Active SLED Opportunity · TEXAS · JUDSON INDEPENDENT SCHOOL DISTRICT
AI Summary
Judson ISD seeks vendors for curriculum and special education products and services including consulting, training, and teletherapy. This multiple award RFP allows various pricing and product/service offerings to support their education programs through 2029.
The Judson Independent School District desires to identify and select multiple vendors to provide miscellaneous curriculum & instruction/special education student & staff product and services, miscellaneous consulting services, professional development, and training in support of JISD’s Curriculum & Instruction & Special Education programs. --- QUESTIONS AND ANSWERS --- Q: If we are an approved vendor with BuyBoard, TIPS, ECPNT, and 1GPA, are we required to respond to this bid? A: Yes, if we are using federal funds to procure a purchase we have to have an RFP in place. Q: Would the district consider virtual (teletherapy) services under this RFP (e.g., virtual SLP, OT, Psychology, Mental Health Counseling, etc.)? A: Please provide us with your proposal- we have completed virtual professional development in the past. we are open to options- we cannot promise to use your offering but please propose what your company can offer. Q: Can the vendor opt to only provide direct/indirect services for students (i.e., professional development not a primary offering)? A: Please provide us a description of what services or products your company can offer our district. Q: In lieu of completing the table on the Bid/Proposal Submittal Form, can the vendor attach additional pages with full details regarding the proposed pricing? A: Yes,please provide us a description of what your company offering is. Q: If vendor is currently awarded under RFP 21-09, will submission to this RFP be required? A: 21-09 will end in 2026- this bid 24-04 will end in 2029. Q: In addition to an hourly and/or daily rate, would the district consider other rate structures such as rates per assessment, rates per component, and/or other service fees as an attachment to the Bid/Proposal Submittal Form? A: Please provide us what your company offers along with your rates. Q: Would the district accept electronic signatures for the physical submission? A: yes, as long as we receive a packet in the mail or in person. Q: Our authorized representative is out of state. Would the district accept printed colored copies of the required forms with original signatures for the physical submission? A: No answer provided yet. Q: If the vendor anticipates requesting additional terms to be added to the awarded agreement via a contract addendum, does the district require the vendor to list the sample addendum as a deviation or exception? A: Please provide all deviations or exceptions Q: Regarding the Automobile Liability Insurance under section 1.7.2 of the RFP, would the district accept a combined single limit (ea accident) of $1,000,000 for hired autos? A: No answer provided yet. Q: Can the vendor include its cover page and table of contents before presenting the proposal documents in the order on the Submission Checklist? A: as long as all required forms are included Q: After submitting the required documents from the Submission Checklist, can the vendor attach additional information regarding its company's experience, services, etc.? A: absolutely- please provide us as much information as possible Q: There does not appear to be a "submit response" button, just a "download" option. How/where do we submit our response? A: 3.4 PROPOSAL SUBMISSION: The following information is to assist vendors with proposal submission. 3.4.1 Submit one original of each Proposal in a sealed, plainly marked envelope/container and one on a USB drive. Proposals submitted by facsimile or email will not be accepted. Vendors are encouraged to submit proposals right away. To properly process the envelope containing your response, it shall be marked: JUDSON ISD PURCHASING DEPT 8012 Shin Oak Drive Live Oak, TX 78233 RFP 24-04 MISCELLANEOUS CURRICULUM & INSTRUCTION/ SPECIAL EDUCATION CONTRACTED PRODUCT & SERVICES OPEN UPON RECEIPT Please mail your proposal or bring in person to 8012 Shin Oak Dr. Live Oak, TX 78233 Q: Scope of Work listed core content areas. Is this bid exclusively for services only especially for SPED or it also includes SPED equipment sucs as adaptive aids, standers, gait triners, therapy benches etc.. A: This bid is for curriculum and Instruction products and services and for Special Education Products and services. please provide the services and products your company is able to offer our district. Q: Is it acceptable to place the bid plain envelope inside the USPS priority mail enveloped that are both addressed per the mailing instructions. A: No answer provided yet. Q: If a vendor is the sole source for published books and materials what documents and details will be required to include in the bid A: Please provide us with information detailing your offering. Q: Can a vendor bid if they only supply books, instructional materials or supplemental materials? Or are professional services required as well. A: Please bid the products or services that your company is able to offer our district. Q: We are an approved vendor on RFP# 21-09 (General and Instructional Supplies). Do we need to submit this RFP as well? A: 21-09 expires in June of 2026- you do not have to respond.. if you respond 24-04 will be open till 2029. Q: Will you accept proposals from vendors that provide assessment services (initial, re-evals, and giftedness assessments) via a teletherapy platform with onsite proctors/administrators? A: Please provide us information on what you company is able to provide our district. This is a multiple award bid and we will use vendors on an "as needed basis" Q: Does the district have a preference for pricing structure for these services? Hourly vs. flat fee? Per assessment/evaluation? A: You may provide pricing both ways. Q: Is hourly pricing required? A: Please provide the services you are able to offer our district. this is a multiple award bid and vendors will be used on an as needed basis. Q: Will the district be awarding more than 1 vendor? A: This is a multiple award bid and vendors will be used on an as needed basis. Q: Are resumes and licenses required with the proposal? A: These are not required at the time of submittal-but are helpful when our district is deciding to request services from your company. This will be a multiple award bid and vendors will be used on an "as needed basis" Q: Who are your current vendors? What are the current rates? A: Please provide us with the services or products your company is able to offer our district. Q: We are currently approved through 23-05. Would the district prefer we wait until that expires in 2025 before applying for this RFP or should we go ahead and apply now? A: You may apply now. Q: Would an online language learning platform fit within the scope of this bid? A: WE are asking that you submit what types products or services your company is able to provide our district. Q: Would an online supplemental learning platform for math, ELA, science, and social studies fit within the scope of this bid? A: This is a multiple award and companies will be used on an as needed basis. Please submit what your company can provide our district as far as services or products. Q: Can you please verify which date you are accepting proposals through? I see January 31, 2029 and January 22, 2029. Thanks! A: All contracts that are active under this bid will end on July 22, 2029 and a new bid will be posted. This is a multiple award bid as a way for our district to add potential vendors for product and services. We will reach out to vendors on an as needed basis. the contract period will begin if we reach out to you for services or want to purchase product from you. Q: Are we able to propose price increases yearly? A: Should we reach out to you for product or services - the contract terms and conditions will be discussed at that time. A: You may provide your rates but we will ask for more information should we have a need for product or services. Q: Are 1:1 nursing services for individual student with clinical complexities and special needs included in scope of work for this RFP? A: Please provide us with the services and products that your company can provide our district- yes- including these special services. We will reach out to you on a as needed basis should we need services. Q: When should we expect to receive notice of award after submission? A: Submittals will be taken to the board for approval Monthly. The first listing will be taken in September. Q: May the executive summary detailing qualifications and experience exceed one page? A: Absolutely. Q: Are electronic signatures acceptable? A: Yes, as long as the submittal is mailed or brought in person. Q: We have been awarded/ put on your district's vendor list in 2021- RFP 22- 02 High Impact Tutoring Services with contract terms - Commencing on or about October 22, 2021 for (3) three years with options for (2) two one year extensions. Should we submit a proposal for this project in order to stay on a vendor list with Judson ISD? A: This is completely up to you; the 22-02 will expire in 2026 and if you submit a packet for 24-04 that will expire in 2029. Q: We supply library books and library book processing services. We have several categories of books that can be used for this population including books in Spanish and bilingual Spanish/English books. Would these be considered? A: Yes, anything curriculum related that can be used with all populations. This is a multiple award bid and vendors will be used on an as needed basis and when a need arises. Q: We specialize in student group travel. We provide itinerary planning services and coordinate transportation, lodging, attractions, meals, tour guides, and educational/performance opportunities. We contract Charter Bus Company, do we fit the scope of this bid? A: Unfortunately, no this does not fit this particular scope of work. Q: If we do not provide professional development can we do a catalog discount bid for the instructional materials and products that we offer? A: No answer provided yet. Q: Is a CD an acceptable electronic copy, rather than a USB? A: We will need you to send an USB along with you submittal packet, please. Q: To fill staffing openings, (Occupational/Physical therapists, Speech Pathologists, Special ed instructors, etc.) "as needed", will the district request contract personnel for the entire school year, for a specific period (x week contract), or on a per diem basis? A: It depends on the need. you may quote pricing per hour or per day. It will all depend on what the need is at the time. please provide us with your best pricing. Q: RE Form A3 Question:"A. Does your "resident state" require Proposers whose principal place of business is in Texas to give preference to Proposers whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? ("Resident State" means the state in which the principal place of business is located.)", my research has mostly found references to construction contracts. My question: does this question pertain to construction contracts and is therefore not applicable to this RFP (specifically our business of therapy, special education, and related staffing services)? A: No preference given- please provide best pricing. Q: If we've already submitted, when should we be notified of award? Is there an approved vendor document or list online we can reference? A: Award notification emails are sent monthly after our Board of Trustees has approved the submittals for the previous month. Yours was sent out on 9/25/2024. If you did not receive the notification email, please email purchasingdept@judsonisd.org. Thank you Q: We specialize in student group travel. We provide itinerary planning services and coordinate transportation, lodging, attractions, meals, tour guides, and educational/performance opportunities. We contract Charter Bus Company, do we fit the scope of this bid? A: unfortunately, No. Q: What are current rates from vendors for: SLP, OT, PT, Teacher of the Deaf, Teacher of the Visually Impaired, School Psychologists, Nurses, Sign Language Interpreters, Diagnositicions, Braillists, Paraprofessionals, Board Certificed Behavior Analyst, Registered Behavior Technicians, Special Education Teachers? A: Please provide your best pricing to the District. Q: Our company provides virtual teaching and tutoring with certified educators. Would the district consider virtual only options? A: The district if open to all options. Q: 1.7.2 Automobile Liability Insurance. If you do not have company automobile is this necessary to provide? A: if your company will not be coming onto our property you will not need to provide auto insurance.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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