SLED Opportunity · CALIFORNIA · COUNTY OF SAN MATEO
AI Summary
The County of San Mateo seeks on-call professional consulting services for geotechnical engineering to support parks projects. The San Mateo County Parks Department manages extensive parklands and recreational facilities serving millions of visitors annually.
The County of San Mateo (“County”) covers most of the San Francisco Peninsula. The region covers 744 mi2 and is home to approximately 750,000 residents. The County is made up of 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education, and transportation. The County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare, and natural resources of the community.
The San Mateo County Parks Department (“Department”) serves nearly three million visitors every year. Visitors have many options when visiting the County’s unique park system. With 24 parks and recreation areas, over 16,000 acres of park land, and 190 miles of trail, the Department provides healthy outdoor activities, educational opportunities, and lasting memories.
Due to the diversity of the park system, visitors can enjoy an array of recreational opportunities, including walking; running; hiking; biking; picnicking; horseback riding; sailing; kite surfing; fishing; camping; gardening; tidepooling; volunteering; learning; sports courts; and playing on playgrounds.
The Parks Department oversees the planning, development, operation, and maintenance of a diverse range of parks, trails, and recreational facilities throughout the County. The Department delivers projects involving new construction, renovation, and replacement of park facilities, which often require coordination with multiple stakeholders, compliance with environmental and building regulations, and careful management of budgets and schedules. The Department is seeking on-call geotechnical engineering services, including but not limited to site investigations, slope stability evaluations, foundation design, construction monitoring, and preparation of geotechnical reports and related documentation to support safe, resilient, and code-compliant park facilities.
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Where price is not the sole evaluation factor for a solicitation (e.g., in the case of a "best-value" solicitation), five percent (5%) of the total evaluation points awardable will be added to the proposal score for each Local Business or Local Non-Profit score for evaluation purposes. In the event of a tie between a Local Business or Local Non-Profit and another bidder, the Local Business or Non-Profit shall be awarded the Contract, assuming agreement on other contract terms.
An additional three percent (3%) preference shall be given to a Local Business or Local Non-profit (for a total of eight percent (8%) of total points awardable) if the proposer is a Small Business or Small Non-Profit, or an additional 5 percent preference (for a total of ten percent (10%) of total points awardable) if the proposer is a Micro Business or Micro Non-Profit.
Performance shall be evaluated by successful completion of each on-call project in full compliance with the approved scope of work, meeting all quality standards, delivering on schedule, and staying within the approved budget, while maintaining effective communication with County staff throughout the project lifecycle.
The County may require periodic reporting from the Contractor to ensure proper contract oversight, tracking of project requirements, and verification of deliverables. The Contractor shall cooperate with the County in providing reports, documentation, or other information as requested to support timely review, approval, and recordkeeping by designated County staff.
As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.
Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.
A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes.
As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.
Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.
As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:
“Small Business” means any business which holds a Small Business Certification awarded by the California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).
“Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.
If the above designations apply, please provide the OSDS provided Certification ID.
If this designation is not applicable, please leave blank.
As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:
“Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.
“Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.
If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable.
If this designation is not applicable, please leave blank.
Submit a letter of introduction and executive summary of the proposal. The letter must contain:
Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.
Describe how the proposer meets the minimum qualifications as set forth in Minimum Qualifications of this RFP.
Submission of the Minimum Qualifications checklist is not a substitute for providing a detailed written response.
Attach information regarding background and qualifications, including the following:
Provide a chart identifying:
Provide a brief description of the experience and qualifications of the project team members, including short resumes if desired.
Written assurance that the key individuals listed and identified will be performing the work and will not be substituted or reassigned without the County’s prior approval
Provide three references, including the name, address, and telephone number of recent clients (preferably other public agencies)
The Fee Proposal required as part of the bid submission for this solicitation shall include an example project scope and fee proposal for the below example project.
Example Project: New Park Building - Geotechnical Investigation, Menlo Park, CA
Explore the subsurface conditions, evaluate the samples collected through geotechnical testing, and provide the results in a geotechnical investigation report.
Field Exploration:
Laboratory Testing:
Report Preparation:
The results of the field exploration, laboratory tests and engineering analysis shall be presented in a final report prepared under the direction of a California Registered Geotechnical Engineer, and shall include the following:
Update below if needed.
Is there an extension to this agreement?
Modify the extension information below, if needed
How many references are required by the vendor? (Number)
In rare circumstances where there is an expectation that proposers will need to submit trade secrets or other confidential information in order to respond to an RFP.
Q (Comments & Contract Exceptions): Would the County be open to revising the indemnification language to narrow its scope? As currently written, phrases such as “of every nature, kind and description” function as an unlimited obligation. Would the County consider clarifying that "company's name" indemnification and liability are proportionate to "company's name" percentage of fault, or alternatively capped at an amount not to exceed the value of the contract, consistent with industry standards for professional services? We currently maintain a Certificate of Insurance that meets the County’s stated insurance requirements. However, our insurance carrier is unable to provide endorsements that include “agents.” Would the County be amenable to removing the reference to “agents” from the required endorsements so that coverage can be provided in compliance with standard insurance market limitations?
A: Modifications to the standard contract language will be considered, but are subject to approval by the County Attorney and Risk Management.
Q (Example Project Fee Proposal): For the example project fee proposal, should proposers assume traffic control, permit fees, utility clearance fees, inspection during construction, and any special access/site constraints are included unless specifically excluded?
A: For the example project fee proposal, proposers should assume that reasonable site coordination costs (including traffic control, permits, utility clearance, and special access/site constraints) are the responsibility of the Contractor. Proposers should clearly document any assumptions in their fee proposal.
Q (Peer Review): Please clarify the anticipated scope of peer review services (Section 2.1), including whether this work is expected to consist primarily of desktop review and written comments, or whether independent analyses, calculations, field verification, or signed/sealed review memoranda may also be required.
A: The scope of peer review services under this agreement will be determined on a Task Order basis. In general, peer review may consist of desktop review and written comments; however, the County may request additional services such as independent analyses, calculations, field verification, or review memoranda depending on the specific project requirements. Contractors should have the capability to provide all customary peer review services performed by licensed geotechnical engineers, as needed.
Q (Number of firms): How many firms will be selected?
A: It is anticipated that a single bid will be selected.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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