Mile 2 W Project (from SH 107 to IH-2)

RELEASE DATE: Saturday, May 2, 2026

RESPONSE SUBMISSION DATE/TIME: Wednesday, May 27, 2026 at 3:00 pm

RE: HIDALGO COUNTY - REQUEST FOR BIDS

RFB NO.:26-0264-05-20-08 –Mile 2 W Project (from SH 107 to IH-2)

Dear Prospect Offeror:

Hidalgo County Purchasing Department welcomes and appreciates your interest and participation. For your review and consideration, enclosed find the procurement packet for the aforementioned project. Modifications and new requirements have been added and implemented. Please ensure to carefully read and review all instructions, requirements and specifications. All times referenced in this procurement packet are Central Standard Time – CST.

If assistance is required, please do not hesitate to call the Purchasing Department at (956) 318-2626.

Sincerely,

Ignacio Amezcua, MBA, CTCM, CTCD

Hidalgo County Purchasing Director

Project Details

• Reference ID: 26-0264-05-20-08
• Department: Precinct No.1
• Department Head: David L. Fuentes (Commissioner)

Important Dates

• Questions Due: 2026-05-18T22:00:00.000Z
• Answers Posted By: 2026-05-20T22:00:00.000Z
• Pre-Proposal Meeting: 2026-05-12T15:00:00.000Z — Hidalgo County Precinct 1 (Conference Room) located at 1902 Joe Stephens Ave. Suite 101, Weslaco, TX 78596. or Join Zoom Meeting https://hidalgocounty.zoom.us/j/87453123588?pwd=QQVeKg8el4STaGdF2pj6J1ntIlaajl.1 Meeting ID: 874 5312 3588 Passcode: 701172 --- One tap mobile +13462487799,,87453123588#,,,,*701172# US (Houston) +16699006833,,87453123588#,,,,*701172# US (San Jose) --- Join by SIP • 87453123588@zoomcrc.com Passcode: 701172 Join instructions https://hidalgocounty.zoom.us/meetings/87453123588/invitations?signature=ME411SzOhm9iSJ_5ePYqxVAtPibhXEOo8pcShGIZO8A

Evaluation Criteria

• SUBMISSION OPTIONS & REQUIREMENTS —

  Respondents have two (2) options for submitting a response. Respondents shall submit their response using one (1) of the following methods (DO NOT duplicate submittals by submitting both an electronic and hard copy response. Respondents shall select only one (1) method to respond).:

  1. Submit responses electronically via the PORTAL: https://procurement.opengov.com/portal/co-hidalgo-tx on or before Wednesday, May 27, 2026, at 3:00 pm. OR;
  2. Submit one (1) hard copy and one (1) USB in original PDF format via personal hand-delivery or delivery service on or Wednesday, May 27, 2026, at 3:00 pm.

  Any Bid received after this deadline will not be accepted and will be returned unopened to the sender.

• HAND DELIVERED SUBMISSION —

  When hand delivering the packet, Proposer should make sure that the package is stamped with the date and time received by the Hidalgo County Purchasing staff.

  DELIVER TO:

  US Postal Mail Address:

  • Ignacio Amezcua, MBA, CTCM, CTCD, Purchasing Director
  • ATTN: Cassandra Carr, Contract Specialist III
  • Hidalgo County Purchasing Department
  • Administration Building
  • 2812 S. Business Hwy 281
  • Edinburg, Texas 78539

  Physical Address:

  • Ignacio Amezcua, MBA, CTCM, CTCD, Purchasing Director
  • ATTN: Cassandra Carr, Contract Specialist III
  • Hidalgo County Purchasing Department
  • Administration Building
  • 2802 S. Business Hwy. 281
  • Edinburg, Texas 78539

  FIRM INSTRUCTIONS

  Responses to this procurement packet shall be formatted and organized in the following order for consistency and easy screening:

  • All submissions must be typed, single-spaced, and printed one-sided on 8 ½” by 11” paper.
  • One (1) hard copy, marked “ORIGINAL” and one (1) USB in PDF format. The original document must be submitted with a Cover Page containing the information listed in the Submission Outline/Checklist, under the Submission Cover Page.
  • The complete response must be sealed in an appropriately sized envelope or box for delivery to the Hidalgo County Purchasing Department, per instructions in the Procurement Packet Submission paragraph of the Legal Notice section contained within this procurement packet.
  • All documents must be labeled with the firm’s name and the RFB number. Responses that are not identified with the RFB number on the outside, will be at risk of rejection.

   

• INTRODUCTION —

  Hidalgo County (hereinafter referred to as “COUNTY”) is seeking qualified respondents interested in providing services for the "Mile 2 W Project (from SH 107 to IH-2)". The response must address all requirements/specifications.

• Pre-Bid Meeting —

  If there will be a Pre-Bid meeting the information will be included in Section 1 – Invitation Letter/Timeline.

• ELECTRONIC SUBMISSION —

  Hidalgo County Purchasing Department will only accept electronic responses that are submitted via the PORTAL: https://procurement.opengov.com/portal/co-hidalgo-tx. The COUNTY will NOT accept telegraphic, emailed, nor responses submitted via facsimile.

  *When submitting a response electronically, the firm will be required to complete all the sections found in this solicitation in order for the submission to be valid.

• AWARD —

  Hidalgo County may award the Bid on a lump sum basis to one (1) bidder or to multiple bidders, whichever is in the best interest of the County.

  a. Before awarding any contract, Hidalgo County Purchasing Department will verify, using the Federal System for Award Management (SAM) and the Texas Comptroller’s Debarred Vendor List, that the offeror recommended for contract award has no unsatisfactory performance history that would prohibit awarding them a contract.

  b. The contract will be awarded to that responsible offeror(s) whose offer, conforming to the solicitation, will be most advantageous to the county, price ,and other factors considered. A responsible offeror is one who affirmatively demonstrates to the County that the offeror has adequate financial resources and the requisite capacity, capability, and facilities to perform the contract within the delivery period or period of performance, has a satisfactory record of performance on other comparable projects, has a satisfactory record of integrity and business ethics, and is otherwise qualified and eligible to receive an award under the solicitation and laws or regulations applicable to this procurement.

  c. The County reserves the right to accept other than the lowest offer, reject any or all offers in part or in total for any reason, to accept any offer if considered best for its interest, and to waive informalities and minor irregularities in offers received.

  d. The County may accept any item or group of items of any offer unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in Pricing Schedule, offers may not be submitted for any quantities less than those specified, and the County reserves the right to make an award on any item for a unit quantity less than the quantity offered at the unit prices offered unless the offeror specifies otherwise in the offer.

  e. The County’s execution of the Contract shall be deemed to result in a binding contract without further action by the offeror.

  f. The County may, within the time specified therein, accept any offer or part thereof, as provided in (c) above, whether or not there are negotiations subsequent to its receipt unless the offer is withdrawn by written notice received by the County prior to award. 

  g. The County may award a contract, based on initial offers received, without discussion of such offers. Accordingly, each initial offer should be submitted on the most favorable terms from a price and technical standpoint, which the offeror can submit to the County.

• TERM —

  It is intended that the initial contract term will be for 280 Working Days commencing on or after a date to be specified in written "Notice to Proceed".

• SUBMISSION OPTIONS & REQUIREMENTS —

  Respondents have two (2) options for submitting a response and shall select only one (1) method to respond. Please see Section 2 – Submission Details above for submission options, procedures, and requirements. Any Proposal received after the provided deadline will not be accepted and will be returned unopened to the sender.

• PROPOSAL OPENING STREAMING —

  Please find the proposal opening information included in Section 1 – Invitation Letter

• HAND DELIVERED SUBMISSION —

  If Respondent chooses to hand deliver its submission, whether personally or via delivery service, it must follow the procedures and requirements set for in Section 2 – Submission Details above.

• ELECTRONIC SUBMISSION —

  If Respondent chooses to submit its response electronically, it must follow the procedures and requirements set for in Section 2 – Submission Details above.

   

• SIGNING OF SUBMISSION —

  In order to be considered, all submittals must be signed by an authorized representative of the firm. For hardcopy submissions, please sign the original in blue ink and ensure the copy is clearly labeled. For electronic submissions, please ensure all appropriate certifications are marked.

   

• QUESTIONS AND ANSWERS —

  Questions must be submitted via the PORTAL'S Question and Answer Tab (Q&A) no later than Monday, May 18, 2026, at 5:00 pm. Responses to properly submitted questions will be published in the PORTAL and emailed to all planholders who are listed as a Follower in the PORTAL. Telephone inquiries will not be accepted.

• RESTRICTIVE OR AMBIGUOUS REQUIREMENTS —

  It is the responsibility of the Proposer to review the procurement packet and to notify the Hidalgo County Purchasing Department if the requirements are formulated in a manner that would unnecessarily restrict competition or request clarification of any requirements that are ambiguous. Any such protest or question regarding the requirements or proposal procedures must be received in writing via the PORTAL'S Q&A Tab by the deadline stated for Questions and Answers.

• COST OF SUBMISSION —

  Hidalgo County will not be liable for any costs incurred by the vendor in preparing a response to this procurement packet. Each Proposer acknowledges it is submitting a response at their own risk and expense. Further, no reimbursement for such charges or expenses shall be passed onto Hidalgo County. Hidalgo County makes no guarantee that any products or services will be purchased as a result of this solicitation and reserves the right to reject any and all submissions received. All responses and accompanying documentation will become the property of Hidalgo County.

• WAIVING OF INFORMALITIES —

  Hidalgo County reserves the right to waive minor informalities or technicalities when it is in the best interest of Hidalgo County.

• NOTICE OF COMMUNICATION —

  All communications by a vendor to the county, its officials, and department heads regarding this procurement shall be done through the Hidalgo County Purchasing Department. No vendor, its’ representative, agent, or employee shall engage in private communication with a member of the Hidalgo County Commissioners Court or county department heads regarding any procurement of goods or services by the County from the date that this procurement packet is released. No private communication regarding the purchase shall be permitted until the procurement process is complete and a purchase order is granted or a contract is entered into. “Private Communication” means communication with any vendor outside of a posted meeting of the governing body, a regular meeting of a standing or appointed committee, or negotiation with a vendor which has been specifically authorized by the governing body.

Submission Requirements

• I confirm that I will be submitting my response electronically. (required) —

  Please confirm and proceed with the electronic submission requirements.

• COMPANY/FIRM RESPONSE (required) —

  To complete your electronic response, you must upload your documentation in this section. The RFB packet can be found in the "Attachments" section under "RFB Packet". Please download the packet and review it thoroughly before submitting your response.

• Will the basis for award be on the "Lowest Responsive & Responsible Bidder"? (required)
• Term (required) —

  Please identify the initial term using one of the following options:

  • One (1) year
  • Two (2) years
  • Three (3) years
  • Four (4) years 
  • Five (5) years 
  • Other: Please specify how many (Days, Months, Years)

   

• Renewal Term (required) —

  Please identify the renewal term using one of the following options:

  • None
  • One (1) one (1) year term
  • Two (2) one (1) year term
  • Third (3) one (1) year term
  • Other: Please specify how many (Days, Months, Years)

   

• What type of insurance requirements? (required)
• Will there be a pre-bid meeting? (required)
• Will electronic submissions be allowed? (required)