SLED Opportunity · ARIZONA · PENDERGAST ELEMENTARY SCHOOL DISTRICT # 92
AI Summary
Pendergast Elementary School District # 92 in Arizona seeks qualified security service providers for mobile patrol and on-call security across 15+ sites. The RFP focuses on enhancing safety through monitoring, rapid response, and vendor access coordination. Evaluation includes price, experience, staffing, and compliance. Proposal due by June 23, 2026.
The District is seeking qualified security service providers to deliver reliable, professional mobile patrol and on-call security services across approximately 15 facilities. The primary goal of this project is to enhance the safety and security of District properties by ensuring consistent monitoring, rapid response to incidents, and effective coordination during after-hours operations. Services will include routine patrols, alarm response, access support for authorized vendors, and enforcement of trespassing policies.
The selected contractor will play a critical role in protecting District assets, maintaining secure environments for staff and the community, and providing clear, timely communication and reporting. The District is looking for a partner that demonstrates strong experience, well-trained personnel, and the ability to implement efficient, technology-supported security operations across multiple sites.
This solicitation is intended to identify a responsive and proactive security provider that can deliver high-quality service, adapt to evolving needs, and contribute to the District’s overall safety strategy through both standard services and value-added capabilities.
The District is a large public school system located in the northwest Phoenix metropolitan area, serving communities across approximately 25 square miles. The District operates over 15 sites, including elementary and middle schools, along with support facilities and administrative sites. This wide geographic footprint, combined with continued growth in the region, creates a dynamic environment where maintaining safe and secure campuses is a critical priority.
Due to the size and distribution of District facilities, maintaining consistent and reliable after-hours security presents several challenges. These include ensuring all sites are regularly monitored, responding promptly to alarms and incidents, coordinating access for approved vendors performing work outside of normal hours, and deterring trespassing, vandalism, and unauthorized use of District property. Many sites are located in rapidly developing areas, which can increase the need for visible patrol presence and proactive security measures.
The District is seeking a security partner that understands the unique needs of a public education environment and can provide dependable, professional service across multiple locations. A successful vendor will demonstrate strong coordination, effective use of technology for patrol verification and reporting, and the ability to provide well-trained personnel who act as an extension of the District. Proposers that can deliver consistent coverage, clear communication, and proactive recommendations to enhance safety and efficiency will be best positioned for success.
The price or cost of the Proposal. Price or cost is a significant factor but not the most important factor.
The Offeror’s ability and readiness to fully perform according to the scope of work and other requirements of the Solicitation, taking into consideration any additional services, specialized services or expertise offered that would meet or exceed the requirements of the Solicitation.
The responsiveness of the Proposal to the requirements of the RFP, including an understanding of the scope of work and how it can be achieved most efficiently and effectively.
The Offeror’s experience in performing comparable projects with appropriate staffing and timely completion of goals.
Our firm understands that we are not to embed any documents, links, or reference content in another location within the questionnaire, as they will not be accessible or evaluated.
When a document is required to be uploaded, it must be in pdf format and unlocked.
Explanatory Note: The purpose of this question is to confirm the Bidder’s or Offeror’s acknowledgement and acceptance of the terms and conditions of the Solicitation, subject to any exceptions or modifications to terms or conditions that are expressly requested in the form or that have been requested and approved prior to submission of the Offer. All exceptions or modifications to the Solicitation, regardless of whether the District approved such items prior to submission of the Offer, must be clearly set forth in this form.
The Offeror, by the undersigned representative, acknowledges and accepts all terms and conditions of the Solicitation, except as expressly noted below or in the additional pages attached hereto. As used in this form, “terms and conditions of Solicitation” means all terms, conditions, specifications, certifications and warranties set forth in the documents that comprise the Solicitation, including the Uniform Instructions for Offers, Special Rules for Offers (if any), General Terms and Conditions of Contract, Special Requirements of Solicitation (if any), Specifications/Scope of Work, and Solicitation Addendums (if any).
If you requested an exception under the Acknowledgement and Acceptance of Terms and Conditions of the Solicitation, please clearly explain the requested exception/deviation. Reference the specific language that you are taking exceptions/deviations to. Unacceptable exceptions shall remove your proposal from consideration for award. Pendergast Elementary School District # 92 shall be the sole judge on the acceptance of exceptions/deviations and their decision shall be final.)
Enter N/A if this does not apply
Explanatory Note: The purpose of this section is to request that the District treat as confidential specific information in the Offer that the Offeror or Bidder believes is a trade secret or other proprietary information. All information that is the subject of the request for confidentiality must be designated on the page or pages of the Offer in which it appears. An explanatory statement for the request must be clearly set forth in this form. Additional pages may be attached to the form. The District Representative shall review the statement and provide the determination in writing whether the information shall be protected. If the District Representative determines that the information shall be protected from disclosure, the District Representative shall inform the Bidder or Offeror in writing of such determination. Requests to protect pricing information or the entire Offer from disclosure will be denied.
The Offeror, by the undersigned representative, requests that the specific information, described below and identified on the page or pages of the Offer in which it appears, be treated as confidential information and protected from disclosure to the public.
1. Description of specific information that is the subject of the request.
2. The reason or reasons why the information should be treated as confidential.
Enter N/A if this does not apply
You the Vendor do confirm that your persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes and says:
That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from offering, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.
This Offer and Acceptance form must be submitted with a signature by the representative authorized to sign the Offer on behalf of the Offeror. The representative must initial any erasures, interlineations or other modifications in the Offer. Failure to sign this Offer and Acceptance form, or to initial any erasures, interlineations or other modifications as indicated, may result in rejection of the Offer.
To Pendergast Elementary School District # 92:
The Offeror, by its undersigned representative, hereby submits its Offer to this Solicitation, certifies its understanding and compliance with the requirements in the Solicitation, and agrees to furnish materials and services in compliance with all terms, conditions, and specifications of the Solicitation, subject only to any written exceptions stated in the Offer and accepted by the District.
In accordance with Federal requirements the offeror certified the following:
Disclose of Lobbing Activities, Pursuant to Byrd Anti-Lobbying Amendment 31 USC 1352
Certification regarding Lobbying, Pursuant to 31 USC 1352
Debarment, Suspension, Ineligibility and Voluntary Exclusion
In Accordance with A.R.S. § 35-394, the Offeror certifies that it is not currently and for the duration of the contract will not use the forced labor of ethnic Uyghurs in the People's Republic of China including goods, services, contractors, subcontractors or suppliers thereof.
Please download the below documents, complete, and upload.
Please upload your complete W-9 here
Please upload your complete COI here
The form of contract for any award made as a result of this proposal will be a district purchase order, referencing this bid, which shall be considered a part of the contract. The amount will be based upon the fees shown in the bid, and will take into consideration previous and anticipated expenses for the forthcoming year. If your firm will require the District to sign an additional or separate contract, a copy of the proposal contract must be included with the proposal.
Provide your all-inclusive hourly rate for providing security services as described in the Scope of Work. This rate shall apply uniformly to all services, including regular hours, after-hours, weekends, holidays, and emergency response. No variable or tiered pricing should be included in this rate.
Identify and describe any additional charges, fees, or circumstances that could result in costs to the District beyond the hourly rate provided above.
Please enter your company's Legal Name and/or dba Name:
Please enter your company's Legal Name and/or dba Name:
Provide a brief overview of your company, including years in business and primary service areas.
Describe your experience providing security services to public agencies, school districts, or similar multi-site operations.
Provide examples of contracts similar in size and scope to this RFP (multi-site patrol/security services). Include number of sites, service type, and duration of contract.
Describe your company’s training program for security personnel, including any ongoing or required certifications.
Describe your approach to staff retention and reducing turnover in security positions.
Identify the individual who will serve as the primary account manager or supervisor for this contract. Include:
Identify the primary contact person for day-to-day issues, concerns, or emergencies (if different from the account manager). Include:
Describe your staffing plan for this contract, including how many personnel will be assigned and how coverage will be maintained across all 15 sites.
Describe your hiring standards and background check requirements for all security personnel, including whether fingerprint-based background checks are performed.
Describe your training requirements for new hires and ongoing training programs for current staff.
Describe how you supervise and evaluate field personnel performance.
Please upload at least 3 letters of reference, preferably from Arizona School Districts, and/or similar contracts to the scope of this RFP.
Regarding the previous question; please provide the following information for each Letter of Reference:
Describe any contract terminations, non-renewals, or performance issues within the last five years and how they were resolved. Write (None) if these do not exist.
Describe your track record for reliability, including on-time response performance and service consistency.
Confirm that your company maintains all required licenses to perform security services in the State of Arizona (or applicable jurisdiction).
Provide proof or summary of your insurance coverage, including:
Confirm that the District will be named as an Additional Insured under applicable policies.
Describe your safety policies and procedures for field personnel, including how you handle incidents involving trespassing, aggression, or emergency response.
Describe your vehicle usage policy and how you ensure compliance with safe and professional use of District-provided vehicles.
7. Additional Services & Value-Add
Do you need an Electronic Pricing Table for this solicitation?
Would you like to add an area for the vendor to upload a cost proposal?
Please check all you will require in Special Terms and Conditions
If you click yes this document will be added to attachments
If you click yes, Subcontractors verbiage will be added to Special Requirements and the subcontractors list will be added to attachments.
If you click yes, additional verbiage will be added to special requirements tab
Please choose which insurance requirements you will need for this project
Yes = Acceptable
No = Unacceptable
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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