NGDISM - Gas Replacement

Solicitation No.

CB-31268208

Type / RFx

RFP

Status

Active

Level

city

Published Date

April 16, 2026

Due Date

May 28, 2026

NAICS Code

237130AI guide

Jurisdiction

City of Carencro — Lafayette Parish, Louisiana

State

Louisiana

Agency

City of Carencro

NOTICE TO CONTRACTORS Public Notice is hereby given that sealed bids will be received either electronically at http://www.centralbidding.com or at the office of City of Carencro, located at 210 East St. Peter Street, Carencro, Louisiana 70520, until two o'clock p.m. (2:00) central standard time on the 14th day of May 2026 for the following: NGDISM Gas Replacement and shall at that time and place be publicly open and read aloud in City Hall. Bids received after the above specified time for opening shall not be considered and shall be returned unopened to the sender. The base bid work shall consist of, but is not limited to, replacing approximately 30,000 linear feet of 2” cast iron gas main with 2” PE gas main, installing approximately three hundred (300) service taps with approximately 21,400 linear feet 1” PE service line, installing one (1) subsurface coulee crossing and removal of one (1) existing gas regulator station. Alternate No. 1 work includes removal of four (4) existing gas regulator stations and relocation of one (1) existing gas regulator station. Alternate No. 2 work includes installing three (3) subsurface coulee crossings. Bid related documents may be downloaded at http://www.centralbidding.com. Electronic Bids may be submitted by visiting http://www.centralbidding.com. For any technical questions regarding the Electronic Bidding Process, contact Central Bidding support at [email protected] or (225) 810-4814. If contractor elects to use electronic bid submission, the contractor is responsible for investigating and complying with electronic bid submission with and through the electronic bidding service. It is recommended that bidders navigate the service in advance to upcoming bid deadlines. Bidders submitting bids electronically are required to provide the same documents as bidders submitting through the mail or by hand delivery. Regardless of the bid results, the bidder will have 48 hours from the opening of the bids to provide the City of Carencro the original documents. Only a bid bond shall be submitted as the bid security. Electronic copies of the bid bond shall be included with the electronic bid. If a vendor fails to provide the original hard copies of these documents within 48 hours of the bid opening, their bid shall be considered non-responsive. Bids must be signed in accordance with LRS Title 38:2212(B)5. A Corporate Resolution or Certificate of Authority authorizing the person signing the bid is required to be submitted with bid. Failure to submit a Corporate Resolution or Certificate of Authority with the bid shall be cause for rejection of bid. The project is to be exempt from sales and use taxes imposed by any taxing authority. The successful contractor / subcontractors will be required to submit the appropriate tax exemption form R-85012-T (Public Projects Contractor / Subcontractor: Sales Tax Certification and Exemption Application – Louisiana Revised Statute 47:305.7(A)(1)(b)) to the Louisiana Department of Revenue for each contract / subcontract associated with the work. Copies of the Contract Documents including drawings and specifications, except for Section D – “Louisiana Department of Transportation and Development Standard Specifications for Roads and Bridges, 2026 Edition, and “The City of Carencro Gas Distribution System Operations and Maintenance Manual, 2025” are available at the office of C.H. Fenstermaker and Associates, L.L.C. located at 135 Regency Square, Lafayette, LA 70508, phone: (337) 237-2200, upon payment of two hundred thirty dollars ($230) per set, payable to City of Carencro. NOTE: NO CASH WILL BE ACCEPTED - ONLY CHECKS OR MONEY ORDERS MADE PAYABLE TO CITY OF CARENCRO SHALL BE ACCEPTED. Deposits on the first set of documents furnished bona fide to prime bidders will be fully refunded upon return of documents no later than ten (10) days after receipt of bids. On other sets of documents furnished to bidders the deposit less actual cost of reproduction will be refunded upon return of the documents no later than ten (10) days after receipt of bids. An electronic copy of the bid documents may be obtained by contacting Mrs. Meghan Broussard at [email protected] or by telephone at (337) 237-2200. There will be no deposit required to receive an electronic copy of bid documents. Plans and specifications shall be available until twenty-four hours before the bid opening date. There will be a non-mandatory Pre-Bid Conference at Carencro City Hall on April 30th, 2026 at 2:00 p.m. Physical street address of City Hall is 210 East St. Peter Street, Carencro, LA 70520. Each bid shall be accompanied by a bid bond payable to the City of Carencro, the amount of which shall be five percent (5%) of the base bid plus additive alternates. Bid bond shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A- Rating in the latest printing of the A.M. Best's Key Rating Guide to write individual bonds up to ten percent of policyholders' surplus as shown in the A.M. Best's Key Rating Guide, or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents. The bid bond shall be issued by a company licensed to do business in Louisiana and who is under contract with the surety company or bond issuer as a licensed agent in this state and residing in this state. The bid bond shall be given as a guarantee that the bidder shall execute the contract, should it be awarded to him, in conformity with the Contract Documents within thirty (30) days. No bidder may withdraw his bid for at least forty-five (45) days after the time scheduled for the opening of bids unless the withdrawal is in accordance with LA R.S. 38§2214.C. Each bid shall be submitted only on the bid form provided with the specifications. The successful contractor will be required to execute performance and labor and material payment bonds in the full amount of the contract as more fully defined in the bid documents. Bids will be evaluated by the City of Carencro based on LA Bid Law statutes, including the lowest responsible bid submitted which is also in compliance with the specifications. The City of Carencro reserves the right to reject any and all bids for just cause as allowed by LA R.S. 38§2214. Contractors or contracting firms doing work which is classed as “Hazardous Materials” or any subclassifications, shall be properly licensed when the work to be performed is $1.00 or more. Contractors or contracting firms submitting bids for work besides Hazardous Materials, shall be properly licensed for any work in the amount of $50,000.00 or more. All such bidders shall certify that they are licensed contractors under Chapter 24 of Title 37 of the Louisiana Revised Statutes of 1950. Contractors for this project shall be licensed for the classification of “MUNICIPAL and PUBLIC WORKS CONSTRUCTION”. Bids in the amounts specified above which have not bid in accordance with the requirements, shall be rejected and shall not be read. Additional information relative to licensing may be obtained from the Louisiana State Licensing Board for Contractors, Baton Rouge, Louisiana. The City of Carencro strongly encourages the participation of DBEs (Disadvantaged Business Enterprise) in all contracts or procurements let by the City of Carencro for goods and services and labor and material. To that end, all contractors and suppliers are encouraged to utilize DBEs in the purchase or sub-contracting of materials, supplies, services and labor and material in which disadvantaged businesses are available. Assistance in identifying said businesses may be obtained by calling (337) 896-8481. s/Charlotte Stemmans Clavier City of Carencro ADDENDUM NO. 1 DATE: May 8, 2026 TO: PROSPECTIVE BIDDERS FROM: Christopher D. Guilbeau, P.E. C. H. Fenstermaker and Associates, L.L.C. 135 Regency Square Lafayette, Louisiana, 70508 PROJECT: NGDISM Gas Replacement Carencro, Louisiana IMPORTANT: THIS ADDENDUM NO. 1 SHALL BECOME A PERMANENT PART OF THE ABOVE REFERENCED PROJECT AND SHALL ALTER THE CONSTRUCTION PLANS AND SPECIFICATIONS AS FOLLOWS. THE FOLLOWING ITEMS SHALL TAKE PRECEDENCE OVER THE REFERRED TO COUNTERPARTS IN THE SPECIFICATIONS AND OTHER CONTRACT DOCUMENTS AND OTHER PORTIONS IN CONFLICT HEREWITH. A) BID DATE RESCHEDULED: 1. The re-scheduled bid date and time for this project shall be 2:00 pm Central Standard Time on Thursday May 28th, 2026. Location of the bid opening shall remain the at the office of the City of Carencro, located at 210 East St. Peter Street, Carencro, Louisiana, 70520 ADDENDUM NO. 2 DATE: May 20, 2026 TO: PROSPECTIVE BIDDERS FROM: Christopher D. Guilbeau, P.E. C. H. Fenstermaker and Associates, L.L.C. 135 Regency Square, Lafayette, Louisiana 70508 PROJECT: NGDISM Gas Replacement, Carencro, Louisiana IMPORTANT: THIS ADDENDUM NO. 2 SHALL BECOME A PERMANENT PART OF THE ABOVE REFERENCED PROJECT AND SHALL ALTER THE CONSTRUCTION PLANS AND SPECIFICATIONS AS FOLLOWS. THE FOLLOWING ITEMS SHALL TAKE PRECEDENCE OVER THE REFERRED TO COUNTERPARTS IN THE SPECIFICATIONS AND OTHER CONTRACT DOCUMENTS AND OTHER PORTIONS IN CONFLICT HEREWITH. A) QUESTIONS AND ANSWERS 1)Question: Is the installation alignment of the gas to be placed exactly as shown on the plans? a.Answer: The construction plans show other planned water projects adjacent to or near the proposed gas main improvements. The intent of this is to notify the gas contractor of the other planned projects to avoid moving the proposed gas mains to a location that is already intended for other planned improvements. Contractor can move the proposed gas main with approval of the project engineer to meet field conditions while keeping the other planned projects in mind. Due to there being multiple utility projects occurring simultaneously in the City of Carencro, (2 water, 1 gas), gas contractors will need to coordinate construction schedule with Project Engineer to avoid conflict with other projects. Water contractor will be expected to coordinate schedule in the same manner. 2)Question: Is there any existing covered warehouse area that can be used by the gas contractor? a.Answer: No, but there are ample existing City of Carencro owned property available for staging. Contractor can use his own containers, fencing and locks at the staging areas. 3)Question: Can the contractor use closest available City of Carencro water (from nearest hydrant) for his camera operations and/or hydro-vac operations? This would greatly reduce costs and time. Water usage would / could be metered. Contractor stated this is typical for most municipalities. a.Answer: See Section C – Special Provisions – ARTICLE 6 – SEQUENCE AND SCHEDULE OF OPERATIONS for availability of water from fire hydrants adjacent to gas main improvements. The Contractor shall be responsible for all costs associated with water usage. 4)Question: Can the contractor dispose of sewer debris from camera inspection operations in the City of Carencro? a.Answer: No. All sludge, dirt, sand, rocks, grease, and other solid or semisolid materials removed for the sewers and manholes during the cleaning operation shall be drained of water and transported to an approved dumpsite at the Contractor’s sole expense. City of Carencro does not have an acceptable site for disposal of said materials. 5)Question: Can the contractor dispose of mud created from any hydro vac operations in the City? a.Answer: Yes, disposal of mud created by hydro-vac operations can be disposed of at site on Cormier Road. This disposal shall be coordinated with the City of Carencro Gas Superintendent. 6)Question: What are the limits of any pre-camera inspection? a.Answer: Determined by the Contractor’s discretion. 7)Question: What is the cost estimate for the project? a.Answer: The cost estimate is $3,000,000.00 (Base Bid + Alternate No. 1 + Alternate No. 2) 8)Question: Does the contractor need to map each weld and report a certification on each weld made? a.Answer: Yes. See Section 6 of the City of Carencro Gas Distribution System O&M Manual for testing and reporting requirements. 9)Question: Is the provided pricing inclusive of installing a valve along with a valve box? a.Answer: Yes. The pay item shall include the installation of both the valve and valve box. 10)Question: Will this project require a third-party inspection company? If so, who will be responsible for the associated costs? a.Answer: Contractor shall be required to inspect welds with qualified personnel and provide documentation of approved weld to Owner. 11)Question: It states that all pre-job photos must be printed and maintained in a three-ring binder—will a digital submission format be acceptable? a.Answer: Yes. A digital submission will be acceptable, but a detailed index will be required to match the photo with the address. See Technical Specification Section NS-736-Construction Photographs and Video. 12)Question: What are the required testing procedures for this project? The O&M manual did not provide much detail. Additionally, who is responsible for approving tests prior to gas-up? a.Answer: See Section 6 of the City of Carencro Gas Distribution System O&M Manual. Test results will need to be confirmed with City of Carencro’s inspector. 13)Question: Will we be tying into any cast iron piping? a.Answer: No. The intent of this project is to remove all cast iron from the distribution system. 14)Question: What are the allowed working hours for this project? Should we follow city work-hour restrictions? a.Answer: Yes. Contractor shall follow the City of Carencro’s work hour restrictions between the hours of 8:00 p.m. and 7:00 a.m. on weekdays and between the hours of 8:00 p.m. and 9:00 a.m. weekends per "Sec. 22-154. - Restricted Uses and Activities" from the City of Carencro Code of Ordinances. No work will be permitted on City of Carencro recognized holidays as listed in ARTICLE 6 - CONTRACT TIME of the General Conditions. 15)Question: If field conditions require a change in the work plan (such as shifting to the opposite side of the road), would this be permitted under the current permit, or would additional approval be required? a.Answer: Any change in alignment will need to be verified with the project engineer prior to installation. Any changes in alignment to the proposed gas main within the DOTD right-of-way will require approval from their permit office as well as the project engineer. 16)Question: Are the 2" tie-ins between bores, open-cut main installations, or both? Please provide clarification. a.Answer: In the scenario where a bore requires a pit to connect to a second run of pipe, the entire length will be paid for as bore regardless of how many pits are needed. 17)Question: Will we be allowed to carry gas with us during construction? a.Answer: Yes. Contractor is not required to install all gas main on project prior to pressure testing and putting portions of the project into service. 18)Question: What documentation is required for steel welding inspections? a.Answer: See Section 6 of the City of Carencro Gas Distribution System O&M Manual for testing and reporting requirements. 19)Question: Please confirm if we are allowed to begin work at any location on the project, or if there is a required sequence or designated starting point. a.Answer: See Section C – Special Provisions – ARTICLE 6 – SEQUENCE AND SCHEDULE OF OPERATIONS for required sequence of construction. b.See attached sequencing map in the Special Conditions section of the specifications. 20)Question: For fusion work, are we required to provide certifications for fusion-qualified personnel? a.Answer: Yes. 21)Question: Can you provide additional clarification on the overall scope of the 1” Inline Plug where noted? a.Answer: See detail on plan sheet 002a. Inline plug being used for Odor Test Station. Location shown on Sheets 074 and 078. Exact location to be determined by City of Carencro Gas Superintendent. 22)Question: Can you provide additional clarification on the overall scope of the Service Line Riser Pipe (1”) where noted? a.Answer: See detail on plan sheet 002a. Intent is to install riser line up to existing meter. Existing meter to remain. 23)Question: RFQ states a hard copy must be turned in within 48 hours of the bid opening; can you clarify if the hard copy is necessary and required? a.Answer: A hard copy original of all required bid documents for all bidders shall be submitted to the City of Carencro within 48 hours of the bid opening if their bid was submitted electronically. 24)Question: What are the expectations for project drawings? Are weekly drawing updates required? a.Answer: Per ARTICLE 57 – ASBUILT DRAWINGS of the General Conditions, as-built record drawings will be required at the end of the project. Weekly drawing updates are not required. B) REFER TO THE CONSTRUCTION PLANS AND REVISE AS FOLLOWS: 1)Sheet 001 – Title Sheet and Layout Map last revised April 14, 2026, shall be removed and replaced with Sheet 001 – Title Sheet and Layout Map dated May 20, 2026. 2)Sheet 002 – Summary of Estimated Quantities last revised April 14, 2026, shall be removed and replaced with Sheet 002 – Summary of Estimated Quantities dated May 20, 2026. 3)Sheet 002a – Summary of Street Addresses to Receive New Service and Miscellaneous Details last revised April 14, 2026, shall be removed and replaced with Sheet 002a – Summary of Street Addresses to Receive New Service and Miscellaneous Details dated May 20, 2026. 4)Add Sheet 002b – Project Sign Details dated May 20, 2026. 5)Sheet 003 – Legend and Notes last revised April 14, 2026, shall be removed and replaced with Sheet 003 – Legend and Notes dated May 20, 2026. 6)Sheet 051 – Church Street Gas Improvements Plan and Profile last revised April 14, 2026, shall be removed and replaced with Sheet 051 – Church Street Gas Improvements Plan and Profile dated May 20, 2026. C) REFER TO THE PROJECT SPECIFICATIONS AND CONTRACT DOCUMENTS AND REVISE AS FOLLOWS: 1)Section C, Special Provisions – ARTICLE 6 – SCHEDULE AND SEQUENCE OF OPERATIONS: a.Delete the “Chronology of Phases” portion of this Article and Replace with the following: 1.Chronology of Phases: (a)The Contractor will be required to proceed with installation of the Gas Mains, Services, and other required work in the order of the areas identified on the attached “Required Sequence of Construction” exhibit at the end of the Section C – Special Provisions – ARTICLE 6 – SCHEDULE AND SEQUENCE OF OPERATIONS. 2)Section C, Special Provisions: a.Add the “Required Sequence of Construction” exhibit to the end of Section C – Special Provisions -ARTICLE 6 – SCHEDULE AND SEQUENCE OF OPERATIONS. 3)Section D, Technical Specifications: a.Add the following Section: Post Construction Sewer Video Assessment – Section NS-GAS-01000. 4)Section F, Louisiana Uniform Public Works Bid Form: a.Replace the Louisiana Uniform Public Works Bid Form last revised April 14, 2026, with the attached Louisiana Uniform Public Works Bid Form revised May 20, 2026. D) CLARIFICATION 1)Comment: The project sign location shall be City of Carencro owned property located near the corner of N. Church Street and Andre Street. Exact location of project sign shall be determined at the pre-construction meeting. 2)Comment: Existing gas meters are not being replaced. Only service lines and risers serving the existing meters. 3)Comment: The total cost of each section (Base Bid, Alternate No. 1 and Alternate No. 2) are to be written on the bid form, but there is no line for a “Total Bid” including Base Bid plus all Alternates. 4)Comment: Pre-camera inspection of existing sewer mains and laterals is not required. Contractor shall locate existing sewer mains and laterals by his own means and methods (pot holing or pre-camera inspection). There is no pay item for pre-camera inspections. 5)Comment: Contractor shall provide personnel certifications prior to award of the low bid. 6)Comment: See attached list of Operator Qualifications needed for the City of Carencro NGDISM Gas Project as provided by the City of Carencro’s 3rd party consultant that prepared the City of Carencro Gas Distribution System O&M Manual. BIDDER SHALL ACKNOWLEDGE RECEIPT OF ALL ADDENDA IN THE SPACE PROVIDED ON THE BID FORM END OF ADDENDUM NO. 2 Available documents: City of Carencro NGDISM Gas Replacement Specifications 2026-04-14.pdf (6.3 MB); 2071040.3XC - NGDISM Gas Replacement.pdf (26.6 MB); 2026-05-08 NGDISM Gas Replacement Addendum No. 1.pdf (76.1 KB); 2026-05-20 NGDISM Gas Replacement Addendum No. 2.pdf (4.2 MB). Bid documents are available for purchase through Central Bidding. Contact support@samsearch.co and we will obtain the full document package on your behalf.

1. April 16, 2026Published
2. May 28, 2026Responses Due