Active SLED Opportunity · MASSACHUSETTS · CITY OF CAMBRIDGE
AI Summary
City of Cambridge seeks bids for musical instruments and instructional materials for CPS. Bids must be submitted electronically by April 30, 2026.
The City of Cambridge would like to invite you to submit a bid for MUSIC INSTRUMENTS AND INSTRUCTIONAL MATERIALS FOR CPS. If submitting electronically, Bids are to be submitted through the Procurement Portal at https://procurement.opengov.com/portal/cambridgema. Bids are to be submitted no later than 11:00 am on Thursday, April 30, 2026.
The CPS Visual Performing Arts Department is requesting bids for a large-scale purchase of musical instruments as a proactive, system-level investment to stabilize inventory, support program growth, and ensure continued equitable access to instrumental music instruction across all schools.
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MUSIC INSTRUMENTS AND INSTRUCTIONAL MATERIALS
The VPA Department is requesting bid submissions for a large-scale purchase of musical instruments as a proactive, system-level investment to stabilize inventory, support program growth, and ensure continued equitable access to instrumental music instruction across all schools. This request reflects intentional planning to address predictable, long-term needs rather than a reactive response to short-term shortages. All quantities listed in the tables below and in the price proposal section are best estimates only.
A. Band Instruments
Item | Total Qty | Specifications |
Bass Trombone | 1 | Brass/Lacquer Large Shank Two inline, independent Rotor Valves (F&Gb) 9 1/2" bell .563" Bore -ABS case |
Clarinet - Bass Clarinet | 10 | Key of Bb Nickel silver neck 2-piece and resin Boehm Key System (French 20keys) .945" bore Low Eb range Mouthpiece, Ligature, Cap ABS case |
Clarinet - Bb Clarinet | 42 | -ABS Resin Body -Ringless bell with flat bottom -Black nickel tenon rings -Keywork: 17 keys, 6 rings -Silver-plated keys -Adjustable thumb rest with neck strap hook -Stainless steel springs -Double fish skin pads |
Euphonium | 14 | -Yellowbrass -4 piston valves -11" bell -14.5-15.5mm bore -ABS case |
Flute | 46 | Winds: Flute -Silver-plated CY head joint -Nickel-silver -Offset G and C foot -Plateau keys -Curled tone holes -Pointed-key Arms (A#/F#) |
Horn (Double) | 2 | -Gold Brass leadpipe -Geyer-style wrap (traditional) -Nickel Silver valve casing -Adjustable 4th rotor thumb lever -Long pull ring on Bb 2nd valve slide -ABS case |
Oboe | 2 | Key of C, pitch A-440 High-quality, hand-reamed plastic resin Simplified plateau system Nickel silver keys with 18% nickel silver hinge tubing and heavy silverplating Teflon-tipped stainless steel adjusting screws Silverplated posts, bands, and bell ring |
Saxophone - Alto | 22 | Eb Brass/lacquer Annealed 62 style neck Auxiliary keys: High F#, Front F AS-4c mouthpiece and cap brass ligature ABS case |
Saxophone - Baritone | 3 | -Range From Low A to High F# -Fully Ribbed Construction -Upper an Lower Stack Adjustment Screws -Adjustable Thumb Rest -Pisoni Pads -Triple Ring Strap Hook -Accessories included: Mouthpiece, Ligature, Neck Strap, Polishing Cloth Fabric Covered, Plush Lined Case With Two Exterior Pockets, and Back Pack Straps |
Saxophone - Tenor | 10 | Yellow brass body -Left-hand table key rocker mechanism with articulated C# key -Front F Key -Neck strap -Adjustable right-hand thumb rest -Waterproof leather pads -Hard-shell case -Nickel-plating on keys -Stainless steel springs |
Trombone | 18 | -Chrome-plated nickel silver inner and hand slide brace tube .509" Bore -Leadpipe: Fixed -Brass leadpipe -8“ brass bell -Lightweight nickel silver handslide -Nickel silver handslide crook -Lacquer Finish with sturdy Bracing -With 12C, small shank mouthpiece -ABS case |
Trumpet | 27 | - Bb pitched -0.460 in. bore -1st valve slide thumb saddle -Adjustable 3rd valve slide stop -2 water keys -Stainless steel pistons -Hard plastic case |
Tuba (3/4) | 8 | -Brass/Lacquer -Size 3/4 .687” bore -3 Valves -ABS case |
B. Orchestra Instruments
Item | Total Qty | Specifications |
Cello - 1/2 | 16 | 1/2 Cello Top: Carved European or Chinese Spruce Back: Carved European or Chinese Maple Sides: Carved European or Chinese Maple Fingerboard: Ebony Bridge: Despiau 1 Tree Case: 4/4 to 1/2 Fabric Covered Compressed Foam Case; ¼ Extra-Padded Bag Bow: BC301 Series carbon fiber |
Cello - 3/4 | 17 | 3/4 Cello Top: Carved European or Chinese Spruce Back: Carved European or Chinese Maple Sides: Carved European or Chinese Maple Fingerboard: Ebony Bridge: Despiau 1 Tree Case: 4/4 to 1/2 Fabric Covered Compressed Foam Case; ¼ Extra-Padded Bag Bow: BC301 Series carbon fiber |
Cello - 4/4 | 17 | 4/4 Cello Top: Carved European or Chinese Spruce Back: Carved European or Chinese Maple Sides: Carved European or Chinese Maple Fingerboard: Ebony Bridge: Despiau 1 Tree Case: 4/4 to 1/2 Fabric Covered Compressed Foam Case; ¼ Extra-Padded Bag Bow: BC301 Series carbon fiber |
String Bass - 1/2 | 3 | 1/2 Size String Bass Top: Carved spruce Back: Carved maple Sides: Laminated maple Fingerboard: Ebony Bridge: Despiau Adjustable Case: Padded bag Bow: BB301 carbon fiber French |
String Bass - 1/4 | 6 | 1/4 Size String Bass Top: Carved spruce Back: Carved maple Sides: Laminated maple Fingerboard: Ebony Bridge: Despiau Adjustable Case: Padded bag Bow: BB301 carbon fiber French |
String Bass - 3/4 | 1 | 3/4 Size String Bass Top: Carved spruce Back: Carved maple Sides: Laminated maple Fingerboard: Ebony Bridge: Despiau Adjustable Case: Padded bag Bow: BB301 carbon fiber French |
Viola - 13" | 14 | 13" Viola Top: Carved European or Chinese spruce Back: Carved European or Chinese maple Sides: Carved European or Chinese maple Fingerboard: Ebony Purfling: Genuine hand-inlaid Bridge: Despiau 1 Tree Finish: Antiqued-styled shaded spirit varnish Bow: BA301 Series carbon fiber ABS case |
Viola - 14" | 18 | 14" Viola Top: Carved European or Chinese spruce Back: Carved European or Chinese maple Sides: Carved European or Chinese maple Fingerboard: Ebony Purfling: Genuine hand-inlaid Bridge: Despiau 1 Tree Finish: Antiqued-styled shaded spirit varnish Bow: BA301 Series carbon fiber ABS case |
Viola - 15.5" | 10 | 15.5" Viola Top: Carved European or Chinese spruce Back: Carved European or Chinese maple Sides: Carved European or Chinese maple Fingerboard: Ebony Purfling: Genuine hand-inlaid Bridge: Despiau 1 Tree Finish: Antiqued-styled shaded spirit varnish Bow: BA301 Series carbon fiber ABS case |
Violin - 1/2 | 19 | 1/2 size violin Top: Hand-carved solid spruce Back and Sides: Hand-carved solid maple Neck: Oiled solid maple Fingerboard: Polished ebony Fittings: Ebony Tailpiece: Composite with four built-in fine-tuners Pegs: Ebony Purfling: Inlaid Finish: Translucent warm brown lacquer Bow:Brazilwood bow with horsehair ABS Case |
Violin - 3/4 | 46 | 3/4 size violin Top: Hand-carved solid spruce Back and Sides: Hand-carved solid maple Neck: Oiled solid maple Fingerboard: Polished ebony Fittings: Ebony Tailpiece: Composite with four built-in fine-tuners Pegs: Ebony Purfling: Inlaid Finish: Translucent warm brown lacquer Bow:Brazilwood bow with horsehair ABS Case |
Violin - 4/4 | 47 | 4/4 size violin Top: Hand-carved solid spruce Back and Sides: Hand-carved solid maple Neck: Oiled solid maple Fingerboard: Polished ebony Fittings: Ebony Tailpiece: Composite with four built-in fine-tuners Pegs: Ebony Purfling: Inlaid Finish: Translucent warm brown lacquer Bow:Brazilwood bow with horsehair ABS Case |
C. Percussion
Item | Total Qty | Specifications |
Bell Kit (Top Note A) | 20 | Percussion Bell Kit A-A two octaves Carrying case mallets |
Bell Kit CASE | 20 | Carrying Case for elementary band bell kit Shoulder Strap |
Bongos with Stand | 1 | 6.75" & 8" heads Oak shell Chrome Hardware Included stand |
Chimes/Tubular Bells | 1 | 1.5-1.6 Octave Range 1.25-1.5 inch Frame 1.5" brass alloy tubes |
Claves | 2 | Indian Walnut 8" length, 1" diameter |
Concert Bass Drum w/ stand | 2 | Mahogany Shell 36"x22" with 2" wide wooden hoops Silent tensioning lug system Comes with titling stand Includes wheels that lock in place. |
Concert Snare Drum | 1 | "14"" diameter 6.5"" depth Seamless beaded brass shell Imperial Lugs" |
Crash Cymbals w/ stand | 2 | "18"" diameter Orchestral/Concert Application Medium weight Traditional finish Straps, Pads, and cymbal stand" |
Marimba | 4 | 4.3 Octave Wood: Synthetic Tuning: A=442 Hz. Range: A2 - C7 Length: 81.5" Width: Low End: 42" Hi End: 23" Height Adjustment range: 33.4" - 41.3" Frame: Endurance Field with PBW08 wheels |
Mark Tree | 1 | "Single Row 35 bar chime aluminum/titatium alloy bars .375"" diameter" |
Metal Guiro | 2 | Merengue style guiro 7" diameter Steel brush |
Orchestra Bells/Glockenspeil | 3 | 2.6 Octave Range (F–D) Steel Bars 31.5mm Wide (1.25″) Black Stained Wooden Rail System Vinyl Covered Wooden Case Removable Lid With Stand |
Shakers | 4 | Tubular shaker Concert or jazz setting 7.5" length |
Suspended Cymbal w/ Stand | 2 | Suspended cymbal - 18""-20" Suspended Cymbal Stand |
Tam Tam w/ Stand | 1 | "34"" Diameter 80/20 bronze alloy hanging rope frame/stand" |
Tamborine - Latin | 3 | 10" diameter double row of jingles Open style AND frame |
Tambourine - Concert | 2 | Double row, 10" tambourine Chromium/bronze jingles ash shell Calfskin head |
Thundersheet | 0 | 18"x26" Raw Bronze |
Timpani (Set of 4) | 3 |
Set of 4 (23",26",29",32")
|
Timpani (Set of 4) | 1 |
Set of 2 (26",29")
|
Vibraphone (with motor) | 4 | 3 octave Low End Width: 28" High End Width: 15.5" Length: 42" Height: 32" - 36" Weight: 75lbs Bar Width: 1 1/4" (non-graduated) Bar Thickness: 3/8" Includes one pair of mallets |
Xylophone | 3 | 3.5 Octave Soloist Synthetic Xylophone Wood: Synthetic Bars Tuning: A=442 Hz. Range: F4 - C8 Length: 55.5" Lo End: 24.8" Hi End: 13.8" Ht Adj: 31.5" - 39.3" Weight: 88 lbs. |
D. Instrument Cases Band Instrument Cases
Alto Saxophone | 17 | Sturdy frame with ample storage Discrete, padded backpack straps for comfort while carrying High-quality YKK zippers Reinforced handle Protective rubber feet |
Baritone Saxophone | 1 | Durable 1,000-denier nylon; water and abrasion resistant Roomy exterior pocket High-quality YKK zippers Nickel-plated hardware Built-in organizer to hold pens, keys, and small accessories Includes rugged carrying strap and ID tag Lightweight shock-absorbing frame Soft velvoa lining Padded handle grip secured by Velcro Velcro 'quick lock' Shoulder strap included |
Baritone/Euphonium | 5 | Premium components and patented suspension system YKK zippers and water-repellent fabric for maximum protection Spacious design accommodates euphonium with bell up or forward Solid brass fittings for durability |
Bb Clarinet | 37 | Durable latches with a chrome finish Heavy duty aluminum valance provides a secure seal Comfortable shoulder straps Reinforced handles Protective rubber feet |
Flute | 33 | Durable latches with a chrome finish Comfortable shoulder straps Reinforced handles Protective rubber feet |
Trombone | 21 | Contour molded plush-lined nest cradles Durable latches with a chrome finish Heavy-duty aluminum valance offers a secure seal Durable easy-glide wheels for smooth transportation Reinforced handle for comfort and security Includes rubber feet to protect finish |
Trumpet | 24 | Durable latches with a chrome finish Heavy duty aluminum valance provides a secure seal Comfortable shoulder straps Reinforced handles Protective rubber feet |
Orchestra Instrument Cases
Cello - 1/2 | 2 | 1/2 Cello Size Padded Cordura Nylon Backpack Straps Music and Accesory Pockets |
Cello - 3/4 | 7 | 3/4 Cello Size Padded Cordura Nylon Backpack Straps Music and Accesory Pockets |
Cello - 4/4 | 7 | 4/4 Cello Size Padded Cordura Nylon Backpack Straps Music and Accesory Pockets |
Cello (HARD) - 3/4 | 2 | 3/4 size cello case dimensions ABS plastic Aluminum hardware Slightly arched lid top |
Cello (HARD) - 4/4 | 4 | 4/4 size cello case dimensions ABS plastic Aluminum hardware Slightly arched lid top |
String Bass - 1/2 | 1 | 1/2 Bass Size Padded Cordura Nylon Backpack Straps Music and Accesory Pockets |
String Bass - 3/4 | 4 | 3/4 Bass Size Padded Cordura Nylon Backpack Straps Music and Accesory Pockets |
Viola - 13" | 3 | 13" Viola Size Rectangular shape Plywood case with nylon canvas zippered cover Velour interior Accesory pocket Two bow holders External music pocket Shoulder strap |
Viola - 14" | 17 | 14" Viola Size Rectangular shape Plywood case with nylon canvas zippered cover Velour interior Accesory pocket Two bow holders External music pocket Shoulder strap |
Viola - 15.5" | 2 | 15.5" Viola Size Rectangular shape Plywood case with nylon canvas zippered cover Velour interior Accesory pocket Two bow holders External music pocket Shoulder strap |
Viola - 15" | 6 | 15" Viola Size Rectangular shape Plywood case with nylon canvas zippered cover Velour interior Accesory pocket Two bow holders External music pocket Shoulder strap |
Violin - 1/2 | 8 | 1/2 Violin Size Rectangular shape Plywood case with nylon canvas zippered cover Velour interior Accesory pocket Two bow holders External music pocket Shoulder strap |
Violin - 3/4 | 27 | 3/4 Violin Size Rectangular shape Plywood case with nylon canvas zippered cover Velour interior Accesory pocket Two bow holders External music pocket Shoulder strap |
Violin - 4/4 | 51 | 4/4 Violin Size Rectangular shape Plywood case with nylon canvas zippered cover Velour interior Accesory pocket Two bow holders External music pocket Shoulder strap |
E. Instrument Storage
Orchestra Instrument Storage
String Bass Stand | 5 | Can hold a single 1/4, 1/2, 3/4 size bass 110lb limit Durable steel construction |
Violin/Viola Rack | 3 | Single rack accommodates 16 instruments Holds cased instruments half-size and up Dimensions: 61"w x 33"d x 50-3/4"h (1549 x 838 x 1289 mm) Racks have 2-1/2" (64 mm) swivel casters with 2 front casters locking Cross supports are constructed of plywood core laminated panels with PVC edging |
General Music Storage
Digital Piano Dolly | 33 | Digital Piano Trolley/Dolly Adjustable height/width Durable steel construction, 4 locking casters |
Ukulele Rack (30) | 2 | 30 instrument capacity 49 ½″ W 29 ½″ D 65 ¾″ H heavy duty wheels cushiong and felt lining for instrument protection |
X Piano Stand | 10 | Designed for Large Keyboards Weight Capacity up to 64 lb Adjustable Height Folds Flat for Easy Storage Sturdy Steel Construction Simple Assembly |
F. General Music Instruments
Cajon | 1 | Meranti soundboard and MDF body for rich tone and durability Two sets of snare wires deliver crisp, sharp slaps and accents Integrated bass port enhances low-end projection for live shows Larger size and matte black finish offer striking visual appeal |
Guitar - Acoustic Steel String | 8 | String Type: Steel Number of Strings: 6 Left-/Right-handed: Right-handed Body Shape: Dreadnought Body Style: Single Cutaway Back & Sides Wood: Nato/Okoume Top Wood: Solid Spruce Finish: Gloss Color: Natural Body Bracing: Scalloped Binding: Cream Neck Wood: Nato Neck Shape: Thin Radius: 15.75" Fingerboard Material: Walnut Fingerboard Inlay: Dots Number of Frets: 20 Scale Length: 25.5" Nut Width: 1.675" Nut/Saddle Material: Urea Bridge Material: Walnut Tuning Machines: Die-cast Chrome Electronics: Yamaha System-66 Strings: D'Addario, .012-.053 |
Guitar - Electric | 4 | Solid body electric guitar Maple fingerboard 9.5" radius Maple neck (C profile) 3 Single coil bridge and neck pickups 3 way pickup selector, master volume, and tone controls Tremolo bar |
Piano - Digital Keyboard | 14 | Digital Keyboard Sound Engine: AWN Stereo Sampling Number of Keys: 61 Type of Keys: Semi-weighted Touch Sensitivity: Hard, Medium, Soft, Fixed Polyphony: 64 notes Presets: 15 voices Effects: 6 x Reverb Audio Recording: 1 song (up to 7,000 notes) Audio Outputs: 1 x 1/4" (phones/output) USB: 1 x Type B MIDI I/O: USB Pedal Inputs1 x 1/4" (sustain) Built-in Speakers: 2 x (4.75" x 3.14") Amplifier:2 x 2.5W Power Supply: 6 x AA, 12V DC (1A) power supply (included) |
Piano - Upright Digital Console | 33 | Digital Console Piano GH3 Hammer Action 88 graded, weighted Keys Synthetic Ebony and Ivory Keys LCD Display Bench |
Ukulele - Concert | 8 | Body type: Concert ukulele Top wood: Mahogany Back & sides: Mahogany Body finish: Satin Neck Nut width: 1.37" Fingerboard: Rosewood Neck wood: Mahogany Scale length: 14.87" Number of frets: 18 Neck finish: Satin Bridge: Rosewood Nut: Graph Tech NuBone Other Tuning machines: Die-cast Orientation: Right Handed Number of strings: 4-string |
Ukulele - Soprano | 24 | Size: Soprano Top wood: Mahogany Body wood: Mahogany Neck wood: Mahogany Finish: Satin Fingerboard: Rosewood Headstock: Standard Strings: Aquila Super Nylgut Nut and saddle: Graph Tech NuBone Scale length: 13.625" Overall instrument length: 21.062" Body length: 9.5" Number of frets: 12 Width at upper bout: 5.187" Width at lower bout: 7" Width at waist: 4.467" Body depth: 2.367" Fingerboard width at nut: 1.375" Fingerboard width at neck/body joint: 1.672" |
Ukulele - Tenor | 5 | Size: Tenor Body depth: 3.125" Top wood: Mahogany Back & sides: Mahogany Body finish: Satin Nut width: 1.4375" Neck Wood: Mahogany Fingerboard: Rosewood Scale length: 16.875" Number of frets: 18 Neck finish: Satin Headstock overlay: Standard Saddle & nut: Graph Tech NuBone |
USB Microphone | 6 | Microphone Type: Condenser Mono/Stereo: Stereo Polar Pattern: Cardioid, Bidirectional, Omnidirectional Diaphragm Size: 3 x 0.55" (14mm) Frequency Response: 20Hz-20kHz A/D Resolution: 16-bit/48kHz Max SPL: 120dB SPL Output Impedance: 16 ohms Signal to Noise Ratio: 100dB Connector: USB Mini-B, 1 x 1/8" (headphones) Requirements - Mac: macOS 10.14 to later Requirements - PC: Windows 10 or later Mounting Options: 5/8-27 Mount Point, Desk Stand Power Source: USB Powered Dimensions: 11.61" x 4.92" x 4.72" Weight: 1.2 lbs (mic), 2.2 lbs (stand) Included Accessories: USB Cable |
G. Live Sound
10 Channel Mixer | 3 | Type: Analog Channels: 10 Computer Connectivity: USB (2 x 2) Inputs - Mic Preamps: 4 x Combo Phantom Power: 48V Inputs - Line: 6 x TRS Inputs - Other: 4 x RCA Outputs - Main: 2 x XLR, 2 x TRS Outputs - Other: 2 x TRS (Monitor) Aux Sends: 1 x Post Send/Return I/O: 1 x TRS Headphones: 1 x 1/4" USB: 1 x Type B EQ Bands: 3-Band (High, Mid, Low) Effects: Yes Height: 2.8" Width: 9.6" Depth: 11.6" Weight: 4.63 lbs. |
Bass Guitar Amplifier | 5 | 100W 12" Special Design speaker Lightweight (22lbs) Overdrive circuit Three button voicing XLR line out |
Electric Guitar Amplifier | 4 | 40watt amp 2 1/4" inputs 2 1/4" outpus Headphone jack 34lbs two 10" speakers mono and stereo input built in effects (vibrato, chorus, distortion, reverb) Stereo effects loop |
Piano Amplifier | 3 | 50 watt 10" speaker and tweeter 2 band EQ 3 1/4" inputs. 1 x XLR input, 2 x RCA input, 1 x 1/8 aux input 2 x 1/4" outputs |
Portable PA System | 6 | Frequency Response (+/- 3dB) 45Hz–16kHz Bluetooth 2 1/4", XLR input Aux Input Rechargeable Max SPL 118dB Wattage Sub: 240 Array: 60 Total: 300 Width: 12.52" (31.8 cm) Height: 78.94" (200.5 cm) Depth: 17.32" (44 cm) Weight 38.92 lb. (17.65 kg) Carry bag for array AC power cord |
Vocal Microphone | 7 | Analog Frequency response: 50Hz–15kHz Max SPL: 126dB Connectivity: XLR Capsule: Dynamic Polar pattern: Cardioid Type: Handheld Switches: No Phantom power required: No Diameter: 1.1" Length: 7.4" Weight: 298 g |
H. Music Technology
MIDI Keyboard | 6 | 49-note MIDI Keyboard Controller with Synth-weight Keys, 8 Rotary Encoders, 16 Performance Pads, 3 Chord Modes, Transport Controls, Sustain In, USB-MIDI, 5-pin MIDI Out, USB Cable |
USB Audio Interface | 2 | 2-in/2-out USB-C Audio Interface with 1 Mic Preamp, Dynamic Gain Halos, Easy Start |
I. General Music Accessories
Drum Practice Pad w/ Stand | 30 | Type:Practice Pad Kit Size: 8" Rim: Hard Outer Retainer Features: Stand, Gig Bag Included |
Light Up Drumsticks | 80 | Made of durable Lexan Color changing LED 5B size |
Microphone Stand | 5 | For Live Sound Height Adjustable: 41.7 to 65.5" Weighted Round Base One-Handed Grip Clutch Durable Metal Construction 5/8"-27 Top Thread Weight: 7 lb |
Microphone Stand - Boom | 5 | For Studio and Live Sound Height Adjustable: 35.4 to 63.2" Telescoping Boom: 17.1 to 29.3" Tripod Base Twist-Action Clutch Portable, Compact, Folding-Legs Design Durable Steel Construction 5/8"-27 Top Thread Weight: 6.85 lb |
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Bidder affirms that products and pricing submitted meet all specifications as outlined in the scope of services for their respective sections.
Bidders shall submit a list of three references for which the bidder has supplied similar services. References shall include contact information including contact name, addresses and telephone numbers for each to inquire as to their satisfaction with the bidders’ product and service. In addition, the City reserves the right to use itself as a reference, to contact references not listed and to otherwise perform its own due diligence when making a responsibility determination. A bid maybe rejected on the basis of one or more references reporting less than excellent past performance.
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Please electronically sign and upload the following documents using this URL: https://cambridgema.na4.adobesign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhCD4UnZSN3XyfqZi9ZxGyvlhSnIlYThymiofiiHN4CtIXU4t2tYM27cVaMk7bVx6AI*
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