Mobile Mechanic Repairs

The City of Clearlake (“City”) is requesting proposals from qualified firms (“Proposers”) for Mobile Mechanic Services (“Services”)

Background

The City of Clearlake (the “City”) is located on the eastern shore of Clear Lake in Lake County, California. The City is about 45 miles northeast of Santa Rosa, about 100 miles north of San Francisco, and about 95 miles west of Sacramento. The City’s population as of 2021 was 13,993.

The City’s most prominent geographical feature is Clear Lake. The lake is renowned for its abundant fish stock, rare and migratory birds, and a host of other wildlife living in the City’s surrounding wetlands, grasslands and oak woodlands. Its 68 square miles of surface area qualify it as the largest natural freshwater lake totally within the state of California. The lake has approximately 100 miles of shoreline and covers approximately five percent of Lake County's land area. Most of the communities within Lake County are along or near the shore of the lake.

The lake has been utilized in many ways over the decades to stimulate the local economy, drawing tourism dollars into the City by hosting events such as speed boat races, waterskiing and wakeboarding competitions, leisure activities and more recently, world class bass fishing competitions.

Project Details

• Reference ID: 2025-RFP-065
• Department: Public Works
• Department Head: Adeline Leyba (Director)

Important Dates

• Questions Due: 2026-04-11T00:00:00.000Z
• Answers Posted By: 2026-04-16T22:00:00.000Z

Evaluation Criteria

• Technical Qualifications and Experience (25 pts) —

  Experience with municipal/public works fleets

  Familiarity with heavy-duty diesel, hydraulic systems, and equipment

  Certifications - ASE, diesel techs

• Service Capability and Fleet Coverage (20 pts) —
  • Light-duty, medium-duty, heavy-duty vehicle capability
  • Construction equipment support (backhoes, loaders, mowers, etc.)
  • Ability to perform both PM + repairs + diagnostics
  • Tools and mobile setup (service trucks, diagnostic equipment)
• Compliance, Safety and Documentation (20 pts) —
  • DOT inspection capability
  • Safety program (OSHA compliance, training)
  • Insurance coverage (GL, auto, workers comp)
  • Recordkeeping and reporting quality
• Cost Proposal (20 pts) —
  • Hourly labor rates
  • Markup on parts
  • Emergency call-out fees
  • Transparency and clarity of pricing
• Response Time and Availability (15 pts) —
  • Emergency response time (e.g., 2–4 hours preferred)
  • Scheduled service turnaround
  • After-hours/weekend availability
  • Staffing depth (can they handle multiple calls?)

Submission Requirements

• Type your Legal Company Name Here (required) —

  State your Company's Name Here. This will be verified against the California Secretary of State's Website.

• Fee Proposal (required) —

  Please provide a lump-sum, not-to-exceed fee proposal for the scope of Services. The fee proposal shall include hourly rates for all personnel for “Additional Work” (as such term is defined in the proposed Agreement attached herein).

• Bid Guarantee (Bond) (required) —

  Upload a scanned copy of the FULLY EXECUTED bid bond here.

• Iran Contracting Act Certification (required) —

  (Public Contract Code section 2200 et seq.)

  As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option selected below relating to the Contractor’s status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct.

  Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or ineligibility to bid on contracts for three years.

• Enter your valid CA Contractors State License Board (CSLB) number (required) —

  Please enter your License Number here. This will be verified against the state database

• Enter your California Department of Industrial Relations (DIR) Registration number (required) —

  Please enter your Public Works Contractor DIR Number. This will be verified against the state database.

• SAM.gov (required) —

  Please enter your legal entity name for SAM.gov verification.

• Litigation (required) —

  Provide litigation history for any claims filed by your firm or against your firm related to the provision of Services in the last five (5) years (or type "N/A").

• Changes to Agreement (required) —

  The City standard professional services agreement contract is included as an attachment herein. The Proposer shall identify any objections to and/or request changes to the standard contract language in this section of the proposal (or type "N/A"). If you are identifying changes here ALSO upload a copy of the redlined Language/Agreement with your Proposal. Changes requested may effect theCity's decision to enter into an Agreement.

• No Deviations from the RFP (required) —

  In submitting a proposal in response to this RFP, Proposer is certifying that it takes no exceptions to this RFP including, but not limited to, the Agreement. If any exceptions are taken, such exceptions must be clearly noted here, and may be reason for rejection of the proposal. As such, Proposer is directed to carefully review the proposed Agreement and, in particular, the insurance and indemnification provisions therein (or type "N/A").

• Certification of Proposal: The undersigned hereby submits its proposal and, by doing so, agrees to furnish services in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP. (required)
• What is the Project Number? (required) —

  If not required, type "N/A"

• What Agency is this for? (required)
• Agency Awarding Body (required)
• Select the appropriate Agency abbreviation/acronym. (required)
• Insert brief Project Description (required)
• Is this a prevailing wage project? (required) —

  Select YES for any "Public Works" project estimated to exceed $15,000.00 (maintenance).

• Will this project require DIR Registration (required)
• Will a CA Contractor's State License be required? (required)
• If a CA Contractor's State License IS required, enter the license classification requirement here. —

  ex.) Class A, General Engineering

• Is a Bid Bond required? (required)
• Insert Agreement Name (required)
• Insert background information regarding need for services requested (required)
• Is this project Federally funded? (required)
• Pre- Proposal Meeting? (required)
• Use electronic pricing tabulation? (required) —

  If "NO" Proposers will be prompted to upload their own fee proposal.

• Prices valid for how many days ? (required) —

  Prices provided by Proposers in response to this RFP are valid for ____ days from the proposal due date.

• Will this project exceed $1,000,000.00? (required) —

  (this will determine the Iran Disclosure requirement for proposers)

• Is this project over $25,000? (required)
• Grant funded? (required)
• Which Grant? (required)