redacted copy to the requestor. If the public records requestor asserts a right to the redacted portions of the material, the County will notify the Bidder or Proposer that such an assertion has been made. It is then the Bidder or Proposer’s responsibility to take the appropriate legal action to assert that the portion of the records in question are protected from disclosure under the public records law. If the Bidder or Proposer fails to take appropriate and timely legal action to defend its claim of confidentiality, the County will release the materials that are responsive, without redaction, to the public records requestor.
If the County becomes subject to a demand for discovery or disclosure of materials the Bidder or Proposer claims are confidential, the County will notify the Bidder of Proposer of the demand, and thereafter it will be the responsibility of the Bidder or Proposer to take appropriate legal action to defend its claim of confidentiality. If the Bidder or Proposer fails to take appropriate and timely legal action to defend its claim of confidentiality, the County will release the materials that are responsive, without redaction, to the public records requestor.
By submitting a response to this solicitation, the company agrees to defend the County in the event it is forced to litigate the public records status of the company’s documents.
In compliance with Chapter 119, Florida Statutes, any Bidder or Proposer that believes any portion of its Bid or Proposal is exempt from public records disclosure shall upload its redacted copy here. In addition to the redacted copy, the Bidder or Proposer shall also upload an index that specifically lists the confidential portions of the Bid or Proposal, along with a thorough written description identifying each reason and statutory basis under which the Bidder or Proposer has claimed each exemption.
Chapter 440, Florida Statutes establishes a workers’ compensation system designed to assure the quick and efficient delivery of disability and medical benefits to an injured worker and to facilitate the worker’s return to gainful employment at a reasonable cost to the employer. It is the policy of Seminole County to do business only with those entities which are fully compliant with Chapter 440, including all reporting and premium payment requirements.
To comply with this requirement, the undersigned hereby certifies that:
If the undersigned is exempt from the provisions of Chapter 440, Florida Statutes, state the reasons here. If this is not applicable, type "N/A."
Please download the below documents, complete, and upload.
The undersigned vendor in accordance with Section 287.087, Florida Statutes, hereby certifies that their Company (entity submitting this response) does:
As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.
Proposer shall have their Insurance Agency complete this form. Once completed, Proposer shall submit it here.
As required by section 787.06, Florida Statutes, nongovernmental organizations must attest that they do not use coercion for its labor and services. Therefore, pursuant to law, I attest to the following:
I declare that I have read the foregoing Affidavit of Non-Coercion for Labor and Services and that the facts stated in it are true to the best of my knowledge and belief.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Pursuant to and in compliance with the Request for Proposals, the undersigned Proposer agrees to perform the Work in strict conformity with Contract Documents, including any and all addenda, on file for the rates hereinafter set forth. The undersigned Proposer declares that the only persons/parties interested in this proposal as principals are those named herein; that this proposal is made without collusion with any person, firm or corporation; and proposes and agrees that, if the proposal is accepted, Proposer will execute an Agreement with the COUNTY and will furnish Insurance Certificates.
Proposer shall provide references with similar project experience within the years stated under proposal content.
(If yes, this will import the Additional Terms and Conditions for Maintenance Services)
Will this solicitation have digital pricing or a downloadable pricing sheet.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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