Operation and Maintenance of Wastewater Facilities and Solids Management Program

Solicitation No.

8319110981

Type / RFx

RFP

Status

Active

Level

city

Published Date

February 25, 2026

Due Date

—

NAICS Code

221320AI guide

Jurisdiction

The City of Oklahoma City and Trusts

State

Oklahoma

Agency

The City of Oklahoma City and Trusts

The Oklahoma City Water Utilities Trust is inviting proposals from interested, qualified firms as detailed in the RFP Scope of Services for the management, operation, and maintenance of various wastewater facilities, which include four wastewater properties, and infrastructure and one pump station. In addition to the management and operations of the wastewater facilities, interested firms are required to manage and operate a biosolids land application program, residiual management program, and septage receiving program. **Solicitation Type**: RFP - Request for Proposal (Formal) **Source ID**: PU.MU.USA.2722754.C19106251 **Piggyback Contract**: No **Question Acceptance Deadline**: 04/15/2026 06:00 PM EDT **Questions are submitted online**: Yes **Onsite Visit**: 03/10/2026 09:00 AM EDT **Bid Submission Type**: Electronic Bid Submission **Additional Bidding Instructions**: Proposers are expected to confirm their ability and willingness to meet the tentative deadline and provide any additional documentation required to award the Service Agreement as specified in this RFP. This confirmation ensures alignment with project timelines and facilitates a smooth selection process. To facilitate the process, each Proposer should submit any exceptions they have regarding the uploaded Sample Service Agreement with their Proposal. The Proposer, including all agents, employees, and staff, must submit a signed Liability Waiver, Non-Disclosure Waiver, and Security and Background Affidavit (Exhibit C) prior to scheduling any site visit or viewing any background information document. No access to the site(s) or documents shall be granted until the Contracting Entity has received these executed waivers. **Owner Organization**: Oklahoma City Water Utilities Trust **Solicitation Number**: RFP-OCWUT-16-26 **Reference Number**: 0000412354 **Pricing**: In attached document **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Proposal Documents | Attach Proposals Document(s) as requested in the RFP. | Yes | No | | Letter of Authorization | Attach Completed Letter of Authorization (if needed) | No | Yes | | Exceptions | Attach Exceptions to RFP Requirements (if needed) | No | No | **Pre-Bidding Events**: Event Type: Prebid Conference | Attendance: Mandatory | Event date: 03/09/2026 02:00 PM EDT | Location: 1 N. Walker Ave. Oklahoma City, OK 73102 Conference Room 124-125 | Event Note: Event Type: Background Information and Document Viewing | Attendance: Recommended | Event date: 03/10/2026 09:00 AM EDT | Location: TBD | Event Note: To schedule a time to review background information and documents available to Proposers, please contact Tasha DeWitt at (405) 297-2147 or Rebecca Cavnar (405) 297-1525, Monday through Friday, between 8:00 a.m. and 4:00 p.m. CT. Document viewing is available to Proposers from March 10 through March 24, 2026, Monday through Friday, between 8:00 a.m. and 3:00 p.m. CST. Proposers may only attend the document viewing after attending the Mandatory Pre-Proposal Conference. A completed Liability Waiver, Non-Disclosure Waiver, and Background Affidavit are required prior to viewing documents. Each Proposer’s participants must arrive as a complete party for the scheduled document review. Locations for background information and document viewing will be provided to Proposers upon scheduling and after receipt of completed Liability Waiver, Non-Disclosure Waiver, and Background Affidavit. Event Type: Onsite Visit | Attendance: Recommended | Event date: 03/10/2026 09:00 AM EDT | Location: TBD | Event Note: To schedule a time to arrange a facility Site Visit available to Proposers, please contact Tasha DeWitt at (405) 297-2147 or Rebecca Cavnar (405) 297-1525, Monday through Friday, between 8:00 a.m. and 4:00 p.m. CT. Document viewing is available to Proposers from March 10 through March 24, 2026, Monday through Friday, between 8:00 a.m. and 3:00 p.m. CST. Proposers may only attend the facility site visit after attending the Mandatory Pre-Proposal Conference. A completed Liability Waiver, Non-Disclosure Waiver, and Background Affidavit are required prior to entering any facility. Each Proposer’s participants must arrive as a complete party for the scheduled facility site visit. Locations for facility site visit will be provided to Proposers upon scheduling and after receipt of completed Liability Waiver, Non-Disclosure Waiver, and Background Affidavit. Event Type: Prebid Conference | Attendance: Mandatory | Event date: 04/08/2026 02:00 PM EDT | Location: 1 N. Walker Ave. Oklahoma City, OK 73102 Conference Room 124-125 | Event Note: **Questions and Answers**: - Q1 Arrow Right Question: Planholders List Can you provide us with the current planholders list? Arrow Right Answer: We do not maintain a Plan Holder’s List for RFPs. 02/27/2026 04:02 PM EST 03/03/2026 09:08 AM EST - Q2 Arrow Right Question: Photographic Documentation During Site Visits We appreciate the opportunity to participate in this procurement and the effort the City has undertaken in preparing the RFP and supporting materials. After reviewing the due diligence requirements and Exhibit E, we request clarification and reconsideration regarding the restrictions on site documentation and access to electronic records. 1. Photographic Documentation During Site Visits The RFP states that proposers will not be permitted to take photographs during the due diligence site visits. For facilities of this scale and complexity, photographic documentation is necessary to ensure accurate scoping, technical validation, constructability review, risk identification, and pricing development. The inability to document site conditions materially limits proposers’ ability to prepare complete and defensible technical and cost proposals. Will the City allow controlled photographic documentation during site visits (e.g., subject to escort, approval, or review of images prior to removal from the site)? If photography will not be permitted, will the City provide a comprehensive photographic library of the facilities and assets sufficient to support detailed proposal development? Arrow Right Answer: No pictures will be provided, and no one will be allowed to take pictures. 03/02/2026 11:43 AM EST 03/02/2026 03:48 PM EST - Q3 Arrow Right Question: Access to Electronic Documentation After reviewing the due diligence requirements and Exhibit E, we request clarification and reconsideration regarding the restrictions on site documentation and access to electronic records. 2. Access to Electronic Documentation Exhibit E indicates that certain documents will be available in hard copy only and for on-site review. Restricting access to on-site review without electronic copies prevents proposers from conducting the level of internal technical, operational, legal, and pricing analysis required for a procurement of this magnitude. Will the City provide the Exhibit E materials in electronic format through a secure data room or other controlled distribution platform to ensure proposers can adequately review, analyze, and incorporate the information into their submissions? We understand that some information may not be available electronically due to security reasons. Arrow Right Answer: This information will be provided in-person only. 03/02/2026 11:44 AM EST 03/02/2026 03:48 PM EST - Q4 Arrow Right Question: Additional Information Required for Accurate Pricing and Risk Allocation After reviewing the due diligence requirements and Exhibit E, we request clarification and reconsideration regarding the restrictions on site documentation and access to electronic records. 3. Additional Information Required for Accurate Pricing and Risk Allocation To submit a responsive and fully informed proposal consistent with the RFP requirements, access to the following information in electronic format is required: o Current asset listings from the CMMS (including equipment ID, age, condition, and maintenance history) o Historical chemical usage data (minimum three years, if available) o Historical utility consumption data (water, wastewater, electricity, gas, etc.) o Current and historical NPDES permits, monthly operations reports, compliance reports, and regulatory correspondence o Any available condition assessments, capital plans, or major maintenance records Absent access to this information, proposers will be required to make material assumptions and include risk contingencies to account for unknown conditions. This may impact pricing, limit proposal comparability, and affect the City’s ability to receive the most competitive and accurately priced submissions. Arrow Right Answer: This information will be provided in-person only. 03/02/2026 11:44 AM EST 03/02/2026 03:48 PM EST - Q5 Arrow Right Question: Pre-Proposal Meeting Attendance Clarification Is it required that all individuals who will be reviewing the documents and attending the site visit also attend the Pre-Proposal meeting, or is it sufficient to have company representation present at the meeting? Arrow Right Answer: Only one company representative needs to be present for the mandatory Pre-Proposal meeting. As a reminder, each company's team may only attend the facility site visit after their company representative has attended the Mandatory Pre-Proposal Conference and each Proposer’s participants must arrive as a complete party for the scheduled facility site visit. 03/05/2026 11:12 AM EST 03/06/2026 09:57 AM EST - Q6 Arrow Right Question: Exhibit C Calrification Please advise whether the completed Liability Waiver, Non-Disclosure Waiver, and Background Affidavit should be submitted in advance or provided at the time of arrival? Arrow Right Answer: The Liability Waiver, Non-Disclosure Waiver, and Background Affidavit for each site visit and document viewing participant may be provided in advance by email to ww-procurement@okc.gov or in person at the Mandatory Pre-Proposal meeting on March 9, 2026, at 1:00pm CT. If the documents are provided in advance to the ww-procurement@okc.gov email, they may be witnessed by a Proposer company representative. If the documents are provided at the Pre-Proposal meeting, the documents must be witnessed by Utilities personnel. Please remember to bring a government-issued ID for verification and access to the sites. 03/05/2026 11:16 AM EST 03/06/2026 09:57 AM EST - Q7 Arrow Right Question: Site Visit and Document Review Requests Earlier we tried to schedule these following the instructions at the Bid Net site: “To schedule a time to arrange a facility Site Visit and a time to review background information and documents available to Proposers, available to Proposers, please contact Tasha DeWitt or Rebecca Cavnar.” The response was that these requests were considered to be questions that needed to be submitted at the Bid Net site. Following that guidance, Veolia is requesting site visit and document viewing opportunites according to the following proposed schedule: - March 10, 2026: Document viewing session for our team members attending the pre-proposal conference. - March 16-19, 2026: Site visit and document viewing period. Can you please confirm that these dates are available for the requested document viewing and site visits? If these dates do not work with your schedule, please advise what alternative dates are available to accommodate these activities. Arrow Right Answer: Site visits and document viewing are scheduled by phone by contacting Tasha DeWitt or Rebecca Cavnar. Time slots for both events are available on a first‑come, first‑served basis. At the time of scheduling, proposers must specify which event they are requesting (site visit or document viewing) and must inform Utilities Staff of the exact day and time they wish to reserve. Please note, we cannot answer any additional questions related to the RFP over the phone. Questions must be posted to BidNet. Only one company representative needs to be present for the mandatory Pre-Proposal meeting. As a reminder, each company's team may only attend the facility site visit after their company representative has attended the Mandatory Pre-Proposal Conference and each Proposer’s participants must arrive as a complete party for the scheduled facility site visit. 03/05/2026 06:00 PM EST 03/06/2026 09:57 AM EST - Q8 Arrow Right Question: Site Visit Scheduling We would like to schedule site visits for next week after we’ve attended the pre-bid meeting but with them being first come first served we wondered if we could get them on the calendar and reserve our dates by calling Tasha or Rebecca today or Monday. Arrow Right Answer: Yes, please call Tasha DeWitt at (405) 297-2147 or Rebecca Cavnar at (405) 297-1525, Monday through Friday, between 8:00 a.m. and 4:00 p.m. to schedule site visits or document viewing. Document viewing and facility site visits are available to Proposers from March 10 through March 24, 2026, Monday through Friday, between 8:00 a.m. and 3:00 p.m. CT. Timeslots are available on a first come, first-served basis. Limited dates and times are available as some timeslots have been filled. 03/06/2026 10:16 AM EST 03/06/2026 02:58 PM EST - Q9 Arrow Right Question: bid tab from 2016 Please provide a bid tab and sign-in sheets from the last time this contract renewed. Arrow Right Answer: You may request an Open Record of the previously advertised bid through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request 03/06/2026 03:22 PM EST 03/10/2026 11:31 AM EDT - Q10 Arrow Right Question: Site Visits At the South Canadian Plant tour will have the opportunity to walk through and view both the current plant and the new one slated for completion in July? Arrow Right Answer: Yes, vendors will be allowed to view the current plant and the plant under construction. 03/06/2026 03:58 PM EST 03/10/2026 11:31 AM EDT - Q11 Arrow Right Question: Pre-proposal Meeting Question Can one proposer have two separate teams - one team for site visits and one team for document viewing? Arrow Right Answer: Yes, as long as each team attends as a group. We are not allowing individuals to "come and go". Please ensure you have the signed and witnessed liability waiver, non-disclosure waiver, security affidavit, and a government issued ID (driver license). 03/10/2026 12:10 PM EDT 03/10/2026 12:11 PM EDT - Q12 Arrow Right Question: Pre-proposal Meeting Question What parts of the proposal are most important to OCWUT? Arrow Right Answer: Knowledge and understanding of the laws and regulations of Oklahoma such as: Oklahoma Department of Environmental Quality, Oklahoma Corporation Commission - underground storage tank regulations, Oklahoma Department of Labor, OKC statutes and regulations. Staffing Plan - experience managing a 24/7 schedule and plan to hire and fill positions with qualified personnel. 03/10/2026 12:14 PM EDT 03/10/2026 12:15 PM EDT - Q13 Arrow Right Question: Pre-proposal Meeting Question Why do Proposers need to complete the labor rate schedule for each role (Proposal Form 5)? Arrow Right Answer: The rates are used for additional work and capital improvement projects that OCWUT may choose to do. These rates will also be used to calculate the year-over-year increase or decrease based on the US Bureau of Labor's Consumer Price Index, South Region from contract year two and beyond. 03/10/2026 12:18 PM EDT 03/10/2026 12:19 PM EDT - Q14 Arrow Right Question: Pre-proposal meeting Please provide a copy of the sign-in sheet from the pre-proposal meeting held on March 9th. Thank you. Arrow Right Answer: You may request an Open Record of the sign in sheet through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request 03/10/2026 12:24 PM EDT 03/11/2026 10:05 AM EDT - Q15 Arrow Right Question: Site Tours 1. Will more than one proposer be on site together during the site visits and/or document viewing sessions? 2. Will proposers be able to split groups to visit multiple sites simultaneously or will the entire group need to stay together at all times? 3. Will the proposers be allowed to visit the Witcher Pump Station and Hefner Water Plant given the solids handling scope in the RFP? Arrow Right Answer: 1. No. There will only be one proposer during a scheduled session for site visits and document viewings. These are scheduled on a first come, first serve basis. 2. No. We have limited staff available for site visits. Each Proposer’s participants must arrive as a complete party for the scheduled facility site visit. 3. Proposers will visit the Witcher Pump Station on their site visit. Proposers will not be visiting the Hefner Water Treatment Plan during their site visits. 03/11/2026 10:31 AM EDT 03/11/2026 05:46 PM EDT - Q16 Arrow Right Question: Energy Baseline Calculation "Exhibit A, Schedule 3 states that the Contracting Entity will set a baseline of kWh usage annually. Could the Contracting Entity please clarify the exact methodology or formula the General Manager will use to determine this baseline for Contract Year Two and beyond?" Will the Contracting Entity accept a mechanism to share energy savings that incentivizes the contractor? Arrow Right Answer: The OCWUT General Manager intends to establish the baseline using the annual average kWh usage. This baseline will serve as a tool to monitor operational efficiency and provide a starting point for discussions regarding potential improvements. In developing the baseline, consideration will be given to CIP projects and other facility improvements that may impact energy usage. OCWUT will remain responsible for providing electricity and is not currently pursuing energy cost-sharing or savings incentive mechanisms. 03/12/2026 02:52 PM EDT 03/23/2026 11:58 AM EDT - Q17 Arrow Right Question: South Canadian Construction Delay Contingency RFP Special Provisions Section 1.3 indicates the new South Canadian WWTP has an anticipated completion date of July 2026. How will the transition and the January 1, 2027, Operational Start Date be impacted if the South Canadian WWTP construction and commissioning are delayed beyond that date? Arrow Right Answer: The transition to operations will proceed as scheduled, with the Operational Start Date of January 1, 2027, unaffected by the construction and commissioning timeline of the South Canadian WWTP. In the event that construction and commissioning extend beyond this date, the Proposer will assume responsibility for operating the existing SBR system to ensure continuous and compliant treatment operations. The Proposer will coordinate closely with all relevant stakeholders to support commissioning activities and facilitate a smooth, phased transition to the new facility as it becomes operational. 03/12/2026 02:53 PM EDT 03/23/2026 11:58 AM EDT - Q18 Arrow Right Question: Schedule 5 Section 3.1 Staffing “Please note that temporary employees do not count toward the FTE total.” Please clarify OCWUT’s definition of “temporary”. For example, if a permanent employee of the Contractor can be temporarily assigned to the project on site on a FULL TIME basis would this be acceptable to OCWUT (assuming management positions are filled by a person approved by the General Manager as required in Schedule 10). Arrow Right Answer: For purposes of FTE determination, “temporary employees” are defined as personnel who are not permanently assigned to the project and are utilized on a short-term, as-needed basis (e.g., for coverage, supplemental support, special projects, or personnel provided through a temporary staffing agency). Personnel who are permanent employees of the Contractor and are assigned solely to the project on a full-time basis will be considered acceptable toward FTE requirements, provided they are dedicated to the project and meet all applicable qualifications. All management positions remain subject to approval by the General Manager in accordance with Schedule 10. 03/16/2026 03:04 PM EDT 03/23/2026 11:58 AM EDT - Q19 Arrow Right Question: Sample Service Agreement 3.16(b) Please clarify contradiction between “SampleServiceAgreement” and RFP in regard to Industrial Pretreatment Program obligations. Will contractor perform IPP activities and to what extent? Arrow Right Answer: The Proposer's IPP activities will be limited to staffing the septage receiving station and the duties associated with that position. The Proposer will not be responsible for conducting industrial inspections. 03/16/2026 03:05 PM EDT 03/23/2026 11:58 AM EDT - Q20 Arrow Right Question: Font Size Requirement Section 4.6 states that the minimum font size for all sections of the Proposal is 12-point, excluding tables created in Microsoft Excel. May proposers use 10-point font for tables created in Word, graphics, figure captions, and document headers and footers?” Arrow Right Answer: Proposers may use 10-point font for all tables, graphics, figure captions, and document headers and footers. 03/16/2026 03:07 PM EDT 03/23/2026 11:58 AM EDT - Q21 Arrow Right Question: Proposal Page Limit Section 4.6 states that the Proposal is limited to 200 pages. Please confirm whether the required Proposal Forms (Exhibit B and other required submission forms) are included in or excluded from the 200-page limit. Arrow Right Answer: Yes. All forms and Exhibits are included as part of the 200-page limit. 03/16/2026 03:08 PM EDT 03/23/2026 11:58 AM EDT - Q22 Arrow Right Question: Proposal Page Limit Section 4.6 states that the Proposal is limited to 200 pages. Please confirm whether front and back covers and section tabs/dividers count toward the total page limit. Arrow Right Answer: Front and back covers and section dividers will not count against the 200-page limit. 03/16/2026 03:10 PM EDT 03/23/2026 11:58 AM EDT - Q23 Arrow Right Question: Format Requirements Please confirm whether 11×17 pages (tabloid format) are permitted and, if so, does this count as one page toward the 200-page limit? And can we use landscape layout for letter size pages? Arrow Right Answer: Proposers must use letter size pages (8.5 x 11). Landscape or portrait are both acceptable. 03/16/2026 03:12 PM EDT 03/23/2026 11:58 AM EDT - Q24 Arrow Right Question: Statutory Clauses Please confirm whether the ‘Statutory Clauses’ document must be completed and submitted with the Proposal. Arrow Right Answer: Yes, the Statutory Clauses should be completed and uploaded with the proposal documents as they will be incorporated into the awarded Service Agreement. 03/16/2026 03:14 PM EDT 03/23/2026 11:58 AM EDT - Q25 Arrow Right Question: RFP Section 4.2.3 Section 4.2.3 states that the Management Team will be evaluated based on experience on similar projects, as well as references and reputation. Please clarify whether proposer resumes should include individual client references, or whether references are only required for the projects listed in Section 4.2.7 (Projects and References). Arrow Right Answer: References are required only for the projects identified in Section 4.2.7 (Projects and References). However, inclusion of individual client references for proposed Management Team members is encouraged, as this information may further support the evaluation of experience and qualifications under Section 4.2.3. 03/16/2026 03:15 PM EDT 03/23/2026 11:58 AM EDT - Q26 Arrow Right Question: Evaluation Criteria Section 4.2 indicates that Proposals will be evaluated using a weighted, multi-factor scoring methodology; however, the RFP does not appear to include numerical point allocations or percentage weightings for each evaluation category. Please confirm whether the evaluation criteria will include numerical scoring weights and, if so, whether those weights will be provided. Arrow Right Answer: Section 4.2 states that proposals will be evaluated using a weighted, multi‑factor scoring methodology; however, the RFP does not include pre‑established numerical point allocations or percentage weightings for the evaluation criteria. The specific weighting of factors will be determined by the Selection Committee as part of its review process. As outlined in the RFP, proposals will be evaluated based on, but not limited to, the following considerations: • Technical approach to providing the services • Cost • Experience and qualifications of the firm • Experience and qualifications of the proposed management team • Demonstrated experience working with Oklahoma environmental regulations and regulatory agencies Technical and Cost Proposals will be independently evaluated and scored using a uniform scale. These independent ratings will then be combined as a weighted average to establish the final overall proposal rating. OCWUT and the City seek to obtain the best overall value with respect to both service quality and cost in the execution of the Service Agreement. Accordingly, numerical scoring weights will not be provided in advance. The evaluation process is structured to ensure a fair, consistent, and impartial assessment of all proposals. 03/16/2026 03:16 PM EDT 03/23/2026 12:36 PM EDT - Q27 Arrow Right Question: Proposal Submission Please confirm whether proposers should submit the Technical Proposal and Cost Proposal as separate PDF files within the electronic bidding system, or as a single combined PDF submission. Arrow Right Answer: Please submit as a single combined PDF. 03/16/2026 03:17 PM EDT 03/23/2026 12:36 PM EDT - Q28 Arrow Right Question: Confidential Information Section 8 of the General Instructions describes submission of confidential information in a separate electronic file. Please confirm whether confidential sections should be provided as a separate PDF upload in the electronic bidding system. Arrow Right Answer: Pursuant to the instructions, if the Proposer/Service Provider believes that a record is exempt or confidential under specific Oklahoma or federal statute, and therefore not subject to public access under the Oklahoma Open Records Act, they must submit these documents as a separate electronic file clearly marked as "Confidential". 03/16/2026 03:19 PM EDT 03/23/2026 12:33 PM EDT - Q29 Arrow Right Question: Process Flow/Piping Diagram for the Wastewater Plants We are requesting that Piping Diagrams - Process Flow diagrams be added to the data room for each of the three treatment plants. This data is required to assure an understanding of the current conditions and operations of each plant. Arrow Right Answer: You may request an Open Record of the Piping Diagrams - Process Flow diagrams through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request 03/18/2026 07:08 PM EDT 03/23/2026 12:33 PM EDT - Q30 Arrow Right Question: Operations Data Availability During the recent facility site visits and background document viewing sessions, detailed historical operations logs and process data were not made available for review. In order to ensure a fair procurement process and allow all respondents to submit the most accurate, competitive, and responsive proposals possible, we respectfully request two (2) years of comprehensive historical Hach WIMS data (or equivalent detailed daily operational process logs) for the North Canadian, Deer Creek, Chisholm Creek, and South Canadian Wastewater Treatment Plants, as well as the Witcher Pump Station. Given the comprehensive nature of the RFP, the timely availability of this operational data is critical to allow respondents sufficient time to properly analyze baseline conditions and prepare their responses prior to the May 6, 2026 deadline. Arrow Right Answer: You may request an Open Record of the data through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request 03/20/2026 07:10 AM EDT 03/23/2026 03:39 PM EDT - Q31 Arrow Right Question: Proposal Form 4 For Proposal Form 4, Biosolids Landfill Hauling, please confirm whether the proposed fee “per ton to haul biosolids” is to be based on WET TONS or DRY TONS, and specify the measurement and reconciliation method (truck scale weight, calculated dry solids, or other basis). Arrow Right Answer: Biosolids are weighed over the scales in wet tons and then are calculated in dry tons at the end of each day. 03/23/2026 11:16 AM EDT 04/01/2026 04:46 PM EDT - Q32 Arrow Right Question: Section 2.1 Overview of Proposer’s Responsibilities Section 2.1 Overview of Proposer’s Responsibilities states the following: “The Proposer will provide all labor, materials, chemicals, biosolids management equipment (including vehicles), tools of the trade, and utilities (with the exception of electricity), as necessary to manage, operate, maintain, repair and replace the Facilities.” Please confirm which utilities will be the responsibility of the Proposer. Arrow Right Answer: OCWUT currently pays for water at South Canadian and the Witcher Pump Station. North Canadian operates on a well, and the wastewater contractor pays for water at Deer Creek and Chisholm Creek. The contractor will pay the gas bills at South Canadian and North Canadian. OCWUT will provide internet service and a City email for the operations of the facilities. Proposers may choose to have their own internet service for their company internal operations at their expense. 03/23/2026 11:18 AM EDT 04/01/2026 04:46 PM EDT - Q33 Arrow Right Question: Section 2.1 Overview of Proposer’s Responsibilities Section 2.1 Overview of Proposer’s Responsibilities states the following: “The Proposer will provide all labor, materials, chemicals, biosolids management equipment (including vehicles), tools of the trade, and utilities (with the exception of electricity), as necessary to manage, operate, maintain, repair and replace the Facilities.” Please confirm whether potable water usage at each facility, including the Witcher Pump Station, will be the responsibility of the Proposer. If potable water usage will be the responsibility of the Proposer, please provide the average annual or monthly potable water usage and associated cost for each facility and for the Witcher Pump Station. Arrow Right Answer: OCWUT currently pays for water at South Canadian and the Witcher Pump Station. North Canadian operates on a well, and the wastewater contractor pays for water at Deer Creek and Chisholm Creek. The contractor will pay the gas bills at South Canadian and North Canadian. Because the contractor pays for these services, the City and OCWUT do not have the supporting data. OCWUT will provide internet service and a City email for the operations of the facilities. Proposers may choose to have their own internet service for their company internal operations at their expense. 03/23/2026 11:19 AM EDT 04/01/2026 04:46 PM EDT - Q34 Arrow Right Question: Section 2.1 Overview of Proposer’s Responsibilities Section 2.1 Overview of Proposer’s Responsibilities states the following: “The Proposer will provide all labor, materials, chemicals, biosolids management equipment (including vehicles), tools of the trade, and utilities (with the exception of electricity), as necessary to manage, operate, maintain, repair and replace the Facilities.” Please confirm if there is an existing OCWUT or Oklahoma City phone system that the proposer will be responsible for. If so, please provide an estimate of that cost. Arrow Right Answer: OCWUT and the City do not supply a phone system at the facilities. 03/23/2026 11:20 AM EDT 04/01/2026 04:46 PM EDT - Q35 Arrow Right Question: Mowing Contractor Please provide the name of the commercial mowing contractor currently being used at OCWUT facilities. Arrow Right Answer: The contractor is responsible for mowing and landscaping. The City and OCWUT have no records of their 3rd party contractors. 03/23/2026 11:21 AM EDT 04/01/2026 04:46 PM EDT - Q36 Arrow Right Question: Landscaping Contractor Please provide the name of the commercial landscaping contractor currently being used at OCWUT facilities. Arrow Right Answer: The contractor is responsible for mowing and landscaping. The City and OCWUT have no records of their 3rd party contractors. 03/23/2026 11:21 AM EDT 04/01/2026 04:46 PM EDT - Q37 Arrow Right Question: 4.2.6 Disclosures To clarify under Section 4.2.6 Disclosures, the Proposer is responsible for disclosing any regulatory violations they have received within the past two (2) years, including, but not limited to, regulatory violations, consent orders, and other performance-based actions. -- Could you please confirm if this request to disclose includes regulatory violations regardless (a) of corporate entity performing the contract, (b) causation, (c) permit holder, (d) whether an active contract presently, and (e) include wastewater projects worldwide? Arrow Right Answer: The Proposer must disclose any regulatory violations that occurred while they were responsible for operating the facilities, regardless of cause or permit holder. This requirement applies only to projects located within the United States. 03/23/2026 03:33 PM EDT 04/01/2026 04:46 PM EDT - Q38 Arrow Right Question: Clarifying Regulatory Disclosure Language Within the RFP Section 4.2.6 Disclosures, can OCWUT clarify that regulatory violations includes enforcement actions and permit exceedances? Additionally, can OCWUT define what "other performance-based actions" includes? Arrow Right Answer: The Proposer must disclose any regulatory violations that occurred while they were responsible for operating the facilities, regardless of cause or permit holder. This requirement applies only to projects located within the United States. 03/24/2026 01:30 PM EDT 04/01/2026 04:46 PM EDT - Q39 Arrow Right Question: RFP - Service Agreement Can Exhibit C - CPI and Fees please be provided as a document through the Bid Net site? Arrow Right Answer: A sample will be provided early next week. 03/26/2026 04:36 PM EDT 04/03/2026 02:45 PM EDT - Q40 Arrow Right Question: RFP - Reference Documents Can the documents listed on RFP Page 10 (current versions of the Draft Plans listed on Table 3) and the Pan Updates listed on RFP Page 11 be made available? Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request 03/26/2026 04:37 PM EDT 04/01/2026 04:46 PM EDT - Q41 Arrow Right Question: RFP - Scope of Work/ Supporting Documents Is there industrial hygiene (including air and noise) monitoring data and/or information available for review? Specifically, this would include data on noise levels, odor measurements and/or data, H2S, LEL, etc. Arrow Right Answer: OCWUT and the City do not currently collect this data. 03/26/2026 04:38 PM EDT 04/01/2026 04:46 PM EDT - Q42 Arrow Right Question: Project Performance/Current Contractor Data Can a list (including description) of all safety incidents, chemical spills/releases, and injuries that have occurred in the last 5 years be provided? Arrow Right Answer: You may request an Open Record of the safety incidents, chemical spills/releases, and injuries through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:39 PM EDT 03/31/2026 05:38 PM EDT - Q43 Arrow Right Question: Project Performance/ Current Contractor Data Can data on which training courses have been delivered to employees in the last 5 years be provided? Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request 03/26/2026 04:39 PM EDT 04/01/2026 04:46 PM EDT - Q44 Arrow Right Question: RFP - Exhibit A Schedule 12 Can the following Safety and Compliance data for the current project operations be made available: ● Petroleum Storage Tank Program Permit Certifications and Plans/Programs for each facility ● Emergency and Hazardous Chemical Inventory Forms (Tier II's) for each facility ● Hazard Communication Program OSHA 300/300A logs? Arrow Right Answer: You may request an Open Record of the Safety and Compliance data through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:40 PM EDT 03/31/2026 05:39 PM EDT - Q45 Arrow Right Question: RFP - Submittal Instructions Regarding the digital submittal instructions requiring an “Exceptions” document with the Proposal: ● To best facilitate the evaluation committee's review and establish a clear framework for the City's scheduled two-month contract negotiation period, would the City accept a comprehensive “Term Sheet” (or “Schedule of Exceptions”) that clearly states proposed commercial and legal exceptions, instead of a fully redlined draft of the Service Agreement at this proposal stage? ● Also, is the Exceptions document to be submitted separately from the combined Technical and Cost Proposal PDF document? Arrow Right Answer: Proposers may submit a "Term Sheet"/"Schedule of Exceptions" with their proposal. Proposers must clearly reference the section and page number within the Sample Service Agreement for each "Exception" on the "Term Sheet"/"Schedule of Exceptions". Please submit the clearly labeled "Exceptions" document as part of the Proposal submittal. 03/26/2026 04:41 PM EDT 04/02/2026 06:21 PM EDT - Q46 Arrow Right Question: RFP - Selection Criteria Section 1.1 of the RFP states that the Contracting Entity intends to award the Service Agreement to a Proposer who can demonstrate “verifiable experience in the operation and management of wastewater facilities of comparable size, scope, and complexity.” Given the massive scale and unique complexity of the OCWUT system—which includes four distinct treatment facilities with a combined design capacity exceeding 113 MGD, a sprawling 170-site biosolids land application program, and the integration of utility-scale CIP projects—will the City establish specific, quantifiable minimum qualification thresholds (e.g., a minimum MGD capacity operated under a single contract) that a firm must possess for their proposal to be deemed responsive and evaluated? Arrow Right Answer: The City and OCWUT fully recognizes the unique scale, configuration, and operational complexity of the OCWUT wastewater system. Because of this, the RFP requests that Proposers provide detailed information regarding their largest and most complex relevant experience, including systems comparable in size, scope, operational diversity, and complexity. At this time, the City and OCWUT do not intend to establish a specific minimum MGD capacity or other quantitative threshold as a prerequisite for a responsive proposal. Rather than setting a single metric such as MGD capacity, we are seeking a comprehensive demonstration of verifiable experience that reflects the multifaceted nature of the OCWUT system—encompassing treatment facility operations, biosolids management, and integration with large capital programs. All proposals will be evaluated based on the depth, relevance, and demonstrated complexity of the experience submitted, as outlined in the RFP. 03/26/2026 04:42 PM EDT 04/01/2026 04:46 PM EDT - Q47 Arrow Right Question: Data Room - Supporting Documentation Can the most recent Pretreatment Program Annual Report, including all attachments, submitted by or on behalf of the Oklahoma City Water Utilities Trust to the Oklahoma Department of Environmental Quality be made available? Arrow Right Answer: You may request an Open Record of the most recent Pretreatment Program Annual Report through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:43 PM EDT 03/31/2026 05:41 PM EDT - Q48 Arrow Right Question: Data Room - Supporting Documentation The Flood Emergency Program was not available for viewing in the Data Room (week of 3/16), and only a supplement of suggested changes/edits to that document from 2017 were available. Can the full/current document be provided? Arrow Right Answer: You may request an Open Record of the Flood Emergency Program through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:44 PM EDT 03/31/2026 05:43 PM EDT - Q49 Arrow Right Question: Data Room - Supporting Documentation Can the OCWUT please provide the Arc Flash studies that were completed at all facilities, including the new plant at South Canadian? Arrow Right Answer: You may request an Open Record of the Arc Flash studies through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:44 PM EDT 03/31/2026 05:43 PM EDT - Q50 Arrow Right Question: RFP - Scope/Performance Data What performance guarantees are the OCWUT and the current Contract Operator getting from the on-site Hypo generator Vendor (i.e., product quality, production rate, energy usage, brine usage, and other similar guarantees)? Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:45 PM EDT 04/01/2026 04:46 PM EDT - Q51 Arrow Right Question: Data Room - Supporting Documentation We request daily chemical usage and energy usage data for each of the wastewater treatment plants covering the past three years of operations. Arrow Right Answer: You may request an Open Record of the daily chemical and energy usage data through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:46 PM EDT 03/31/2026 05:43 PM EDT - Q52 Arrow Right Question: Data Room - Supporting Documentation We request the design criteria, plans and specifications for new South Canadian and Deer Creek wastewater plant upgrades. Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:46 PM EDT 04/01/2026 05:28 PM EDT - Q53 Arrow Right Question: Data Room - Supporting Documentation We request current copies of any Master plan documents related to the wastewater facilities and operations. Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:47 PM EDT 04/01/2026 05:28 PM EDT - Q54 Arrow Right Question: Data Room - Supporting Documentation We request a copy of the current High Flow Management Plan for the wastewater operations. Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:47 PM EDT 04/01/2026 05:28 PM EDT - Q55 Arrow Right Question: Data Room - Supporting Documentation We request copies of current Sludge Management Reports (laboratory analysis reports) for each of the wastewater treatment plants. Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:48 PM EDT 04/01/2026 05:28 PM EDT - Q56 Arrow Right Question: Data Room - Supporting Documentation We request copies of current process Standard Operations Procedures (SOPs) and Process Strategies documentation. Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:49 PM EDT 04/01/2026 05:28 PM EDT - Q57 Arrow Right Question: RFP - Schedule 3 Schedule 3 indicates a kilowatt-hour (kWh) baseline will be prepared each year, with the requirements that the “Bidder (O&M Contractor) must prepare a plan for power usage >5% above the baseline”. If power usage drops below the defined baseline level, does the O&M Contractor share in the savings? Arrow Right Answer: Please include details for cost savings as part of your proposal in the Innovative and/or Alternative Recommendations. 03/26/2026 04:49 PM EDT 04/01/2026 05:28 PM EDT - Q58 Arrow Right Question: RFP - Proposal Requirements Can the Proposer submit initiatives for energy reduction outside the 5% above baseline threshold? The goal would be to partner with the OCWUT on optimization of the wastewater treatment plants and associated facilities. Arrow Right Answer: Please include details for cost savings as part of your proposal in the Innovative and/or Alternative Recommendations. 03/26/2026 04:50 PM EDT 04/01/2026 05:28 PM EDT - Q59 Arrow Right Question: RFP - Proposal Requirements The RFP requires that pricing be based on current operation conditions. This presents an issue in terms of pricing for the South Canadian wastewater plan operations without any baseline operation and cost information. Can the OCWUT provide the current baseline information needed to address this? Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:51 PM EDT 04/01/2026 05:28 PM EDT - Q60 Arrow Right Question: RFP - Proposal Requirements Please provide further more detail on the 300 ppm H2O2 50% dosing requirement at Deer Creek. Arrow Right Answer: The requirement is 300 ppm H2O2 at a 50% concentration intended to reduce odors and H2S. For additional details, please be more specific with your question. 03/26/2026 04:51 PM EDT 04/01/2026 05:28 PM EDT - Q61 Arrow Right Question: RFP - Proposal Requirements Can the odor complaints logs be provided for every wastewater plant for the last 3 years, along with H2S monitoring data? Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:52 PM EDT 04/01/2026 05:28 PM EDT - Q62 Arrow Right Question: RFP - Proposal Requirements Can the Proposer in their submittal describe Long Term Capital projects not limited to Odors mitigation, Biosolids Anaerobic Digestion with beneficial use of Biogas, Thermal Drying, and others? Arrow Right Answer: Please include suggested improvements as part of your proposal in the Innovative and/or Alternative Recommendations. 03/26/2026 04:53 PM EDT 04/01/2026 05:28 PM EDT - Q63 Arrow Right Question: RFP - Proposal Requirements We request the air blowers aeration design capacity data related to the biological reactors, along with the loading considered for design. Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:54 PM EDT 04/01/2026 05:28 PM EDT - Q64 Arrow Right Question: RFP - Proposal Requirements We request the Monthly Operation Reports (MOR) for the last 2 years of operations (i.e., from January 2024 to present day). Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:54 PM EDT 04/01/2026 05:28 PM EDT - Q65 Arrow Right Question: Data Availability Public records indicate that the OCWUT received a grant to conduct baseline PFAS monitoring in its wastewater and biosolids, with testing scheduled to begin in January 2025. Given the significant operational and regulatory risks associated with managing the 170-site Biosolids Land Application Program, we request that the City provide any PFAS sample data collected to date for the wastewater influent, effluent and biosolids. Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:55 PM EDT 04/01/2026 05:28 PM EDT - Q66 Arrow Right Question: Format Requirements Can you clarify the response provided for Q23 - Format Requirements. Will 11 x 17 pages (tabloid format) be permitted for use when presenting figures/graphics (such as organization charts and facility layouts) within the Proposal? Arrow Right Answer: No, 11 x 17 (tabloid format) is not permitted. Proposers must use letter size pages (8.5 x 11) for all proposal documents. Landscape or portrait are both acceptable. 03/26/2026 04:56 PM EDT 04/01/2026 11:35 PM EDT - Q67 Arrow Right Question: Confidential Information Can you clarify the response to Q28 - Confidential Information? Will the separate PDF document with Confidential Information be considered to be outside of the page count; i.e., submitted in addition to the 200 pages allowed for the Proposal? Arrow Right Answer: No, this document will not be considered to be outside of the page count. 03/26/2026 04:57 PM EDT 04/01/2026 05:28 PM EDT - Q68 Arrow Right Question: Asset Data Please provide the current (most up-to-date) asset register for the Treatment Plants and the Witcher Pump Station and Retention Facility. Please provide the current (most up-to-date) data inventory list for the Treatment Plants and the Witcher Pump Station and Retention Facility. Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:58 PM EDT 04/01/2026 05:28 PM EDT - Q69 Arrow Right Question: Asset Data Please provide an accurate breakdown (parts usage + purchases & Cost) of inventory for the Treatment Plants and the Witcher Pump Station and Retention Facility covering the past five years (2020-2026, inclusive) for the following: ● Instrumentation and Control parts ● Preventive Maintenance parts ● Mechanical parts ● Electrical parts ● Pump parts ● New CIP spares Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 04:59 PM EDT 04/01/2026 05:28 PM EDT - Q70 Arrow Right Question: Asset Data Please provide the following work order lists for the past five years (2020-2026, inclusive): ● All corrective work orders ● All electrical work orders ● All mechanical work orders ● All IT/SCADA work orders ● All pump work orders ● All Buildings and Grounds work orders ● All Preventive Work Order Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 05:00 PM EDT 04/01/2026 05:28 PM EDT - Q71 Arrow Right Question: Asset Data Please provide all equipment rental records and associated costs covering the past five years (2020-2026, inclusive). Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 05:01 PM EDT 04/01/2026 05:28 PM EDT - Q72 Arrow Right Question: Asset Data What was the Preventive Maintenance budget for the wastewater facilities in each of the past five years (2020-2026, inclusive)? Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 05:01 PM EDT 04/01/2026 05:28 PM EDT - Q73 Arrow Right Question: Asset Data Over the past five years, what capital requests were submitted, for the Treatment Plants and the Witcher Pump Station and Retention Facility and which were approved? Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 05:02 PM EDT 04/01/2026 05:28 PM EDT - Q74 Arrow Right Question: Asset Data Please provide the current list of capital improvements that are actively being installed at the Treatment Plants and the Witcher Pump Station and Retention Facility. Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 05:03 PM EDT 04/01/2026 05:28 PM EDT - Q75 Arrow Right Question: Asset Data What is the current asset renewal value for the Treatment Plants and the Witcher Pump Station and Retention Facility? Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/26/2026 05:03 PM EDT 04/01/2026 05:28 PM EDT - Q76 Arrow Right Question: Asset Data For the three off-line 800 HP blowers/motors at North Canadian Plant, are these units being rebuilt or replaced through new purchase? Arrow Right Answer: OCWUT plans to purchase two new blowers/motors and to rebuild one blower/motor. 03/26/2026 05:04 PM EDT 04/02/2026 06:21 PM EDT - Q77 Arrow Right Question: Asset Data Could you provide assets warranty data covering the last within the last three years? Arrow Right Answer: You may request an Open Record through the City Clerk’s office at this link: https://www.okc.gov/Government/Records/Records-Request. 03/31/2026 01:58 PM EDT 04/02/2026 06:21 PM EDT - Q78 Arrow Right Question: Exhibit A, Schedule 3, “Energy Efficiency Plan” Exhibit A, Schedule 3, “Energy Efficiency Plan” This plan states that the Contracting Entity will set a baseline kilowatt-hour usage for each Contract Year and provides historical usage charts detailing the average Kilowatt-Hours per Million Gallons (kWh/MG) of effluent flow for each facility. To ensure accurate operational risk modeling, can the City please confirm that the electricity cap and the annual baseline will be calculated and evaluated as a flow-adjusted metric (i.e., kWh per MG) rather than a fixed total kilowatt-hour usage limit? Arrow Right Answer: The OCWUT General Manager intends to establish the baseline using the annual average kWh/MG. This baseline will serve as a tool to monitor operational efficiency and provide a starting point for discussions regarding potential improvements. In developing the baseline, consideration will be given to CIP projects and other facility improvements that may impact energy usage. OCWUT will remain responsible for providing electricity and is not currently pursuing energy cost-sharing. 03/31/2026 01:59 PM EDT 04/07/2026 09:47 AM EDT - Q79 Arrow Right Question: Open Records Requests/Data Availability Following the City's guidance to utilize the Open Records Act (FOIA) process, we formally submitted requests for facility schematics and historical operations data on March 23. Because access to this information is essential for all competitors to properly evaluate risk and submit viable proposals, can the City confirm that any operations data, maintenance records, and/or facility schematics released to an individual bidder via an Open Records request will be shared and made available to all bidders regardless of who requested the information? Arrow Right Answer: Open Records Requests are provided solely to the entity who has made the request. 03/31/2026 02:01 PM EDT 04/01/2026 05:34 PM EDT - Q80 Arrow Right Question: Open Records Requests/Data Availability Regarding the Open Records Act (FOIA) requests for facility schematics and operations data submitted on March 23, can the City provide an anticipated date for when this information will be made available? We appreciate the importance of adhering to the established procurement schedule, particularly the goal to successfully initiate Transition Services in Q3. We are fully committed to meeting the City's original May 6th submission deadline. However, because the requested data is critical for accurate risk and operational modeling, we respectfully note that receiving this information no later than April 6th is necessary. This will allow respondents sufficient time to thoroughly review and analyze the data, ensuring we can deliver fully informed, competitive proposals by May 6th without needing to request a schedule extension. Arrow Right Answer: OCWUT and the City cannot guarantee that information requested via Open Record will be delivered by the requested date of April 6. 03/31/2026 02:04 PM EDT 04/01/2026 05:34 PM EDT

1. February 25, 2026Published