Municipal Bridge Inspections

The purpose of this document is to provide interested parties with information to enable them to prepare and submit a solicitation response for Municipal Bridge Inspections.

The County intends to use the results of this process to award a contract(s) or issuance of purchase order for the product(s) and or services(s) stated above.

Project Details

• Reference ID: 2026-RFP-039-PR
• Department: Highway & Transportation
• Department Head: Clement Abongwa (Commissioner)

Important Dates

• Questions Due: 2026-08-06T21:00:00.000Z
• Answers Posted By: 2026-08-12T21:00:00.000Z

Evaluation Criteria

• Firm Description & Relevant Firm Experience (20 pts) —
  1. Confirm that your firm is a registered vendor for the Wisconsin Department of Transportation.
  2. Provide a description of the firm including the services provided, unique skills and expertise offered, length of time in business, form of incorporation, and the location of the primary office that will work on the project.
  3. Provide a description of the work performed, budget, dates and a client contact for projects the respondent firms have completed that are relevant to the scope of services requested in the RFP.
• Project Team, Roles & Resumes Including Attachment B (20 pts) —
  1. Provide a project organization chart and overview of the roles, responsibilities and level of effort to be provided by the primary team members.
  2.  Provide a resume or information relevant to each member’s capabilities, experiences and education to complete the project as proposed.
  3. Complete and insert Attachment B – Questionnaire in this section.
• Project Understanding & Approach (30 pts) —

  3. Project Understanding & Approach

  1. Provide the Proposer’s understanding of the project and expected outcomes and describe the approach to completing the services as outlined in the Project Overview & Scope of Work Section of the RFP and the deliverables to be provided. 
     1. This should include how the Consultant intends to address the issues and objectives described in Inspection Requirements section of the Scope of Work. 
     2. Respondents may offer an alternate set of tasks as they deem appropriate provided that the entire scope of work and deliverables as described are addressed. 
     3. The tasks used to present the approach should track with those used to describe the roles of project team members, the project schedule and cost proposal.
• Project Schedule (10 pts) —
  1. Provide a project schedule that indicates how the Proposer will meet the date requirements scheduled by HSIS.
• Scope and Requirements Compliance (10 pts) —
  1. Provide confirmation that the Scope of Work, Inspection Requirements, Deliverables and Invoices sections outlined within Project Overview & Scope of Work section of the RFP will be complied with.
  2. If there are any deviations, please state them in this section.     
• Cost (10 pts)
• Local Vendor Preference (5 pts)

Submission Requirements

• RFP DOCUMENT UPLOADS
• Single Proposal Submission (required) —

  Only 1 proposal is allowed to be submitted per Vendor Account. This means if you are submitting multiple proposals, you must follow the instructions set forth within the Section 2.2 RFP Guidelines and Overview - Multiple Proposals & Acceptance. 

  It is understood that if multiple proposals are uploaded using 1 vendor account, the entire submission will be subject to disqualification. 

• RFP Response Document - Upload your Proposal (required) —

  Please DO NOT include Cost information in this section.

• RFP Response - Supplemental Document Upload —

  Upload any additional or required information documents that supplements this solicitation.

  Please DO NOT include Cost information in this section.

• RFP Cost Proposal Document - Upload Attachment B - Cost Proposal (required) —

  Upload Attachment B- Cost Proposal in MS Excel format.

  Pricing shall be inclusive of all labor, delivery costs and other expenses necessary to provide product in accordance with the specifications and terms and conditions of this bid document and your proposal.

• RFP Cost Proposal - Supplemental Document Upload —

  If applicable, upload any documents providing further clarification of the submitted pricing from the Pricing Table. This is not required.

• W9 Upload (required) —

  Upload your company's W9 form.

  NOTE: The W9 is required to be signed within the past 12 months

• VENDOR INFORMATION
• Local Vendor Preference (required) —

  Select a Local Vendor Preference:

  Vendors located within Dane County automatically receive five points toward the evaluation score.

  Vendors located within the counties adjacent to Dane County (Columbia, Dodge, Green, Iowa, Jefferson, Rock, Sauk) automatically receive two points toward the evaluation score.

  Vendors located outside of Dane County and the 7 counties adjacent to Dane County would choose "No Preference".

  NOTE: A post office box address does not qualify as an established place of business.

• Fair Labor Practice Certification (required) —

  Has your company been found by the National Labor Relations Board ("NLRB") or the Wisconsin Employment Relations Commission ("WERC") to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed?
  
  If yes is answered, a copy of any relevant information regarding such violation is required to be uploaded with your bid submission.

  Additional information about the NLRB and WERC can be found using the following links:
  www.nlrb.gov and http://werc.wi.gov.

• Cooperative Purchasing (required) —

  Reference Guidelines - Section F.

  Does your company agree to furnish the commodities or services of this bid to municipalities and state agencies?

• Designation of Confidential and Proprietary Information (required) —

  Please specify what information you wish to designate as confidential and proprietary. Please identify section/ pages/ topic /documents, etc.

  NOTE: Pricing sections cannot be designated as confidential and proprietary.

  If nothing will be designated, simply type "None" in the section below.

• Did you attend the mandatory vendor conference? (required)
• Did you attend the mandatory vendor conference? (required)
• RFP ADDENDA
• I understand that if any addendum is issued I will have to acknowledge the posted addendum. (required)
• If an addendum is posted after I have submitted my proposal response and the resulting addendum requires action to be taken either in the Specification Section or Pricing Section, I understand that: (required) —

  1. I will have to unsubmit my proposal response.

  2. I will have to acknowledge the posted addendum.

  3. I will have to take action in responding to the changes on either the Specification Section or Pricing Section.

  4. I will then have to resubmit my proposal response.

  Further instructions on addendum(a) postings can be found here.

• SIGNATURE DECLARATION
• RFP Solicitation Response Declaration (required) —

  In submitting and confirming this solicitation response, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a solicitation response; that this solicitation response has been independently arrived at without collusion with any other vendor competitor or potential competitor; that this solicitation response has not been knowingly disclosed prior to the opening of bids to any other vendor or competitor; that the above statement is accurate under penalty of perjury.

  Further, by submitting this solicitation response, firm agrees with all the terms, conditions, and specifications required by the County in this solicitation and declares that the corresponding solicitation response and pricing are in conformity therewith.

  I have read and understood the entire document.

  I declare under penalty of false swearing under the law of Wisconsin that the foregoing is true and correct.

• Signed on: (required) —

  Write in month, day, year and city/state in which the submission occurred.
  Example: June 27, 2025 in Madison, WI

• Electronically signed by: (required) —

  Provide First Name, Last Name and Title

• What is the MUNIS ORG & OBJECT code and available funds for this project? (required)
• Purchase Description
• How soon do you desire to OBTAIN the requested products/services? —

  Enter a specific date

  Figure 2 months minimum for RFB,

  Figure 6 month minimum for RFP from posting date

• Do you need this solicitation posted sooner than three weeks from now? —

  The typical lead time from intake to solicitation posting is 3-6 weeks depending on whether it's an RFP or RFB and complexity of the solicitation.

• Justification for Rush Request —

  Please provide desired posting date and justification for rush request

• What is the anticipated cost for this solicitation? (All Applicable Terms Combined)
• Via contract or a bid, is there an existing vendor currently providing these goods/services?
• Please state the current Contract # or Bid #:
• Is a vendor conference desired for this project? —

  NOTE: All vendor conferences are defaulted to begin at 10:00 am. Select dates that you and other staff are available at 10:00 am.

• (Yes - Mandatory on Site) List all dates that necessary staff are available to host the vendor conference:
• (Yes - Mandatory on Site) Provide address for vendor conference: —

  Include any other specific details such as Room #, directions, etc.

• (Yes - Optional on Site) Provide address for vendor conference: —

  Include any other specific details such as Room #, directions, etc.

• (Yes - Optional on Site) List all dates that necessary staff are available to host the vendor conference:
• (Yes - Mandatory Virtual) List all dates that necessary staff are available to host the vendor conference:
• (Yes - Optional Virtual) List all dates that necessary staff are available to host the vendor conference:
• Who will be evaluating this solicitation? —
  • If this is an RFB, provide name of one evaluator
  • If this is an RFP, provide names of three evaluators minimum. If evaluator is outside of the County, provide email address also.
• Pricing table required? —

  Always select "Yes" unless this is a Highway WisDot Design Project

• External Pricing Document?* —

  Is an external pricing document being used?