Online Auction Services Related to Tax Sales on Tax Defaulted Properties

Napa County is pleased to invite you to respond to a Request for Proposal for online auction services related to tax sales on tax defaulted properties on an as needed basis for the Napa County Treasurer-Tax Collector Offices.

The Napa County Treasurer-Tax Collector is issuing this RFP to solicit proposals from qualified firms to provide a website for auction and advertising services related to the sale of tax defaulted properties as part of the statutorily mandated tax sale process.

Background

The TTC is responsible for collecting current and delinquent taxes for real property and conducting the sale of Tax Defaulted properties that are subject to the Power of Sale pursuant to Chapter 7, Part 6, Division 1 of the California Revenue and Taxation Code and Chapter 8, Part 6, Division 1 of the California Revenue and Taxation Code. Properties that are subject to the power of sale must be offered for sale via a public auction, which can be internet-based.

Pursuant to California Revenue and Taxation Code 3691, the Tax Collector has the power to sell properties in tax-default for five or more years in an effort to return these parcels to active property tax paying status.  The Tax Collector began hosting website auctions in 2010, prior to which live public auctions were held.  A major reason for the switch to internet auctions is the ability to reach a wider audience than a live local auction

The TTC offers parcels for sale every two to four years, with a re-offer sale 60 - 90 days after the original sale.  Prior to the planned sale, the Vendor is supplied with a list of eligible tax defaulted properties, typically 50 – 100 parcels, some of which will be redeemed or removed prior to the auction date; the re-offer sale is for parcels not sold at the original sale.

Upon selection of a successful Vendor, in accordance with the provisions of this RFP, the TTC will recommend the award of a five (5) year contract.  The Contract will include, but is not limited to, the standardized provisions and the format set forth in the Sample Agreement in Attachment A of this RFP. The TTC makes no representation or warranty that any provisions in the Sample Agreement will not be excluded or modified, or that other provisions will not be included in any resultant contract. Upon approval and execution of the Contract, the TTC will administer and monitor same on behalf of the County.

Project Details

• Reference ID: TTC072601
• Department: Treasurer-Tax Collector
• Department Head: Bob Minahen (Elected Department Head)

Important Dates

• Questions Due: 2026-07-30T00:00:00.000Z
• Answers Posted By: 2026-08-05T00:00:00.000Z

Evaluation Criteria

• Company History and Background (10 pts) —

  Please provide a description and brief history/background of your company.  Included in this should be the number of years in business; list of owners; board of directors, if applicable; key company personnel; number of total employees (both company wide and those working out of the office, warehouse, or depot from where services for this contract will originate); and number of staff who provide the services as described in this RFP (both company wide and those working out of the office, warehouse, or depot from where services for this contract will originate). 

• Background, Experience, Qualifications, and Approach to Scope of Work (75 pts) —

  Please describe background, experience, qualifications, technical capabilities, training programs, and expertise providing the services as described in this RFP.   Experience and qualifications of key field personnel should be included. A description of your customer service approach and process, should also be included.  Any current or past contracts with government agencies can be listed and described in this section.  Licensing and certification shall also be described in this section.    This Section shall also include a detailed description of the offered services and approach to the Scope of Work, including all listed security compliance requirements.  Attention to the details provided in the Scope of Work should be considered with your response.

• Environmental Sustainable Business Practices (5 pts) —

  Please describe any environmentally sustainable business practices that your company utilizes, whether in the office or in the field. 

• Pricing Information/Structure (10 pts) —

  This Section shall communicate your proposed price for required services

Submission Requirements

• Cover Page and Company Information (required) —

  See Organization of Proposal and Project Organization Requirements for Required Information.

• COMPANY HISTORY, EXPERIENCE, QUALIFICATIONS, and APPROACH TO SCOPE OF WORK (required) —

  See Evaluation Criteria for required information that must be provided.

• Pricing/Rate Proposal (required) —

  Please Provide Pricing and Rate Proposal Information

• References (required) —

  Provide a minimum of three (3) current references for which your agency has provided services similar to those described in this Request for Proposals. References shall include entity, contact name, address, title, phone number, and term of contract.

  The County reserves the right to contact references not provided in the submittals.

• You are required to disclose any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or a verification of no responsive incidents. (required) —

  Failure to comply with the terms of this provision may disqualify any proposal. The County of Napa reserves the right to reject any proposal based upon the Proposer’s prior history with the County of Napa or with any other party, which documents, without limitation, unsatisfactory performance, significant failures to meet contract milestones or other contractual failures. 

  Please disclose below. If you have no disclosures to report please write that you have no reportable disclosures.

• The proposer accepts the County’s standard Agreement; and is willing and able to meet the County’s insurance requirements, found in the draft Agreement, Sections IV, V, and Exhibit C ( Agreement attached) (required)
• If no was selected, please provide reasons/exceptions: (required) —

  PSA: Respondents should clearly note in their proposals whether they take exception to any of the PSA requirements and should include a detailed explanation of the reason for the exception and a counterproposal or alternative suggestion(s) for the County’s review. However, after review of any respondent’s exceptions, the County reserves the right to reject any and all exceptions taken to the County’s PSA.

  Insurance: Respondents who are unable to meet all the County’s insurance requirements may submit with their proposal an alternative plan for obtaining insurance that will adequately mitigate the risks associated with providing the services. Any alternative insurance coverage request is subject to review and approval by County Counsel and the County’s Risk Management Officer.

  Failure to meet the County’s insurance requirements (as determined by County Counsel and County Risk Management) may be sufficient reason for disqualification from the selection process.

• AB339 RFx Review ID Number (required) —

  (Please note a second AB339 review will be required for any potential contract drafted as a result of this RFx)

• What is the estimated end date of the awarded contract? (required) —

  Ex. May 4, 2025

• What is the not to exceed project value? (required) —

  Ex. $10,000

• Federal Funds may or will be used. (required)