SLED Opportunity · ARIZONA · CITY OF AVONDALE
AI Summary
The City of Avondale seeks qualified firms to provide labor compliance services for construction projects on an as-needed basis for one year with four one-year renewal options.
The City of Avondale (the “City”) is issuing this Informal Request For Proposals (this “RFP”) seeking proposals (“Proposals”) from qualified, licensed firms (“Vendors”) interested to provide all material and labor required as describe in the section title Scope of Work on an as-needed basis (the “Services”) for a period of one year, with four renewable one-year options, as set forth in the Sample Professional Services Agreement.
This project is federally funded. Vendor must be registered on System for Award Management (“Sam.gov”) before submitting an offer, provide a valid Unique Entity Identifier Number and continue to maintain an active SAM registration during which it has an active Federal award.
Please use the See What Changed link to view all the changes made by this addendum.
Please provide a point of contact for Informal RFP for follow-up questions or notifications. (Name, email & phone number).
Is your firm currently registered and showing Active status in SAM.gov?
Note: Vendor must be registered on System for Award Management (“Sam.gov”) before submitting an offer, provide a valid Unique Entity Identifier Number and continue to maintain an active SAM registration during which it has an active Federal award.
Please provide your Unique Entity Identifier Number.
Because this solicitation is funded in whole or in part with federal grant funds, you are required to be registered in SAM.gov with an Active status.
Failure to obtain and maintain an Active SAM.gov registration by the required deadline may result in your proposal being deemed non-responsive, and the City may proceed with award to the next highest ranked responsive and responsible offeror.
Byrd Anti-Lobbying Amendment (31 U.S.C. 1352) - Contractors that apply or bid for an award exceeding $100,000 must file the required certification.
Are you submitting a proposal for an award exceeding $100,000?
The Bidder certifies, to the best of his or her knowledge and belief, that:
This confirmation is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Has your firm been certified by any jurisdiction in Arizona as a minority or woman owned business enterprise?
You indicated that your firm has been certified in Arizona as a minority or woman owned business enterprise.
Please upload details and documentation of the certification
Please upload a copy of your signed W-9 using the most current W-9 form. Form W-9 (Rev. March 2024) (irs.gov)
Please upload your proposal here, but without cost information. Upload fee proposal separately in the next step.
NOTE: IF YOUR UPLOAD HERE CONTAINS PRICING INFORMATION IT MAY BE CAUSE FOR DEEMING YOUR PROPOSAL AS NON-RESPONSIVE
Upload your fee proposal here. It should not be part of your already uploaded files and should not be provided anywhere else unless an electronic pricing table is used with this RFP.
I acknowledge that I have read and reviewed the Avondale City Artificial Intelligence Use Policy. I understand and agree to comply with all requirements outlined in this policy.
Vendor certifies that it has reviewed the administrative information and draft of the Professional Services Agreement’s terms and conditions and, if awarded the Agreement, agrees to be bound thereto.
Vendor further certifies that they are authorized to submit a proposal on behalf of the stated Company in the proposal and has provided any applicable documentation stating such.
The City of Avondale (the “City”) is issuing this Request For Proposals (this “RFP”) seeking proposals (“Proposals”) from qualified, licensed firms (“Vendors”) interested in providing professional services consisting of ________________________ (the “Services”),
Provide text that will fill in the highlighted area above to complete the basic description regarding the purpose of this RFP.
Required Submittal. The Proposal shall be a maximum of pages to address the Proposal criteria (excluding cover letter, resumes and the Vendor Information Form, but including the materials necessary to address project understanding, general information, organizational chart, photos, tables, graphs, and diagrams).
Provide text that will fill in the highlighted area above to complete the basic description regarding the purpose of this RFP. The default maximum number of pages allowed is 12 pages
Will you want your bidder to upload a Price Proposal separately from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price in circumstances where it will not be used for initial evaluations. After a technical evaluation, you can come back and unseal pricing.
Is any federal or state grant intended for the funding of this procurement?
Applicable for any newly procured software platforms or services that involve the storage, processing, or transmission of city data. (Please confirm with IT)
Q (Where is the Preparation/Submission of proposal section?): I see you reference the Preparation/Submission of proposal section for drafting the cover letter but I actually cannot locate the section in this RFP. Can you advise or provide guidance?
A: Preparation/Submission is under section 2.2.
Q (No subject): Where do I find Section 2.2? Where do I find Past Performance Verification Evaluation forms?
A: Section 2.2 is under section 2. RFP Process; Award of Agreement. The Past Performance Verification Form can be found under Downloads - Attachment A
Q (Awarded Contracts): Can you clarify the anticipated number of firms that will be awarded contracts as a result of this RFQ? Several places in the RFQ refer to “The selected Vendor.”
A: The City may, at its discretion, award to one or more vendors under this solicitation if it is determined to be in the best interest of the City.
Q (Contract Value): On page 12 of the RFQ under the Byrd Anti-Lobbying certification, it states “Are you submitting a proposal for an award exceeding $100,000?” What is the anticipated contract value?
A: The anticipated contract value includes an annual not-to-exceed amount of $100,000. Vendors should use this amount when responding to the Byrd Anti-Lobbying certification question.
Q (Avondale RFP and joint venture proposals): Is the Avondale RFP open to joint venture proposals from 2 firms?
A: A joint venture proposal may be submitted. Please section 4.2.C.to identify key positions with the proposal.
Q (Evidence of Certification): According to Amendment 1, the City would like the resumes attached as an Appendix to the SOQ and “evidence of certification.” Would certification numbers and expiration dates included on their resumes be sufficient or is the City looking for actual certification copies to be included in addition to the 2-page resumes in the Appendix?
A: The City would like copies of the relevant certifications.
Q (References): On page 3 of the RFQ it states in 2. References. Is this in reference to the PPVFs to be submitted by our clients? If not, please provide more details of what is needed.
A: The term "References" is referring to the requested PPVFs.
Q (Project Schedule): On page 3 of the RFQ it states in 3. Project Schedule shows as “if required.” Is a Schedule required?
A: This solicitation does not require a project schedule.
Q (Certificate of Good Standing): We are assuming the certificate of good standing should be included in the Appendix and will not be included in the page count. Can the City confirm?
A: This is correct.
Q (Past Performances Verifications Evaluations): For ongoing similar professional services agreements (with annual renewals), is the project considered "substantially complete" if the agency has renewed after the completion date of the original agreement? Reference : Section 4.2.B subsection b line iv. (Page 8, Zero points, if:)
A: Yes, for similar ongoing professional services agreements.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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