NEWRF Filter Station - Partial Filter Media Replacement

The City of St. Petersburg is seeking bids from a qualified vendor to perform four (4) partial filter media replacements at the Northeast Water Reclamation Facility (NEWRF), located at 1160 62nd Avenue NE. The project consists of removing, disposing, and replacing the top layers of filter media within the existing four (4) filter beds, including approximately 30 inches of anthracite coal, 10 inches of filter sand, and 2 inches of ¼” x ⅛” gravel per filter bed. All existing lower gravel and underdrain tile systems shall remain in place and protected throughout the work.

This project is an interim rehabilitation effort to restore the performance of the existing filter station until a new parallel filter facility is constructed in the coming years. The work for this project will include removal, proper handling, disposal, and replacement of filter media in accordance with American Water Works Association (AWWA) B100 and MBM-S-100 specifications. The vendor will be responsible for furnishing all labor, equipment, materials, and supervision necessary to complete the project, for all four existing filter beds, in a manner that maintains the integrity of the existing structure and minimizes operational disruption.

Background

The Northeast Water Reclamation Facility (NEWRF) Filter Station is undergoing phased improvements to maintain treatment performance and operational reliability. A new, parallel filter station—designed as a mirror image of the existing system—is currently in design. Once that facility is constructed and placed into service, the existing filter station will be taken offline for full refurbishment, including replacement of all filter media and underdrain tile systems.

This interim project is limited to the removal and replacement of the top four layers of media in the existing filters to restore performance while maintaining continuous operations. The lower gravel and tile systems will remain in service and undisturbed until the complete rehabilitation phase begins following commissioning of the new filter station.

Project Details

• Reference ID: IFB- 26 - 258
• Department: Water Resources
• Department Head: Director (Director)

Important Dates

• Questions Due: 2026-06-02T21:00:00.000Z
• Answers Posted By: 2026-06-08T21:00:00.000Z
• Pre-Proposal Meeting: 2026-05-27T15:00:00.000Z — 1160 62nd Avenue NE St. Petersburg, FL 33702

Evaluation Criteria

• Level 2- Parks and Recreation —

  The Vendor shall conduct a security background investigation that meets the standards set forth in Florida Statute Section 435.04 (“Level 2 Background Screening”) for each employee and subconsultant/subcontractor employee performing Work at the work site in accordance with the screening requirements set forth in Florida Statute Section 402.302 and Florida Administrative Code Chapters 65C-20, 65C-22 and 65C-25.

  Prior to allowing an employee or subconsultant/subcontractor employee to perform Work at the work site, the Vendor shall submit to the City's Project Manager an affidavit certifying that each such employee possesses, and shall continue to possess for the duration of the Project, a valid letter determining that a Level 2 Background Screening was performed and did not identify criminal convictions or other criminal history factors that would disqualify that employee from accessing the work site (“Clearance Letter”). In the event Vendor becomes aware that any employee or subconsultant/subcontractor employee has been arrested or convicted for a disqualifying offense, Vendor shall immediately remove that employee from the work site.

  An updated list of all employees or subconsultant/subcontractor employees with access to the work site shall accompany the affidavit and be provided to the City's Project Manager along with the cell phone number of the Vendor's representative responsible for those employees. At any time, the City may request to view the Clearance Letters of any or all employees or subconsultant/subcontractor employees working at the work site. The requested information shall be made available for viewing as soon as possible, but no later than twenty-four (24) hours after the request. If the Vendor fails to provide the requested documentation, the employee(s) in question will not be allowed to continue work until the appropriate documentation has been received.  The Vendor shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to a employee or subconsultant/subcontractor employee's inability to perform Work due to a Clearance Letter being unavailable for inspection. The failure of the Vendor to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.

• Small Business Enterprise Program —

  The City has set a Small Business Enterprises (SBEs) goal of %on this project in accordance with the City Code. The applicable code provisions can be found here: City of St. Petersburg Small Business Enterprise Assistance Program

  Proposers must submit all required Business Enterprise documentation with their response. To demonstrate compliance with the established SBE goal, Proposers shall submit Form A – Letter of Intent for each proposed certified subcontractor. If not meeting the SBE goal, Proposers must submit Form B – SBE Non-Use Form in accordance with the City Code (Sec. 2-284).

  All Proposers must also submit a completed Subcontractor Summary Spreadsheet identifying ALL subcontractors, including business enterprise certification status (if applicable), scope of work, and subcontract amount. Failure to provide the required documentation may result in a determination of non-responsiveness.

• Scope of Services —

  The City of St. Petersburg is seeking bids from a qualified vendor to provide partial filter media removal and replacement services, for four (4) existing filter beds, at the Northeast Water Reclamation Facility (NEWRF) as a one-time project. The Vendor shall perform the partial media replacement work on one filter bed at a time. Work on any subsequent filter bed shall not commence until the preceding filter bed has been fully refurbished, reassembled, tested, and returned to satisfactory operating condition as determined by the Owner. The City will award to one vendor. 

• PREPARATION OF SUBMITTAL —

   Submittal will be prepared in accordance with the following:

  1. Submittals must be uploaded on forms furnished, utilizing the OpenGov Procurement website. Failure to comply could result in the submission being rejected. 
  2. If price is a factor, unit prices must be shown and where there is an error in extension of price, the unit price will govern.
  3. Alternate submittals will not be considered unless authorized by the solicitation.
  4. Proposed delivery time must be shown and any date calculations must include weekends and holidays. 
  5. Vendor is advised that exceptions to any agreement terms contained or referenced in this solicitation must be stated with specificity in its response to the solicitation. Vendor is deemed to have accepted and to be bound by the solicitation and referenced agreement terms that vendor does not take exception to its response. The City reserves the right to modify or add terms and conditions based upon exceptions stated by the Vendor, or to declare any terms and conditions non-negotiable, as determined by the City in its sole discretion. 
  6. Vendors will thoroughly review the drawings, specifications, schedule, instructions and/or all other solicitation documents. 
  7. Vendors will make all investigations necessary to thoroughly inform themselves regarding facilities for delivery of material and equipment as required by the solicitation. Plea of ignorance by the Vendor of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the Vendor to make necessary examinations and investigations, or failure to fulfill in every detail the requirements of the solicitation documents, will not be accepted as a basis for varying the requirements of the City or the compensation to the Vendor. 
  8. Vendors are advised that all City solicitations are subject to all legal requirements provided for in the Procurement Code and/or State and Federal Statutes. 
• Minority Owned Business Enterprise Program —

  The City has set a Minority Owned Business Enterprise (MBE) goal of %  for this project in accordance with the City Code. The applicable code provisions can be found here:Minority Business Enterprise Program

  Proposers must submit all required Business Enterprise documentation with their response. To demonstrate compliance with the established MBE goal, Proposers shall submit Form A – Letter of Intent for each proposed certified subcontractor. If not meeting the MBE goal, Proposers must submit Form B – MBE Non-Use Form in accordance with the City Code (Sec. 2-284).

  All Proposers must also submit a completed Subcontractor Summary Spreadsheet identifying ALL subcontractors, including business enterprise certification status (if applicable), scope of work, and subcontract amount. Failure to provide the required documentation may result in a determination of non-responsiveness.

• Port- A Federal Transportation Worker Identification Card (TWIC)is required to access port facilities. —

  Any Vendor or subconsultant/subcontractor employee performing Work at the Work site shall (i) comply with the Maritime Transportation Security Act of 2002, 46 U.S.C. § 70101, et seq. (including any amendments thereto and any regulations or rules promulgated thereunder), (ii) comply with Florida Statute § 311.12, and (iii) possess a valid federal Transportation Worker Identification Credential (TWIC).  The Vendor shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to an employee or subconsultant/subcontractor employee’s inability to obtain a TWIC. 

• SOLICITATION REVIEW —

  Vendors are required to carefully review this solicitation for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material must be made in writing to the Procurement Analyst of record for this solicitation and received by the City at least 10 days before the solicitation submission deadline. This will allow issuance of any necessary addendum. A protest based on omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the City, in writing, at least 10 days before the time set for submission deadline. 

• Term —

  The work under this agreement shall commence upon execution of the agreement and shall remain in effect through completion and acceptance of the Work by the City, unless earlier terminated in accordance with the terms of the Agreement.

• Women Owned Business Enterprise Program —

  The City has set a Women Owned Business Enterprise (WBE) goal of % for this project in accordance with the City Code. The applicable code provisions can be found here: Women Business Enterprise Program

  Proposers must submit all required Business Enterprise documentation with their response. To demonstrate compliance with the established WBE goal, Proposers shall submit Form A – Letter of Intent for each proposed certified subcontractor. If not meeting the WBE goal, Proposers must submit Form B – WBE Non-Use Form in accordance with the City Code (Sec. 2-284).

  All Proposers must also submit a completed Subcontractor Summary Spreadsheet identifying ALL subcontractors, including business enterprise certification status (if applicable), scope of work, and subcontract amount. Failure to provide the required documentation may result in a determination of non-responsiveness.

• SUBMITTAL METHOD AND FORMAT —

  A. Submittals must be uploaded utilizing the OpenGov Procurement website. Submittals sent via email or delivered in-person will not be considered. 

  B. The preferred format for submittals is PDF conversion from your source file. 

  C. Submittals must follow the page maximum stated in the solicitation requirements. Failure to comply could result in the submittal being rejected. 

   

   

• Water Resources Department- Criminal background checks in accordance with state statute are required for persons having regular access to the Water Department's buildings, facilities and structures. —

  The Vendor shall conduct a criminal history check (“Background Check”) for each employee, subconsultant/subcontractor employee that will have regular access to the work site in accordance with the background check requirements set forth in Florida Statute Section 373.6055. 

  Prior to allowing an employee or subconsultant/subcontractor employee regular access to the work site, the Vendor shall submit to the City's Project Manager an affidavit certifying that each such employee is qualified to regularly access the work site in accordance with Florida Statute Sections 373.6055(2), (3)(b) and (3)(c). If any employee or subconsultant/subcontractor employee’s Background Check identifies criminal convictions or other criminal history factors that disqualify that employee from regular access to the work site, Vendor shall not allow that employee to have regular access to the work site, and an appeal process is not available. In the event Vendor becomes aware that any employee or subconsultant/subcontractor employee has been arrested or convicted for disqualifying offense, Vendor shall immediately remove that employee from the work site.

  An updated list of all employees or subconsultant/subcontractor employees with regular access to the work site shall accompany the affidavit and be provided to the City's Project Manager along with the cell phone number of the Vendor's representative responsible for those employees.  At any time, the City may request to view the Background Checks of Vendor's employees or subconsultant/subcontractor employees working at the work site.  Vendor shall make the Background Checks available for viewing as soon as possible, but no later than twenty-four (24) hours after the request. If the Vendor fails to provide the requested documentation, the employee(s) in question will not be allowed to continue work until the appropriate documentation has been received. The Vendor shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to an employee’s inability to perform Work due to a Background Check being unavailable for inspection. The failure of the Vendor to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.

• Preferred Qualifications —

  At a minimum, vendor must meet the following qualifications:

  1. Have been in the business of removing and installing filter media (anthracite, sand, gravel) for municipal or industrial water or wastewater treatment facilities for a minimum of 3 years.
  2. Provide a minimum of two (2) references from completed projects of similar size and complexity, ideally involving granular media replacement in gravity or pressure filters.
  3. Be able to meet all bonding requirements.
  4. Be able to meet the minimum insurance requirements set forth in the contract documents.
  5. Own or have immediate access to all required equipment for safe and efficient media removal, handling, and placement, including vacuums, conveyors, or loading systems.
  6. Be capable of completing all work without the use of subcontractors, unless preapproved by the Owner for specialty services (e.g., manufacturer’s technical supervision).
  7. Provide sieve analyses, certifications, and manufacturer’s compliance documentation as required under specification MBM-S-100 and the project scope.
  8. Be free from legal and regulatory matters that might prevent the Vendor from fulfilling the obligations of the agreement. 
• General Requirements —

  At a minimum, Vendor shall provide and meet the following responsibilities:

  1. Vendor shall provide a single point of contact (Account Manager) to administer the Agreement. If this person is not the on-site project manager, the vendor shall be required to name an on-site manager/supervisor that will be available at all times while the Work is in progress. The vendor will need to provide after hour phone numbers for emergency contact.
  2. Provide all equipment, tools, materials, and labor required to remove existing filter media, furnish and install new media, and properly handle and dispose of the old materials per FDEP regulations and all applicable laws. Only equipment designed for this purpose shall be used to avoid damaging filter tiles or underdrain structures.
  3. Vendor shall coordinate all work to minimize operational disruption.
  4. Vendor shall provide storage and staging plans for all media shipments.
  5. All fees related to the transport and disposal of old media or waste materials at an approved disposal site shall be the responsibility of the vendor. Disposal records must be provided to the City Project Manager.
  6. Submit a media handling and containment plan prior to mobilization to prevent spillage, dusting, or wash water from entering storm drains. The plan shall include measures for spill prevention, containment, and reporting of any incident involving materials, fuel, oil, or discharge water.
  7. Submit a Certificate of Compliance from the media manufacturer’s technical director confirming proper installation.
  8. Submit a Safety Plan with the proposal, including a copy of the vendor’s safety manual and the name of the on-site safety officer.
  9. Vendor shall take photographs of the work area before beginning work and after completion. Any damage to City property caused by vendor activities shall be repaired to the satisfaction of the City.

  10. Vendor shall provide an Account Manager, who will be readily available during normal business hours to administer the Agreement.  The vendor is responsible for notifying the City with any changes in account manager or contact information.  Account Manager’s responsibilities shall include, but are not limited to, overseeing all aspects of implementation, servicing, reporting, and issue resolution.

  11. Vendor shall be responsible for ensuring that vendor’s staff follow all established safety regulations pertaining to the work to be performed per OSHA and/or City standards.
  12. Vendor’s employees will keep doors closed and locked while servicing facilities after hours or when instructed by Facility Manager or Representative.

  13. Vendor shall provide all job skills training and safety training required for its employees. Safety training shall instruct employees on the correct and safe use of the safety equipment required and of general safety procedures for the job and materials handling requirements.

  14. All personnel performing on-site work must comply with City security requirements, including criminal background screening in accordance with Florida Statute 373.6055. The vendor shall coordinate with the City Project Manager for access and scheduling and must complete the work within the time specified after issuance of the Notice to Proceed.
• Small Business Enterprise Program —

  The City has designated this solicitation as a Sheltered project for participation by Small Business Enterprises (SBEs) only in accordance with the City Code. The applicable code provisions can be found here: City of St. Petersburg Small Business Enterprise Assistance Program

• SUBMITTALS FROM RELATED PARTIES OR MULTIPLE SUBMITTALS RECEIVED FROM ONE VENDOR —

  Where two (2) or more related parties each upload a submittal, or multiple submittals are received from one (1) vendor, for any solicitation, such submittals will be judged non-responsive. Related parties mean vendors or the principles thereof, which have a direct or indirect ownership interest in another vendor for the same solicitation or in which a parent company or the principles thereof of one (1) contractor have a direct or indirect ownership interest in another vendor for the same solicitation. 

• Level 2- Police Department —

  The St. Petersburg Police Department (SPPD) shall conduct a Level 2 background investigation for all employees or subconsultant/subcontractor employees scheduled to work in a police facility. Should an employee or subconsultant/subcontractor employee's be unable to pass the SPPD background check process, the individual will not be granted clearance to the SPPD facilities.

  The Vendor shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to an employee’s inability to perform Work due to a Background Check being unavailable for inspection.  The failure of the Vendor to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.

• Scope of Services —

  Remove and dispose of approximately:

  1. 30 inches of anthracite coal per filter 
  2. 10 inches of filter sand per filter
  3. 2 inches of 1/4” x 1/8” gravel per filter 
  4. Exercise care to preserve the integrity of the underlying gravel support and underdrain tile system, as these components are to remain in service.

  Furnish and install new materials in the same configuration as removed for each filter, including:

  1. Anthracite coal in accordance with the American Water Works Association (AWWA) B100
  2. Filter sand per the MBM-S-100 specification, with an effective size of 0.45–0.55 mm and uniformity coefficient ≤ 1.40
  3. ¼” x ⅛” gravel per MBM-S-100 and manufacturer recommendations
  4. Ensure materials are free of contaminants and packaged as specified in MBM-S-100.

  Compliance and Supervision:

  1. All replacement filter media shall conform to the requirements of American Water Works Association (AWWA) Standard B100, Standard for Filtering Material. 
  2. The anthracite filter media shall comply with AWWA B100 and MBM-S-100. Anthracite shall have an effective size in the range of 0.90–1.20 mm with a uniformity coefficient of 1.40 or less. Final gradation shall be confirmed through manufacturer submittals, including sieve analysis, and approved prior to shipment.
  3. Filter sand shall comply with MBM-S-100 and AWWA B100. Sand shall have an effective size of 0.45–0.55 mm with a uniformity coefficient of 1.40 or less, as specified in the solicitation documents. Final gradation shall be verified through manufacturer submittals and testing.
  4. Installation must be performed under the supervision of a manufacturer-authorized technical director.
  5. Coordinate all work to minimize operational disruption.
  6. Submit all certifications, sieve analyses, and QA/QC documentation per MBM-S-100 prior to shipment and installation.

  Media Handling and Depth Control:

  1. Avoid compaction and contamination during placement.
  2. Use boards or equivalent means to avoid walking directly on media.
  3. Depths shall be verified post-installation and after backwashing/skimming as required.

  4. All gravel and filter media will be shipped in "semi-bulk" containers having lifting loops and bottom discharge spout, weighing approximately 2,000-4,000 pounds (907.2-1814.4kg) each.

  5. Provide storage and staging plans for all media shipments.
  6. Vendor may utilize the onsite grit pad for existing media disposal. 
  7. Vendor may use the designated area for crane mobilization directly next to the filter stations. 

  Final Acceptance:

  1. Submit a Certificate of Compliance from the media manufacturer’s technical director confirming proper installation.

  The quantity for the new material replacement can be found Attachments AWWA B100 Specifications.

• INTEGRITY OF SOLICITATION DOCUMENTS —

  Vendors will use the original solicitation form(s) provided by the Procurement and Supply Management Department and enter information only in the spaces where a response is requested. Vendors may use an attachment as an addendum to the solicitation form(s) if sufficient space is not available on the original form for the vendor to enter a complete response. Any modifications or alterations to the original solicitation documents by the vendor, whether intentional or otherwise, will constitute grounds for rejection of a solicitation. Any such modifications or alterations a vendor wishes to propose must be clearly stated in the vendor's submittal response and presented in the form of an addendum to the original solicitation documents. 

• LATE SUBMISSION OR MODIFICATION —

  Submittals and modifications received after the time set for the submission will not be considered. 

   

• WITHDRAWAL OF SUBMITTAL —

  The submittal may be withdrawn prior to the solicitation opening date. 

• WRITTEN REQUESTS FOR INTERPRETATIONS/CLARIFICATIONS —

  No oral interpretations will be made to any firms as to the meaning of specifications or any other documents. All questions pertaining to the terms and conditions or scope of work of this solicitation must be in writing to the Procurement and Supply Management Department and received by the date specified in the solicitation. Responses to questions may be handled as an addendum if the response would provide clarification to requirements of the solicitation. All such addenda will become part of the agreement documents. The City will not be responsible for any other explanation or interpretation of the proposed solicitation made or given prior to the award of the agreement. The Procurement and Supply Management Department will be unable to respond to questions received after the specified time frame. 

• Location of Services —

  All goods and services shall be provided at the following location: 1160 62nd Avenue NE, St. Petersburg, FL 33702.

• Service Calls —

  Vendor shall provide services during regular business hours, 7:00 a.m. to 4:30 p.m., Monday through Friday, excluding city holidays. 

   

• REJECTION OF SUBMISSION —

  The City may reject a submittal if:

  A. The vendor incorrectly states or conceals any material fact in the solicitation.

  B. The solicitation does not strictly conform to the law or requirements of the solicitation, including insurance requirements. 

  C. The solicitation is conditional, except that the vendor may qualify its submittal for acceptance by the City on an "all or none" basis, or a "low item" basis. An "all or none" basis submittal must include all items upon which the vendor was invited. 

  D. The Procurement and Supply Management Director determines it is in the best interest of the City to reject all submittals or parts of submittals at any stage of the procurement process through the award of an agreement. 

  E. The City reserves the right to waive minor informalities or irregularities in any submittal. 

• PUBLIC REVIEW OF SUBMITTALS —

  Pursuant to Florida Statute, Section 119.071(1)(b)2, all submittals will be subject to review as a public record after 30 days from opening, or earlier if an intended decision is reached before the thirty-day period expires. Unless a specific exemption exists, all documents submitted will be released pursuant to a valid public records request. All trade secret claims must be dispositively determined by a court of law prior to trase secret protection being granted. 

• ADA REQUIREMENT FOR PUBLIC NOTICES —

  Persons with disabilities requiring reasonable accommodations to participate in this proceeding, should contact 727-893-7229.

• Warranty —

  The Vendor warrants that all labor, materials, equipment, and workmanship provided under this Agreement for the filter media replacement and services shall be free from defects and performed in accordance with industry standards and the Contract Documents for a period of one (1) year from the date of Final Acceptance by the City.

• CONE OF SILENCE —

  Vendors and their employees, agents, contractors, and representatives are prohibited from communicating (whether oral, written, or electronic) with any member of City Council, the Mayor, City staff, any member of the selection committee, or any City project consultants related to the competitive solicitation beginning upon the date on which a competitive solicitation is first advertised and continuing until the later of (1) the final award of the competitive solicitation, (2) the date of rejection of all bids or responses to the competitive solicitation, or (3) the date of final disposition of any protest of the competitive solicitation.  

• Unspecified Services —

  Unspecified work is defined as materials or services that may be required due to unexpected conditions or events similar to the scope of work. Unspecified work is not guaranteed as part of the contract and must be properly authorized in writing by the City before performed. 

• AWARD —

  The City reserves the right to accept and award on a split-order, lump-sum, or individual item basis, or such combination as shall best serve the interest of the City. 

• Account Management —

  Vendor must provide a single point of contact, a dedicated account manager who will be readily available during normal business hours to administer the agreement. Vendor is responsible for notifying the City of any changes in account manager or contact information. Account managers' responsibilities shall include, but are not limited to, overseeing all aspects of implementation, servicing, reporting, and issue resolution. 

• PROTEST PROCEDURE —

  Protest procedures are governed by City of St. Petersburg Procurement Code Section 2-208 and can be viewed at the following link: Protest Procedure

• NON-NEGOTIABLE CONTRACT TERMS —

  The City has deemed the following contract terms to be non-negotiable. Vendor is advised that if it wishes to take exception to any of the terms contained or referenced in the contract, it must explicitly identify the term and the exception in its response to the solicitation. Vendor's stated exception to a non-negotiable contract term may disqualify it from consideration: 

  1. Indemnification.
  2. Insurance coverage.
  3. Governing Law and Venue.
  4. The City will not agree to the addition of any provision requiring a dispute resolution process or method, including but not limited to binding arbitration.
  5. The City will not agree to the addition of any provision waiving any remedy available to the City in law or equity (including but limited to the right to a jury trial)
  6. The City will not agree to the addition of any provision providing for the award of attorney’s fees to the prevailing party.
  7. The City will not agree to the addition of any provision limiting the liability of Vendor to a maximum dollar amount.

   

• City’s Responsibilities —

  At a minimum, City shall provide and meet the following responsibilities:

  1. City shall provide a single point of contact (City Project Manager) to administer the Agreement.
  2. City Project Manager shall assist with planning, strategy and objectives prior to performance of the Work.
  3. City Project Manager shall promptly respond to issues and inquiries so as not to hinder the progress, completion, or compensation for the Work.
  4. The City will provide access to the filter gallery and work area within the Northeast Water Reclamation Facility. The Plant is manned and has locked gates.  The City will provide personnel to man the gates and give the vendor access to the plant.
  5. The City will provide access to 110Volt 20Amp electrical service at no charge.  It will be the vendor’s responsibility to do any electrical connections and disconnects.
  6. City shall provide on-site support for security to unlock facility, lock-up gates after hours, and provide on-site contact for vendor and Project Manager.
  7. City shall make available potable and non-potable water for purchase. See the Water Resources Department for meter details.
• CONTRACT CAPABILITY/REFERENCES —

  Prior to award, any Vendor may be required to show that the company has the necessary facilities, equipment, ability and financial resources to perform the work specified in a satisfactory manner and within the time specified. In addition, the vendor must have experience in work of the same or similar nature, and can provide references, which will satisfy the City. Vendors must furnish a reference list of at least three (3) customers for whom they have performed similar services. 

• CONTRACTOR LICENSE REQUIREMENT —

  All Contractors performing construction and related work in Pinellas County must comply with all regulatory legislation, Chapter 75-489, Laws of Florida, as amended. Failure to have a competency license in a regulated trade will be cause for rejection of any submittal and/or award. 

• CORPORATE REGISTRATION —

  An award may not be issued without proof that your firm is registered with the Florida Division of Corporations, as per Florida Statute §607.1501. 

  A foreign corporation (foreign to the State of Florida) may not transact business in this state until it obtains a certificate of authority from the Department of State. Please visit Division of Corporations for information on how to become registered.  

• INSURANCE —

  The Vendor must provide a certificate of insurance and endorsement in accordance with the insurance requirements listed in the insurance section of the agreement. Failure to provide the required insurance within ten (10) days of contract execution may result in contract termination. 

• PUBLIC EMERGENCIES —

  It is hereby made part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of God that the City of St. Petersburg will require a first priority for goods and services. It is vital and imperative that the citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. Vendor agrees to rent/sell/lease all goods and service to the City on a first priority basis. The City expects to pay a fair and reasonable price for all goods and services rendered or contracted in the event of a disaster, emergency, hurricane, tornado, or other acts of God. 

• EVALUATION CRITERIA —

  The evaluation criteria define the factors that will be used by the Evaluation Committee to evaluate and score responsive, responsible and qualified submittals. Vendor shall include sufficient information to allow the Evaluation Committee to thoroughly evaluate and score their submittal. Each submission shall be evaluated and ranked by an Evaluation Committee. The contract will be awarded to the most qualified Vendor, per the evaluation criteria listed in the solicitation. 

• RIGHTS OF CITY OF ST. PETERSBURG SOLICITATION PROCESS —

  In addition to all other rights of the City under Florida law, the City specifically reserves the following:

  1. the right to rank firms and negotiate with the most qualified firm.
  2. the right to select the proposal that it believes will serve the best interest of the City.
  3. the right to reject any and all responses, or parts thereof, to disqualify any and all responses, and/or determine any response to be non-responsive.
  4. the right to cancel the entire solicitation. 
  5. the right to remedy or waive technical or immaterial errors in the solicitation or in the proposals submitted. 
  6. the right to request any necessary clarifications or proposal data without changing the terms of the solicitation. 
  7. the right to require the Proposer to perform the services required on the basis of the original submittal without negotiation. 
• BONDS —

  Performance and Payment Bond: If applicable, the annual bond amount will be equal to the one-year amount of a multi-year agreement. 

  Bid Bonds: If applicable, must be uploaded with offeror's submittal prior to the solicitation close date. 

   

Submission Requirements

• Is the Vendor registered with the Florida Department of State, Division of Corporations (Sunbiz) in accordance with Florida Statute §607.1501? (required)
• Is the Vendor a City of St. Petersburg certified SBE? (required) —

  If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date. 

• Is the Vendor a City of St. Petersburg certified MWBE? (required) —

  If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date. 

• Address for Headquarters location. (required)
• Address of office providing service, if different than above.
• Signature Authority (required) —

  Please provide a letter certifying who is authorized to execute the agreement on behalf of Company. 

• Describe the nature of company’s business. (required)
• Year the Company was Founded. (required)
• Number of years company has operated under the current name. (Note: if the company has modified its corporate structure since its founding (e.g., from a corporation to an LLC), you may list the number of years the company was founded under the original corporate structure). (required)
• Company’s bank of record. (required)
• Describe any litigation that the vendor has been a party to in the last five years where it was alleged that the offeror breached a contract for similar services with a client/customer and describe any contracts for similar services that the vendor failed to complete for similar services. Describe the facts and status of any such litigation or contract. (required) —

  Type N/A if not applicable.

• Identify any government entity that has debarred or otherwise prohibited the vendor from responding to its competitive solicitations within the last five years. Describe the circumstances surrounding such debarment or other prohibition. (required) —

  Type N/A if not applicable.

• The vendor acknowledges that it has read, understands and will comply with Florida Statute §448.095 pertaining to required use of the U.S. Department of Homeland Security E-Verify system. Should the City terminate the contract with the vendor for violation of §448.095, vendor may not be awarded a contract with the City for at least one year. (required)
• The vendor acknowledges that its quote response is subject to Public Records laws (Chapter 119, Florida Statutes). (required)
• Will vendor allow other agencies to piggyback the contract if awarded? (required)
• The vendor hereby makes all certifications required by Florida Statute §287.135 related to scrutinized companies. (required)
• Is vendor required to provide any disclosures to the City regarding a foreign country of concern pursuant to Florida Statutes §286.101 (3)(a)? (required)
• If YES, please provide the disclosure(s) in accordance with the requirements of Florida Statute §286.101 (3)(a).
• The vendor certifies that it takes no exceptions to the agreement attached. (required) —

  The City has deemed the following contract terms to be non-negotiable. Vendor is advised that if it wishes to take exception to any of the terms contained or referenced in the contract, it must explicitly identify the term and the exception in its response to the solicitation. Vendor's stated exception to a non-negotiable contract term may disqualify it from consideration: 

  1. Indemnification.
  2. Insurance coverage.
  3. Governing Law and Venue.
  4. The City will not agree to the addition of any provision requiring a dispute resolution process or method, including but not limited to binding arbitration.
  5. The City will not agree to the addition of any provision waiving any remedy available to the City in law or equity (including but limited to the right to a jury trial)
  6. The City will not agree to the addition of any provision providing for the award of attorney’s fees to the prevailing party.
  7. The City will not agree to the addition of any provision limiting the liability of Vendor to a maximum dollar amount.
• If exceptions are taken to the attached agreement, please provide.
• Has the vendor identified any trade secrets or confidential information in its response? (required)
• If yes to the above question, please upload your redacted proposal here.
• I currently have the required insurance coverage as specified in the solicitation and will be able to provide a Certificate of Insurance if awarded. (required)
• References (required) —

  Please download the below document, complete, and upload.

• Submittal Documents (required) —

  Upload all other documents relating to this solicitation. Including but not limited to proposals/statements of qualifications, applicable bonds, warranty information, etc. 

• Responsible and Responsive Construction Questions (required) —

  Please download the below documents, complete, and upload.

• Living Wage Questions (required) —

  Please download the below documents, complete, and upload.

• What type of project is this? (required)
• Is the construction project over $1M? (required)
• Is this a service contract, exceeding $200k? (required) —

  Make sure this in compliance with the living wage ordinance. 

• Number of Awards (required)
• Will background checks be needed? (required)
• What type of background check? (required)
• Will subcontractors/subconsultants be allowed? (required)
• What Business Enterprise Program Applies to this project? (required)
• SBE Goal (required)
• WBE Goal (required)
• MBE Goal (required)
• Will a performance and payment bond be needed? (required)
• Is a bid bond required for this project? (required)

Questions & Answers