SLED Opportunity · TEXAS · CITY OF CONROE, TX

    Metal Building System

    Issued by City of Conroe, TX
    cityRFPCity of Conroe, TXSol. 282587
    Closed
    STATUS
    Closed
    due Jul 30, 2026
    PUBLISHED
    Jul 14, 2026
    Posting date
    JURISDICTION
    City of
    city
    NAICS CODE
    332311
    AI-classified industry

    AI Summary

    The City of Conroe, TX requests proposals for furnishing and installing a pre-engineered metal building system for a Fire Department facility. The project includes complete fabrication, delivery, installation, and compliance with building codes. Proposals are due July 30, 2026, via OpenGov Procurement Portal.

    Opportunity details

    Solicitation No.
    282587
    Type / RFx
    RFP
    Status
    open
    Level
    city
    Published Date
    July 14, 2026
    Due Date
    July 30, 2026
    NAICS Code
    332311AI guide
    Jurisdiction
    City of Conroe, TX
    State
    Texas
    Agency
    City of Conroe, TX

    Description

    The City is soliciting proposals from qualified contractors to furnish and install one (1) pre-engineered metal building system to serve as a Fire Department storage/shop facility. The successful proposer shall provide all labor, materials, fabrication, delivery, required permits and erection necessary to provide a complete, code-compliant building system. The building shall be new and unused and shall not be manufacturer-specific. Any manufacturer meeting or exceeding these minimum specifications will be considered. . RFP # 0730-2026: Metal Building System - Thursday, July 30, 2026 at 1:00 pm through OpenGov Procurement.

    Project Details

    • Reference ID: 0730-2026
    • Department: Fire
    • Department Head: Paul Sims (Fire Chief)

    Important Dates

    • Questions Due: 2026-07-27T18:00:00.000Z

    Evaluation Criteria

    • Specifications

      1. BUILDING DIMENSIONS
      The proposed building shall include, at a minimum:
      •    Width: 30 feet 
      •    Length: 40 feet 
      •    Eave Height: 12 feet 
      •    Roof Style: Single-slope or symmetrical gable roof 
      •    Roof Pitch: 1:12 minimum 
      •    Clear span rigid frame construction 
      •    Approximate bay spacing of 20 feet 
      Equivalent structural configurations may be proposed provided all loading requirements are satisfied. 
      ________________________________________
      2. DESIGN REQUIREMENTS
      •    2021 International Building Code (IBC) 
      •    Wind Speed: 123 mph minimum 
      •    Risk Category II 
      •    Exposure Category C 
      •    Live Roof Load: 20 psf minimum 
      •    Ground Snow Load: 5 psf 
      •    Dead Load: Minimum 2.5 psf 
      •    Seismic Design Category B 
      ________________________________________
      3. STRUCTURAL SYSTEM
      The building shall include:
      •    Rigid steel frame construction 
      •    Wide flange columns and rafters 
      •    Cold-formed secondary framing 
      •    Steel roof purlins 
      •    Steel wall girts 
      •    Steel eave struts 
      •    Base angle system 
      Steel members shall be factory primed or galvanized.
      Connections shall utilize high-strength structural bolts.
      ________________________________________
      4. ROOF SYSTEM
      Provide:
      •    Minimum 26-gauge roof panels 
      •    Galvalume®, galvanized, or approved equivalent coated steel 
      •    Factory-finished panels 
      •    Minimum 30-year paint finish warranty 
      •    Concealed or exposed fastener system acceptable 
      •    Matching ridge cap 
      •    Matching trim 
      Roof system shall provide complete weather-tight installation. 
      ________________________________________

      5. WALL SYSTEM
      Provide:
      •    Minimum 26-gauge wall panels 
      •    Factory-painted finish 
      •    Vertical panel profile 
      •    Matching trim package 
      •    Minimum 30-year finish warranty 
      Color shall be selected by the Owner from manufacturer's standard colors.
      ________________________________________
      6. OPENINGS
      Provide the following framed openings:
      Overhead Doors
      •    Two (2) 
      •    10 feet wide × 10 feet high 
      •    Commercial insulated sectional overhead doors 
      •    White or Owner-selected standard color 
      •    Complete track and hardware 
      Personnel Door
      •    One (1) 
      •    3 feet × 7 feet 
      •    Hollow metal insulated walk door 
      •    Commercial steel frame 
      •    Commercial lockset 
      •    Weather stripping 
      •    Threshold 
      All openings shall be fully framed by the building manufacturer. 
      ________________________________________
      7. TRIM
      Provide matching:
      •    Corner trim 
      •    Eave trim 
      •    Jamb trim 
      •    Gable trim 
      •    Base trim 
      All trim shall match roof and wall finish.
      ________________________________________
      8. FASTENERS
      Fasteners shall be:
      •    Manufacturer approved 
      •    Corrosion resistant 
      •    Color matched where exposed 
      •    Designed for required wind loading 
      ________________________________________
      9. INSTALLATION
      Contractor shall provide:
      •    Delivery 
      •    Offloading 
      •    Complete erection 
      •    Final alignment 
      •    Weather-tight installation 
      •    Cleanup 
      •    Disposal of construction debris 
      Installation shall comply with manufacturer requirements and OSHA regulations.
      ________________________________________
      10. WARRANTY
      Minimum warranty requirements:
      •    One-year workmanship 
      •    Twenty-year structural warranty 
      •    Thirty-year paint finish warranty 
      Manufacturer warranties shall be transferable to the Owner.
      ________________________________________
      11. SUBMITTALS
      Proposal shall include:
      •    Manufacturer information 
      •    Building specifications 
      •    Structural design criteria 
      •    Product data 
      •    Warranty information 
      •    Project schedule 
      •    References for similar projects 
      ________________________________________
      12. EQUIVALENCY
      Manufacturer names, product numbers, or proprietary profiles are not intended to restrict competition.
      Any manufacturer may be proposed provided the building:
      •    Meets or exceeds these specifications 
      •    Meets all applicable codes 
      •    Meets structural loading requirements 
      •    Provides equivalent quality, durability, and warranty 
      The Owner reserves the right to determine equivalency.

    • OWNER

      The City reserves the right to award parts of bids, reject any or all bids and to waive technical irregularities in the bids. The award will be made to the bidder/s who provides the goods and services at the best value for the City.

    • QUESTIONS AND INQUIRES

      Bidder’s desiring further information or interpretation must request such information in the questions section of OpenGov. 

    • SUBMISSION OF BIDS

      Submit electronically through the OpenGov Procurement Portal. Bids will be publicly opened and read aloud at the Purchasing Department on Response due date.

      Contact:                       

      STEPHANIE RAMIREZ, BUYER II
      Purchasing Department, Conroe Municipal Center
      700 Metcalf St
      Conroe, TX. 77301

      Proposals not delivered by this time will be unopened.

    • INFORMATION CLARIFICATION

      All questions shall be asked through OpenGov. Should a Bidder discover a discrepancy or an omission in the plans or specifications, he should at once notify the Purchasing Department so that an addendum can be issued.  No explanation or interpretation other than an addendum issued by the City will be considered official or binding.

    • SUBSTITUTIONS

      Where materials or equipment are specified by a trade or brand name, it is not the intention of the Owner to discriminate against an equal product of another manufacturer, but to set a definite standard of quality or performance, and to establish an equal basis for the evaluation of bids.  In preparing his bid, each bidder is expected to include in his base bid the cost of the items so specified.

    • REFERENCES

      The City of Conroe may request bidders to supply, with this Request for Proposal, a list of at least five (5) references where like services have been supplied by their firm. Include name of firm, contact person, address, telephone number and fax number.

    • MATERIALS AND SERVICES

      The Bidder warrants that goods, materials or services delivered to the City will meet the minimum specifications set forth therein.  Bidder shall furnish all data pertinent to specifications and warranties, which apply to items in the bid.

    • PRICE OF MATERIALS AND SALES TAX

      Prices for all goods or services shall remain firm for the duration of this contract and shall be stated on the bid sheet.  Prices shall be all inclusive.  Any price not shown on the bid sheet will not be honored by invoice.  No price changes, additions or subsequent qualifications will be honored during the course of this contract.  All prices must be written in ink or typewritten.  Transportation, freight or other charges are to be prepaid by the bidder and included in the bid price.  If there are additional charges of any kind, other than those mentioned above, specified or unspecified, Bidder must indicate both items required and attendant cost or forfeit the right to payment.

      This Contract is issued by an organization, which qualifies for exemption pursuant to the provisions of Article 20.04 (F) of the Texas Limited Sales, Excise and Use Tax Act.

    • ANTITRUST AFFIRMATION

      The undersigned affirms under penalty of perjury of the laws of the State of Texas that (1) in connection with this Response, neither I nor any representative of the Contractor have violated any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15; (2) in connection with this Response, neither I nor any representative of the Contractor have violated any federal antitrust law; and (3) neither I nor any representative of the Contractor have directly or indirectly communicated any of the contents of this Response to a competitor of the Contractor or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Contractor.

    • ASSIGNMENT

      Contractor shall not assign its rights under the contract or delegate the performance of its duties under the contract without prior written approval from the Agency. Any attempted assignment in violation of this provision is void and without effect.

    • BUY TEXAS AFFIRMATION

      In accordance with Section 2155.4441 of the Texas Government Code, Contractor agrees that during the performance of a contract for services it shall purchase products and materials produced in Texas when they are available at a price and time comparable to products and materials produced outside this state.

    • CHILD SUPPORT OBLIGATION AFFIRMATION

      Under Section 231.006 of the Family Code, the vendor or applicant certifies that the individual or business entity named in this contract, bid or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate in addition to other remedies set out in 231.006(f).

    • CONTRACTING INFORMATION RESPONSIBILITIES

      In accordance with Section 552.372 of the Texas Government Code, Contractor agrees to (1) preserve all contracting information related to the contract as provided by the records retention requirements applicable to the Agency for the duration of the contract, (2) promptly provide to the Agency any contracting information related to the contract that is in the custody or possession of the Contractor on request of the Agency, and (3) on termination or expiration of the contract, either provide at no cost to the Agency all contracting information related to the contract that is in the custody or possession of the Contractor or preserve the contracting information related to the contract as provided by the records retention requirements applicable to the Agency. Except as provided by Section 552.374(c) of the Texas Government Code, the requirements of Subchapter J, Chapter 552, Government Code, may apply to the contract and the Contractor agrees that the contract can be terminated if the Contractor knowingly or intentionally fails to comply with a requirement of that subchapter.

    • COVID-19 VACCINE PASSPORT PROHIBITION

      Contractor certifies that it does not require its customers to provide any documentation certifying the customer’s COVID-19 vaccination or post-transmission recovery on entry to, to gain access to, or to receive service from the Contractor’s business. Contractor acknowledges that such a vaccine or recovery requirement would make Contractor ineligible for a city-funded contract.

    • DATA MANAGEMENT AND SECURITY CONTROLS

      In accordance with Section 2054.138 of the Texas Government Code, Contractor certifies that it will comply with the security controls required under this contract and will maintain records and make them available to the City of Conroe as evidence of Contractor’s compliance with the required controls.

    • DEALINGS WITH PUBLIC SERVANTS AFFIRMATION

      Contractor has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted Response.

    • DEBTS AND DELINQUENCIES AFFIRMATION

      Contractor agrees that any payments due under the contract shall be applied towards any debt or delinquency that is owed to the City of Conroe, Montgomery County, State of Texas. 

    • DISASTER RECOVERY PLAN

      In accordance with 13 TAC § 6.94(a)(9), Contractor shall provide to Agency the descriptions of its business continuity and disaster recovery plans.

    • DISPUTE RESOLUTION (GENERAL)

      The dispute resolution process provided for in Chapter 2260 of the Texas Government Code must be used to attempt to resolve any dispute arising under the contract.

    • ENERGY COMPANY BOYCOTTS

      If Contractor is required to make a verification pursuant to Section 2276.002 of the Texas Government Code, Contractor verifies that Contractor does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Contractor does not make that verification, Contractor must so indicate in its Response and state why the verification is not required.

    • ENTITIES THAT BOYCOTT ISRAEL

      If Contractor is required to make a certification pursuant to Section 2271.001 of the Texas Government Code, Contractor certifies that Contractor does not boycott Israel and will not boycott Israel during the term of the contract resulting from this solicitation. If Contractor does not make that certification, Contractor must indicate that in its Response and state why the certification is not required.

    • EXCESS OBLIGATIONS PROHIBITED

      The contract is subject to termination or cancellation, without penalty to the City, either in whole or in part, subject to the availability of City funds.

    • EXCLUDED PARTIES

      Contractor certifies that it is not listed in the prohibited vendors list authorized by Executive Order No. 13224, “Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or Support Terrorism”, published by the United States Department of the Treasury, Office of Foreign Assets Control.

    • FALSE STATEMENTS

      Contractor represents and warrants that all statements and information prepared and submitted in this document are current, complete, true, and accurate. Submitting a Response with a false statement or material misrepresentations made during the performance of a contract is a material breach of contract and may void the submitted Response and any resulting contract.

    • FINANCIAL PARTICIPATION PROHIBITED

      Contractor certifies that the individual or business entity named in this Response or contract is not ineligible to receive the specified contract and acknowledges that the contract may be terminated and payment withheld if this certification is inaccurate.

    • FOREIGN TERRORIST ORGANIZATIONS

      Contractor represents and warrants that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization, as prohibited by Section 2252.152 of the Texas Government Code.

    • FIREARM ENTITIES AND TRADE ASSOCIATIONS DISCRIMINATION

      If Contractor is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Contractor verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Contractor does not make that verification, Contractor must so indicate in its Response and state why the verification is not required.

    • GOVERNING LAW AND VENUE

      The contract shall be governed by and construed in accordance with the laws of the State of Texas, without regard to the conflicts of law provisions. The venue of any suit arising under the contract is fixed in any court of competent jurisdiction of Montgomery County, Texas, unless the specific venue is otherwise identified in a statute which directly names or otherwise identifies its applicability to the contracting Agency.

    • HUMAN TRAFFICKING PROHIBITION

      Prohibition Under Section 2155.0061 of the Texas Government Code, the Contractor certifies that the individual or business entity named in this Response or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate.

    • INDEMNIFICATION

      BIDDER SHALL DEFEND, INDEMNIFY AND HOLD HARMLESS THE CITY OF CONROE, AND/OR THEIR OFFICERS, AGENTS, EMPLOYEES, REPRESENTATIVES, CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES FROM ANY AND ALL LIABILITY, ACTIONS, CLAIMS, DEMANDS, OR SUITS, AND ALL RELATED COSTS, ATTORNEY FEES, AND EXPENSES ARISING OUT OF, OR RESULTING FROM ANY ACTS OR OMISSIONS OF BIDDER OR ITS AGENTS, EMPLOYEES, SUBCONTRACTORS, ORDER FULFILLERS, OR SUPPLIERS OF SUBCONTRACTORS IN THE EXECUTION OR PERFORMANCE OF THE CONTRACT AND ANY PURCHASE ORDERS ISSUED UNDER THE CONTRACT. THE DEFENSE SHALL BE COORDINATED BY BIDDER WITH THE OFFICE OF THE CITY ATTORNEY  WHEN THE CITY IS NAMED DEFENDANT IN ANY LAWSUIT AND BIDDER MAY NOT AGREE TO ANY SETTLEMENT WITHOUT FIRST OBTAINING THE CONCURRENCE FROM THE OFFICE OF THE CITY ATTORNEY. BIDDER AND CITY AGREE TO FURNISH TIMELY WRITTEN NOTICE TO EACH OTHER OF ANY SUCH CLAIM.

    • NO CONFLICT OF INTEREST

      Contractor represents and warrants that the provision of goods and services or other performance under the contract will not constitute an actual or potential conflict of interest or reasonably create an appearance of impropriety.

    • PRIOR DISASTER RELIEF CONTRACT VIOLATION

      Under Sections 2155.006 and 2261.053 of the Texas Government Code, the Contractor certifies that the individual or business entity named in this Response or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate.

    • PUBLIC INFORMATION ACT

      Information, documentation, and other material in connection with this Solicitation or any resulting contract may be subject to public disclosure pursuant to Chapter 552 of the Texas Government Code (the “Public Information Act”). In accordance with Section 2252.907 of the Texas Government Code, Contractor is required to make any information created or exchanged with the city pursuant to the contract, and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the City.

    • SIGNATURE AUTHORITY

      By submitting the Response, Bidder represents and warrants that the individual submitting this document and the documents made part of this Response is authorized to sign such documents on behalf of the Contractor and to bind the Contractor under any contract that may result from the submission of this Response.

    • CITY'S RIGHT TO AUDIT

      The City may appoint an auditor to conduct an audit or investigation of any entity receiving funds from the City directly under the contract or indirectly through a subcontract under the contract. The acceptance of funds directly under the contract or indirectly through a subcontract under the contract acts as acceptance of the authority of the City auditor, under the direction of the City Council, to conduct an audit or investigation in connection with those funds. Under the direction of the City Council, an entity that is the subject of an audit or investigation by the City auditor must provide the City auditor with access to any information the City auditor considers relevant to the investigation or audit.

    • SUSPENSION AND DEBARMENT

      Contractor certifies that it and its principals are not suspended or debarred from doing business with the state or federal government as listed on the State of Texas Debarred Vendor List maintained by the Texas Comptroller of Public Accounts and the System for Award Management (SAM) maintained by the General Services Administration.

    • TERMS AND CONDITIONS ATTACHED TO RESPONSE

      Any terms and conditions attached to a Response will not be considered unless specifically referred to in the Response.

    • TEXAS BIDDER AFFIRMATION

      Contractor certifies that if a Texas address is shown as the address of the Contractor on this Response, Contractor qualifies as a Texas Bidder as defined in Section 2155.444(c) of the Texas Government Code.

    • AMERICANS WITH DISABILITIES ACT

      Contractor represents and warrants its compliance with the requirements of the Americans With Disabilities Act (ADA) and its implementing regulations, as each may be amended.

    • CHANGE IN LAW AND COMPLIANCE WITH LAWS

      Any alterations, additions, or deletions to the terms of the contract that are required by changes in federal or state law or regulations are automatically incorporated into the contract without written amendment hereto, and shall become effective on the date designated by such law or by regulation.

    • DISCLOSURE OF INTERESTED PARTIES

      Contractor represents and warrants that if selected for award of a contract as a result of the Solicitation, Contractor will submit to the City of Conroe a Certificate of Interested Parties prior to contract execution in accordance with Section 2252.908 of the Texas Government Code.

    • DISCOUNTS

      If Contractor at any time during the term of the contract provides a discount on the final contract costs, Contractor will notify City in writing ten (10) calendar days prior to effective date of discount. Agency will generate a Purchase Order Change Notice and send a revised Purchase Order to Contractor.

    • EQUAL EMPLOYMENT OPPORTUNITY

      Contractor represents and warrants its compliance with all applicable duly enacted state and federal laws governing equal employment opportunities.

    • FORCE MAJEURE

      Neither Contractor nor City shall be liable to the other for any delay in, or failure of performance, of any requirement included in the contract caused by force majeure. The existence of such causes of delay or failure shall extend the period of performance until after the causes of delay or failure have been removed provided the non-performing party exercises all reasonable due diligence to perform. Force majeure is defined as acts of God, war, fires, explosions, hurricanes, floods, failure of transportation, or other causes that are beyond the reasonable control of either party and that by exercise of due foresight such party could not reasonably have been expected to avoid, and which, by the exercise of all reasonable due diligence, such party is unable to overcome.

    • IMMIGRATION

      Contractor represents and warrants that it shall comply with the requirements of the Immigration and Nationality Act (8 U.S.C.§ 1101 et seq.) and all subsequent immigration laws and amendments.

    • INDEPENDENT CONTRACTOR

      Contractor acknowledges and agrees that it is furnishing products and services in the capacity of an independent contractor and that Contractor and its personnel are not employees of the City.

    • LEGAL AND REGULATORY ACTIONS

      Contractor represents and warrants that it is not aware of and has received no notice of any court or governmental agency actions, proceedings or investigations, etc., pending or threatened against Contractor or any of the individuals or entities included in the Response within the five (5) calendar years immediately preceding the submission of the Response that would or could impair Contractor’s performance under the contract, relate to the solicited or similar goods or services, or otherwise be relevant to Agency’s consideration of the Response. If Contractor is unable to make the preceding representation and warranty, then Contractor instead represents and warrants that it has included as a detailed attachment in its Response a complete disclosure of any such court or governmental agency actions, proceedings or investigations, etc. that would or could impair Contractor’s performance under the contract, relate to the solicited or similar goods or services, or otherwise be relevant to Agency’s consideration of the Response. In addition, Contractor represents and warrants that it shall notify Agency in writing within five (5) business days of any changes to the representations or warranties in this clause and understands that failure to so timely update Agency shall constitute breach of contract and may result in immediate termination of the contract.

    • LIMITATION ON AUTHORITY

      Contractor shall have no authority to act for or on behalf of City except as expressly provided for in the contract; no other authority, power or use is granted or implied. Contractor may not incur any debt, obligation, expense or liability of any kind on behalf of the City.

    • LOBBYING PROHIBITION

      Contractor represents and warrants that City’s payments to Contractor and Contractor’s receipt of appropriated or other funds under the contract are not prohibited by Sections 556.005 or 556.0055 of the Texas Government Code.

    • NO IMPLIED WAIVER

      The failure of a Party to insist at any time upon the strict performance of any covenant or agreement or to exercise any option, right, power, or remedy contained in the contract shall not be construed as a waiver or a relinquishment thereof for the future.

    • NO QUANTITY GUARANTEES

      Agency makes no express or implied warranty whatsoever that any minimum compensation or minimum quantity will be guaranteed under the contract.

    • NO THIRD-PARTY BENEFICIARIES

      The contract is made solely and specifically among and for the benefit of the parties named herein and their respective successors and assigns, and no other person shall have any right, interest, or claims hereunder or be entitled to any benefits pursuant to or on account of the contract as a third-party beneficiary or otherwise.

    • RECORD RETENTION

      Contractor shall maintain and retain all records relating to the performance of the contract including supporting fiscal documents adequate to ensure that claims for contract funds are in accordance with applicable State of Texas requirements. These records will be maintained and retained by Contractor for a period of seven (7) years after the contract expiration date or until all audit, claim, and litigation matters are resolved, whichever is later.

    • REFUND

      Contractor will promptly refund or credit within thirty (30) calendar days any funds erroneously paid by Agency which are not expressly authorized under the contract.

    • SEVERABILITY

      If any provision of the contract is construed to be illegal or invalid, such construction will not affect the legality or validity of any of its other provisions. The illegal or invalid provision will be deemed severable and stricken from the contract as if it had never been incorporated herein, but all other provisions will continue in full force and effect.

    • SOVEREIGN IMMUNITY

      The Parties expressly agree that no provision of the contract is in any way intended to constitute a waiver by the City of any immunities from suit or from liability that the City may have by operation of law.

    • SUBCONTRACTORS

      Contractor may not subcontract any or all of the work and/or obligations due under the contract without prior written approval of the Agency. Subcontracts, if any, entered into by the Contractor shall be in writing and be subject to the requirements of the contract. Should Contractor subcontract any of the services required in the contract, Contractor expressly understands and acknowledges that in entering into such subcontract(s), Agency is in no manner liable to any subcontractor(s) of Contractor. In no event shall this provision relieve Contractor of the responsibility for ensuring that the services performed under all subcontracts are rendered in compliance with the contract.

    • SURVIVAL

      Expiration or termination of the contract for any reason does not release Contractor from any liability or obligation set forth in the contract that is expressly stated to survive any such expiration or termination, that by its nature would be intended to be applicable following any such expiration or termination, or that is necessary to fulfill the essential purpose of the contract, including without limitation the provisions regarding warranty, indemnification, confidentiality, and rights and remedies upon termination.

    • TERMINATION FOR CONVENIENCE

      Agency may terminate the contract for convenience on thirty (30) calendar days’ written notice. There is no buy out or other amounts due if Agency terminates early. Upon termination under this provision, Contractor shall refund to Agency any amounts attributable to the terminated months within thirty (30) days of the termination.

    • CONDITIONS OF WORK

      Bidders are expected to be fully informed of construction and labor conditions under which the work will be performed, and to have thoroughly reviewed the plans, contract documents and specifications.  Failure to do so will not relieve a successful bidder of any obligations to furnish material and labor necessary to complete the project.

    • CONDITIONS OF CONDUCT

      At all times any agent, officer, or employee of Bidder shall be present upon property owned by the City of Conroe, the terms and conditions of the Drug and Alcohol Policy currently adopted by the City of Conroe, shall be deemed applicable to such persons.  Violations of terms and conditions while present on the premises owned by the City of Conroe shall be grounds for termination of any contract between the City and Bidder. 

    • ALTERNATE ITEMS

      No alternate bids or bid items will be considered unless they are specifically requested by the proposal.

    • UNIT PRICES

      The unit price of each of the bid items in the bid proposal shall include it pro-rata share of overhead so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price bid represents the total bid.  Any bid not conforming to the condition may be rejected.  The unit prices will be used to determine the amount of any change orders resulting from an increase or decrease in quantities.

    • CORRECTIONS

      Erasures or other corrections in the bid must be noted over the signature of the bidder.

    • WITHDRAWAL OF BIDS

      Bids may be withdrawn by written request dispatched for delivery in the normal course of business prior the bid opening.  The bid guaranty of any bidder withdrawing his bid in accordance with the above will be returned promptly.

    • AWARD OF/REJECTION OF BIDS

      The City reserves the right to consider as unqualified to do the work, any bidder who does not habitually perform with his own forces, the major portions of the work involved in construction of the improvements embraced in this contract.

    • CHANGE ORDERS

      The Owner may, at any time or from time to time, order additions, deletions or revisions to the Work; such changes will be authorized by written Change Order to be prepared by the PURCHASING DEPARTMENT for execution by the OWNER and the CONTRACTOR.  The Change Order shall set forth the basis for any change in contract price as hereinafter set forth for Extra Work, and any change in contract time which may result from the change.

      Any request by the CONTRACTOR for a change in Contract Price shall be made prior to beginning the work covered by the proposed change.

      It is agreed that the basis of compensation to the CONTRACTOR for Work either added or deleted by a Change Order of for which a claim for Extra Work is made shall be determined by one or more of the following methods:

      Method (A) -      By agreed unit prices; or
      Method (B) -      By agreed lump sum; or
      Method (C) -     Actual field cost of the work, plus fifteen (15) percent.

    • PAYMENT

      City staff shall review all Contractors’ application for payment and supporting data to determine the amount owed to the Contractor.  Once approved payment will be scheduled within thirty (30) days upon complete delivery and acceptance of all equipment/material and receipt of an original invoice for the equipment/material complying with the terms and conditions of the award. The City reserves the right to withhold up to ten percent (10%) of the purchase price in the event there is a conditional acceptance.

    • DEFAULT

      The City reserves the right to terminate the contract immediately for failure to meet delivery or completion schedules, or otherwise perform in accordance with the general conditions of this proposal.

      NO PERSON has the authority to verbally alter these specifications. Any changes to specifications will be made in writing and sent to each person having a bid package.

    • BUILDING PERMITS AND APPROVALS

      The Vendor is responsible for obtaining all required building permits, inspections, and approvals necessary to perform installation or related work on City of Conroe property.

      No permit fees shall be charged to the Vendor for work conducted on City-owned property.

      The Vendor must coordinate with the City’s Building, Permitting and Inspections Department to ensure compliance with all applicable local building codes and regulations prior to commencing any installation or modification.

      Copies of all required permits must be provided to the City of Conroe Purchasing Department before work begins.

    Submission Requirements

    • Cover Letter (required)

      Provide a cover letter indicating your firm’s understanding of the requirements of this specific job. The letter must be brief and formal from the proposer that provides information regarding the firm’s interest in and ability to perform the requirements of the proposal.  A person who is authorized by the organization to enter into an agreement with the City of Conroe will sign the letter.

      Please include all contact information.

    • Company Background (required)

      2 - Pages Maximum

      1. Years in business under present name.
      2. Name and address of each office location.
      3. Ownership structure (Corporation / Partnership).
      4. Names and titles of officers in the company.
      5. Company trade organizations/associations/affiliations
    • References (required)

      Provide references from the last five similar construction projects for which your company provided NO VALUE

    • Certificate of Insurance (required)

      Please upload insurance documents here.

    • Signed Addendums (required)

      Please upload documents here.

    • Form 1295 (required)

      Please upload documents here.

    • Agreement and Certification (required)

      The Undersigned Agrees That:

      1. No Federal, State, County or Municipal taxes have been included in the RFP prices and none will be added.
      2. Prices in this proposal have not knowingly been disclosed with any other provider and will not be prior to award.
      3. Prices in this proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition.
      4. No attempt has been made nor will be to induce any other person or firm to submit a proposal for the purpose of restricting competition.
      5. The individual signing this proposal certifies that he/she is a legal agent of the bidder, authorized to represent the bidder and is legally responsible for the offer with regard to supporting documentation and prices provided. 
    • Are you VetHUB Certified? (required)
    • VetHUB Certification (required)
    • Please upload a memo stating that you are not VetHUB Certified (required)
    • Sam.Gov Status (required)

      Sign up with Sam.Gov Home | SAM.gov 

      Upload document 

    • Acknowledgement of Terms & Conditions (required)

      Please download the below document, complete, and upload.

    • Acknowledgement of Respondent (required)

      By clicking "Please confirm" below, Bidder agrees to provide any additional information requested during bid selection process.

    • I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
    • Brief Description of Service(s)/Product(s) (required)
    • Start Date and End Date for Contract Term

      Answer format: Month DD, YYYY to Month DD, YYYY

    • Pricing (required)
      • Choose Option 1 when you have set line items, for example:
        • This is a quote for goods or commodities.
        • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
        • Seeking services for hourly rate schedules.
      • Choose Option 2 when you need vendors to provide you with the line items.
    • Will there be renewals (required)
    • Options for renewals

    Questions & Answers

    Q (No subject): Is there an estimated cost or cost range for this project?

    A: By our estimations, this project should be in the range of $18,000 to 25,000, but ultimately the submitted proposals will let us know.


    Q (Attachment to slab ): I did not see where building is placed or slab requirements or is this being put on an existing slab or parking lot?

    A: This will be placed onto a new slab that is currently under construction and is a component of a different project.


    Q (No subject): Any Drawing set available?

    A: No drawings at this time, only the scope of the project located in the project documents section.


    Key dates

    1. July 14, 2026Published
    2. July 30, 2026Responses Due

    AI classification tags

    Frequently asked questions

    SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.

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