Old Courthouse Renovation 2nd Phase

Gadsden County Board of County Commissioners (i.e., “Board” or “County” or “BOCC”) is seeking Bids from General Contractors licensed in the State of Florida (i.e., “Bidder” “Respondent”, or “Proposer”) for the renovation of the Gadsden County Courthouse in Quincy, Fl, located at 10 E. Jefferson Street, Quincy, FL. The project will require renovations to be approved by the Historical Restoration Society.

Background

Gadsden County Board of County Commissioners is a non-charter Florida County created by the Florida Constitution and governed by Florida Law and local ordinances. The Board consists of five elected Commissioners with the Chairman and Vice Chairman being selected annually by the Board. Information on the County, departments and budgets is available on the County’s website at: https://www.gadsdencountyfl.gov/home.

Project Details

Reference ID: ITB: 26-16
Department: Procurement
Department Head: Rose Raynak (Director)

Important Dates

Questions Due: 2026-08-06T14:00:00.000Z
Answers Posted By: 2026-08-10T19:00:00.000Z
Pre-Proposal Meeting: 2026-08-05T14:00:00.000Z — 9-B East Jefferson Street - 2nd Floor Admin Conference Room

Addenda

Addendum #1 (released 2026-07-17T13:42:21.329Z) —
Under the Scope of Work 4.3 Project Funding and Budget the current language says: 'The grant retrofit budget for the project is $460,000 from the grant and matching funds will be used to purchase the ATS Generator.' This is incorrect. There is no generator purchase involved with this project.
This addendum serves to remove that part of the statement and replace the sentence to just say: 'The grant retrofit budget for the project is $460,000 from the grant.'
Official Notice #1: ITB 26-16 Old Courthouse Restorations (released 2026-07-17T13:43:28.504Z) —
A revision has been made under Scope of Work 4.3 to remove a reference to a generator being purchased with matching grant funds.
Addendum #2 (released 2026-07-17T13:45:55.350Z) —
Mandatory Pre-Bid meeting will be onsite at the Gadsden County Courthouse at 10 E. Jefferson St., Quincy, Florida 32351, on the South Side of the Courthouse on August 4, 2026, at 10 a.m. Respondents will tour the site.
Official Notice #2: ITB 26-16 Old Courthouse Restorations (released 2026-07-17T13:47:26.454Z) —
Mandatory Pre-Bid date and place have been changed to August 4, 2026, at 10 a.m. on site at the Gadsden County Courthouse at 10 E. Jefferson St., Quincy Florida, 32351 on the South Side of the building.

Evaluation Criteria

Required Policies and Limits for Services Contracts - S —
Commercial General Liability
General Liability Insurance written on an occurrence basis including coverage for bodily injury, property damage, personal & advertising injury, products & completed operations, and contractual liability.
Minimum Limits:
Each Occurrence: $1,000,000
Fire Damage (any one premises): $100,000
Personal & Advertising Injury: $1,000,000
General Aggregate: $2,000,000
Products & Completed Operations Aggregate: $2,000,000
Workers’ Compensation
Workers’ Compensation covering all employees and subcontractors as required by law, with Employer’s Liability coverage for accidents and occupational disease in compliance with Chapter 440, Florida Statutes.
Minimum Limits:
Each Accident: $500,000
Disease – Policy Limit: $500,000
Disease – Each Employee: $500,000
Automobile Liability
Automobile Liability Insurance covering all owned, non-owned, and hired vehicles.
Minimum Limit: $1,000,000 Combined Single Limit per accident
Definitions —
General terms used throughout this Solicitation are provided below. Additional definitions may be provided as applicable to a specific section or subject matter.
1. Addendum means a written modification to this Solicitation issued by the County.
2. Award means the determination of a successful Respondent(s) in response to this Solicitation, resulting in an offer of a Contract.
3. Board means the Gadsden County Board of County Commissioners (BOCC).
4. Contract or Agreement means the legally enforceable document agreed to and signed by the County and the successful Respondent(s).
5. County means the Gadsden County Board of County Commissioners and its employees.
6. Evaluation Committee means the committee appointed by the County to review and evaluate Responses when applicable.
7. Invitation to Bid (ITB) means a competitive sealed bid solicitation used when price is the primary basis for award and award is made to the lowest responsive and responsible bidder.
8. Request for Proposals (RFP) means a competitive sealed proposal solicitation used when factors other than price are considered in determining award.
9. Request for Qualifications (RFQ) means a qualifications-based competitive solicitation used to evaluate and rank firms based on demonstrated competence and qualifications.
10. Invitation to Negotiate (ITN) means a competitive sealed solicitation used when negotiations are contemplated to determine the best value to the County.
11. Invitation to Quote (ITQ) means a written solicitation for written pricing or quotes, typically used for informal or written quotation procurements as permitted by County policy and Florida Law.
12. Response means any Bid, Proposal, Qualification Statement, Reply, or other submittal provided in response to this Solicitation.
13. Respondent means any firm, individual, or organization, Bidder, Proposer, Offeror, Contractor, Consultant, or other entity submitting a Response in reply to this Solicitation.
14. Scope of Work (SOW) means the services, work, or commodities to be provided as described in this Solicitation.
15. Solicitation means this competitive procurement document, including all addenda, attachments, questionnaire items, and documents incorporated by reference, whether issued as an ITB, RFP, RFQ, ITN, ITQ, or other method authorized by Florida Law.
16. Successful Respondent means a Respondent awarded a Contract as a result of this Solicitation.
Proposal Transmittal Form —
Respondents shall download, properly complete, sign, and have notarized the Proposal Transmittal Form found in the VENDOR QUESTIONNAIRE section of this Solicitation.
All signatures must be by an individual with authority to legally bind the Proposer, witnessed, and corporate and/or notary seal (as applicable). If the individual signing the Proposal Transmittal Form does not have the apparent authority to legally bind the Proposer, attach documentation demonstrating such authority. The corporate or mailing address must match the company information as it is listed on the Florida Department of State Division of Corporations. Attach a copy of the webpage(s) from https://dos.fl.gov/sunbiz/search/ as certification of this required information. Verify that all tax identification numbers have been provided.
Old Courthouse Renovations Phase 2 —
The project is for the restoration and renovation of the historic Gadsden County Courthouse in Quincy, Florida at 10 E. Jefferson St. Work items include paint exterior and repair wood rot; remove non-historic paint on exterior steps and landing using the gentlest means possible in accordance with SOI Standards, and seal exterior steps and landing; restore eight (8) cupola windows: clean and seal Terrazzo flooring; repair/replace metal roof; and repair/replace eight (8) exterior doors.
All window and/or door replacements shall be submitted to the Bureau of Historic Preservation for review and approval before any window and/or door replacement work commences.
Water repellant coating specifications will be submitted to the Division of Historical Resources for review and approval prior to application on the building.
All tasks associated with the Project shall meet the requirements set forth in this agreement and the EOR’s submittals. All work must be documented photographically of the restoration activity.
Qualification Application and Questionnaire Form and Executive Summary. —
Respondent must have a minimum of five (5) continuous years of Old Courthouse Renovation 2nd Phase experience in the State of Florida, and a preference will be given to those with experience with local governments for similar projects.
Respondents shall download, properly complete, sign, and have notarized the Qualifications Application and Questionnaire Form found in the VENDOR QUESTIONNAIRE section of this Solicitation. Additional pages may be added to the form if needed.
Executive Summary, to include, and is limited to ten (10) pages front and back:
1. 1. Provide an organizational overview of the history, capability, and business ability of the Proposer, relative to this Solicitation. Include information on organizational structure.
1. 1. Identify by name, title, company, and address of each principal in the development team.
1. 1. Summarize Proposer qualifications and experience related to this Solicitation and similar projects.
1. 1. Describe the team structure. Include and identify key team members by name, title, company, address, and their role, e.g., environmental, architect, civil engineer, legal, real estate broker, marking representative, contractors, and any other pertinent key members (employees and contractors). Include resumes of all key team members.
1. 1. Proposed Subcontractors: List all proposed subcontractors, with company name, their role, and qualifications, as well as key staff, their role and resumes.
Include after the Executive Summary, the properly completed, signed and notarized Qualifications Application and Questionnaire form. Additional pages may be added to the form if needed. The Qualifications Application and Questionnaire form is not included in the ten (10) page Executive Summary cap.
Issuance of Addenda —
If this Solicitation is amended, the County Procurement Office will issue a written Addendum. If an Addendum is issued, all terms and conditions not specifically modified shall remain unchanged.
An Addendum will be issued if any events, dates, and/or times referenced in Section 1.0 change. Respondents are required to register for an account via the County's OpenGov Portal. Once the Respondent has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each Respondent to periodically check the site at https://procurement.opengov.com/portal/gadsdencountyfl for any addenda.
Required Policies and Limits for Services Contracts - M —
Commercial General Liability
General Liability Insurance written on an occurrence basis including coverage for bodily injury, property damage, personal & advertising injury, products & completed operations, and contractual liability.
Minimum Limits:
Each Occurrence: $1,000,000
General Aggregate: $2,000,000
Products & Completed Operations Aggregate: $2,000,000
Personal & Advertising Injury: $1,000,000
Fire Damage (any one premises): $100,000
Workers’ Compensation
Workers’ Compensation covering all employees and subcontractors as required by law, with Employer’s Liability coverage for accidents and occupational disease in compliance with Chapter 440, Florida Statutes.
Minimum Limits:
Workers’ Compensation: Statutory Limits
Employer’s Liability: $1,000,000
Automobile Liability
Automobile Liability Insurance covering all owned, non-owned, and hired vehicles.
Combined Single Limit: $1,000,000 per accident
Professional Liability (Errors & Omissions)
Professional Liability/Errors & Omissions Insurance covering wrongful acts, errors, or omissions in professional services. Coverage shall be written on a claims-made basis.
Each Claim: $2,000,000
Aggregate: $2,000,000
Umbrella/Excess Liability
Umbrella/Excess Liability Insurance providing coverage in excess of General Liability, Automobile Liability, and Employer’s Liability.
Minimum Limits: $1,000,000 per occurrence
Engineering Drawings and Specifications —
The engineering drawings and specifications can be found online at https://app.box.com/s/kiiggxeaf8j9nfawl0seg0r1f9ec35cr/folder/391565547932 and may also be obtained by contacting:
Tom Riley, Architect, LEED AP, BD + C
Clemons, Rutherford & Associates
2027 Thomasville Rd.
Tallahassee, FL 32308
PHONE: 850.385.6153
E-mail triley@craarchitects.com

OR

Pheshe Bennett
Gadsden County Procurement Office
5-B East Jefferson Street – Room 204
Quincy, FL 32351
PHONE: 850.627.4053
pbennett@gadsdencountyfl.gov

With copy of any email to: Procurement@gadsdencountyfl.gov
Project Funding and Budget —
This project is funded through the Department of State, Division of Historical Resources pursuant to Line Item 3234, contained in the 2025 General Appropriations Act, HB 5001, Laws of Florida. The grant agreement is available under the Attachment Section of this Solicitation. The grant retrofit budget for the project is $460,000 from the grant and matching funds will be used to purchase the ATS Generator.
There may be times when the County must consult and seek approval of change orders from the funding agency.
Proposer must be registered in System of Award Management (SAM.gov) and be familiar with federal and state regulations as they pertain to construction projects, specifically local government.
The Successful Proposer must comply with all grant agreement requirements, hereby incorporated by reference and will be provided upon request per this Solicitation, and to assist the County with any needed amendments or clarifications to the agreements.
The Successful Proposer may be requested to present the concept and/or final plans at a public meeting (i.e., Board meeting, workshop, special meeting, etc.).
Florida Public Records Law and Confidentiality —
1. By submitting a Response in response to this Solicitation, a Respondent acknowledges that the County is a governmental entity subject to the Florida Public Records Law (Chapter 119, Florida Statutes). The Respondent further acknowledges that any materials or documents provided to the County may be “public records” and, as such, may be subject to disclosure to, and copying by, the public unless otherwise specifically exempt by Law.
2. Should the Respondent provide the County with any materials which it believes, in good faith, contain information that would be exempt from disclosure or copying under Florida Law; the Respondent shall indicate that belief by typing or printing, in bold letters, the phrase:
  1. “PROPRIETARY INFORMATION” on the face of each affected page of such materials. The Respondent shall submit to the County both a complete copy of such material and a redacted copy in which the exempt information on each affected page, and only such exempt information, has been rendered unreadable. In the event a Respondent fails to submit both copies of such material, the copy submitted will be deemed a public record subject to disclosure and copying regardless of any annotations to the contrary on the face of such document or any page(s) thereof.
  2. NOTE: The County will not accept Response submittals when the entire submittal is labeled as exempt from public disclosure. References and cost or price information will be deemed a public record, and if a claim of confidentiality/proprietary information is made, the County may deem the Response submittal as “non-responsive.”
3. Should any person request to examine or copy any material so designated and provided the affected Respondent has otherwise fully complied with this provision, the County, in reliance on the representations of the Respondent, will produce for that person only the redacted version of the affected materials. If the person requests to examine or copy the complete version of the affected material, the County shall notify the Respondent of that request, and the Respondent shall reply to such notification, in writing that must be received by the County no later than 4:00 p.m., EST, of the second County business day following Respondent’s receipt of such notification, either permitting or refusing to permit such disclosure or copying.
4. Failure to provide a timely written reply shall be deemed consent to disclosure and copying of the complete copy of such material. If the Respondent refuses to permit disclosure or copying, the Respondent agrees to, and shall, hold harmless and indemnify the County for all expenses, costs, damages, and penalties of any kind whatsoever which may be incurred by the County, or assessed or awarded against the County, in regard to the County’s refusal to permit disclosure or copying of such material. If litigation is filed in relation to such request and the Respondent is not initially named as a party, the Respondent shall promptly seek to intervene as a defendant in such litigation to defend its claim regarding the confidentiality of such material. This provision shall take precedence over any provisions or conditions of any Response submitted by a Respondent in response to this Solicitation and shall constitute the County’s sole obligation with regard to maintaining confidentiality of any document, material, or information submitted to the County.
Required Policies and Limits for Services Contracts Services Contracts - L —
Commercial General Liability
General Liability Insurance written on an occurrence basis including coverage for bodily injury, property damage, personal & advertising injury, products & completed operations, and contractual liability.
Minimum Limits:
Each Occurrence: $2,000,000
General Aggregate: $4,000,000
Products & Completed Operations Aggregate: $4,000,000
Personal & Advertising Injury: $2,000,000
Fire Damage (any one premises): $100,000
Workers’ Compensation
Workers’ Compensation covering all employees and subcontractors as required by law, with Employer’s Liability coverage for accidents and occupational disease in compliance with Chapter 440, Florida Statutes.
Minimum Limits:
Workers’ Compensation: Statutory Limits
Employer’s Liability: $1,000,000
Automobile Liability
Automobile Liability Insurance covering all owned, non-owned, and hired vehicles.

Combined Single Limit: $2,000,000 per accident
Professional Liability (Errors & Omissions)
Professional Liability/Errors & Omissions Insurance covering wrongful acts, errors, or omissions in professional services. Coverage shall be written on a claims-made basis.

Each Claim: $5,000,000
Aggregate: $5,000,000
Umbrella/Excess Liability
Umbrella/Excess Liability Insurance providing coverage in excess of General Liability, Automobile Liability, and Employer’s Liability.

Minimum Limits: $2,000,000 per occurrence
Letters of Reference Form —
Respondents shall download, properly complete, and sign the References Form found in the VENDOR QUESTIONNAIRE section of this Solicitation. Additional pages may be added to the form if needed.
1. Include no less than three (3) reference letters from similar and relevant projects completed within the last five (5) years.
2. Each letter should include a brief description of the project and results, date of the project, and name of contact person with phone number and email address.
3. Letters must be on the entities’ letterhead and signed by an authorized official.
Right to Protest —
Any person who is adversely affected by the decision or intended decision of the County shall file with the Purchasing Division a notice of intent to protest in writing within 72 hours after the posting of the bid tabulation. Thereafter, a formal protest shall be filed, in writing, within ten (10) calendar days after the date of the filing of the notice of intent to protest.
Any Respondent who desires to formally protest shall follow the procedures outlined in the Gadsden County Procurement Policy, incorporated by reference, and can be obtained by contacting the County Purchasing Director at (850) 627-8433 or email: Procurement@gadsdencounty.gov.
The failure to file a notice of intent to protest or failure to file a formal written protest shall constitute a waiver of proceedings.
A written protest is filed with the County upon delivery to and receipt by the Purchasing Division.
Required Forms —
Respondents shall download, properly complete, and signed by a person of authority to bind the Proposer and submitted in the VENDOR QUESTIONNAIRE section of this Solicitation.
- Public Entity Crimes Certification
- Non-Collusion Affidavit
- Conflict of Interest Disclosures
Project Team —
1. Project Owner: The County is the project owner and the contracting agency. The County team will include, but is not limited to, the County Administrator or their designee, Building Official, Facilities Manager, Construction Manager, Procurement Coordinator, and the Grant Manager.
2. Engineer of Record (EOR): The EOR is responsible for performing all engineering, design, drawings, specifications, civil permits, project management, and CEI services for the Project. The EOR is Clemons Rutherford & Associates (CRA) selected through a previous solicitation, and the key contact for CRA on this project is Tom Riley, Project Manager/Professional Architect.
3. Construction Contractor (i.e., successful Respondent or Contractor): The Construction Contractor will be a General Contractor (GC) licensed in the State of Florida with a minimum of five (5) continuous years as a GC. The main objective is to collaborate with the EOR during the delivery of the work for the successful and timely completion of the project and within budget. Provides input to the EOR and County regarding constructability, sequence of construction, and any other ideas that bring value to the project.
Required Policies and Limits for Construction Contracts - S —
Commercial General Liability
General Liability Insurance written on an occurrence basis including coverage for bodily injury, property damage, personal & advertising injury, products & completed operations, and contractual liability.
Minimum Limits:
Each Occurrence: $1,000,000
General Aggregate: $2,000,000
Products & Completed Operations Aggregate: $2,000,000
Personal & Advertising Injury: $1,000,000
Fire Damage (any one premises): $100,000
Workers’ Compensation
Workers’ Compensation covering all employees and subcontractors as required by law, with Employer’s Liability coverage for accidents and occupational disease in compliance with Chapter 440, Florida Statutes.
Minimum Limits:
Each Accident: $500,000
Disease – Policy Limit: $500,000
Disease – Each Employee: $500,000
Automobile Liability
Automobile Liability Insurance covering all owned, non-owned, and hired vehicles.

Minimum Limit: $1,000,000 Combined Single Limit per accident
Builder’s Risk
Contractor shall maintain Builder’s Risk insurance covering the work on a replacement cost basis for the full value of the construction project. Coverage shall include materials, supplies, and equipment incorporated into the project.
Minimum Limits:
Coverage Amount: Equal to the project value
Inland Marine/Equipment Insurance
Inland Marine/Equipment Floater covering tools, equipment, mobile machinery, and materials in transit or at temporary or job-site locations.
Minimum Limits: $100,000 per occurrence.
Failure to Maintain Required Insurance
If the Contractor fails to maintain any of the required insurance coverages during the term of this Agreement, the County may, at its sole discretion, suspend the Work, withhold payments otherwise due to the Contractor, or terminate the Agreement until such time as the required insurance is reinstated and acceptable proof of coverage is provided to the County. The Contractor shall bear all costs associated with any delay or suspension of the Work resulting from failure to maintain the required insurance coverage.
Required Policies and Limits for Construction Contracts —
Commercial General Liability
General Liability Insurance written on an occurrence basis including coverage for bodily injury, property damage, personal & advertising injury, products & completed operations, and contractual liability.
Minimum Limits:
Each Occurrence: $1,000,000
General Aggregate: $2,000,000
Products & Completed Operations Aggregate: $2,000,000
Personal & Advertising Injury: $1,000,000
Fire Damage (any one premises): $100,000
Workers’ Compensation
Workers’ Compensation covering all employees and subcontractors as required by law, with Employer’s Liability coverage for accidents and occupational disease in compliance with Chapter 440, Florida Statutes.
Minimum Limits:
Each Accident: $1,000,000
Disease – Policy Limit: $1,000,000
Disease – Each Employee: $1,000,000
Automobile Liability
Automobile Liability Insurance covering all owned, non-owned, and hired vehicles.

Minimum Limit: $1,000,000 Combined Single Limit per accident
Builder’s Risk
Contractor shall maintain Builder’s Risk insurance covering the work on a replacement cost basis for the full value of the construction project. Coverage shall include materials, supplies, and equipment incorporated into the project.
Minimum Limits:
Coverage Amount: Equal to the project value
Inland Marine/Equipment Insurance
Inland Marine/Equipment Floater covering tools, equipment, mobile machinery, and materials in transit or at temporary or job-site locations.
Minimum Limits: $500,000 per occurrence.
Umbrella/Excess Liability
Umbrella/Excess Liability Insurance providing coverage in excess of General Liability, Automobile Liability, and Employer’s Liability.

Minimum Limits: $1,000,000 per occurrence
Crime/Fidelity Bond
Crime Coverage including employee dishonesty, forgery or alteration, and computer fraud.
Minimum Limit: $100,000 per occurrence.
Pollution/Environmental Liability
Pollution Liability Insurance covering bodily injury, property damage, and cleanup costs arising from the release of pollutants.
Minimum Limits: $500,000 per occurrence.
Failure to Maintain Required Insurance
If the Contractor fails to maintain any of the required insurance coverages during the term of this Agreement, the County may, at its sole discretion, suspend the Work, withhold payments otherwise due to the Contractor, or terminate the Agreement until such time as the required insurance is reinstated and acceptable proof of coverage is provided to the County. The Contractor shall bear all costs associated with any delay or suspension of the Work resulting from failure to maintain the required insurance coverage.

Project Milestones and Target Dates —

Contract Execution	TBD
Pre-Construction Meeting	TBD
Issuance of Notice to Proceed	TBD
Submit CPM construction schedule	30 calendar days from issuance of Notice to Proceed (NTP)
Pre-construction Activities	TBD
Substantial Completion	30 calendar days from deadline (current deadline 12.31.2026)
Final Completion/Acceptance of work	30 calendar days from Substantial Completion

The milestones and/or target dates are subject to change based on the actual date of the contract execution, the issuance of the Notice to Proceed (NTP), or other unknown factors.

Requests for Clarification and Assistance —
All inquiries concerning this Solicitation must be submitted in writing by 10:00 am on Thursday, August 6, 2026 through the County's eProcurement Portal, located at https://procurement.opengov.com/portal/gadsdencountyfl/projects/262754.
All answers to inquiries will be posted on the County's OpenGov Portal. Bidders may also click “Follow” on this Solicitation to receive an email notification when answers are posted. It is the Respondent's responsibility to check the website for answers to inquiries.
Required Certifications —
The following certifications must be declared in the VENDOR QUESTIONNAIRE section of this Solicitation:
1. Indemnification and Hold Harmless Certification
2. Equal Opportunity/Affirmative Action Statement Certification
3. Drug Free Workplace Certification
4. Ethics Clause
5. Certification Regarding Debarment
6. E-Verify System Certification
7. Exceptions to the Contract
Required Certifications —
The following certifications must be declared in the VENDOR QUESTIONNAIRE section of this ITB:
1. Indemnification and Hold Harmless Certification
2. Equal Opportunity/Affirmative Action Statement Certification
3. Drug Free Workplace Certification
4. Ethics Clause
5. Certification Regarding Debarment
6. E-Verify System Certification
7. Byrd Anti-Lobbying Certification
8. Civil Rights Compliance Certification
9. Human Trafficking Attestation
10. Foreign County of Concern Certification
11. Truth In Negotiation Certification
ADA – Special Accommodations —
Any person requiring special accommodation by the County due to a disability should call the County Purchasing Office at least five (5) working days prior to any pre-response conference, response opening, or meeting. If you are hearing or speech impaired, please contact the Board’s Purchasing Office by using the Florida Relay Service, which can be reached at 1-800-955-8771 (TDD). The Purchasing Office telephone number is: 850-627-8433.
Project Goals —
The County will be addressing the following Project Goals:
1. Contractor Involvement: Harness construction knowledge to inform key decisions regarding construction approach, sequencing, early work packages, etc.
2. Operations & Maintenance (O & M) Coordination: Efficiently and safely renovate/restore the Courthouse
3. Collaboration: Establish and maintain a collaborative environment among the County, the Courthouse staff, EOR, and the Contractor for a successful project completion.
4. Constructability/Value: Incorporate integrated constructability and value engineering into the Project.
5. Quality: Deliver the Project in a manner consistent with the Project design and specifications.
6. Cost: Minimize initial capital and life-cycle cost.
7. Schedule: Achieve completion of the project in accordance with the project milestones and target dates shown above.
8. Risk: Achieve an optimal balance of risk allocation between the County and the Contractor.
9. Safety: Implement a comprehensive safety program that incorporates industry’s best practices.
Required Policies and Limits for Construction Contracts - L —
Commercial General Liability
General Liability Insurance written on an occurrence basis including coverage for bodily injury, property damage, personal & advertising injury, products & completed operations, and contractual liability.
Minimum Limits:
Each Occurrence: $2,000,000
General Aggregate: $4,000,000
Products & Completed Operations Aggregate: $4,000,000
Personal & Advertising Injury: $2,000,000
Fire Damage (any one premises): $100,000
Workers’ Compensation
Workers’ Compensation covering all employees and subcontractors as required by law, with Employer’s Liability coverage for accidents and occupational disease in compliance with Chapter 440, Florida Statutes.
Minimum Limits:
Each Accident: $1,000,000
Disease – Policy Limit: $1,000,000
Disease – Each Employee: $1,000,000
Automobile Liability
Automobile Liability Insurance covering all owned, non-owned, and hired vehicles.

Minimum Limit: $2,000,000 Combined Single Limit per accident
Builder’s Risk
Contractor shall maintain Builder’s Risk insurance covering the work on a replacement cost basis for the full value of the construction project. Coverage shall include materials, supplies, and equipment incorporated into the project.
Minimum Limits:
Coverage Amount: Replacement cost basis.
Inland Marine/Equipment Insurance
Inland Marine/Equipment Floater covering tools, equipment, mobile machinery, and materials in transit or at temporary or job-site locations.
Minimum Limits: $1,000,000 per occurrence.
Umbrella/Excess Liability
Umbrella/Excess Liability Insurance providing coverage in excess of General Liability, Automobile Liability, and Employer’s Liability.

Minimum Limits: $2,000,000 – $5,000,000 per occurrence
Crime/Fidelity Bond
Crime Coverage including employee dishonesty, forgery or alteration, and computer fraud.
Minimum Limit: $250,000 – $500,000 per occurrence.
Pollution/Environmental Liability
Pollution Liability Insurance covering bodily injury, property damage, and cleanup costs arising from the release of pollutants.
Minimum Limits: $1,000,000 per claim
Failure to Maintain Required Insurance
If the Contractor fails to maintain any of the required insurance coverages during the term of this Agreement, the County may, at its sole discretion, suspend the Work, withhold payments otherwise due to the Contractor, or terminate the Agreement until such time as the required insurance is reinstated and acceptable proof of coverage is provided to the County. The Contractor shall bear all costs associated with any delay or suspension of the Work resulting from failure to maintain the required insurance coverage.
Scope of Services —
The selected Contractor shall provide all labor, materials, equipment, construction services, supervision, and incidentals necessary to complete the project including, but not limited to:
General Repair/Renovation
- Renovations/repairs as defined by the construction documents which include drawings and specifications.
- Permitting
- Structural upgrades and repairs
Required Policies and Limits for IT - S —
Commercial General Liability
General Liability Insurance written on an occurrence basis including coverage for bodily injury, property damage, personal & advertising injury, products & completed operations, and contractual liability.
Minimum Limits:
Each Occurrence: $1,000,000
General Aggregate: $2,000,000
Products & Completed Operations Aggregate: $2,000,000
Personal & Advertising Injury: $1,000,000
Fire Damage (any one premises): $100,000
Workers’ Compensation
Workers’ Compensation covering all employees and subcontractors as required by law, with Employer’s Liability coverage for accidents and occupational disease in compliance with Chapter 440, Florida Statutes.
Minimum Limits:
Each Accident: $500,000
Disease – Policy Limit: $500,000
Disease – Each Employee: $500,000
Automobile Liability
Automobile Liability Insurance covering all owned, non-owned, and hired vehicles.
Minimum Limit: $1,000,000 Combined Single Limit per accident
Technology Errors and Omissions
Contractor shall maintain Technology Errors and Omissions insurance covering claims arising from errors, omissions, or negligent acts in the performance of technology services.
Minimum Limits:
Each Claim: $1,000,000
Aggregate: $1,000,000
Cyber / Data Breach Liability
Cyber Liability Insurance, including Network Security and Privacy Liability coverage, shall include liability arising from theft, dissemination, or use of confidential information stored or transmitted electronically; unauthorized access, tampering, or hacker attacks; denial of service; and introduction of malicious code or viruses. Coverage must include PCI breach expenses if the Vendor collects credit card information, as well as monitoring, remediation, and notification costs required under state law.
Minimum Limits:
Each Claim: $1,000,000
Aggregate: $1,000,000
Crime / Fidelity
Crime Coverage including employee dishonesty, forgery or alteration, and computer fraud.
Minimum Limit: $100,000 per occurrence.
Required Documentation —
The following documentation must be declared in the VENDOR QUESTIONNAIRE section of this Solicitation:
1. Certificate of Insurance (COI)
2. System of Award Management (SAM.gov) valid registration verification.
3. MBE Participation - Identify all MBE subcontractors that will be utilized for this project, a copy of their State of Florida or other local government MBE certification, their role and estimated percentage of the work to be provided.
4. Bid Bond (to be uploaded within 5 days of closing date)
5. Current W-9
Respondent’s Responsibility —
It is understood and the Respondent hereby agrees to be solely responsible for obtaining all materials and determining the best methods that will be utilized to meet the intent of the specifications of this Solicitation.
Failure by the Respondent to acquaint themselves with the available information will not relieve them from responsibility for estimating properly the difficulty or cost of successfully performing the Work.
Respondents are expected to examine the specifications and all instructions pertaining to the required work/commodities/services. Failure to do so will be at Respondent’s risk.
Required Policies and Limits for IT - M —
Commercial General Liability
General Liability Insurance written on an occurrence basis including coverage for bodily injury, property damage, personal & advertising injury, products & completed operations, and contractual liability.
Minimum Limits:
Each Occurrence: $1,000,000
General Aggregate: $2,000,000
Products & Completed Operations Aggregate: $2,000,000
Personal & Advertising Injury: $1,000,000
Fire Damage (any one premises): $100,000
Workers’ Compensation
Workers’ Compensation covering all employees and subcontractors as required by law, with Employer’s Liability coverage for accidents and occupational disease in compliance with Chapter 440, Florida Statutes.
Minimum Limits:
Each Accident: $1,000,000
Disease – Policy Limit: $1,000,000
Disease – Each Employee: $1,000,000
Automobile Liability
Automobile Liability Insurance covering all owned, non-owned, and hired vehicles.
Minimum Limit: $1,000,000 Combined Single Limit per accident
Technology Errors and Omissions
Contractor shall maintain Technology Errors and Omissions insurance covering claims arising from errors, omissions, or negligent acts in the performance of technology services.
Minimum Limits:
Each Claim: $2,000,000
Aggregate: $2,000,000
Cyber / Data Breach Liability
Cyber Liability Insurance, including Network Security and Privacy Liability coverage, shall include liability arising from theft, dissemination, or use of confidential information stored or transmitted electronically; unauthorized access, tampering, or hacker attacks; denial of service; and introduction of malicious code or viruses. Coverage must include PCI breach expenses if the Vendor collects credit card information, as well as monitoring, remediation, and notification costs required under state law.
Minimum Limits:
Each Claim: $2,000,000
Aggregate: $2,000,000
Crime / Fidelity
Crime Coverage including employee dishonesty, forgery or alteration, and computer fraud.
Minimum Limit: $250,000 per occurrence.
Umbrella/Excess Liability
Umbrella/Excess Liability Insurance providing coverage in excess of General Liability, Automobile Liability, and Employer’s Liability.

Minimum Limits: $1,000,000 per occurrence
Indemnification and Hold Harmless —
Respondents must complete and sign the County’s Indemnification and Hold Harmless certification as provided within the VENDOR QUESTIONNAIRE section or as otherwise required in the Solicitation. Reference the Draft Contract for additional information.
Phase I: Pre-Construction —
1. The Selected Contractor will participate in a pre-construction meeting after the Board approves the Contract and before the issuance of the Notice to Proceed, which is also contingent upon the Construction Contractor providing all required insurance certifications and bonds.
2. At the pre-construction meeting, the Selected Contractor will provide, at a minimum, for discussion and approval by the County and EOR:
  1. Tentative work schedule.
  2. Phasing and sequencing with any alternative methods and materials.
  3. Identified risks and potential mitigation efforts if applicable.
  4. Tentative Schedule of draws, aligned with the grant requirement schedule.
  5. Proposed mobilization date, construction start date, substantial completion date, and completion date.
3. Grant and contract requirements will be addressed, i.e., weekly reports with pictures, change orders, budget overrun, etc.
4. Permits: The Construction Contractor will be responsible for all local permits. The EOR will apply for any state (civil) permits needed.
Required Policies and Limits for IT - L —
Commercial General Liability
General Liability Insurance written on an occurrence basis including coverage for bodily injury, property damage, personal & advertising injury, products & completed operations, and contractual liability.
Minimum Limits:
Each Occurrence: $1,000,000
General Aggregate: $2,000,000
Products & Completed Operations Aggregate: $2,000,000
Personal & Advertising Injury: $1,000,000
Fire Damage (any one premises): $100,000
Workers’ Compensation
Workers’ Compensation covering all employees and subcontractors as required by law, with Employer’s Liability coverage for accidents and occupational disease in compliance with Chapter 440, Florida Statutes.
Minimum Limits:
Each Accident: $1,000,000
Disease – Policy Limit: $1,000,000
Disease – Each Employee: $1,000,000
Automobile Liability
Automobile Liability Insurance covering all owned, non-owned, and hired vehicles.
Minimum Limit: $1,000,000 Combined Single Limit per accident
Technology Errors and Omissions
Contractor shall maintain Technology Errors and Omissions insurance covering claims arising from errors, omissions, or negligent acts in the performance of technology services.
Minimum Limits:
Each Claim: $5,000,000
Aggregate: $5,000,000
Cyber / Data Breach Liability
Cyber Liability Insurance, including Network Security and Privacy Liability coverage, shall include liability arising from theft, dissemination, or use of confidential information stored or transmitted electronically; unauthorized access, tampering, or hacker attacks; denial of service; and introduction of malicious code or viruses. Coverage must include PCI breach expenses if the Vendor collects credit card information, as well as monitoring, remediation, and notification costs required under state law.
Minimum Limits:
Each Claim: $5,000,000
Aggregate: $5,000,000
Crime / Fidelity
Crime Coverage including employee dishonesty, forgery or alteration, and computer fraud.
Minimum Limit: $500,000 – $1,000,000 per occurrence.
Umbrella/Excess Liability
Umbrella/Excess Liability Insurance providing coverage in excess of General Liability, Automobile Liability, and Employer’s Liability.

Minimum Limits: $2,000,000 – $5,000,000 per occurrence
Phase 2: Construction —
1. General:
  1. The construction phase will include, but is not limited to, mobilization, phasing, and scheduling of the work, obtaining bids and quotes for work, materials and/or supplies, and the execution of subcontracts or procurements beginning with mobilization through completion of the project.
  2. During the construction, the Construction Contractor will interface and coordinate with the EOR as conditions and construction activities dictate, to discuss scheduling foreseeable problems, equipment and material delivery days, sub-contractor/vendor performance, safety, and any other issues pertinent to potential delays, budget overrun that could impact the successful and timely completion of the project.
  3. The Construction Contractor shall review all invoices from subcontractors/vendors; ensure all work, materials and supplies were to specifications; and resolve any discrepancies before they are submitted to the Cunty for review and approval.
2. All window and/or door replacements shall be submitted to the Bureau of Historic Preservation for review and approval before any window and/or door replacement work commences.
3. Water repellant coating specifications will be submitted to the Division of Historical Resources for review and approval prior to application to the building.
4. Change Orders: The County, without invalidating the Construction contract, may order or approve requested changes in the work within the general scope of the project, consisting of additions, deletions, or other revisions to the engineering drawings and specifications, project schedule, costs, etc. Such changes will be approved only through an executed change order with changes justified in writing and additional costs documented with quotes.
5. Quality Control: The Construction Contractor is responsible for the work, materials, equipment and supplies for this project, and shall review the work, materials, equipment and supplies of all subcontractors and/or vendors used on the project to ensure it meets all design specifications as it is being performed and/or delivered. The Construction Contractor will review any disputes that cannot be resolved or may result in a change order with the EOR for resolution, and to the satisfaction of the County, if applicable.
6. Inspections: Assist the EOR and the County in performing periodic and final inspections. All inspections preceding the final inspection, the Construction Contractor shall furnish a detailed report of observed discrepancies and omissions in the work performed by subcontractors or vendors and/or materials and supplies provided by such.
7. Monitoring the Schedule and Weekly Reports:
8. The Construction Contractor shall monitor the construction schedule and budget and shall provide the Engineer of Record (EOR) and the County with any concerns or problems within a specified amount of time that will be determined at the pre- construction meeting and incorporated into the Notice to Proceed.
9. The Construction Contractor shall provide the EOR and County with written weekly summary reports and pictures documenting before, during, and after work progress. All rain days, challenges or concerns, completed work, pending or approved change orders, total billed to date with balance forward, etc. shall be documented in the weekly report.
10. Safety: The Construction Contractor shall monitor that safety and accident prevention measures are established and maintained at the project site. Any observed hazardous conditions, violations, or potentially hazardous conditions shall be reported immediately to subcontractors/vendors supervisory personnel onsite. A written report of such incident and follow-up report of the remediations shall be provided to the subcontractor/vendor, EOR, and the County.
11. Project Records: The Construction Contractor shall:
12. 1. Maintain records at the job site, including a current set of contract documents, a project log, and progressive photographs of the project, record of construction progress, problems and concerns, work logs, payroll records, and any related interviews, etc.
  2. All records shall be open for inspection by the EOR and the County.
  3. All records shall be delivered to the County in an organized format to the County at completion of the Project.
Price Proposal —
Proposers must upload their price proposal in the VENDOR QUESTIONNAIRE section of this ITB.
Right of Rejection —
The County reserves the right to reject any Response found to be non-responsive, vague or nonconforming or to waive informalities and negotiate as permitted by Florida Law with the apparent lowest, responsive, qualified, and/or responsible Respondent, or highest ranked Respondent, as applicable to the procurement method utilized. Furthermore, the County reserves the right to withdraw all or part of this Solicitation at any time prior to the final award and execution of a Contract.
Bid Bond —
A bid bond underwritten by a surety as described in the draft agreement, is required in the amount of five percent (5%) of the total bid amount.
Respondent shall upload a copy of their bid bond in the VENDOR QUESTIONNAIRE section of this Solicitation.
Due within 5 business days of Thursday, August 20, 2026.
Required Policies and Limits for Goods —
Commercial General Liability
General Liability Insurance written on an occurrence basis including coverage for bodily injury, property damage, personal & advertising injury, products & completed operations, and contractual liability.
Minimum Limits:
Each Occurrence: $1,000,000
General Aggregate: $2,000,000
Products & Completed Operations Aggregate: $2,000,000
Personal & Advertising Injury: $1,000,000
Fire Damage (any one premises): $100,000
Workers’ Compensation
Workers’ Compensation covering all employees and subcontractors as required by law, with Employer’s Liability coverage for accidents and occupational disease in compliance with Chapter 440, Florida Statutes.
Minimum Limits:
Each Accident: $500,000
Disease – Policy Limit: $500,000
Disease – Each Employee: $500,000
Automobile Liability
Automobile Liability Insurance covering all owned, non-owned, and hired vehicles.
Minimum Limit: $1,000,000 Combined Single Limit per accident
Public Entity Crimes —
Respondents certify compliance with the Sworn Statement under Section 287.133(3)(a), Florida Statutes, on Public Entity Crimes as provided in the VENDOR QUESTIONNAIRE section of this Solicitation.
Technical Response (without Costs) —
1. Provide a description of the firm's general approach to the proposed scope of work/services.
2. Provide availability of the primary contractor relative to current and future client workload.
3. Explain the firm's familiarity and understanding of providing the provision of requested and needed services pursuant to this Solicitation.
4. Explain the firm's ability and willingness to comply with the requirements of this solicitation.
Railroad Protective Liability —
Railroad Protective Liability Insurance covering bodily injury and property damage arising out of operations performed on, over, under, or within fifty (50) feet of any railroad right-of-way or railroad property. Coverage shall protect the railroad and the County against liability arising from the Contractor’s operations performed in proximity to railroad facilities.
Minimum Limits:
Each Occurrence: $2,000,000
Aggregate: $6,000,000
Small, Minority and Woman-Owned Business Enterprise —
Certification as a minority business enterprise for the purpose of this Solicitation is defined by the Florida Small and Minority Business Assistance Act. Respondents certified by the State of Florida should include a copy of the certification with their Response in the VENDOR QUESTIONNAIRE section of this Solicitation.
Liquor Liability —
Liquor Liability Insurance covering liability arising from the selling, serving, furnishing, or distribution of alcoholic beverages, including bodily injury and property damage caused by intoxicated persons or the negligent service of alcohol.
Minimum Limits:
Each Occurrence: $1,000,000
Aggregate: $2,000,000
Equal Employment Opportunity/Affirmative Action —
The County certifies that it is an Equal Employment Opportunity/Affirmative Action employer and that it will not discriminate during the selection process on the basis of religion, sex, sexual orientation, gender identity, familial status, race, color, national origin, or handicap status.
Respondents certify compliance with the Equal Opportunity/Affirmative Action certification as provided in the VENDOR QUESTIONNAIRE section of this Solicitation.
Exemption of Meetings/Presentations —
Pursuant to section 286.0113(2), Fla. Stat. (2011), any portion of a meeting at which a negotiation with a vendor is conducted pursuant to a competitive solicitation, at which a vendor makes an oral presentation as part of a competitive solicitation, or at which a vendor answers questions as part of a competitive solicitation is exempt from public meeting requirements. However, the County must make a complete recording of any portion of an exempt meeting, and no portion of the exempt meeting may be held off the record. The recording of, and any records presented at, the exempt meeting are exempt from the public records law of section 119.07(1), Fla. Stat. (2011) and section 24(a), Art. I of the State Constitution, until such time as the agency provides notice of an intended decision or until 30 days after opening the bids, submittals, or final replies, whichever occurs earlier. If the County rejects all bids, submittals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, the recording and any records presented at the exempt meeting remain exempt from section 119.07(1), Fla. Stat. (2011) and section 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision concerning the reissued competitive solicitation or until the agency withdraws the reissued competitive solicitation. A recording and any records presented at an exempt meeting are not exempt for longer than 12 months after the initial agency notice rejecting all bids, submittals, or replies.
Aviation / Drone Liability —
Aviation Liability Insurance, including coverage for Unmanned Aerial Systems (UAS) or drone operations, covering bodily injury, property damage, and personal injury arising out of aircraft or drone operations, including takeoff, flight operations, landing, and equipment use.
Minimum Limits:
Each Occurrence: $1,000,000
Aggregate: $2,000,000
Drug Free Workplace —
Gadsden County is a Drug Free Workplace.
Preference shall be given to businesses with drug-free workplace programs. Whenever two or more responses which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a response received from a business that certifies that it has implemented a drug- free workplace program shall be given preference in the award process. Established procedures for processing tie responses will be followed if none of the tied vendors have a drug-free workplace program.
In order to have a drug-free workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees from drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under this solicitation a copy of the statement specified in subsection (1) above.
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under this solicitation, the employee will abide by the terms of the statement and will notify the employee of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the work place no later than five (5) days after such conviction.
5. Impose a sanction, on, or require satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.
Respondents shall certify compliance with the Drug Free Workplace policy in the VENDOR QUESTIONNAIRE section of this Solicitation.
Sexual Abuse / Molestation Liability —
Sexual Abuse and Molestation Liability Insurance covering claims arising from actual or alleged sexual abuse, molestation, or misconduct by the Contractor’s employees, agents, volunteers, or subcontractors in the performance of services.
Minimum Limits:
Each Occurrence: $1,000,000
Aggregate: $2,000,000
Required Policies and Limits for Construction Contracts —
Commercial General Liability
General Liability Insurance written on an occurrence basis including coverage for bodily injury, property damage, personal & advertising injury, products & completed operations, and contractual liability.
Minimum Limits:
Each Occurrence: $1,000,000
General Aggregate: $2,000,000
Products & Completed Operations Aggregate: $2,000,000
Personal & Advertising Injury: $1,000,000
Fire Damage (any one premises): $100,000
Workers’ Compensation
Workers’ Compensation covering all employees and subcontractors as required by law, with Employer’s Liability coverage for accidents and occupational disease in compliance with Chapter 440, Florida Statutes.
Minimum Limits:
Each Accident: $1,000,000
Disease – Policy Limit: $1,000,000
Disease – Each Employee: $1,000,000
Automobile Liability
Automobile Liability Insurance covering all owned, non-owned, and hired vehicles.

Minimum Limit: $1,000,000 Combined Single Limit per accident
Builder’s Risk
Contractor shall maintain Builder’s Risk insurance covering the work on a replacement cost basis for the full value of the construction project. Coverage shall include materials, supplies, and equipment incorporated into the project.
Minimum Limits:
Coverage Amount: Equal to the project value
Inland Marine/Equipment Insurance
Inland Marine/Equipment Floater covering tools, equipment, mobile machinery, and materials in transit or at temporary or job-site locations.
Minimum Limits: $500,000 per occurrence.
Umbrella/Excess Liability
Umbrella/Excess Liability Insurance providing coverage in excess of General Liability, Automobile Liability, and Employer’s Liability.

Minimum Limits: $1,000,000 per occurrence
Crime/Fidelity Bond
Crime Coverage including employee dishonesty, forgery or alteration, and computer fraud.
Minimum Limit: $100,000 per occurrence.
Pollution/Environmental Liability
Pollution Liability Insurance covering bodily injury, property damage, and cleanup costs arising from the release of pollutants.
Minimum Limits: $500,000 per occurrence.
Failure to Maintain Required Insurance
If the Contractor fails to maintain any of the required insurance coverages during the term of this Agreement, the County may, at its sole discretion, suspend the Work, withhold payments otherwise due to the Contractor, or terminate the Agreement until such time as the required insurance is reinstated and acceptable proof of coverage is provided to the County. The Contractor shall bear all costs associated with any delay or suspension of the Work resulting from failure to maintain the required insurance coverage.
Conflicts of Interest —
An award hereunder is subject to the provisions of Chapter 112, Florida Statutes.
Respondents must disclose with their proposals whether any officer, director, employee, or agent is also an officer or an employee of the Gadsden County Board of County Commissioners. All firms must disclose the name of any county officer or employee who owns, directly or indirectly, an interest of five percent (5%) or more in the Respondent’s firm or any of its branches or affiliates. All Respondents must also disclose the name of any employee, agent, lobbyist, previous employee of the Board, or other person, who has received or will receive compensation of any kind, or who has registered or is required to register under Section 112.3215, Florida Statutes, in seeking to influence the actions of the Board in Connection with this procurement.
Respondents shall disclose any Conflicts of Interest in the VENDOR QUESTIONNAIRE section of this Solicitation.
Non-Collusion —
Each Respondent is required to sign, have notarized by a Florida Notary, and submit the Non-Collusion Affidavit found in the VENDOR QUESTIONNAIRE section of this Solicitation.
Ethical Business Practices —
1. The County reserves the right to deny the award or immediately suspend any contract resulting from this Solicitation, pending final determination of charges of unethical business practices. At its sole discretion, the County may deny award or cancel the Contract if it determines that unethical business practices were involved.
  
  Respondents are required to certify in the VENDOR QUESTIONNAIRE section of this Solicitation that:
  
  No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
  
  If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
  
  Respondents shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.
  
  This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
2. Gratuities. It shall be unethical for any person to offer, give or agree to give any County employee, or for any County employee to solicit, demand, accept or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing or performing in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, subcontract, or to any Solicitation thereof.
3. Kickbacks. It shall be unethical for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.
Subcontracting —
1. Respondents submitting a Response may consider subcontracting portions of the services to be performed and/or provided. If this is to be done, that fact, and the name of the proposed subcontracting firm(s), must be clearly identified in the Response and the Contract.
2. Following the execution of the Contract, no additional subcontracting will be allowed without the express prior written approval of the County.
3. All subcontractors shall be held to the same requirements, terms and conditions of this document, its attachments, any documents incorporated by reference and the executed Contract.
4. A Respondent must complete and sign the List of Proposed Contractors and Services to be Performed form found in the VENDOR QUESTIONNAIRE section of this Solicitation.
Withdrawal or Modification of Proposals —
A Response may be withdrawn or modified prior to the time fixed for the closing of responses, by clicking "Unsubmit Response" on your response in OpenGov. Negligence on the part of the Respondent in preparing the Response confers no right for withdrawal or modification of the Response after it has been opened.
Status of Contractor —
The Respondent shall, at all times relevant to a Contract as a result of this Solicitation, be an independent contractor and in no event shall the Respondent, nor any employees or sub-contractors under it, be considered to be employees of the County.
Registered to Do Business in the State of Florida —
A Respondent seeking to do business with the County shall, at the time of submitting a Response, be registered with the Department of State in accordance with the provisions of Chapter 605, 607, 608, 617 and/or 620 Florida Statutes; similarly, partnerships seeking to do business with the County shall, at the time of submitting a Response, have complied with the applicable provision of Chapter 620, Florida Statutes. For further information on required filing and forms, please go to the following sites http://sunbiz.org/index.html or http://www.dos.state.fl.us/doc/index.html . The Respondent shall be licensed to do business in the State of Florida and the Respondent and employees assigned to the Contract shall hold all necessary and required professional licenses and certificates to perform required services.
Debarment and Suspension —
Respondents are required to certify that to the best of its knowledge and belief, that it and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency.
2. Have not within a three-year period preceding this been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of these offenses enumerated in paragraph (1)(b) of this certification; and
4. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
No subcontract will be issued for this project to any party which is debarred or suspended from eligibility to receive federally funded contracts.
Respondents shall certify compliance with the Debarment and Suspension policy within the VENDOR QUESTIONNAIRE section of this Solicitation.
Employment Eligibility Verification —
Respondents are required to certify compliance with the Governor of Florida's Executive Order 11-116, and use the U.S. Department of Homeland Security's E-Verify system to verify employment eligibility of all new employees hired by the Respondent during the Contract term awarded under this Solicitation, and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term; and shall provide documentation of such verification to the COUNTY upon request.
Respondent shall certify E-Verify compliance in the VENDOR QUESTIONNAIRE section of this Solicitation.
Venue —
Venue for all actions arising under this Solicitation and subsequent Contract shall lie in Gadsden County, Florida, United States.
Construction —
The validity, construction, and effect of this Solicitation and subsequent Contract shall be governed by the Laws of the State of Florida.
Order of Precedence —
The provisions of the Solicitation, successful firm’s Response and subsequent Contract shall be complied with by the Parties, but only to the extent they are consistent with the provisions of the Solicitation and Contract. In the event of an inconsistency between the provisions of the Solicitation or Contract hereto, the Order of Precedence shall be followed:
1. Federal Laws
2. Laws of Florida
3. If applicable, grant awards terms and conditions.
4. Solicitation and all of its addendums and attachments.
5. Executed Contract
6. Successful firm’s Response
Term of the Contract and Termination —
The term of the Contract shall begin no sooner than the later of the dates executed by both Parties, and the term shall be Upon executed contract with final completion no later than December 31, 2026.
Respondents should review the Draft Contract in the Attachments section of this Solicitation and provide any comments or concerns with their Response submittal in the VENDOR QUESTIONNAIRE section of this Solicitation.
Insurance Requirements —
1. Before the Work/Service begin, the Respondent(s) shall procure and maintain at its own cost and expense for the duration of the Contract, liability insurance against claims for injuries to person or damages to property, which may arise from or in connection with the performance of the Work or Services hereunder by the Respondent, his agents, representatives, employees, or subcontractors.
2. Specific insurance requirements are set forth in the INSURANCE REQUIREMENTS section of this Solicitation and the Draft Contract. Additional insurance requirements may be required as part of contract negotiations.
3. The Respondent shall furnish the County with certificates of insurance and with original endorsements affecting coverage required by this clause. The certificates and endorsements for each policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the County before the Work/Services commence.
4. The Respondent shall include each of its subcontractors as insured under the policies of insurance required herein.
Bond Requirements —
Bid Bond – A five percent (5%) bid bond is required for a bid that exceeds $250,000, and must be included with the Basis of the bid. A copy of your Bid Bond must be uploaded in the Vendor Questionnaire section of this Solicitation.
Performance and Payment Bond. The Successful Bidder must provide Performance and Payment bonds in the amount of 100 percent (100%) of the Contract amount within fifteen (15) calendar days or less of the execution of the Contract by the Board, or prior to the issuance of the Notice to Proceed. The work cannot begin until Bonds are received.

Submission Requirements

Bid Transmittal Form (required) —
Please download the below document, copy to letterhead, complete, and upload.
Qualification Application/Questionnaire and Executive Summary (required) —
Please download the below documents, complete, and upload.
References (required) —
Please download the below documents, complete, and upload.
Indemnification and Hold Harmless Certification (required) —
Contractor certifies that, to the fullest extent permitted by law, Contractor shall indemnify and hold harmless COUNTY, its offices and employees from liabilities, damages, losses, and costs including, but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR and other persons employed or utilized by the CONTRACTOR in the performance of this CONTRACT.
Public Entity Crimes Certification (required) —
Please download the below documents, complete, and upload.
Equal Opportunity/Affirmative Action Statement Certification (required) —
Contractor certifies that:
1. The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, pregnancy, marital status, and political affiliation or belief.
2. The contractor agrees to comply with Executive Order 11246, as amended, and to comply with specific affirmative action obligations contained therein.
Drug Free Workplace Certification (required) —
Preference shall be given to businesses with drug-free workplace programs. Whenever two or more responses which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a response received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie responses will be followed if none of the tied vendors have a drug-free workplace program.
In order to have a drug-free workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees from drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under this solicitation a copy of the statement specified in subsection (1) above.
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under this solicitation, the employee will abide by the terms of the statement and will notify the employee of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the work place no later than five (5) days after such conviction.
5. Impose a sanction, on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.
7. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.
Conflict of Interest Disclosures (required) —
The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. Respondents must disclose with their proposals whether any officer, director, employee, or agent is also an officer or an employee of the Gadsden County Board of County Commissioners. All firms must disclose the name of any county officer or employee who owns, directly or indirectly, an interest of five percent (5%) or more in the Respondent’s firm or any of its branches or affiliates. All Respondents must also disclose the name of any employee, agent, lobbyist, previous employee of the Board, or other person, who has received or will receive compensation of any kind, or who has registered or is required to register under Section 112.3215, Florida Statutes, in seeking to influence the actions of the Board in Connection with this procurement.
Do you have any Conflicts of Interest to disclose?
Disclosure (required) —
Please download the below documents, complete, and upload.
Non-Collusion Affidavit (required) —
Please download the below documents, complete, and upload.
Non-Collusion Affidavit (required) —
Please download the below documents, complete, and upload.
Ethics Clause (required) —
The undersigned certifies, to the best of his or her knowledge and belief, that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Subcontractor Listing (required) —
Will you be using subcontractors?
Subcontractors and Services Form (required) —
Please download the below documents, complete, and upload.
Certification Regarding Debarment (required) —
1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
  1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency.
  2. Have not within a three-year period preceding this been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
  3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of these offenses enumerated in paragraph (1)(b) of this certification; and
  4. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
3. No subcontract will be issued for this project to any party which is debarred or suspended from eligibility to receive federally funded contracts.
E-Verify System Certification (required) —
In accordance with the Governor of Florida’s Executive Order 11-116, the Proposer hereby certifies that the U.S. Department of Homeland Security’s E-Verify system will be used to verify the employment eligibility of all new employees hired by the Contractor during the Contract term, and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term; and shall provide documentation of such verification to the COUNTY upon request.
I certify that this firm complies/will comply fully with this RFP regarding E-Verify Compliance.
Insurance (required) —
A certificate of Insurance will be provided evidencing placement of each insurance policy responding to the requirements of the contract.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retention must be declared to and approved by the County. At the option of the County, either: the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the County, its officers, officials, employees, and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
Endorsements to insurance policies will be provided as follows:
- Additional insured (Gadsden County, Florida, its Officers, employees, and volunteers) General Liability & Automobile Liability
- Primary and not contributing coverage- General Liability & Automobile Liability
- Waiver of Subrogation (Gadsden County, Florida, its officers, employees, and volunteers)-
- General Liability, Automobile Liability, Workers’ Compensation and Employer’s Liability
- Thirty days advance written notice of cancellation to County - General Liability, Automobile Liability, Worker’s Compensation & Employer’s Liability.
Professional Liability Policy Declaration sheet as well as claims procedures for each applicable policy to be provided.
Do you have the required insurance in place?
COI (required) —
Upload a copy of your COI here.
Coverage (required) —
I hereby certify that coverage will be placed, without exception, prior to the execution of the contract.
Exceptions to the Contract (required) —
Do you have any exceptions to the contract attached to this RFP?
Exceptions Taken (required) —
Please download the below documents, complete, and upload.
System of Award Management (SAM.gov) (required) —
Include copy of print out from SAM.gov website showing valid registration of entity with UEI and FEIN numbers
For Example:
Byrd Anti-Lobbying Certification (required) —
The undersigned certifies, to the best of his or her knowledge and belief that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, ``Disclosure Form to Report Lobbying,'' in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Civil Rights Compliance (required) —
The Applicant provides this assurance in consideration of and for the purpose of obtaining Federal grants, loans, contracts, property, discounts or other Federal financial assistance from the U.S. Department of Health and Human Services.
THE APPLICANT HEREBY AGREES THAT IT WILL COMPLY WITH:
1. Title VI of the Civil Rights Act of 1964, as amended (codified at 42 U.S.C. § 2000d et seq.), and all requirements imposed by or pursuant to the Regulation of the Department of Health and Human Services (45 C.F.R. Part 80), to the end that, in accordance with Title VI of that Act and the Regulation, no person in the United States shall, on the ground of race, color, or national origin (including limited English proficiency) be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Applicant receives Federal financial assistance from the Department.
2. Section 504 of the Rehabilitation Act of 1973, as amended (codified at 29 U.S.C. § 794), and all requirements imposed by or pursuant to the Regulation of the Department of Health and Human Services (45 C.F.R. Part 84), to the end that, in accordance with Section 504 of that Act and the Regulation, no otherwise qualified individual with a disability in the United States shall, solely by reason of their disability, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity for which the Applicant receives Federal financial assistance from the Department.
3. Title IX of the Education Amendments of 1972, as amended (codified at 20 U.S.C. § 1681 et seq.), and all requirements imposed by or pursuant to the Regulation of the Department of Health and Human Services (45C.F.R. Part 86), to the end that, in accordance with Title IX and the Regulation, no person in the United States shall, on the basis of sex (including pregnancy, sexual orientation, and gender identity), be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any education program or activity for which the Applicant receives Federal financial assistance from the Department.
4. The Age Discrimination Act of 1975, as amended (codified at 42 U.S.C. § 6101 et seq.), and all requirements imposed by or pursuant to the Regulation of the Department of Health and Human Services (45 C.F.R. Part 91), to the end that, in accordance with the Act and the Regulation, no person in the United States shall, on the basis of age, be denied the benefits of, be excluded from participation in, or be subjected to discrimination under any program or activity for which the Applicant receives Federal financial assistance from the Department.
5. Section 1557 of the Patient Protection and Affordable Care Act, as amended (codified at 42 U.S.C. § 18116), and all requirements imposed by or pursuant to the Regulation of the Department of Health and Human Services(45 CFR Part 92), to the end that, in accordance with Section 1557 and the Regulation, no person in the United States shall, on the ground of race, color, national origin (including limited English proficiency), age, disability, or sex (including pregnancy, sexual orientation, and gender identity) be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any health program or activity for which the Applicant receives Federal financial assistance from the Department.
As applicable, the Church Amendments, as amended (codified at 42 U.S.C. § 300a-7), the Coats-Snowe Amendment (codified at 42 U.S.C. § 238n), the Weldon Amendment (e.g., Consolidated Appropriations Act, 2022, Pub. L. No. 117-103, Div. H, Title V § 507(d), 136 Stat 49, 496 (Mar. 15, 2022)) as extended by the Continuing Appropriations and Ukraine Supplemental Appropriations Act, 2023, Pub. L. No. 117-180, Div. A, § 101(8) (Sep. 30, 2022); Section1553 of the Patient Protection and Affordable Care Act, as amended (codified at 42 U.S.C. § 18113), and Section1303(b)(4) of the Patient Protection and Affordable Care Act, as amended (codified at 42 U.S.C. § 18023(b)(4)), and45 C.F.R. Part 88, to the extent that the rights of conscience are protected and associated discrimination and coercion are prohibited, in any program or activity for which the Applicant receives Federal financial assistance. Consistent with applicable court orders, the version of Part 88 in effect as of [October 20, 2022] is found at 76 Fed. Reg. 9968-9977 (Feb. 23, 2011).
The Applicant agrees that compliance with this assurance constitutes a material condition of continued receipt of Federal financial assistance, and that it is binding upon the Applicant, its successors, transferees, and assignees for the period during which such assistance is provided.
If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the Applicant by the Department, this assurance shall obligate the Applicant, or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If any personal property is so provided, this assurance shall obligate the Applicant for the period during which it retains ownership or possession of the property. The Applicant further recognizes and agrees that the United States shall have the right to seek judicial enforcement of this assurance.
Human Trafficking Attestation (required) —
In compliance with Section 787.06(13), Florida Statutes, this attestation must be completed by an officer or representative of a nongovernmental entity that is executing, renewing, or extending a contract with The Florida International University Board of Trustees or any of its direct support organizations (the “Governmental Entity”).
The undersigned, on behalf of the entity listed below (the “Nongovernmental Entity”), hereby certfies under penalty of perjury as follows:
1. Neither Nongovernmental Entity, nor any of its subsidiaries or affiliates, uses coercion for labor or services, as such italicized terms are defined in Section 787.06, Florida Statutes, as may be amended from time to time.
2. If, at any time in the future, Nongovernmental Entity does use coercion for labor or services, Nongovernmental Entity will immediately notify Governmental Entity and no contracts may be executed, renewed, or extended between the parties.
3. Nongovernmental Entity has read the foregoing attestation, confirms that the facts stated in it are true, and are made for the benefit of, and reliance by Governmental Entity.
Foreign County of Concern Certification (required) —
FOREIGN COUNTRY OF CONCERN ATTESTATION (PUR 1355) This form must be completed by an officer or representative of an entity submitting a bid, proposal, or reply to, or entering into, renewing, or extending, a contract with a Governmental Entity which would grant the entity access to an individual’s Personal Identifying Information. Capitalized terms used herein have the definitions ascribed in Rule 60A-1.020, F.A.C.
I certify that our company is not owned by the government of a Foreign Country of Concern, is not organized under the laws of nor has its Principal Place of Business in a Foreign Country of Concern, and the government of a Foreign Country of Concern does not have a Controlling Interest in the entity.
Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true.
Truth In Negotiation Certification (required) —
Pursuant to Section 287.055(5)(a), Florida Statutes, for any lump-sum or cost-plus-a-fixed fee professional services contract over the threshold amount provided in Section 287.017, Florida Statutes, requires the Consultant to execute this certificate and include it with the submittal of the Technical Proposal, or as prescribed in the contract advertisement.
The Consultant hereby certifies, covenants, and warrants that wage rates and other factual unit costs supporting
the compensation for this project’s agreement are accurate, complete, and current at the time of contracting.
The Consultant further agrees that the original agreement price and any additions thereto shall be adjusted to exclude any significant sums by which the Department determines the agreement price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. All such agreement adjustments shall be made within (1) year following the end of the contract. For purposes of this certificate, the end of the agreement shall be deemed to be the date of final billing or acceptance of the work by the Department, whichever is later.
Price Proposal (required) —
Upload your price proposal here.
Bid Bond (required) —
A bid bond underwritten by a surety as described in the draft agreement, Section 4, included as Appendix A of the ITB, is required in the amount of five percent (5%) of the total bid amount.
Upload a copy of your bid bond here.
Due within 5 business days of Thursday, August 20, 2026.
MBE Certification (required) —
Certification as a minority business enterprise for the purpose of this Solicitation is defined by the Florida Small and Minority Business Assistance Act.
Respondents certified by the State of Florida should include a copy of their certification.
Respondents should identify all MBE subcontractors that will be utilized for this project, provide a copy of their State of Florida or other local government MBE certification, their role, and the estimated percentage of the work to be provided.
MBE Certification Documentation (required) —
Upload a copy of your MBE certification and identify all MBE subcontractors that will be utilized for this project. Provide a copy of their State of Florida or other local government MBE certification, their role, and the estimated percentage of the work to be provided.
W-9 (required) —
Upload a current copy of your W-9 here.
Technical Response Without Cost (required) —
Upload your proposal here. Do not include pricing information in your proposal.
Provide a description of the firm's general approach to the proposed scope of work/services.
Provide availability of the primary contractor relative to current and future client workload.
Explain the firm's familiarity and understanding of providing the provision of requested and needed services pursuant to this solicitation.
Explain the firm's ability and willingness to comply with the Solicitation requirements.
Price Proposal (required) —
Upload your price proposal here
Contract Term (required) —
The term of the Contract shall begin no sooner than the later of the dates executed by both Parties, and the term shall be ______________.
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Construction Contract Value (required)
Optional Insurance Policies (required) —
Do you need any of the following policies?
Pricing (required) —
Do you want to use OpenGov's Electronic Pricing Table or have the Vendor Upload a Pricing Table?
Federal Funding (required) —
Will you be using Federal Funds?
Davis-Bacon (required) —
Are HUD (CBG or other HUD Financial Assistance) funds being used for this project? Is the Federal Davis-Bacon Act required?
Bid Bond (required) —
Do you require a Bid Bond?

Questions & Answers

Q (No subject): Is a generator needed for this project? I see it listed under 4.3 but the SOW doesnt mention any generator work?

A: This has been addressed in an addendum. There is no generator being purchased for this project.

Old Courthouse Renovation 2nd Phase

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