SLED Opportunity · COLORADO · ARAPAHOE COUNTY
AI Summary
Arapahoe County, Colorado seeks qualified firms for on-call HVAC commissioning services through an RFQ. Electronic submissions are accepted with a lump sum pricing structure. Deadline for questions is July 16, 2026, and bid due date is August 4, 2026.
The purpose of this Solicitation is to establish a short-list of qualified HVAC Commissioning Services firms to perform on-call HVAC commissioning work as required for projects across Arapahoe County, Colorado. **Solicitation Type**: RFQ - Request for Qualifications (Formal) **Source ID**: PU.AG.USA.1109.C2686576 **Piggyback Contract**: No **Question Acceptance Deadline**: 07/16/2026 04:00 PM EDT **Questions are submitted online**: Yes **Bid Submission Type**: Electronic Bid Submission **Owner Organization**: Facilities and Fleet Management, Project Operations **Solicitation Number**: 26-41 **Reference Number**: 0000429873 **Pricing**: Lump sum **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Bid Documents | Documents defining the proposal | No | No | **Questions and Answers**: | Question | Answer | |---|---| | Several Questions How many firms does the County anticipate awarding/short-listing under this on-call commissioning RFQ? What is the anticipated annual spend, number of projects, or expected volume of work under this contract? Are any projects already identified for the first 12 months? How will work orders be assigned among awarded firms: rotation, availability, project-specific qualifications, pricing, or a combination? For individual work orders, will the County request pricing from one firm at a time or from multiple awarded firms? Must the Cx firm remain fully independent from mechanical, controls, TAB, electrical, or installation contractors on the same project? Can the Cx firm provide troubleshooting, controls/TAB coordination, testing support, and corrective recommendations if installation/corrective work is performed by others? Are specific Cx certifications required or preferred for assigned staff, such as CxA, BCxP, CBCP, CCP, or similar? Is PE involvement or stamped documentation required for any deliverables? Does the County have required Cx templates/forms for plans, pre-functional checklists, functional tests, issues logs, trend reviews, training verification, or final reports? What BAS/controls platforms are currently used in County facilities? For BAS-related work, will the Cx firm receive access to graphics, trends, alarms, schedules, and sequence documents, or will access be coordinated through County staff/controls contractors? Does the County expect the Cx firm to lead controls integration meetings, including sequence review, submittal comments, trend review, and functional test script development? For existing facilities, will available as-builts, controls drawings, sequences, TAB reports, O&M manuals, prior Cx reports, and equipment inventories be provided at the work-order level? Answer: Answered in Addendum 1 | Several Questions How many firms does the County anticipate awarding/short-listing under this on-call commissioning RFQ? What is the anticipated annual spend, number of projects, or expected volume of work under this contract? Are any projects already identified for the first 12 months? How will work orders be assigned among awarded firms: rotation, availability, project-specific qualifications, pricing, or a combination? For individual work orders, will the County request pricing from one firm at a time or from multiple awarded firms? Must the Cx firm remain fully independent from mechanical, controls, TAB, electrical, or installation contractors on the same project? Can the Cx firm provide troubleshooting, controls/TAB coordination, testing support, and corrective recommendations if installation/corrective work is performed by others? Are specific Cx certifications required or preferred for assigned staff, such as CxA, BCxP, CBCP, CCP, or similar? Is PE involvement or stamped documentation required for any deliverables? Does the County have required Cx templates/forms for plans, pre-functional checklists, functional tests, issues logs, trend reviews, training verification, or final reports? What BAS/controls platforms are currently used in County facilities? For BAS-related work, will the Cx firm receive access to graphics, trends, alarms, schedules, and sequence documents, or will access be coordinated through County staff/controls contractors? Does the County expect the Cx firm to lead controls integration meetings, including sequence review, submittal comments, trend review, and functional test script development? For existing facilities, will available as-builts, controls drawings, sequences, TAB reports, O&M manuals, prior Cx reports, and equipment inventories be provided at the work-order level? Answer: Answered in Addendum 1 | | More questions Should hourly rates include local travel, reporting, project administration, overhead, and profit, or should those be listed separately? Should firms provide separate after-hours, weekend, or holiday rates for testing required to minimize facility disruption? Are background checks required for all personnel listed in the RFQ response or only assigned personnel after award? Are subcontractors subject to the same background check/security requirements? Please confirm preferred submission format for pricing/forms/attachments: PDF, Excel, or both. Are electronic signatures acceptable on required forms? Answer: Answered in Addendum 1 | More questions Should hourly rates include local travel, reporting, project administration, overhead, and profit, or should those be listed separately? Should firms provide separate after-hours, weekend, or holiday rates for testing required to minimize facility disruption? Are background checks required for all personnel listed in the RFQ response or only assigned personnel after award? Are subcontractors subject to the same background check/security requirements? Please confirm preferred submission format for pricing/forms/attachments: PDF, Excel, or both. Are electronic signatures acceptable on required forms? Answer: Answered in Addendum 1 | | On Call Providers Quantity How many firms does Arapahoe County intend to award to be a part of this on-call? Answer: Answered in Addendum 1 | On Call Providers Quantity How many firms does Arapahoe County intend to award to be a part of this on-call? Answer: Answered in Addendum 1 | | Appendix C Contracting Pricing form There is a Sample Project Pricing tab. Is there a particular project description we should price or is that for information only? Answer: Answered in Addendum 1 | Appendix C Contracting Pricing form There is a Sample Project Pricing tab. Is there a particular project description we should price or is that for information only? Answer: Answered in Addendum 1 | | Appendix B Facilities Design and Construction Standards The standards only includes BECx and Electrical commissioning. Is there a Mechanical systems commissioning specification as well? Answer: Answered in Addendum 1 | Appendix B Facilities Design and Construction Standards The standards only includes BECx and Electrical commissioning. Is there a Mechanical systems commissioning specification as well? Answer: Answered in Addendum 1 | | Logos included The RFQ states that submittals should be provided without reference to the Arapahoe County logo or “company logo.” Could you please confirm whether respondents are required to exclude all company logos and branding elements from the submission for compliance, or if this guidance is intended as a preference rather than a strict requirement? Answer: Answered in Addendum 1 | Logos included The RFQ states that submittals should be provided without reference to the Arapahoe County logo or “company logo.” Could you please confirm whether respondents are required to exclude all company logos and branding elements from the submission for compliance, or if this guidance is intended as a preference rather than a strict requirement? Answer: Answered in Addendum 1 | | Section V titles Section V references a “Site Superintendent” as part of the proposed project team. As this role is not typical for commissioning services, could you clarify whether this is an expected role for this contract or if it is intended only where applicable? Answer: Answered in Addendum 1 | Section V titles Section V references a “Site Superintendent” as part of the proposed project team. As this role is not typical for commissioning services, could you clarify whether this is an expected role for this contract or if it is intended only where applicable? Answer: Answered in Addendum 1 | | Job duties The RFQ requests identification of MEP subcontractors, if applicable. Given that this solicitation is for commissioning services, can you clarify whether the County anticipates the commissioning firm performing any installation or trade work, or if this request is intended only for firms that utilize specialty subconsultants as part of their commissioning process? Answer: Answered in Addendum 1 | Job duties The RFQ requests identification of MEP subcontractors, if applicable. Given that this solicitation is for commissioning services, can you clarify whether the County anticipates the commissioning firm performing any installation or trade work, or if this request is intended only for firms that utilize specialty subconsultants as part of their commissioning process? Answer: Answered in Addendum 1 | | Location of litigation request The RFQ requests listing any substantiated complaints or outstanding litigation in both the “Profile of the Firm” and “Project Team” sections. Would the County prefer this information to be provided separately in each section, or is it acceptable to provide the information once and reference it in subsequent sections? Answer: Answered in Addendum 1 | Location of litigation request The RFQ requests listing any substantiated complaints or outstanding litigation in both the “Profile of the Firm” and “Project Team” sections. Would the County prefer this information to be provided separately in each section, or is it acceptable to provide the information once and reference it in subsequent sections? Answer: Answered in Addendum 1 | | Page Limit Do Cover or subsection divider page(s) for Section V., 1. “Background and Experience of Proposing Contractor and Proposed Project Team on Projects of Similar Scope” count towards the 20-page limit for this section? Answer: Answered in Addendum 1 | Page Limit Do Cover or subsection divider page(s) for Section V., 1. “Background and Experience of Proposing Contractor and Proposed Project Team on Projects of Similar Scope” count towards the 20-page limit for this section? Answer: Answered in Addendum 1 | | Page Limit Is there a page count limit for Section V., 2. “Firm’s Approach to Project and Scheduling”? If so, do the samples of our standard forms requested in the RFQ count towards this page limit? Answer: Answered in Addendum 1 | Page Limit Is there a page count limit for Section V., 2. “Firm’s Approach to Project and Scheduling”? If so, do the samples of our standard forms requested in the RFQ count towards this page limit? Answer: Answered in Addendum 1 | | Standard Forms Section V., 2., f. indicates “Provide samples of your standard forms, including the following: List the forms that are most important to us”. What standard forms are you requesting—or is the County’s intent for the respondent to select representative forms typical of their Cx projects? Answer: Answered in Addendum 1 | Standard Forms Section V., 2., f. indicates “Provide samples of your standard forms, including the following: List the forms that are most important to us”. What standard forms are you requesting—or is the County’s intent for the respondent to select representative forms typical of their Cx projects? Answer: Answered in Addendum 1 | | Standard Forms Section V., 2., f. indicates “Provide samples of your standard forms, including the following: List the forms that are most important to us”. Does Arapahoe County want the full sample forms, partial versions indicating layout and/or important information typical to sample form in question (Ex. Systems Manual SOO), or just a list of the sample forms? Answer: Answered in Addendum 1 | Standard Forms Section V., 2., f. indicates “Provide samples of your standard forms, including the following: List the forms that are most important to us”. Does Arapahoe County want the full sample forms, partial versions indicating layout and/or important information typical to sample form in question (Ex. Systems Manual SOO), or just a list of the sample forms? Answer: Answered in Addendum 1 | | Building Enclosure Testing With regards to the Building Envelope commissioning language in Spec. Sec. 01 9119.43 “Exterior Enclosure Testing” Sections 1.01.B., 2.01 A., and 3.02 of the Arapahoe County Facility Design/Construction Standards: Does the County anticipate any associated building enclosure testing included in Cx projects under this contract to be executed by a qualified 3rd party provider under contract to the General Contractor, with the CxA providing associated BECx services (Ex. develop specifications, test requirements, witness and document onsite testing), or does the County require the CxA to be responsible for providing both the BECx services and the associated building enclosure testing services (either in house or via 3rd party Building Enclosure Testing Subconsultant)? Answer: Answered in Addendum 1 | Building Enclosure Testing With regards to the Building Envelope commissioning language in Spec. Sec. 01 9119.43 “Exterior Enclosure Testing” Sections 1.01.B., 2.01 A., and 3.02 of the Arapahoe County Facility Design/Construction Standards: Does the County anticipate any associated building enclosure testing included in Cx projects under this contract to be executed by a qualified 3rd party provider under contract to the General Contractor, with the CxA providing associated BECx services (Ex. develop specifications, test requirements, witness and document onsite testing), or does the County require the CxA to be responsible for providing both the BECx services and the associated building enclosure testing services (either in house or via 3rd party Building Enclosure Testing Subconsultant)? Answer: Answered in Addendum 1 | | LEED Certification Please confirm whether Arapahoe County plans to pursue formal LEED certification for any of the HVAC Cx projects under this solicitation. If so, will projects be registered under LEED v4.1 or LEEDv5? Answer: Answered in Addendum 1 | LEED Certification Please confirm whether Arapahoe County plans to pursue formal LEED certification for any of the HVAC Cx projects under this solicitation. If so, will projects be registered under LEED v4.1 or LEEDv5? Answer: Answered in Addendum 1 | | LEED Certification If LEED certification is pursued for a project under this contract, does the county plan to pursue both the Fundamental Cx Prerequisite and the Enhanced Cx Credit? Answer: Answered in Addendum 1 | LEED Certification If LEED certification is pursued for a project under this contract, does the county plan to pursue both the Fundamental Cx Prerequisite and the Enhanced Cx Credit? Answer: Answered in Addendum 1 | | Sample Pricing Form 6. Section V., 3. “Fee Proposal” indicates that the Contractor Pricing Form (Appendix C) should be completed and submitted with the RFQ Response. Does the “Sample Project Pricing Form” included as the second tab in this spreadsheet need to be completed and provided alongside the “Contract Fee Schedule” form included as the first tab or is the “Sample Project Pricing Form” included for informational purposes only? Answer: Answered in Addendum 1 | Sample Pricing Form 6. Section V., 3. “Fee Proposal” indicates that the Contractor Pricing Form (Appendix C) should be completed and submitted with the RFQ Response. Does the “Sample Project Pricing Form” included as the second tab in this spreadsheet need to be completed and provided alongside the “Contract Fee Schedule” form included as the first tab or is the “Sample Project Pricing Form” included for informational purposes only? Answer: Answered in Addendum 1 | | Sample Pricing Form a. If the “Sample Project Pricing Form” is to be included, how does the County want the activities to be priced given the RFQ does not include a sample project scope, and does the respondent need to provide an example project with detailed scope for each project phase with an assumed schedule to develop the “Firm Fixed Price” on the form? Answer: Answered in Addendum 1 | Sample Pricing Form a. If the “Sample Project Pricing Form” is to be included, how does the County want the activities to be priced given the RFQ does not include a sample project scope, and does the respondent need to provide an example project with detailed scope for each project phase with an assumed schedule to develop the “Firm Fixed Price” on the form? Answer: Answered in Addendum 1 | | Special Terms and Conditions 7. Item 21 in the “Special Terms and Conditions” section requires a certificate of insurance to be sent to the County’s Risk Manager Jhanadu Garza and be on file with the County prior to the commencement of the agreement. Do we understand correctly that this requirement is specific to any individual Cx project contracts issued under the On-Call Commissioning contract and that only a W-9 and a sample Certificate of Liability Insurance is to be included with our On-Call Cx RFQ response submission as per Section V. “Response Format”? Or does the certificate of insurance need to be sent to Mr. Garza in addition to including a copy in the RFQ response? Answer: Answered in Addendum 1 | Special Terms and Conditions 7. Item 21 in the “Special Terms and Conditions” section requires a certificate of insurance to be sent to the County’s Risk Manager Jhanadu Garza and be on file with the County prior to the commencement of the agreement. Do we understand correctly that this requirement is specific to any individual Cx project contracts issued under the On-Call Commissioning contract and that only a W-9 and a sample Certificate of Liability Insurance is to be included with our On-Call Cx RFQ response submission as per Section V. “Response Format”? Or does the certificate of insurance need to be sent to Mr. Garza in addition to including a copy in the RFQ response? Answer: Answered in Addendum 1 | | Logo Inclusion The RFQ requirements state that we should "Provide submittal without reference to Arapahoe County logo or company logo.” Please confirm whether this requirement applies to the entire submittal, including the cover, headers, footers, and interior pages, or only to the cover. Should both the Arapahoe County logo and the consultant’s company logo be omitted throughout the proposal? Answer: Answered in Addendum 1 | Logo Inclusion The RFQ requirements state that we should "Provide submittal without reference to Arapahoe County logo or company logo.” Please confirm whether this requirement applies to the entire submittal, including the cover, headers, footers, and interior pages, or only to the cover. Should both the Arapahoe County logo and the consultant’s company logo be omitted throughout the proposal? Answer: Answered in Addendum 1 | | Performance Measures Form Please confirm if the “Performance Measures Form” that was included in the RFQ need to be included in the submittal. Answer: Answered in Addendum 1 | Performance Measures Form Please confirm if the “Performance Measures Form” that was included in the RFQ need to be included in the submittal. Answer: Answered in Addendum 1 | | Contract Addition To help professional liability insurance to cover services under this contract would Arapahoe County consider adding a standard of care to the contract draft? For example: Services performed by Contractor under this Agreement shall be performed in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions in Colorado. No other representation, expressed or implied, and no warranty or guarantee, is included or intended in the Agreement, or in any report, opinion, document, or otherwise. Answer: Answered in Addendum 1 | Contract Addition To help professional liability insurance to cover services under this contract would Arapahoe County consider adding a standard of care to the contract draft? For example: Services performed by Contractor under this Agreement shall be performed in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions in Colorado. No other representation, expressed or implied, and no warranty or guarantee, is included or intended in the Agreement, or in any report, opinion, document, or otherwise. Answer: Answered in Addendum 1 | | Firms Approach Please clarify if there is a page limit for this section. Answer: Answered in Addendum 1 | Firms Approach Please clarify if there is a page limit for this section. Answer: Answered in Addendum 1 | | Sample Form Will the sample forms count against the page limit? Answer: Answered in Addendum 1 | Sample Form Will the sample forms count against the page limit? Answer: Answered in Addendum 1 | | Firms Approach Please clarify the item listed as "List the forms that are most important to us" under this section Answer: Answered in Addendum 1 | Firms Approach Please clarify the item listed as "List the forms that are most important to us" under this section Answer: Answered in Addendum 1 | | Background and Experience Please clarify if the 20 page limit is only for Section -1 Background and Experience or the entire package submittal. Answer: Answered in Addendum 1 | Background and Experience Please clarify if the 20 page limit is only for Section -1 Background and Experience or the entire package submittal. Answer: Answered in Addendum 1 | | Appendix C: Fixed Fee Appendix C requests a firm fixed fee by project phase; however, no project scope or assumptions are provided on which to base that fee. Because project-specific scopes will be issued after award, can the County clarify how respondents should complete the sample fixed-fee pricing form? Answer: Answered in Addendum 1 | Appendix C: Fixed Fee Appendix C requests a firm fixed fee by project phase; however, no project scope or assumptions are provided on which to base that fee. Because project-specific scopes will be issued after award, can the County clarify how respondents should complete the sample fixed-fee pricing form? Answer: Answered in Addendum 1 | | Standard Forms Section V.2.f appears to reference additional items following "Provide samples of your standard forms, including the following:" but only includes the statement, "List the forms that are most important to us". Can the County clarify the information and/or documents respondents are expected to provide for this requirement? Answer: Answered in Addendum 1 | Standard Forms Section V.2.f appears to reference additional items following "Provide samples of your standard forms, including the following:" but only includes the statement, "List the forms that are most important to us". Can the County clarify the information and/or documents respondents are expected to provide for this requirement? Answer: Answered in Addendum 1 | **Addendums**: | Addendum | Date | Note | |---|---|---| | Addendum No. 1 | 07/21/2026 07:35 PM EDT | |
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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