SLED Opportunity · CALIFORNIA · COUNTY OF SAN MATEO
AI Summary
The County of San Mateo seeks on-call professional consulting services for parks projects, focusing on construction management to support its extensive park system serving nearly three million visitors annually.
The County of San Mateo (“County”) covers most of the San Francisco Peninsula. The region covers 744 mi2 and is home to approximately 750,000 residents. The County is made up of 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education, and transportation. The County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare, and natural resources of the community.
The San Mateo County Parks Department (“Department”) serves nearly three million visitors every year. Visitors have many options when visiting the County’s unique park system. With 24 parks and recreation areas, over 16,000 acres of park land, and 190 miles of trail, the Department provides healthy outdoor activities, educational opportunities, and lasting memories.
Due to the diversity of the park system, visitors can enjoy an array of recreational opportunities, including walking; running; hiking; biking; picnicking; horseback riding; sailing; kite surfing; fishing; camping; gardening; tidepooling; volunteering; learning; sports courts; and playing on playgrounds.
The Parks Department oversees the planning, development, operation, and maintenance of a diverse range of parks, trails, and recreational facilities throughout the County. The Department delivers projects involving new construction, renovation, and replacement of park facilities, which often require coordination with multiple stakeholders, compliance with environmental and building regulations, and careful management of budgets and schedules. Professional construction management services are required to ensure projects are executed efficiently, safely, and in accordance with all applicable standards and regulations. These services include project management, coordination, inspection, and administration throughout all phases of a project—from pre-construction planning through construction and closeout—ensuring adherence to County requirements for cost, schedule, quality, and risk management.
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Where price is not the sole evaluation factor for a solicitation (e.g., in the case of a "best-value" solicitation), five percent (5%) of the total evaluation points awardable will be added to the proposal score for each Local Business or Local Non-Profit score for evaluation purposes. In the event of a tie between a Local Business or Local Non-Profit and another bidder, the Local Business or Non-Profit shall be awarded the Contract, assuming agreement on other contract terms.
An additional three percent (3%) preference shall be given to a Local Business or Local Non-profit (for a total of eight percent (8%) of total points awardable) if the proposer is a Small Business or Small Non-Profit, or an additional 5 percent preference (for a total of ten percent (10%) of total points awardable) if the proposer is a Micro Business or Micro Non-Profit.
Performance shall be evaluated by successful completion of each on-call project in full compliance with the approved scope of work, meeting all quality standards, delivering on schedule, and staying within the approved budget, while maintaining effective communication with County staff throughout the project lifecycle.
The County may require periodic reporting from the Contractor to ensure proper contract oversight, tracking of project requirements, and verification of deliverables. The Contractor shall cooperate with the County in providing reports, documentation, or other information as requested to support timely review, approval, and recordkeeping by designated County staff.
As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.
Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.
A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes.
As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.
Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.
As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:
“Small Business” means any business which holds a Small Business Certification awarded by the California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).
“Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.
If the above designations apply, please provide the OSDS provided Certification ID.
If this designation is not applicable, please leave blank.
As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:
“Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.
“Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.
If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable.
If this designation is not applicable, please leave blank.
Submit a letter of introduction and executive summary of the proposal. The letter must contain:
Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.
Describe how the proposer meets the minimum qualifications as set forth in Minimum Qualifications of this RFP.
Submission of the Minimum Qualifications checklist is not a substitute for providing a detailed written response.
Attach information regarding background and qualifications, including the following:
Provide a chart identifying:
Provide a brief description of the experience and qualifications of the project team members, including short resumes if desired.
Written assurance that the key individuals listed and identified will be performing the work and will not be substituted or reassigned without the County’s prior approval
Provide three references, including the name, address, and telephone number of recent clients (preferably other public agencies)
Please provide hourly rates for all personnel who will be assigned to County projects (e.g., Project Manager, Resident Engineer, Inspectors, Office Engineer, Admin support, etc.). Additionally, the Fee Proposal required as part of the bid submission for this solicitation shall include an example project scope and fee proposal for the below example project. Include the estimated hours by project phase (Pre-Construction, Bid & Award, Construction, Closeout) staffing plan (roles and hours per role) and total fee for each phase and total project fee.
Example Project: Park Restroom Replacement Project – San Bruno, CA
Project Scope: Construction management for the demolition of existing restroom building and replacement with new prefabricated unit.
Pre-Construction and Project Management Services:
Bid and Award Phase:
Construction:
Project Closeout:
Update below if needed.
Is there an extension to this agreement?
Modify the extension information below, if needed
How many references are required by the vendor? (Number)
In rare circumstances where there is an expectation that proposers will need to submit trade secrets or other confidential information in order to respond to an RFP.
Q (No subject): What is the project estimate?
A: This solicitation is for ongoing, on-call services, rather than for any single specific project.
Q (Planned Projects List): Good Afternoon, Does the Parks Department have a list of planned projects with tentative timelines and/or approved budgets available? For planning, it would be helpful to know approximate dates for project kick-offs and when Construction Management Consulting services may be needed. Thank you
A: Not at this time. Planning for actual project implementation will take place after a vendor is selected.
Q (Example Project Pricing ): Under the RFP section 4.3.6 Price Proposal / Example Project, shall we provide a hypothetical duration for each project phase to be estimated? I did not see a duration for pre-con, Bid & Award, etc. Thanks
A: Vendors may include a hypothetical duration for each project phase in their example project fee proposal. While this solicitation does not require phase durations, including estimated durations may help illustrate the proposed staffing plan, resource allocation, and fee structure. Vendors have discretion on whether and how to present this information.
Q (Inspections): RFP section 2.1.III indicates the scope will include inspection services. Is the expectation that a certified IOR is included in the proposal? It is our understanding that this requirement is limited to observation and reporting for general compliance and not necessarily referencing formal inspection services/reporting required as a requisite for submission to the building and planning department to close permits at the completion of the project. We would request to be exempt from providing a certified IOR if that is the expectation and recommend the County issue an RFP for on-call 3rd party IOR services. Thanks
A: The County’s Construction Management SOW requires on-site observation and inspection as part of project oversight, performed by the Contractor’s Resident Engineer and staff. The County does not require the Contractor to provide a formal, certified Inspector of Record (IOR) for permit sign-off. Inspection services under this contract are intended for general compliance monitoring, coordination, and reporting.
Q (Award Amount): I noted the agreement specifies a three-year base term with a two-year extension option. Could you please clarify the total awarded contract value or the not-to-exceed (NTE) amount for this agreement?
A: A budget is not available at this time. However, this is a formal RFP. The County’s threshold for formal RFP’s are 100K and above.
Q (Cost Proposal): While the RFP requires a detailed project schedule for the San Bruno Park Restroom project, a baseline duration is not specified. What is the estimated or required construction duration proposers should use for their fee proposals?
A: Proposers should provide a reasonable, hypothetical duration for each phase based on their assumptions for the example project. Inclusion of these estimated durations is at the proposer’s discretion and is intended to support illustration of staffing, hours, and fee allocation.
Q (Minimum Requirements): The online version of minimum requirements section lists "Account manager has a minimum of two (2) years of experience within the last five (5) years in providing account services?" Does this refer to the Project Manager?
A: Yes. The 'Account Manager' referenced in the Minimum Requirements section corresponds to the Project Manager described in the SOW. This individual shall meet the listed experience requirements and serve as the primary point of contact for the County on assigned projects.
Q (Contract Exception Requests): Per RFP No. 2026-RFP-00391, Section 6.4 Term, we have the following exception requests to note before the deadline for Questions, Comments, and Contract Exceptions: - Our understanding of the requirement for a Business Associate Agreement is when the service professional has access to protected health information. If there is no access to PHI, then will there be no requirement for a BAA? - Will the County entertain modification to the indemnity to narrow its coverage to the extent caused by the negligence or willful misconduct of Contractor and those for whom it is legally responsible? As currently drafted, the indemnity requires the Contractor to defend and indemnify for the County’s concurrent negligence. These aspects of the indemnity are not insurable. - Will the County entertain modification to the notice of insurance changes if carriers refuse to provide such notice direct to clients due to the size of the insured’s insurance program? - In section 12(g) of the sample contract, there is a requirement to report charges and complaints of discrimination. Is this limited to those charges arising in San Mateo County, in the state of California, or is this applicable to any charge filed anywhere?
A: It is correct that a BAA is not required absent access to personal health information. The attached template is for general county use and some sections contain specific circumstances that do not impact this solicitation. Changes to approved county contract template language will be considered but are subject to approval by the County Attorney and Risk Management. Section12(g) applies to a filing by any person in any court any complaint of discrimination, without limitation.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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