One (1) Time - Special Event Catering Services on August 26, 2026

The City of Cheyenne is requesting proposals from caterings companies, interested in providing services for a special event.  The City hosts an annual employee picnic, and the City desires to hire multiple companies to provide catering services.

The City is requesting “Food Truck” style catering, as the venue is not favorable to laying out a “Buffet Style” food serving line.

Project Details

• Reference ID: RFP 9-26
• Department: Purchasing
• Department Head: TJ Barttelbort (Purchasing Manager)

Important Dates

• Questions Due: 2026-07-07T23:00:47.715Z
• Answers Posted By: 2026-07-08T23:00:54.240Z

Evaluation Criteria

• Firm’s capabilities (15 pts)
• Experience and qualifications (20 pts)
• Experience / abilities of key personnel (20 pts)
• Understanding of the project and approach to performing services (15 pts)
• Firm’s ability to meet or exceed project requirements (15 pts)
• Overall evaluation of the Firm/Team and ability to provide service (15 pts)
• Price Proposal Evaluation (100 pts) —

  Price Proposal Evaluation of highest scoring technical proposal will be revealed.

Submission Requirements

• Upload your Catering Proposal Here (required) —

  Please upload your Catering Proposal here.  You may use the "CATERING PROPOSAL SAMPLE - TEMPLATE" found in the attachments section, to prepare your proposal.  

  Please ensure your City License is uploaded as well.

• Have you read and understood all aspects of the RFP? (required)
• Confirming Availability for Event (required) —

  Please confirm that by submitting your proposal, you hereby certify your catering company is available and willing to cater on AUGUST 26, 2026 from 10:30 am - 1:30 pm.

• Payment Terms (required) —

  The City is unable to Pre-Pay or make Deposits in advance of the event.  The City can provide a check for the full amount owed, at the event (day-of). 

  In order to render payment, the City will require a current IRS Form W-9 for each awarded caterer.

  Please confirm you agree to abide by these payment terms.

• PROPOSER INFORMATION
• PROPOSER / FIRM NAME (required) —

  Name of Company Submitting Bid.

• FIRMS PHYSICAL ADDRESS (required) —

  Please provide, Street Address, City, State, and Zip Code.

• FIRM PHONE NUMBER (required) —

  Please provide phone number for Firm.

• FIRM E-MAIL ADDRESS (required) —

  Please provide e-mail address for Firm.

• PROPSERS SIGNATURE (NAME & TITLE) (required) —

  Please type the Name & Title of person authorized to submit a Proposal on behalf of the Firm.