On-Call Right-of-Way (ROW) / Property Acquisition, Lot Line Adjustment, and Property Disposal Services

BFT, a Public Transportation Benefit Area (PTBA), provides transit in the urban portions of Benton and Franklin Counties in Washington. BFT is planning to acquire real properties to support its operational requirements and provide passenger facilities.

This Request for Proposals (RFP) is issued by BFT to identify Contractors qualified to submit proposals for On-Call Right-of-Way (ROW) / Property Acquisition, Lot Line Adjustment, and Property Disposal services. The Contract award will be a Unit Price Contract that can not exceed $600,000. Local, State and Federal Transit Administration (FTA) Terms and Conditions apply.

Background

The purpose of this solicitation is to retain the services of a qualified Contractor who will provide the full range of appraisal services,ROW / land acquisition services for the use or acquisition of real property. This does not include review of the initial appraisal(s), a separate Contractor must complete this requirement.

Project Details

• Reference ID: RFP 26-09
• Department: Procurement
• Department Head: Rob Orvis (Director of Contracts & Purchasing)

Important Dates

• Questions Due: 2026-06-02T00:00:00.000Z
• Pre-Proposal Meeting: 2026-05-28T20:00:00.000Z — Microsoft Teams meeting Join: https://teams.microsoft.com/meet/275503861954051?p=Xnp8evP8uNf3YufMHn Meeting ID: 275 503 861 954 051 Passcode: na7nq6y5 ________________________________________ Need help? | System reference Dial in by phone +1 253-527-1980,,758905286# United States, Tacoma (844) 640-7974,,758905286# United States (Toll-free) Find a local number Phone conference ID: 758 905 286# For organizers: Meeting options | Reset dial-in PIN

Evaluation Criteria

• Cover Letter (5 pts) —

  Provide a 1–2 page letter expressing interest in the Contract. Include firm background, years in business, names and roles of principals and any known subcontractors, and a single point of contact (name, address, phone, email). The letter must be signed by an individual authorized to commit the firm’s resources.

   

• Experience of the Firm and Appraisers (35 pts) —

  Demonstrate qualifications and experience performing public-sector ROW, appraisal, and land acquisition services for transportation projects funded with state and federal funds. Include:

  • 5–10 relevant projects from the past 5 years with references
  • Evidence of required licenses and compliance with state, federal, and WSDOT requirements
  • Description of how work is delivered on time, within scope, and within budget with clear communication
  • Disclosure of any litigation, disputes, claims, or terminations related to appraisal or ROW work (or a statement that none exist)
    Awards or commendations may be included.
• On-Call Appraisers Understanding of the Scope of Work and Project (30 pts) —

  Describe the firm’s understanding of the Scope of Work and BFT’s needs. Include:

  • Understanding of BFT and upcoming projects
  • Approach to developing policies, processes, and procedures for property use agreements
  • Approach to supporting property use agreements and site acquisitions
  • Available personnel, equipment, and facilities
• Cost Proposal (20 pts) —
  • • Provide the fully loaded labor hour rate(s) for all staff that may or may not work on projects that are to be charged for the appraisal and ROW services necessary to determine the real property fair market value. BFT has provided an estimated amount of hours in order to calculate a fair cost price analysis. These estimated hours listed are only estimates. Use the “Pricing Proposal” section in OpenGov and include any additional pricing details in the space provided. Contractor shall provide all pricing that would be invoiced for and what is to be considered in your proposal.
    • The firm with the lowest project cost proposed will receive the maximum 20 points. An estimated number of hours will be calculated for each category for each of the firms. The lowest estimated total cost divided by proposed cost then multiplied by 20 points possible which will then be the total for points awarded.
• References (10 pts) —

  Provide a list of a minimum of three (3) and maximum of six (6) clients including Company name, address, contact name, phone number, email address as well as dates of service regarding similar sized projects. The point of contacts will then be emailed a short survey to be used as part of the evaluation process. If Consultant’s have worked with public sectors, specifically transit agencies please ensure to include these point of contacts as a reference.

• Optional Interview – Oral Presentation (30 pts) —

  Once evaluations have been completed, the Contractors who have the highest scoring proposals may be chosen for an interview/live demonstration session limited to 60 minutes.

Submission Requirements

• Ineligible Contractors (required) —

  By confirming this question, Vendor certifies that they or their Subcontractors are not on the Comptroller General’s list of ineligible Contractors.

   

   

• Proposal Documents (required) —

  Please Upload your COMPLETE Proposal here.

• Fully Loaded Hourly Rates (required)
• Contractor Agrees to Terms and Conditions (required) —

  Please confirm that you have read and agree to the projects Terms and Conditions.

  If Contractor selects "No" please upload your requested changes of exceptions in the next Vendor Questionnaire for BFT's consideration.

• Optional Requested Changes for Terms and Conditions —

  If you answered, "No" to being able to agree to the Terms and Conditions please upload your requested changes here for BFT to consider and review.

• System for Award Management Registration (required) —

  The Contractor agrees to sign up on the System for Award Management (SAM) website at https://www.sam.gov/portal/SAM/#1 within five (5) calendar days of Notice of Award if Contractor is not already registered.

• Forms to Complete
• Buy America (required) —

  Please download the below submittal document, complete as formatted and upload. BFT does not want Contractor’s to alter the forms

• Certificate of Compliance Bidder Responsibility (required) —

  Please download the below submittal document, complete as formatted and upload. BFT does not want Contractor’s to alter the forms

• Certificate Regarding Debarment (required) —

  Please download the below submittal document, complete as formatted and upload. BFT does not want Contractor’s to alter the forms

• Confidentiality/Non-Disclosure Agreement (required) —

  Please download the below documents, complete, and upload. BFT does not want Contractor’s to alter the forms.

• Disadvantaged Business Enterprises Participation (required) —

  Please download the below submittal document, complete as formatted and upload. BFT does not want Contractor’s to alter the forms

• Lobbying (required) —

  Please download the below submittal document, complete as formatted and upload. BFT does not want Contractor’s to alter the forms

• Non-Collusion Affidavit (required) —

  Please download the below submittal document, complete as formatted and upload. BFT does not want Contractor’s to alter the forms.

  If Federal Funds are being used for the project, Non-Collusion Affidavit must be notarized.

• Statement of Qualifications (required) —

  Please download the below submittal document, complete as formatted and upload. BFT does not want Contractor’s to alter the forms

• Sets of Responses (required) —

  Please indicate how many sets of response if vendor returns written responses in leu of utilizing the e-Procurement Portal.

  Example: four (4)

• Withdrawl or Modification Timeframe (required) —

  Withdrawal or Modification of Proposals Notice of error and supporting evidence claim time frame

• Proposal time period (required) —

  Please choose the timeframe a Contractor must have their proposal valid and can withdraw a proposal if award is delayed longer than

• Insurance (required) —

  Please choose which Insurance Requirements your project will require

• Forms to Complete (required)
• FTA Funding
• Are Federal Funds Being Used? (required) —

  The answer to the question will determine the inclusion of language related to Use of Federal Funds (FTA).

• Federal Funding Requirements Based On Spend (required) —

  The answer to the question will determine the inclusion of language related to Use of Federal Funds, Buy America, Lobbying, and Termination Clauses. If Federal Funds are not utilized, please select "N/A"

• Federally Funded Project Type (required) —

  Please choose which type of Federally Funding project this may be.

• Davis Bacon Requirements (required) —

  The Davis-Bacon and Related Acts apply to contractors and subcontractors performing on federally funded or assisted contracts in excess of $2,000 for the construction, alteration, or repair (including painting and decorating) of public buildings or public works.