On-Call Long Range Planning Services

The City of Bloomington (the City) is issuing the Request for Information (RFI) to aid in the selection of a consultant team (Consultant) to perform on-call long range planning services needed throughout the City. Interested parties must provide submittals as outlined in this document electronically by Friday, July 17, 2026 at 5:00 PM local time (DST).

Project Details

• Department: Planning and Transportation
• Department Head: David Hittle (Director)

Important Dates

• Questions Due: 2026-06-26T21:00:00.000Z
• Answers Posted By: 2026-06-30T21:00:00.000Z
• Pre-Proposal Meeting: 2026-06-26T21:00:00.000Z — N/A

Evaluation Criteria

• Project Manager: (2 pts) —

  Expected ability to successfully manage
  the project based on qualifications,
  experience, expertise, availability, etc.

• Project Team and Structure: (2 pts) —

  Expected ability to successfully complete
  the project based on qualifications,
  experience, expertise, availability, etc.

• Relevant Project Experience (4 pts) —

  Evaluation of key staff member's direct
  experience with similar projects.

• Values (3 pts) —

  Familiarity with City's values and an
  understanding of the Comprehensive Plan
  and Transportation Plan. Demonstrated
  expertise developing studies and
  conceptual designs with similar values and
  goals.

• Project Approach (7 pts) —

  Project understanding, proposed
  approach, public engagement strategies,
  proposed timeline, etc.

• Other (2 pts) —

  DBE, local firms, quality of submittal, or
  other factors

Submission Requirements

• Proposal Requirements (required) —

  Did you read through and confirm that you met all of the proposal requirements including the sections:

  1. General Conditions
  2. Special Provisions and Specifications
• Proposal Documents (required) —

  Submissions must be prepared electronically using 8.5” X 11” paper format and must be
  submitted as a single pdf file no later than July 17, 2026 at 5:00 PM ET. File size may not exceed 10MB. Submissions are strictly limited to a maximum of 10 total pages (total includes the submittal form). Additional pages such as cover pages, tables of contents, appendices, etc., are not permitted. Submissions must be emailed to Ryan Robling at roblingr@bloomington.in.gov and Anne Crecelius at anne.crecelius@bloomington.in.gov.

   

  Please Upload your COMPLETE Proposal here, which includes the following:

  1. Submittal Form
  2. Introductory Letter
  3. Project Team and Structure
  4. Relevant Project Experience
  5. Project Approach and Timeline

  Maximum Total Pages: 10

• Proposal (without Cost Proposal) (required) —

  Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of 5% of the total bid price, payable toCity of Bloomington, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanFriday, July 17, 2026 addressed to:

  City of Bloomington
  Ryan Robling
  401 N. Morton St.
  Bloomington,IN47404

  Please have the Bidder Name, Contract Title ("On-Call Long Range Planning Services"), and Contract Number ("TBD") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to City of Bloomington so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Some examples of of when to say "yes":

  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into ProcureNow from an excel spreadsheet
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?