Active SLED Opportunity · ARIZONA · CITY OF FLAGSTAFF, AZ
AI Summary
City of Flagstaff seeks bids for one mobile incline screening plant with diesel power, hydraulic systems, and local parts support for public works use. Bids due August 19, 2026.
The City of Flagstaff, AZ is requesting Bids for One (1) Mobile Incline Screening Plant for Public Works Streets Section.
Requesting Bids to Purchase One (1) Mobile Incline Screening Plant for the City of Flagstaff Streets Department.
Responses must attest in writing that all requirements listed in the scope of work are met or that any exceptions are communicated by the respondent and approved by the City of Flagstaff in the Required Forms Exceptions portion and attached to their IFB submittal.
Diesel-powered engine with local (Flagstaff, Arizona) support for parts, repair, and maintenance. The engine must be able to function at full capacity at 7000 feet above sea level without a negative impact on the longevity of parts or components.
Self-propelled tracked machine with manual controls/option for remote wireless control operation.
20' x 5' screening deck
2-deck screening plant
Unit delivered with complete screening media of 2" and 3/4 final.
The machine must accept universal screens (non-proprietary to any specific manufacturer).
Hydraulically driven feed and processing belts. Hydraulic drive components (ex. motors, pumps, valuving) must be commonly (available through local hydraulic shops, vendors, etc.) available and rebuildable outside of the orginal equipment manufacturer (OEM).
Chevron-style feed belt for reduction in material roll back.
JIC, SAE, ORFS hydraulic fittings only on hoses and components.
Ability to adjust hydraulic pressures, feed rates, etc. without the use of specialized or proprietary electronic equipment or other specialized not commonly available tooling.
Common parts such as rollers, belts, screens, hoses, and hydraulic components such as pumps and valving shall be available locally (within a 300-mile radius of Flagstaff, Arizona). Bidder must list the location of available parts.
The bidder must supply a list of commonly failed compnents for the screening plant. Bidder shall also provide an inventory list for in-stock parts and components showing the availablity of the common failure componets within the specified area listed above.
Requests for service and repair shall be fulfilled with 72 hours of inital request.
The Bidder shall supply documentation showing the avility to meet the specifed service requirements. This can include, but is not limited to, customer testimonial or work orders documenting inital call and response dates and listing the company and location that the repair service will be dispacted from. Multiple providers and locations are acceptable as long as they meet the timeline specified.
Please complete the Questionnaire document and re-upload.
Please complete the References document and re-upload.
Please complete the Disclosure document and re-upload.
Notations: Any strikeouts, notes or modifications to the Solicitation documents shall be initialed in ink by the authorized person who signs a Bid. If notations are made, they must be submitted with a Bid and are considered Exceptions.
Exceptions: In addition to any notations on the Solicitation documents, please identify and list any exceptions to the Solicitation, by section/paragraph, on this Exceptions Form. The City reserves the right to reject, accept or further negotiate Exceptions. Exceptions may render a Bid non-responsive.
Exceptions to Form of Contract: A Bidder may request changes to the form of contract (including any Standard or Special Terms and Conditions or Insurance Requirements) on the Exceptions Form. A Bidder may also submit its own form of contract. The City will consider these in the same manner as any other exceptions.
A Bidder must indicate any and all exceptions taken to the requirements, specifications, and/or terms and conditions of this Solicitation, including the form of contract. If "Yes" is selected, please upload a document detailing the exception.
Pursuant to Section 11.3(A)(7) of the Procurement Code Manual, information provided in a Bid shall be confidential so as to avoid disclosure of contents prejudicial to competing Bidders during the process for evaluation. Bids shall be open for public inspection after Contract award. Except to the extent a Bidder designates, and the Director of Procurement concurs, trade secrets or other proprietary data contained in the Bid documents shall remain confidential.
If a Bidder believes that part of a Bid is a trade secret or contains other proprietary data, a Bidder shall mark the page(s) “CONFIDENTIAL” and isolate the pages as an attachment to this form. A Bidder shall also include an explanation why the information is a trade secret or contains other proprietary data.
Requests to deem the entire Bid as confidential will not be considered.
A Bidder must provide notice if it would like confidential information returned after final Contract award (and a Bidder is not selected for contract award). A Bidder is responsible for pick-up.
Upon City Council Contract award, information submitted in response to a Solicitation is subject to disclosure pursuant to the Arizona Public Records Law. A.R.S. § 39-121, et seq. If a Bidder has clearly marked its trade secrets or other proprietary information as “confidential”, the City will endeavor to notify the Bidder prior to release of such information.
The City of Flagstaff is a member of Flagstaff Alliance for the Second Century, along with the Coconino County Community College District, Northern Arizona University, Coconino County and Flagstaff Unified School District. The City is also a member of S.A.V.E. (Strategic Alliance for Volume Expenditures), which consists of numerous municipalities, counties, universities, colleges, schools and other Arizona State agencies. Cooperative purchasing arrangements such as the above are sanctioned by state law and allow a Contractor to sell services and materials to any member of a cooperative group under the same pricing, terms and conditions of contract awarded to the Contractor by any other member, following a competitive procurement process.
Is your company willing to offer the goods and services solicited under the terms and conditions of this solicitation to other members of the Flagstaff Alliance for the Second Century and S.A.V.E. under the same pricing, terms and conditions?
If you answer No, that is acceptable. The City will not reject your submission or consider it to be non-responsive. If you answered Yes, and a contract is approved, others may seek to do business with you under the same terms and conditions, subject to your approval.
Is Bidder currently involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or has a trustee or receiver been appointed over all or a substantial portion of the property of Bidder under federal bankruptcy law or any state insolvency law?
I hereby verify and declare that, to the best of my knowledge, neither the Bidder nor anyone associated with the Bidder has given, offered to give, or intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the Bid (“Gratuities”).
I hereby verify and declare that:
The pricing for this Bid has been arrived at independently and without consultation, communication or agreement with any other Submitter who may submit a Proposal.
The pricing for this Bid has not been disclosed to any other Bidder who may submit a Bid, and will not be, prior to the Closing Date and Time.
Bidder has made no attempt and will make no attempt to induce any Bidder person to refrain from submitting a Bid, or to submit a Bid with higher pricing than this Bid, or to submit an intentionally high or noncompetitive Bid or other form of complementary Bid.
This Bid is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any other Bidder or person to submit a complementary or other noncompetitive Bid.
In the past five (5) years, neither Bidder, its affiliates, subsidiaries, officers, directors, nor employees have been under investigation, convicted or found liable by any governmental agency for allegations of conspiracy or collusion, including, specifically, related to procurement of a public contract.
I hereby verify and declare that, to the best of my knowledge, neither the Bidder nor anyone associated with the Bidder have ever made a claim against the City of Flagstaff, filed suit against the City of Flagstaff, or taken an adverse position in a lawsuit filed against the City of Flagstaff.
If the Bidder has ever made a claim, filed suit, or taken an adverse position in a lawsuit against the City of Flagstaff, identify the name of the parties, the year the action was taken, the court where the lawsuit was filed and the case number. Provide a brief description of the adverse position.
Failure to provide this information may result in a rejection of the Bid.
example: consultant, contractor
Use MM/DD/YYYY format
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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