Active SLED Opportunity · TEXAS · CITY OF ENNIS

    Miscellaneous Street Department Materials FY 26-27

    Issued by City of Ennis
    cityITBCity of EnnisSol. 277408
    Open · 16d remaining
    DAYS TO CLOSE
    16
    due Jul 29, 2026
    PUBLISHED
    Jul 5, 2026
    Posting date
    JURISDICTION
    City of
    city
    NAICS CODE
    237310
    AI-classified industry

    AI Summary

    City of Ennis, TX seeks bids for street department materials and related services including asphalt, concrete, subgrade repair, and traffic control. Bids due July 29, 2026.

    Opportunity details

    Solicitation No.
    277408
    Type / RFx
    ITB
    Status
    open
    Level
    city
    Published Date
    July 5, 2026
    Due Date
    July 29, 2026
    NAICS Code
    237310AI guide
    Jurisdiction
    City of Ennis
    State
    Texas
    Agency
    City of Ennis

    Description

    The City of Ennis is requesting bids for Miscellaneous Street Department Materials FY 26-27. See ITB 27-316-01 on the City's OpenGov portal, bids are due before 1:00 pm on Wednesday, July 29, 2026.

    Project Details

    • Reference ID: 27-316-01
    • Department: Streets
    • Department Head: Clinton Sumerall (Public Works Assistant Director)

    Important Dates

    • Questions Due: 2026-07-24T22:00:24.956Z

    Evaluation Criteria

    • Scope of Work

      Materials and work shall be governed by the description below and the current Infrastructure Design Standards available at the link: Infrastructure Design Standards.pdf (ennistx.gov)

       

      No Bid will be considered that does not meet these minimum standards.  The quantities shown in the bid form may be ordered by the City over a 12-month period, but the City is not bound to order any portion of the total quantities specified.

       

      Material quantities will vary according to Street Department requirements.  Material will be ordered in truck transport quantities at various times throughout the year.  Truck transport delivery to place material in receiving agency’s location (Ennis Yard located at 3031 Oak Grove Road, Ennis, Texas, 75119or site as requested by the City representative) under normal conditions must be made within 72 hours of the order unless otherwise specified.

       

      The City reserves the right to order an item from another supplier of that same item in the event that the Contractor is unable to supply the necessary materials by the time required. Recurring instances of out-of-stock items or delays in receiving materials may be cause for cancellation of contract.

       

      Any catalog, brand name or manufacturer’s reference used in bid invitation is descriptive, not restrictive; it is to indicate type and quality desired.  Bids on brands of like nature and quality will be considered, except where prequalification or plant trial is stipulated.  If bidding on other than reference specifications, Bidder must show manufacturer, brand or trade name, lot number, etc., of article offered on the exceptions portion of the Bid form.  If other than brand(s) specified is offered, illustrations, and complete descriptions should be included with the bid submission and shall be considered as part of the bid.  If the Bidder takes no exception to specifications or reference data, the Bidder will be required to furnish brand names, numbers, etc., as specified and shown on the Bid Form.

       

      The unit price bid shall include the cost for the supplier to pick up and properly dispose of the empty containers for any product that is delivered in totes or barrels.

       

      For the products and services listed below, if other than the brand(s) specified, the Bidder must:

      1. Provide material composition information,

       

      1. Provide three (3) references that currently utilize the chemical/material in similar applications, and

       

      1. Complete testing to the City’s satisfaction which demonstrates that product is compatible with the City’s Street system, that the product performs identical or better than the product specified, and submit a signed statement from the Director of Public Works which states that the product is an acceptable substitute.

       

        1. Such testing must be completed before bid closing date.  All costs for testing will be paid by the Bidder and the Bidder will be fully responsible for any delays that may occur due to testing of the alternate material.

       

       

       

      Required Items for Bidding: All items listed below shall be delivered to the Ennis Yard located at 3031 Oak Grove, Ennis, Texas, 75119.

      • Hot-mix, cold-laid asphaltic concrete material meeting the requirements of TxDOT Item 334, Type C, SAC-B, AC-0.6, Free on Board (FOB) Ennis Yard

       

      • Hot-mix, cold-laid asphaltic concrete material meeting the requirements of TxDOT Item 334, Type D, SAC-B, AC-0.6, FOB Ennis Yard

       

      • Hot-mix asphaltic concrete material meeting the requirements of TxDOT Item 304, Type C, SAC-B, PG-64-22. FOB Ennis Yard

       

      • Hot-mix asphaltic concrete material meeting the requirements of TxDOT Item 334, Type D, SAC-B, PG 64-22, FOB Ennis Yard

       

      • Furnish and install 2” thick Hot-mix asphaltic concrete material meeting the requirements of TxDOT Item 340, Type C, SAC-B, PG 64-22

       

      • Furnish and install 2” thick Hot-mix asphaltic concrete material meeting the requirements of TxDOT Item 334, Type D, SAC-B, PG 64-22

       

      • Furnish and install additional thickness of Hot-mix asphaltic concrete material per square yard for each ½” additional thickness meeting the requirements of TxDOT Item 340, Type C, SAC-B, PG 64-22.  This item shall consist of adding to the thickness of the 2” thick Hot-mix asphaltic concrete material bid under a separate item - for each additional ½” thickness. 

      Subgrade and Base Repair: Bidders for this item must be capable of performing subgrade and base repairs, including the removal of unsuitable or unstable subgrade or base material and the furnishing, placing, and compacting of flex base or other approved material to restore the subgrade and base to a condition suitable for placement of the hot-mix asphaltic concrete overlay.  Bidders that are not able to perform subgrade or base repairs are not qualified to bid this item and shall be disqualified from bidding this item.  Bidders shall provide pricing for performing subgrade repairs as a separate line item on the bid schedule.  Subgrade repairs will be performed only when and where directed by the City.  The City reserves the right to require documentation demonstrating the bidder’s experience, equipment, and capability to perform subgrade and base repairs prior to award.

      Traffic Control (as necessary or requested by the City): Traffic control including labor, materials and notifications to the residents affected by contractor’s operations shall be supplied by the Contractor.  A traffic control plan shall be submitted to the Public Works Department four weeks prior to the beginning of the project.

      • Furnish and install additional thickness of Hot-mix asphaltic concrete material per square yard for each ½” addition thickness meeting the requirements of TxDOT Item 334, Type D, SAC-B, PG 64-22.  This item shall consist of adding to the thickness of the 2” thick Hot-mix asphaltic concrete material bid under a separate item - for each additional ½” thickness.  

         

        Subgrade and Base Repair: Bidders for this item must be capable of performing subgrade and base repairs, including the removal of unsuitable or unstable subgrade or base material and the furnishing, placing, and compacting of flex base or other approved material to restore the subgrade and base to a condition suitable for placement of the hot-mix asphaltic concrete overlay.  Bidders that are not able to perform subgrade or base repairs are not qualified to bid this item and shall be disqualified from bidding this item.  Bidders shall provide pricing for performing subgrade repairs as a separate line item on the bid schedule.  Subgrade repairs will be performed only when and where directed by the City.  The City reserves the right to require documentation demonstrating the bidder’s experience, equipment, and capability to perform subgrade and base repairs prior to award.

        Traffic Control (as necessary or requested by the City): Traffic control including labor, materials and notifications to the residents affected by contractor’s operations shall be supplied by the Contractor.  A traffic control plan shall be submitted to the Public Works Department four weeks prior to the beginning of the project.

       

      • All Season Precoated Patching Mixture (ASPPM), GRADATION IV in accordance with TxDOT DMS-9202 Asphaltic Concrete Patching Material, FOB Ennis Yard.

       

      • Limestone Rock Asphalt Pavement Material (Bulk and Bagged) in accordance with TxDOT DMS - 9210 Asphaltic concrete patching material stockpile storage or bagged. 

       

      • Cushion Sand that is clean, durable, free of vegetation and any other objectionable material.

       

      • Winter Sand/Chat-mix that is clean, durable, sharp grained, washed and screened, free of vegetation and any other objectionable material. The winter sand containing 20% salt blended in will be preferred.

       

      • Crushed limestone flex base, meeting the requirements of TxDOT Item 247, Type D, Grade 1-2                                                                                                  

       

      • Concrete Riprap Concrete Riprap, meeting the requirements of NCTCOG Section 803.3 Type A Field or Quarry Stone, FOB Ennis Yard

       

      • Concrete meeting the requirements of NCTCOG Section 303-14, Table 303.3.4.2.(a), Class A

       

      • Concrete meeting the requirements of NCTCOG Section 303-14, Table 303.3.4.2.(a), Class C

       

      • Concrete meeting the requirements of NCTCOG Section 303-14, Table 303.3.4.2.(a), Class P2

       

      • Brine for Roadways shall be Type II sodium chloride brine and contain typically 23.3% salt by weight. pH range shall be between 5 and 9 for optimal performance. The solution shall remain effective at around -6 deg F.  Brine must be a uniform solution with no undissolved solids and be free of sediment or contaminants that could clog equipment. Must remain stable in tanks without separating or degrading. Should meet TxDOT standards for brine and meet DMS-6400 De-icer/anti-icer requirements.

       

      • De-icing / Anti-icing Chemical shall be composed of complex chloride - mixture of calcium, magnesium, potassium, and sodium chloride, with over 92% salt by weight. The chemical shall meet TxDOT Special Specification 8032. The chemical shall compose of corrosion inhibiting material, shall be 70% less corrosive than NaCL, perform at or below 5 deg F, be free flowing and usable condition when received.  pH range shall be between 6 and 9 for optimal performance. 

       

      • Sandy Loam shall be a screened, free-flowing granular material, free of lumps, clay, organic matter, and stones larger than two inches in diameter. Topsoil classified as Sandy Loam comprise approximately 60-70% sand, 20-30% silt, and 10-20% clay. Sand provides excellent drainage and aeration, silt helps retain moisture and nutrients, and clay adds structure and water holding capacity. Sandy Loam often consists of small amount of organic matter which improves fertility and microbial activity.

       

      Cleaning and Sealing Joints and Cracks (Asphaltic Concrete Pavement)

      All work shall be performed in accordance with the TxDOT’s Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges, 2024 Version, except as revised or clarified in the supplement notes that follow.  Any and all references within the Specifications to “the Department” or “Engineer” shall be interpreted to be “Director of Public Works”.

      Material shall be Crafco “Roadsaver 201” or approved equal.  Sealant for crack sealing shall be hot-applied sealant unless otherwise approved by the Director of Public Works.  Clean and seal cracks that are equal to or greater than ¼”, and equal to or less than 1”, in width.  Measurement shall be by the linear foot.

       

      Cleaning and Sealing Joints and Cracks (Portland Cement Concrete Pavement)

      All work shall be performed in accordance with the TxDOT’s Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges, 2024 Version, except as revised or clarified in the supplement notes that follow.  Any and all references within the specifications to “the Department” or “Engineer” shall be interpreted to be “Director of Public Works”.

      Material shall be Crafco “Roadsaver 201” or approved equal.  Sealant for crack sealing shall be hot-applied sealant unless otherwise approved by the Director of Public Works.

      Clean and seal cracks that are equal to or greater than ¼”, and equal to or less than 1”, in width.  Cracks greater than ½” width may require sand backfill or backer rod material. If backer rod material is used, the backer rod shall be compatible with the specified sealant. Measurement shall be by the linear foot.

       

      Concrete Sidewalk Sections

      Install new sidewalk in compliance with the City Infrastructure Design Standards Section 100 Part 2.5 Sidewalk and Barrier Free Ramps (BFR) and detail sheet ST-4.

      Remove existing concrete sidewalk from locations throughout Ennis, TX as directed.  Limits of sidewalk removal locations shall be approved by the Director of Public Works.  Avoid damaging concrete that will remain in place.  Saw-cut and remove the existing concrete to neat lines. If multiple repairs are closer than 10-ft apart from edge of one repair to the edge of a second repair, a continuous section shall be replaced.  Sidewalks shall be removed to the nearest existing joint.  Replacement of any concrete damaged by the Contractor shall be repaired/replaced at no expense to the City.  Accept ownership and properly dispose of removed concrete in accordance with federal, state, and local regulations.

      Restore and fine grade soil along the area disturbed during construction.  The contractor shall be responsible to repair damage to any private property, including irrigation systems, that are damaged during construction.  The contractor is encouraged to take preconstruction video and photographs and verify condition of sprinkler systems prior to starting construction.

      Traffic Control (as necessary or requested by the City): Traffic control including labor, materials and notifications to the residents affected by contractor’s operations shall be supplied by the Contractor.  A traffic control plan shall be submitted to the Public Works Department four weeks prior to the beginning of the project.

       

      Concrete Curb and Gutter Sections

      Install new Concrete Curb and Gutter Sections in compliance with the City Infrastructure Design Standards Section 100, Part 2.2.A.

      Remove existing concrete curb and gutter from locations throughout Ennis, TX as directed.  Limits of curb removal locations shall be approved by the Director of Public Works.  Avoid damaging concrete that will remain in place.  Saw-cut and remove the existing concrete to neat lines at the concrete – asphalt interface for asphalt roads and at 18” off the face of curb for concrete roadways.  Full depth saw-cut the curb and gutter section at each end of the limits of removal. If multiple repairs are closer than 10-ft apart from end of one repair to the end of a second repair, a continuous curb and gutter section shall be replaced, or as directed.  Replacement of any concrete damaged by the Contractor shall be repaired/replaced at no expense to the City.  Accept ownership and properly dispose of removed concrete in accordance with federal, state, and local regulations.

      Compact subgrade beneath curb and gutter replacement area and furnish, install and compact flex base material to level subgrade if needed.  Dowel into existing curb and gutter that is to remain in place, and into existing concrete pavement on concrete roadway sections.  Curb height and width shall match existing curb section.  Reinforce new curb with two #4 longitudinal bars in the gutter section and one #4 longitudinal bars in the curb section.  Place #4 transvers bars at 12” on center.

      Restore and fine grade soil along the area disturbed during construction.  The contractor shall be responsible to repair damage to any private property, including irrigation systems, that are damaged during construction.  The contractor is encouraged to take preconstruction video and photographs and verify condition of sprinkler systems prior to starting construction.

      Traffic Control (as necessary or requested by the City): Traffic control including labor, materials and notifications to the residents affected by contractor’s operations shall be supplied by the Contractor.  A traffic control plan shall be submitted to the Public Works Department four weeks prior to the beginning of the project.

       

      Concrete Street/Pavement Slab Replacement

      Replace/repair Concrete Street/Pavement Slab in compliance with the City Infrastructure Design Standards Section 100, Part 2.2, 2.3, and 2.4.

      Remove existing concrete street slab from locations throughout Ennis, TX as directed.  Limits of street slab removal locations shall be approved by the Director of Public Works.  Avoid damaging concrete that will remain in place.  Saw-cut and remove the existing concrete to neat lines. If multiple repairs are closer than 10-ft apart from edge of one repair to the edge of a second repair, a continuous section shall be replaced.  Street slab shall be removed to the nearest existing joint.  Replacement of any concrete damaged by the Contractor shall be repaired/replaced at no expense to the City.  Accept ownership and properly dispose of removed concrete in accordance with federal, state, and local regulations.

      Bidder Qualifications – Subgrade and Base Repair: Bidders for this item must be capable of performing subgrade and base repairs, including the removal of unsuitable or unstable subgrade material and the furnishing, placing, and compacting of flex base or other approved material to restore the subgrade and base to a condition suitable for concrete pavement placement.  Bidders that are not able to perform subgrade or base repairs are not qualified to bid this item and shall be disqualified from bidding this item.  The City reserves the right to require documentation demonstrating the bidder’s experience,  

      equipment, and capability to perform subgrade and base repairs prior to award.

      Subgrade Repair Pricing: Bidders shall provide pricing for performing subgrade repairs as a separate line item on the bid schedule.  Subgrade repairs shall include the removal and disposal of unsuitable subgrade material and the furnishing, installation, and compaction of flex base material, or other material approved by the Director of Public Works, to the lines and grades required for concrete pavement placement.  Subgrade repairs will be performed only when and where directed by the City.

      Restore and fine grade soil along the area disturbed during construction.  The contractor shall be responsible to repair damage to any private property that are damaged during construction.  The contractor is encouraged to take preconstruction video and photographs and verify site conditions prior to starting construction.

      Traffic Control (as necessary or requested by the City): Traffic control including labor, materials and notifications to the residents affected by contractor’s operations shall be supplied by the Contractor.  A traffic control plan shall be submitted to the Public Works Department four weeks prior to the beginning of the project.

       

      Concrete Pavement Slab Stabilization, Lifting and Soil Densification with Polyurethane Material

      This item shall include furnishing all necessary materials, machinery, equipment, superintendence, and labor for the application of concrete slab lifting at various locations throughout Ennis, in accordance with the Specifications and the directions of the Director of Public Works.

      At the time of bidding the Contractor shall submit a list of qualifications including client references, previously completed projects of similar nature, and equipment in order to be evaluated to potentially qualify to perform subsurface grouting for the City.  The Director of Public Works will review qualifications of the contractor and provide the determination of the responsible bidder who submits lowest and best bid based on the specifications published herein or to the responsive bidder who provides goods or services at the best value for the city.

      Jacking Plan: The Contractor shall submit a .pdf copy of a slab jacking plan at least fourteen (14) days before mobilizing to the site.  Do not begin construction activities until a plan submittal is accepted.  The submitted project plan shall include detailed project information for construction, in addition to sequence and schedule of work and traffic control operations, injection material detail, drill hole pattern and limits and proposed installation equipment and methods.  The Director of Public Works may require progress meetings to discuss project progression, movement monitoring, profile measuring and other aspects of the work. 

      Description: The densification of base and sub-base soils, filling voids, undersealing, or raising of concrete pavement slabs by furnishing and injecting polyurethane material under the pavement and into the base and sub-base soils at locations shown on the plans and as directed.

      Material:  Furnish a closed cell, hydro-insensitive, high density polyurethane system, such as URETEK 486 STAR or equivalent, with:

      • A minimum free rise density of 3.0 lbs./cubic ft. with a minimum compressive strength of 38.0 psi,
      • A maximum free rise density of 3.2 lbs./cubic ft.,
      • A water insoluble diluent, which permits the formation of polyurethanes in excess water and provides polyurethane foam with improved dimensional stability properties.
      • This formula and these characteristics must be certified by the Manufacturer.

      Equipment:  Provide at a minimum, the following equipment:

      1. Truck-Mounted Pumping Unit. Provide a truck-mounted pumping unit capable of injecting the high-density polyurethane material beneath the pavement. The pumping unit will be capable of controlling the rate of flow of material as required to densify soils. The unit will be equipped with a manufacturer’s certified flow meter to measure the amount of high-density polyurethane injected at each location and will have a digital output in both pounds and gallons.
      2. Pressure and Temperature Control Devices. Provide pressure and temperature control devices capable of maintaining proper temperature and proportionate mixing of the polyurethane component materials.
      3. Drills. Provide pneumatic or electric drills capable of efficiently drilling 5/8” to 3/4” diameter injection holes through the pavement without damaging the structural integrity of the existing pavement.
      4. Laser Levels or Dial Indicator Devices. Provide laser levels or dial indicator devices capable of monitoring movement of the pavement to verify soil densification.
      5. Cone Penetrometer. Provide a portable dynamic cone penetrometer for on-site soils Investigation to assist in the location of weak sub-base soils and to determine the injection pattern through tubes to densify the weak soils.
      6. Miscellaneous. Provide all necessary light towers, electric generators, compressors, heaters, hoses, containers, valves and gauges to efficiently conduct and control the work. 

      Construction:

      1. Preparation. Provide a pavement profile from laser level measurements of each area to be raised to determine the extent of the pavement that requires adjustment. Ensure that the finished concrete slabs will conform to the grades and cross-sections of the slabs as shown in the plans or as directed. Determine the exact locations of the injection holes at 3 to 6 feet intervals for each treated area. Obtain approval for the final proposed grades and injection hole locations before beginning work.
      2. Drilling and Injection. Inject polyurethane material through a series of 5/8” drilled holes until all known or encountered voids under the pavement are filled. The rate and amount of material injection will be determined by the Contractor. For soil densification and compaction of unconsolidated base soils, a series of 5/8” – 3/4” holes (as required for tube placement) will be drilled at approximately 3–4 foot spaced intervals through the pavement above the area requiring soil remediation. Inject the polyurethane material through injection tubes inserted into the drilled holes to the proper depth or depths as determined by the on-site testing. The exact location, spacing, hole size and depth will be selected by the Contractor and approved by the Engineer. The rate and amount of material injected will be determined by the Contractor to obtain proper densification of the base and sub-base soils. Pavement slabs and sleeper support slabs will have all drill holes fully sleeved by tubes into the sub-base soils to prevent any injection of material between the slabs. Seal injection holes with an approved material and method after injection is completed.
      3. Grade Control. Control the final elevations within 1/8 in. of the proposed profile elevations using continuous laser level or dial indicator micrometer readings monitored by the Contractor during injection to determine sufficient material usage and soils densification. Confirm that the pavement has been aligned properly to facilitate drainage.
      4. Repairs. Repair any pavement blowouts, excessive pavement lifting or pavement damage that may occur as a result of the Contractor’s work as directed without any additional compensation.
      5. Set-Time. Formulate the high-density polyurethane to set and obtain 90% of its compressive strength within 15 minutes after injection. Attain manufacturer’s recommended compressive strength unless otherwise shown on the plans.

      Pre-profile Survey:  A field survey is required before raising any pavement with more than ¾-inch of differential settlement or any bridge approach slab.  Use a string line or laser level to record and plot the slab profile at maximum 5-ft intervals along each wheel path.  For sections with curb and gutter or paved shoulders 5-ft or wider, record and plot the curb or shoulder profile using a string line or laser level at maximum 5-ft intervals along each gutter line or shoulder centerline.  Also, take digital pictures of existing cracks in slabs and mark their locations on slabs.  Provide an electronic and/or hard copy of this survey and photographic information to the Director of Public Works before pumping grout or injecting foam.

      Traffic Control (as necessary or as requested by the City): Traffic control including labor, materials and notifications to the residents affected by contractor’s operations shall be supplied by the Contractor.  A traffic control plan shall be submitted to the Public Works Department four weeks prior to the beginning of the project.

      Post-profile Survey:  A field survey is required after raising any concrete slab that required a pre-profile survey.  Record the new slab profile along the same survey lines and with the same methods that were used for the pre-profile survey.  For each survey line, plot the pre-profile and post-profile survey data together on the same graph to show the improvement.  Slab jacking acceptance is based in part on profile elevations ±¼" of planned.  Slabs with profile elevations more than ¼" above planned may be considered damaged as determined by the Engineer.  Take digital pictures of any new or enlarged cracks in slabs and mark their locations on slabs.  Provide an electronic and/or hard copy of this survey and photographic information to the Engineer with the quantity of grout or foam used for each slab jacking location.

      Cleanup: Remove all wooden plugs, tubing, access ports and any other objects from drill holes.  Remove excess grout or foam from holes and fill holes with Type 3 grout.  Collect and dispose of any debris, waste and excess grout or foam before leaving the site and opening lanes to traffic.

      Measurement and Payment:  This Item will be measured by the pound of high-density polyurethane material injected and accepted.  The work performed, and materials furnished in accordance with this Item will be paid for at the unit price bid and shall be full compensation for furnishing and injecting material, all labor, materials, tools, traffic control and incidentals.

       

       

    • Introduction
      1. Project Overview: The City of Ennis is requesting Bids with the intent of awarding a contract for the purchase of goods and services contained in Scope of Services.
      2. Contract parties: The City of Ennis, may herein be referred to as “the City.” The person or company responding to the solicitation may herein be referred to as the “Proposer.”
      3. Questions: Following are contacts for questions as identified.
            1. ITB Clarifications/Questions/Inquiries: All questions related to requirements or processes of this ITB should be submitted through the Question & Answers section of OpenGov.
            2. Replies: Responses to inquiries which directly affect an interpretation or effect a change to this ITB will be issued in writing by addendum posted to City's OpenGov portal. All such addenda issued by City prior to the submittal deadline shall be considered part of the ITB. The City shall not be bound by any reply to an inquiry unless such reply is made by such formal written addendum.
            3. Acknowledgment of Addenda: The Proposer shall acknowledge all addenda as part of their Proposal.
      4. Notification of Errors or Omissions: Proposers shall promptly notify the City of any omissions, ambiguity, inconsistency or error that they may discover upon examination of this RFP. The City shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.
      5. Conflict of Interest Questionnaire (Form CIQ): A person or business, and their agents, who seek to contract or enter into an agreement with the City, are required by Texas Local Government Code, Chapter 176, to file a conflict of interest questionnaire (FORM CIQ). The form must be filed with the City no later than seven (7) days after the date the person or business begins contract discussions or negotiations with the City, or submits an application, response to a request for proposals or bids, correspondence, or other writing related to any potential agreement with the City.
      6. Form 1295 Certificate of Interested Parties: In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016. Please go to the Texas Ethics Commission web page (www.ethics.state.tx.us) for full instructions and to complete the required steps for creation of Form 1295. Once the form is completed online, printed and notarized please return the form with your proposal submission.
    • General Information
      1. Tax Exempt Status: City purchases are exempt from State Sales Tax and Federal Excise Tax. Do not include tax in the Proposal. City will furnish Excise Tax Exemption Certificate upon request.
      2. Public Inspection of Proposals: The City strictly adheres to the Texas Public Information Act (Texas Government Code Chapter 552.001, et seq.) and all other governing statutes, regulations, and laws regarding the disclosure of ITB information. Proposals are not available for public inspection until after the contract award. If the Proposer has notified the City, in writing, that the Proposal contains trade secrets or confidential information, the City will generally take reasonable steps to prevent disclosure of such information, in accordance with the Public Information Act. This is a statement of general policy only, and in no event shall the City be liable for disclosure of such information by the City in response to a request, regardless of the City’s failure to take any such reasonable steps, even if the City is negligent in failing to do so.
    • Funding

      Funds for payment have been provided through the City budget approved by the Ennis City Commission. Any anticipated orders or other obligations that may arise past the end of the current City fiscal year will be subjected to budget approval.

    • ITB Withdrawals and/or Amendments
      1. ITB Withdrawal: The City reserves the right to withdraw this ITB for any reason.
      2. ITB Amendments: The City reserves the right to amend any aspect of this ITB by formal written Addendum prior to the Proposal submittal deadline and will endeavor to notify all potential Proposers that have registered with the City, but failure to notify shall impose no obligation or liability on the City.
    • Key Events Schedule
      Bid Release Date:July 5, 2026
      Deadline for Submittal of Questions:July 24, 2026, 5:00pm
      Sealed Bids Due to the City:July 29, 2026, 1:00pm
      Publication Date 1:07/12/2026
      Publication Date 2:07/19/2026

       

      *No Pre-Bid Meeting will take place. However, it is strongly encouraged that potential proposers should familiarize themselves with the locations and proposal requirements prior to submission of a bid.

    • Altering Bids

      Bids shall not be altered or amended after the time of opening. Any alterations made before opening occurs must be initialed by the Proposer or his/her authorized agent. No bid may be withdrawn after opening without approval and based upon the submission of a written and acceptable reason.

    • Proposal Submittal Requirements
      1. Submittal Packet – Required Content: All bids must be electronically submitted through OpenGov.
      2. Submittal Deadline: The deadline for submittal of bids shall be as identified in the timeline for this project. It is the Bidder’s responsibility to submit their Bid before 1:00 pm on Wednesday, July 29, 2026. No extensions will be granted and no late submissions will be accepted.
      3. Alterations or Withdrawals of Bid Document: Any submitted Bid may be withdrawn or a revised bid substituted prior to the submittal deadline. Bid Documents cannot be altered, amended or withdrawn by the Bidder after the submittal deadline.
      4. Validity Period: Once the submittal deadline has passed, any Bid Document shall constitute an irrevocable bid to provide the commodities and/or services set forth in the Scope of Services at the price(s) shown in the Bid Document. Such bid shall be irrevocable until the earlier of the expiration of ninety (90) days from the submittal deadline, or until a contract has been awarded by the City.
    • Contract Terms and Conditions

      Term of Contract and Option to Extend

      Any contract resulting from this ITB shall be effective for one (1) year, with the option to renew for up to three (3) additional years from the date of award. Contract renewal will be subject to the availability of funds and at the sole discretion of the City, on an annual basis.

      Delivery of Products and/or Services

      1. Warranty of Products and Services: All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Proposal, to the satisfaction of City and in accordance with the specifications, terms, and conditions of the Scope of Services, and all services performed shall be warranted to be of a good and workmanlike quality, in addition to, and not in lieu of, any other express written warranties provided.
      2. Late Delivery or Performance: If Proposer fails to deliver acceptable goods or services within the timeframes established in the Project Schedule, the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Proposer, who agrees to pay such costs within ten days of invoice.
      3. Title to Goods and Risk of Loss: For goods to be provided by Proposers hereunder, if any, the title and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods, has tested the system, and determined that it is in good and acceptable working order.

       

      Miscellaneous

      1. Independent Contractor: Proposer agrees that Proposer and Proposer’s employees and agents have no employer- employee relationship with City. Proposer agrees that if Proposer is selected and awarded a contract, City shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave.
      2. Assignments: The rights and duties awarded the successful Proposer shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee.
      3. Liens: Proposer shall indemnify and save harmless the City against any and all liens and encumbrances for all labor, goods, and services which may be provided to the City by Proposer or Proposer’s vendor(s), and if the City requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City.
      4. Gratuities / Bribes: Proposer certifies that no bribes in the form of entertainment, gifts, or otherwise, were offered or given by the successful Proposer, or its agent or representative, to any City officer, employee or elected representative, with respect to this ITB or any contract with the City, and that if any such bribe is found to have been made this shall be grounds for voiding of the contract
      5. Financial Participation: Proposer certifies that it has not received compensation from the City to participate in preparing the specifications or scope on which the Bid is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate.
      6. Required Licenses: Proposer certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein.
      7. Authority to Submit Bid and Enter Contract: The person signing on behalf of Proposer certifies that the signer has authority to submit the Bid on behalf of the Proposer and to bind the Proposer to any resulting contract.
      8. Compliance with Applicable Law: Proposer agrees that the contract will be subject to, and Proposer will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations.

       

      Financial Responsibility Provisions

      1. Insurance: The Proposer, consistent with its status as an independent contractor, shall carry, and shall require any of its subcontractors to carry, at least the following insurance in such form, with such companies, and in such amounts (unless otherwise specified) as City may require:
            1. Worker’s Compensation and Employer’s Liability insurance, including All States Endorsement, to the extent required by federal law and complying with the laws of the State of Texas;
            2. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis;
            3. Comprehensive Automobile Liability insurance covering all owned, non-owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage.
      2. Indemnification: Proposer agrees to defend, indemnify and hold harmless the City, all of its officers, Commission members, agents and employees from and against all claims, actions, suits, demands, proceedings, costs, damages and liabilities, including reasonable attorneys’ fees, court costs and related expenses, arising out of, connected with, or resulting from any acts or omissions of Proposer or any agent, employee, subcontractor, or supplier of Proposer in the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees.
    • Contract

      This Bid, when properly accepted by the City, along with the City’s standard terms and conditions shall constitute a binding contract between the successful Proposer and the City. The City may delay acceptance of bids for thirty (30) days from the date of opening. No additional terms will apply or become a part of this Contract except for Change Orders that are approved by the City.

    • Bid Evaluation and Contract Award
      1. Bid Evaluation and Contract Award Process: An award of a contract to provide the goods or services specified herein will be made using competitive sealed bids, in accordance with Chapter 252 of the Texas Local Government Code and with the City’s purchasing policy. The City will evaluate all proposals to determine which Proposers provide the goods or services at the best value for the municipality. In determining best value, the municipality may weigh and consider the purchase price option, the reputation of the Proposer and of the Proposer’s goods or services; the quality and design of the Proposer’s goods or service, the extent to which the goods and service meet the municipality’s needs; the past relationship with the municipality, the total long-term cost to the municipality to acquire the Proposer’s goods or services, and in addition, each additional factor identified in the Scope of Services for this contract, if any. The City may, at its option, conduct discussions with or accept proposal revisions from any reasonably qualified Proposer. Should the City award this contract, it shall award it to the responsible Proposer whose proposal is determined to be the most advantageous to the municipality considering the relative importance of price and the other evaluation factors included in the request for proposals.
      2. Completeness: If the Proposal is incomplete or otherwise fails to conform to the requirements of the ITB, City alone will determine whether the variance is so significant as to render the Proposal non-responsive, or whether the variance may be cured by the Proposer or waived by the City, such that the Proposal may be considered for award.
      3. Ambiguity: Any ambiguity in the Proposal as a result of omission, error, lack of clarity or non-compliance by the Proposer with specifications, instructions and all conditions shall be construed in the favor of the City. In the event of a conflict between these standard ITB requirements and details provided in the "Scope of Services" or "Proposal" sections of this ITB, the ITB Section shall prevail.
      4. Unit Prices and Extensions: If unit prices and their extensions do not coincide, the City may accept the price most beneficial to the City, and the Proposer will be bound thereby.
      5. Additional Information: City may request any other information necessary to determine Proposer’s ability to meet the minimum standards required by this ITB.
      6. Partial Contract Award: City reserves the right to award one contract for some or all the requirements proposed or award multiple contracts for various portions of the requirements to different Proposers based on the unit prices proposed in response to this request, or to reject any and all Proposals and re-solicit for Proposals, as deemed to be in the best interest of City.  The City may also designate a secondary and/or tertiary awardee to ensure coverage in the event the primary vendor is unable to fulfill the requirements. 
      7. Terminate for Cause: The occurrence of any one or more of the following events will justify termination of the contract by the City of Ennis for cause:
            1. The successful Proposer fails to perform in accordance with the provisions of these specifications; or
            2. The successful Proposer violates any of the provisions of these specifications; or
            3. The successful Proposer disregards laws or regulations of any public body having jurisdiction; or
            4. The successful Proposer transfers, assigns, or conveys any or all of its obligations or duties under the contract to another without written consent of the City.
            5. If one or more of the events identified in Subparagraphs G. i) through iv) occurs, the City of Ennis may terminate the contract by giving the successful Proposer seven (7) days written notice. In such case, the successful Proposer shall only be entitled to receive payment for goods and services provided before the effective date of termination. The successful Proposer shall not receive any payment on account of loss of anticipated profits or revenue or other economic loss resulting from such termination.
            6. When the contract has been so terminated by the City of Ennis, such termination shall not affect any rights or remedies of the City then existing or which may thereafter accrue.
      8. Terminate for Convenience: This contract may be cancelled or terminated at any time by giving the successful Proposer thirty (30) days written notice. The successful Proposer may be entitled to payment for services actually performed; to the extent said services are satisfactory.
    • Change Orders

      No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the Contract. All Change Orders must be approved in writing by the City.

    • Prices

      Bid prices must be firm for the duration of the contract. The City is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; do not include tax in the Bid. Unit price should reflect all charges, including transportation or freight costs. Proposer shall bid Unit Price on quantity specified, extend, and show total. In case of errors in extension, UNIT prices shall govern. Proposals subject to unlimited price increases will not be considered. Successful proposers shall be required to provide a W-9 Taxpayer Identification Number and Certification.

    • Reduced Prices

      If during the term of the Contract, the successful Proposer’s net prices to other customers for services provided hereunder are reduced below the contracted price, the successful Proposer understands and agrees that the price reduction shall be extended to the City. The City shall not be required to request the price reduction.

    • Delivery

      All delivery charges are to be included in the Bid Price.

    • Ethics

      The Proposer shall not offer/accept gifts or anything of value, nor enter into any business arrangement with any employee, official, or agent of the City.

    • Exceptions/Substitutions

      Exceptions and substitutions to the specifications shall not be considered.

    • Laws

      Bids must comply with all federal, state, and local laws concerning types of products specified.

    • Materials

      The design, strength, and quality of materials must conform to the highest standards of manufacturing practice.

    • Minimum Standards for Responsible Proposres

      A prospective proposer must affirmatively demonstrate responsibility and must meet the following requirements:

          1. Have adequate financial resources, or the ability to obtain resources required;
          2. Have the ability to comply with the required or proposed delivery schedule;
          3. Have a satisfactory record of performance;
          4. Have a satisfactory record of integrity and ethics; and
          5. Have the eligibility and qualifications to receive an award.

      The City may request clarification or other information sufficient to determine proposer’s ability to meet these minimum standards listed above. Failure to respond to such requests shall be cause for removal from consideration.

    • Documentation

      Proposer shall provide with this bid, all documentation required by this Specification. Failure to provide information specifically requested may result in rejection of the bid. If items being proposed are of a vehicle or equipment nature, the Vendor shall complete all title paperwork and provide a complete set of repair manuals for each different type of vehicle or equipment.

    • Term of Contract

      This Contract shall remain in effect until the end of the term of the Contract, until acceptance of performance or services ordered or until terminated by either party with thirty (30) days written notice to the other party. However, the successful Proposer must state the reasons for such termination.

    • Default

      The City reserves the right to enforce the performance of this Contract in any manner prescribed by law or deemed to be in the best interest of the City in the event the successful Proposer defaults on this Contract. Default includes:

        1. Inability to meet schedules or requested delivery times;
        2. Defaults in the payment of any fees; or
        3. Failure to otherwise perform in accordance with these terms, conditions, or specifications of the Contract.

      No party shall be in default under the Contract until notice of the alleged failure of the party to perform has been given in writing and until the party has been given a reasonable time to cure the alleged failure (such reasonable time to be determined based on the alleged nature of the alleged failure, but in no event more than 30 days after written notice of the alleged failure has been given). If the successful Proposer fails to cure the alleged failure to perform with the time indicated in the written notice from the City, then the City may terminate the Contract.

    • Notice

      Any notice required by this Contract (or required by law at the address so provided) to be given to any party shall be deemed to have been received when personally delivered or 72 hours after such written notice has been deposited in the mail in Ennis, Texas by Registered or by Certified Mail with sufficient postage affixed thereto, addressed to the party at the address so provided.

    • Purchase Order

      A purchase order shall be generated by the City to the successful Proposer. The purchase order number must appear on all itemized invoices. The City will not be held responsible for any orders placed/delivered without a valid current purchase order number.

    • Each Invoice

      Each Invoice shall be numbered and shall show

          1. name and address of the successful Proposer,
          2. name and address of receiving department and/or delivery location,
          3. the City Purchase Order Number, and
          4. descriptive information as to the services delivered.
    • Payment

      Payment will be made upon receipt and acceptance by the City of the item(s) ordered and receipt of a valid invoice. The City’s standard payment terms are net 30, i.e. payment is due in thirty (30) days.

    • Items

      Items, if any, supplied under this Contract shall be subject to the City’s approval. Items found defective or not meeting specifications shall be picked up and replaced by the successful Proposer at the next service date, at no expense to the City. If the item(s) is not picked up within one (1) week after notification, the item(s) may be removed at the Owner’s expense at the discretion of the City.

    • Services and Supplies

      Services and supplies under this Contract shall be subject to the City’s approval. Services or supplies found defective or not meeting specifications shall be promptly corrected at no expense to the City.

    • Supporting Information

      The successful Bidder shall warrant that all items/services shall conform to the Specifications.

      When requested by the City, proposers are required to provide technical brochures or pre-published literature sufficient to verify that your products and/or services meet or exceed these Specifications. Failure to include supporting information specifically requested may be cause for rejection of the Bid.

          1. Warranty – Include warranty information with the Bid. Warranties may be a consideration of Bid Evaluation. Only standard pre-published warranties will be considered.
          2. Technical Literature – Include pre-published drawings, brochures, or engineering data sufficient to ensure that the product meets or exceeds minimum specifications.
    • Applicable Law and Venue

      This Agreement will be governed and construed according to the Laws of the State of Texas. This Agreement is performable in Ennis, Texas. Venue for actions arising under this Agreement in federal courts shall lie exclusively in the Northern District of Texas, Dallas Division, and for State courts shall lie exclusively in Ellis County, Texas.

    • Equal Employment Opportunity

      The successful Proposer shall comply with all applicable provisions of regulations of the U.S. Department of Commerce (Part A of Subtitle 15 or the Code of Federal Regulations) issued pursuant to the Civil Rights Act of 1964, in regard to nondiscrimination in employment because of race, religion, color, sex, handicap, or national origin. The Proposer shall comply with all applicable Federal, State, and local laws, rules, and regulations concerning equal opportunity employment.

    • Assignment

      The successful Proposer shall not sell, assign, transfer, or convey this Contract, in whole or in part.

    • Silence of Specification

      The apparent silence of specifications, terms, and conditions to any detail, or to the apparent omission of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. Interpretations of these specifications shall be made on the basis of this Statement.

    • Proposal Bond

      Required when stated in ITB.

    • Performance Bond

      Required when stated in ITB.

    • Proprietary Information

      The responders to any inquiry or bid request shall state any restrictions on the use of data contained in their responses. Proprietary information will be handled in accordance with applicable state and federal laws, regulations, and policy of this jurisdiction.

    • Nonresident Proposers

      Texas State Law requires that the City give preference to Texas Resident Proposers at an amount that a Texas Resident Proposer would be required to underbid a Nonresident Proposer in order to obtain a comparable contract in the State in which the Nonresident’s principal place of business is located.  Preferences may or may not apply, but will be enforced as prescribed in Texas Government Code Chapter 2252, Subchapter A.  Proposers must certify that they are resident or nonresident in order to meet specifications.  Failure to do so on the provided response forms will disqualify that Proposer.  Certification is included in the Proposal Affidavit to follow.

    • Subcontracting

      The awarded vendor shall not subcontract without the written approval of the City.

    • Independent Contractor

      The successful Proposer is and shall be deemed an independent contractor of the City. The Contract shall not be deemed as creating a joint venture between the parties.

    • Inclement Weather

      The following is only valid in Invitations to Bid where in-person submittal or hard copies will be considered for this ITB.

      In case of inclement weather or any other unforeseen event causing the City to close for business on the date a bid/proposal submission deadline, the bid closing will automatically be postponed until the next business day the City is open. If inclement weather conditions or any other unforeseen event causes delays in carrier service operations, the City may issue an addendum to all known vendors interested in the project to extend the deadline. It will be the responsibility of the vendor to notify the City of their interest in the project if these conditions are impacting their ability to turn in a submission within the stated deadline. The City reserves the right to make the final judgement call to extend the deadline.

    • Interlocal Agreements and Piggybacking

      The City acknowledges the existence of interlocal agreements with other government entities and is committed to fostering collaborative efforts to streamline procurement processes. The City recognizes the benefits of piggybacking on contracts that have been competitively solicited and awarded by other jurisdictions. In accordance with applicable laws and regulations, The City of Ennis hereby provides explicit consent to piggyback on existing contracts with your company, subject to the terms and conditions outlined in the respective interlocal agreements and with the written approval of your organization as the vendor.

    Submission Requirements

    • Proposal (without Cost) (required)

      Please Upload your Proposal without ANY cost information here. Proposal shall be formatted in the manner required by this RFP. If cost information is contained within your proposal it may be grounds for the City to deem you non-responsive for failure to properly submit your proposal.

    • Separate Cost File (required)

      Upload your cost information here separately from the rest of your proposal.

    • VERIFICATION REGARDING ENERGY COMPANY BOYCOTTS (required)

      To the extent this Agreement constitutes a contract for goods or services for which a written verification is required under Section 2274.002, Texas Government Code, as amended, Consultant hereby verifies that it and its parent company, wholly- or majority- owned subsidiaries, and other affiliates, if any, do not boycott energy companies and, will not boycott energy companies during the term of this Contract. The foregoing verification is made solely to comply with Section 2274.002, Texas Government Code, as amended, to the extent Section 2274.002, Texas Government Code does not contravene applicable Texas or federal law. As used in the foregoing verification, “boycott energy companies” shall have the meaning assigned to the term “boycott energy company” in Section 809.001, Texas Government Code.  Consultant understands “affiliate” to mean an entity that controls, is controlled by, or is under common control with the Underwriter and exists to make a profit.

    • VERIFICATION REGARDING DISCRIMINATION AGAINST FIREARM ENTITY OR TRADE ASSOCIATION (required)

      To the extent this Agreement constitutes a contract for the purchase of goods or services having a value of at least $100,000 that is paid wholly or partly from public funds for which a written verification is required under Section 2274.002, Texas Government Code, as amended, Consultant hereby verifies that it and its parent company, wholly- or majority- owned subsidiaries, and other affiliates, if any,

       

      1. do not have a practice, policy, guidance or directive that discriminates against a firearm entity or firearm trade association; and
      2. will not discriminate during the term of this Agreement against a firearm entity or firearm trade association.

       

      The foregoing verification is made solely to comply with Section 2274.002, Texas Government Code, as amended, to the extent Section 2274.002, Texas Government Code does not contravene applicable Texas or federal law. As used in the foregoing verification, “discriminate against a firearm entity or firearm trade association” shall have the meaning assigned to such term in Section 2274.001(3), Texas Government Code.  Consultant understands “affiliate” to mean an entity that controls, is controlled by, or is under common control with the Underwriter and exists to make a profit.

    • CERTIFICATIONS REGARDING TERRORIST ORGANIZATIONS AND BOYCOTT OF ISRAEL (required)

      To the extent this Agreement constitutes a contract for goods or services for which a written verification is required under Sections 2252.151-.154 Texas Government Code, Consultant hereby certifies that it and its parent company, wholly- or majority- owned subsidiaries, and other affiliates, if any, is not a company identified on the Texas Comptroller’s list of companies known to have contracts with, or provide supplies or services to, a foreign organization designated as a Foreign Terrorist Organization by the U.S. Secretary of State under federal law. 

       

      To the extent this Agreement constitutes a contract for goods or services for which a written verification is required under Sections 2271.001-002 Texas Government Code, Consultant and its parent company, wholly- or majority- owned subsidiaries, and other affiliates, if any, further certifies and verifies that it does not boycott Israel, and agrees that it will not boycott Israel during the term of this Contract. For purposes of this Contract, the term “boycott” shall mean and include terminating business activities or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory. (Tex. Gov’t Code §§ 2270.001-.002, 808.001-.006, .051-.057, .101-.102)

       

      The foregoing certification is made solely to comply with Chapter 2271, Texas Government Code, as amended, to the extent the applicable provision in Chapter 2271.001, Texas Government Code does not contravene applicable Texas or federal law. As used in the foregoing verification, “boycott Israel” shall have the meaning assigned to such term in Section 808.001(1), Texas Government Code.  Consultant understands “affiliate” to mean an entity that controls, is controlled by, or is under common control with the Underwriter and exists to make a profit.

    • CERTIFICATION REGARDING CRITICAL INFRASTRUCTURE (required)

      Consultant hereby certifies that it will not be granted direct or remote access to, or control of, critical infrastructure, as defined by Section 2275.0101(2), Texas Government Code, in this State, excluding access specifically allowed by the governmental entity for product warranty and support purposes; and is not owned by or the majority of stocks or other ownership interest of the company is held or controlled by: (i) individuals who are citizens of China, Iran, North Korea, Russia or a designated country; or (ii) a company or other entity, including a government entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia or a designated country; or headquartered in China, Iran, North Korea, Russia or a designated country. Regardless of whether the company’s or its parent company’s securities are publicly traded; or the company or its parent company is listed on the New York Stock Exchange as: a Chinese, Iranian, North Korean or Russian company; or a company of a designated country. “Cybersecurity” means” the measures taken to protect a computer, computer network, computer system, or other technology infrastructure against unauthorized use or access, as defined in Section 2275.010(3).

       

      The foregoing certification is made solely to comply with Chapter 2275, Texas Government Code, as amended.

    • Form CIQ (required)

      Please download the below documents, complete, and upload.

    • Form 1295 Certification (required)

      Please provide documentation showing that you have submitted Form 1295 with the Texas Ethics Commission.

    • Additional Information (if needed)

      For any additional information requested or required by any of your provided answers please upload that additional documentation here.

    • Proposer Authorization (required)

      Proposer confirms their authority (and has uploaded necessary documentation proving such) to execute this Proposal in its entirety as submitted and enter into a contract on behalf of the Company Name stated in said Proposal.

    • Electronic Price Table (required)

      Do you wish to utilize the electronic pricing table for this project? This does not prevent the proposer from submitting a breakdown of their costs if required.

    • Proposal With Separate Cost File (required)

      Do you wish to separate the main proposal and the cost proposal into two separate documents and have them provided separately from one another

    Key dates

    1. July 5, 2026Published
    2. July 29, 2026Responses Due

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