SLED Opportunity · COLORADO · ROUTT COUNTY
AI Summary
Routt County, Colorado seeks professional consulting services to develop a North Routt County Recreation Strategic Action Plan by May 31, 2027. This formal RFP requires electronic bid submission by August 3, 2026.
The purpose of this Request For Proposal (RFP) and accompanying specifications are to provide instructions and assistance in submitting a Proposal response to provide all professional services for North Routt County Recreation Strategic Action Plan to be completed by May 31, 2027. The objective is to have a fully executed Routt County Professional Services Agreement... **Solicitation Type**: RFP - Request for Proposal (Formal) **Source ID**: PU.AG.USA.2668469.C17365226 **Piggyback Contract**: No **Question Acceptance Deadline**: 07/27/2026 03:00 PM EDT **Questions are submitted online**: Yes **Bid Submission Type**: Electronic Bid Submission **Additional Bidding Instructions**: Please copy and paste the links in your browser to access the reports in Scope of Services, paragraph 4, for additional information. **Owner Organization**: Routt County **Solicitation Number**: 891 **Reference Number**: 0000429701 **Pricing**: Lump sum **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Bid Documents | Documents defining the proposal | No | No | **Questions and Answers**: | Question | Answer | |---|---| | Document Submission 1. Could you please confirm if there is any preferred format or template for the technical proposal and cost proposal, or should firms follow their own standard proposal format? 2. Would you recommend including additional company documents such as company profile, capability statement, insurance certificate, or business registration with the proposal? 3. Are there any anticipated evaluation criteria weightings beyond what is provided in the RFP? Answer: Answered in Addendum 2 | Document Submission 1. Could you please confirm if there is any preferred format or template for the technical proposal and cost proposal, or should firms follow their own standard proposal format? 2. Would you recommend including additional company documents such as company profile, capability statement, insurance certificate, or business registration with the proposal? 3. Are there any anticipated evaluation criteria weightings beyond what is provided in the RFP? Answer: Answered in Addendum 2 | | Project Budget? Hi there, Are you willing to share an estimated project budget at this time? Thank you. Answer: Answered in Addendum 2 | Project Budget? Hi there, Are you willing to share an estimated project budget at this time? Thank you. Answer: Answered in Addendum 2 | | Response to Questions Are you able to respond to questions as they are asked in order to adequately address the responses in the 5 business days between the question deadline and submittal due date? Answer: Answered in Addendum 2 | Response to Questions Are you able to respond to questions as they are asked in order to adequately address the responses in the 5 business days between the question deadline and submittal due date? Answer: Answered in Addendum 2 | | Proposed Budget Do you have a proposed budget? Answer: Answered in Addendum 2 | Proposed Budget Do you have a proposed budget? Answer: Answered in Addendum 2 | | Project Schedule Are the professional services desired to be completed by May 31, 2027 (per the first paragraph of the RFP) or June 30, 2027 (per Section 15 Estimated Project Schedule? Answer: Answered in Addendum 1 | Project Schedule Are the professional services desired to be completed by May 31, 2027 (per the first paragraph of the RFP) or June 30, 2027 (per Section 15 Estimated Project Schedule? Answer: Answered in Addendum 1 | | Proposal Format and Evaluation Can you clarify the order and requirements of the proposal format and provide the evaluation methods? Answer: Answered in Addendum 2 | Proposal Format and Evaluation Can you clarify the order and requirements of the proposal format and provide the evaluation methods? Answer: Answered in Addendum 2 | | Project Emphasis What is the ideal emphasis of this project? Mapping of sensitive lands and/or recreation infrastructure conditions and locations? Research/data collection on actual visitation versus perceptions? Answer: Answered in Addendum 2 | Project Emphasis What is the ideal emphasis of this project? Mapping of sensitive lands and/or recreation infrastructure conditions and locations? Research/data collection on actual visitation versus perceptions? Answer: Answered in Addendum 2 | | Deliverables Do you envision a document that establishes community desired norms and/or a community and agency supported list of specific action items? Answer: Answered in Addendum 2 | Deliverables Do you envision a document that establishes community desired norms and/or a community and agency supported list of specific action items? Answer: Answered in Addendum 2 | | Existing Committees Is there an established technical advisory committee or would it build off any other existing committees? Answer: Answered in Addendum 2 | Existing Committees Is there an established technical advisory committee or would it build off any other existing committees? Answer: Answered in Addendum 2 | | Stakeholder Engagement Are the 8–10 in-person days that are indicated during the stakeholder engagement envisioned as full-day sessions, or are these meant to be 8-10 in person meetings of a shorter time frame? Answer: Answered in Addendum 3 | Stakeholder Engagement Are the 8–10 in-person days that are indicated during the stakeholder engagement envisioned as full-day sessions, or are these meant to be 8-10 in person meetings of a shorter time frame? Answer: Answered in Addendum 3 | | Plan Development Is the consultant expected to author all plan content, with the TAC and County staff in a review-and-input role, or is co-development anticipated? Answer: Answered in Addendum 3 | Plan Development Is the consultant expected to author all plan content, with the TAC and County staff in a review-and-input role, or is co-development anticipated? Answer: Answered in Addendum 3 | | Staff Involvement What level of County staff involvement should we anticipate during plan drafting and revision? Answer: Answered in Addendum 3 | Staff Involvement What level of County staff involvement should we anticipate during plan drafting and revision? Answer: Answered in Addendum 3 | | County Support What County support will be available for outreach (stakeholder ID, logistics, venues, survey distribution, contact lists), given the "limited staff involvement" note? Answer: Answered in Addendum 3 | County Support What County support will be available for outreach (stakeholder ID, logistics, venues, survey distribution, contact lists), given the "limited staff involvement" note? Answer: Answered in Addendum 3 | | Data Expectations Beyond the Master Plan and Upper Elk River Plan, are there existing usage datasets to build on, or is establishing baseline use-level data expected in scope? Answer: Answered in Addendum 3 | Data Expectations Beyond the Master Plan and Upper Elk River Plan, are there existing usage datasets to build on, or is establishing baseline use-level data expected in scope? Answer: Answered in Addendum 3 | | Communications Plan Pricing For the Communications Plan, should proposers price the plan only, or also include optional pricing for StoryMap/website implementation? Answer: Answered in Addendum 3 | Communications Plan Pricing For the Communications Plan, should proposers price the plan only, or also include optional pricing for StoryMap/website implementation? Answer: Answered in Addendum 3 | | Evaluation Criteria Will the County share the evaluation criteria and their relative weights? Answer: Answered in Addendum 3 | Evaluation Criteria Will the County share the evaluation criteria and their relative weights? Answer: Answered in Addendum 3 | | Indemnification Clause Clarification We understand the County has identified the agreement as non-negotiable. However, we are requesting clarification on Section 12 (Indemnification). As written, it appears to require indemnification for any claims arising from the performance of the work, regardless of fault, which extends beyond our insurance coverage. Would the County consider revising the provision to apply only to the negligent performance of the work by the Consultant or its subconsultants by adding "negligent" before "performance of the work"? Because our insurance carrier is unable to support the current language without this clarification, we would greatly appreciate a response before the anticipated Q&A response date, if possible. We are very enthusiastic about the opportunity to work on this project, but we are unable to pursue it without confirmation that the provision aligns with our insurance coverage. Thank you for your consideration. We appreciate any clarification you can provide. Answer: Answered in Addendum 3 | Indemnification Clause Clarification We understand the County has identified the agreement as non-negotiable. However, we are requesting clarification on Section 12 (Indemnification). As written, it appears to require indemnification for any claims arising from the performance of the work, regardless of fault, which extends beyond our insurance coverage. Would the County consider revising the provision to apply only to the negligent performance of the work by the Consultant or its subconsultants by adding "negligent" before "performance of the work"? Because our insurance carrier is unable to support the current language without this clarification, we would greatly appreciate a response before the anticipated Q&A response date, if possible. We are very enthusiastic about the opportunity to work on this project, but we are unable to pursue it without confirmation that the provision aligns with our insurance coverage. Thank you for your consideration. We appreciate any clarification you can provide. Answer: Answered in Addendum 3 | | Technical advisory board Where will you draw the members from for the technical advisory board? Will they be from North Routt only or include technical experts from the County? I assume they will only be looking at existing data, but if new data needs to be generated regarding visitation use and patterns, can the gathering of new data be within the scope? Answer: Answered in Addendum 3 | Technical advisory board Where will you draw the members from for the technical advisory board? Will they be from North Routt only or include technical experts from the County? I assume they will only be looking at existing data, but if new data needs to be generated regarding visitation use and patterns, can the gathering of new data be within the scope? Answer: Answered in Addendum 3 | | Study Area Can you please provide clarity on the boundaries of the study area? Answer: Answered in Addendum 3 | Study Area Can you please provide clarity on the boundaries of the study area? Answer: Answered in Addendum 3 | | Jurisdictions Are there any jurisdictions within the study area that are not in scope (e.g., USFS land, state land)? Answer: Answered in Addendum 3 | Jurisdictions Are there any jurisdictions within the study area that are not in scope (e.g., USFS land, state land)? Answer: Answered in Addendum 3 | | Data collection Does the County want the consultant to collect primary use data (counters, mobility, surveys, occupancy studies), or to synthesize existing data only? If data collection is desired, is the project schedule flexible to allow for summer/peak season data collection? Answer: Answered in Addendum 3 | Data collection Does the County want the consultant to collect primary use data (counters, mobility, surveys, occupancy studies), or to synthesize existing data only? If data collection is desired, is the project schedule flexible to allow for summer/peak season data collection? Answer: Answered in Addendum 3 | | Existing data Does the County have existing counter data (from USFS, CPW, or prior studies) that we should build on? Answer: Answered in Addendum 3 | Existing data Does the County have existing counter data (from USFS, CPW, or prior studies) that we should build on? Answer: Answered in Addendum 3 | | Collaboration How is Routt County planning to use this document in collaboration with USFS, CPW, and other state and federal agencies? Answer: Answered in Addendum 3 | Collaboration How is Routt County planning to use this document in collaboration with USFS, CPW, and other state and federal agencies? Answer: Answered in Addendum 3 | | Compensation schedule Can you provide clarity on what is expected in the compensation schedule element of the submission? Answer: Answered in Addendum 3 | Compensation schedule Can you provide clarity on what is expected in the compensation schedule element of the submission? Answer: Answered in Addendum 3 | | Scope of Services Section 5 of the Scope of Services indicates that defined strategies should include a discussion of cost and resources needed for implementation. What level of cost detail does the County anticipate: planning-level or order-of-magnitude estimates by strategy, or more detailed project-level cost estimates (for example, capital costs for specific site improvements)? Answer: Answered in Addendum 3 | Scope of Services Section 5 of the Scope of Services indicates that defined strategies should include a discussion of cost and resources needed for implementation. What level of cost detail does the County anticipate: planning-level or order-of-magnitude estimates by strategy, or more detailed project-level cost estimates (for example, capital costs for specific site improvements)? Answer: Answered in Addendum 3 | | In-Person Meetings Does the County anticipate the 8-10 in-person meeting days may be scheduled as multi-day visits, and are there existing County or community meeting dates the consultant should plan around? Answer: Answered in Addendum 3 | In-Person Meetings Does the County anticipate the 8-10 in-person meeting days may be scheduled as multi-day visits, and are there existing County or community meeting dates the consultant should plan around? Answer: Answered in Addendum 3 | **Addendums**: | Addendum | Date | Note | |---|---|---| | Addendum No. 1 | 07/13/2026 12:36 PM EDT | | | Addendum No. 2 | 07/13/2026 01:10 PM EDT | | | Addendum No. 3 | 07/20/2026 11:57 AM EDT | |
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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