ON CALL RIGHT OF WAY SERVICES

The City of Victorville (City) is soliciting Statements of Qualifications (SOQs) from qualified firms for the provision of on-call right-of-way services to support the Engineering Department in delivering various local-, state-, and federally funded capital improvement projects. Services may include, but are not limited to, right-of-way engineering support, property acquisition coordination, easement processing, appraisal and acquisition support, relocation assistance coordination, and related right-of-way activities necessary for timely project delivery.

Because the City’s Capital Improvement Program (CIP) is funded through a combination of local, state, and federal funding sources, consultants must demonstrate thorough knowledge of and experience with applicable State and Federal right-of-way requirements, including compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act, Caltrans Local Assistance procedures, and other applicable regulations. Respondents must possess a minimum of five (5) years of relevant experience providing right-of-way services to advance capital improvement projects for public agencies in California.

The City anticipates establishing a pre-qualified list of up to three (3) consultants to provide on-call right-of-way services. Selected consultants may enter into Professional Services Agreements with the City for an initial term of one (1) year, with the option for up to three (3) additional one-year extensions at the City’s discretion. Compensation under each agreement shall not exceed $50,000 per term, for a maximum cumulative amount of $200,000 if all extensions are exercised.

Selection to the City’s pre-qualified consultant list does not guarantee the award of work or a minimum compensation amount. Work assignments will be issued on an as-needed basis through individual task orders, subject to project requirements and the availability of funding.

Background

The Engineering Department oversees the City’s Capital Improvement Program (CIP), which delivers a wide range of projects involving streets, drainage, traffic systems, water, sewer, and airport infrastructure. The Department is responsible for the complete delivery of public works improvements, including project initiation, planning, environmental review, design development, right-of-way coordination, and construction administration.

The City’s Engineering Department performs in-house surveying and design services for a variety of capital improvement projects. The Survey/Mapping Division typically conducts field surveys within project limits and prepares electronic survey data consisting of point files containing Northing, Easting, and Elevation information, together with associated linework identifying existing right-of-way, easements, APNs, and other existing features. Using this survey information, City staff develops project designs, including existing and proposed surfaces, horizontal and vertical alignments, profiles, cross sections, corridors, utility coordination, and related construction documents necessary for project delivery.

Typical design milestones occur at the 30%, 60%, 90%, and final design stages. Right-of-way consultants are expected to coordinate with the City’s phased design development process and provide services as needed to support project delivery. Consultant involvement will generally begin during the 30% to 60% design phase, once preliminary design layouts, alignments, and project impacts have been established and potential right-of-way requirements can be identified. At this stage, consultants may assist with preliminary right-of-way engineering, property research, easement identification, appraisal coordination, acquisition support, and related services necessary to support continued project development and delivery.

Consultants may also be requested to provide early coordination or feasibility support during the 0–30% phase for projects with anticipated right-of-way constraints or complex property impacts. Continued consultant coordination through the 60–90% and final design phases may be required to support final right-of-way certifications, acquisition completion, utility coordination, and preparation of exhibits for Permission to Enter and Construct (PTEAC), as applicable.

Project Details

• Reference ID: MS26-124
• Department: Engineering
• Department Head: Fredy A. Bonilla, P.E. (City Engineer)

Important Dates

• Questions Due: 2026-05-27T21:00:00.000Z
• Pre-Proposal Meeting: 2026-05-21T17:00:00.000Z — Zoom, "https://victorvilleca-gov.zoom.us/j/86259819433"

Evaluation Criteria

• Experience (40 pts) —

  Demonstrated experience providing right-of-way services for public agencies, including local-, state-, and federally funded transportation or public works projects.

• Project Team and Key Personnel (40 pts) —

  Qualifications and experience of the proposed staff, including access to a team with the expertise needed to support various right-of-way needs.

• Capacity and Responsiveness (10 pts) —

  Ability to provide timely support and meet project delivery schedules, including sufficient staffing, local presence, and access to the expertise and resources needed to efficiently support project needs.

• References and Past performance (10 pts) —

  References and overall performance on local, state and federally funded capital improvement projects completed for public agencies.

Submission Requirements

• SUBMISSION CERTIFICATION (required) —

  All of the following documents are completed, fully executed, and included in my submittal as required in the RFQ. I understand that failure to complete and/or submit any of the required documents may be cause for rejection of my submittal.

  Submission Certification

  Consultants Identification

  Consultant Required Document Upload

  Consultant Fee Schedule

  Consultant References

  Signature Authorization 

  Worker's Compensation Certification

  Debarred Certification Acknowledgement

  Exceptions, Deviations, and Requested Modifications 

  Addenda and/or Notices and Q&A Acknowledgement

  I understand on this Submittal Certification is affirmation that all items listed above are fully completed and executed and are hereby submitted with the Request for Qualifications Submittal as required.  I understand that failure to complete and/or submit any of the required documents may be cause for rejection of my Submittal. 

• CONSULTANTS IDENTIFICATION (required) —

  Please download the below documents, complete, and upload.

• CONSULTANT REQUIRED DOCUMENT UPLOAD (required) —

  Please download the below documents, complete, and upload.

• CONSULTANT FEE SCHEUDLE (required) —

  Please download the below documents, complete, and upload.

• CONSULTANT REFERENCES (required) —

  Please download the below documents, complete, and upload.

• SIGNATURE AUTHORIZATION (required) —

  Please download the below documents, complete, and upload.

• WORKER'S COMPENSATION CERTIFICATION (required) —

  The Consultant shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:

   

  I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and on behalf of my firm, I will comply with such provisions before commencing the performance of the services of any contract entered into.

   

  Note: The above Certification form is part of the Bid Proposal. Signing the Bid Proposal on the signature portion thereof shall also constitute signature of this Certification. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution. 

• CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED DEBARMENT & OTHER RESPONSIBILITY MATTERS (required) —

  Please download the below documents, complete, and upload.

• EXCEPTIONS, DEVIATIONS, AND REQUESTED MODIFICATIONS (required) —

  The Proposer shall clearly identify any exceptions, deviations, or requested modifications to the terms, conditions, or requirements of this RFP, including the sample agreement, in a separate section of the proposal.  Any exceptions not identified in the proposal may be deemed waived. The City reserves the right to reject any proposal containing exceptions or to require the Proposer to withdraw such exceptions as a condition of contract award.

• ADDENDA AND/OR NOTICES AND Q&A ACKNOWLEDGEMENT (required) —

  Please download the below documents, complete, and upload.

• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Some examples of of when to say "yes":

  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into ProcureNow from an excel spreadsheet
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Project Description (required) —

  Please provide a brief description of the project, a few sentences or one paragraph.  You may want to use the first lines or paragraph of the SOW, if any.