Ozone Generator Upgrades at Lee Hall and Harwood's Mill Water Treatment Plants

The City of Newport News (the “City” or "Owner") is seeking bids from qualified firms (the “Bidder” or “Contractor”) to furnish the goods and/or services described herein and bids will be received via the City’s e-Procurement Portal, OpenGov Procurement (https://secure.procurenow.com/portal/nnva), to be received no later than Tuesday, April 14, 2026 at 1:30 pm (local prevailing time).

The purpose of this Invitation for Bids (IFB) is to establish a contract with a qualified Contractor to furnish and install new Ozone Power Supply Units (PSUs), the required appurtenances for PSUs, and select valves and piping, as needed, within the Lee Hall Water Treatment and Harwood’s Mill Water Treatment Plants' ozonation buildings.

NOTE TO BIDDERS: BE SURE TO GIVE YOURSELF ADEQUATE TIME TO SUBMIT A BID. ANY TECHNICAL DIFFICULTIES OR UNCERTAINTY WITH THE SUBMITTAL PROCESS SHALL NOT BE CAUSE FOR ACCEPTING A BID THAT WAS NOT SUBMITTED ON TIME.

The City of Newport News does not discriminate in the solicitation or awarding of contracts on the basis of race, religion, faith-based organizations, color, national origin, age, disability or any other basis prohibited by state or federal law. The Hampton Roads Planning District Commission’s Regional Construction Standards, Sixth Edition, June 2016, are hereby referenced and are part of the Bid Documents, except as may be modified by the Owner or by Special Provisions of this Project or as may be shown by bold type for additions and strike-through for deletions. Copies of the Regional Construction Standards may be purchased at the offices of the HRPDC, 723 Woodlake Drive, Chesapeake, VA 23320 (Telephone 757-420-8300) or Executive Tower, Suite 1-C, 2101 Executive Drive, Hampton, VA 23666 (Telephone 757-262-0094). The latest edition of the Regional Construction Standards and Publication Updates may be downloaded at the HRPDC website http://www.hrpdcva.gov/Regional Construction Stnds/REGCONST_Home.asp. The City’s Construction Standards, which are a modified version of the HRPDC Regional Construction Standards, Division 1, Sections 101 through 109 are provided in Section 7, Attachments. Bidders must be aware that these Bid Documents incorporate a number of changes, which supplement, modify, or replace language and/or Standard Details found in the HRPDC Regional Construction Standards. Details shown on the Drawings replace corresponding Standard Details found in the Regional Construction Standards. Changes from the Regional Construction Standards that appear in these Bid Documents may be shown as bold for additions, and strikethroughs for deletions. Also, see Section 110 for additional references to Special Technical Provisions incorporated into this Project.

Background

The ozonation system at each plant contains three pairs of ozone generator/Power Supply Units (PSU) that are original to the system.  Due to increased maintenance costs and associated downtime for custom replacement parts, the PSUs are being replaced with the existing ozone generator manufacturer’s current model.  The ozone generators are being refurbished (separately from this construction contract).

Project Details

• Reference ID: 26-3149-3103
• Department: Waterworks
• Department Head: Yann Le Gouellec (Director)

Important Dates

• Questions Due: 2026-03-26T17:00:00.000Z
• Pre-Proposal Meeting: 2026-03-11T15:00:00.000Z — Prebid/Site Visit - Lee Hall Water Treatment Plant, 437 Waterworks Way, Newport News, VA 23608 2nd Site Visit - Harwoods Mills, 3629 George Washington Highway, Yorktown, 23693

Addenda

• Addendum #1 (released 2026-03-23T14:10:16.925Z) —
  • An additional Site Visit will be conducted on Wednesday, March 25, 2026, at 2:00 PM, beginning at Harwoods Mills, 3629 George Washington Highway, Yorktown, 23693, followed by a visit to the Lee Hall Water Treatment Plant, 437 Waterworks Way, Newport News, VA 23608.  This will be a brief walk-through of both sites.
  • The question due deadline has been extended to March 26, 2026, at 1:00 PM.
• Addendum #2 (released 2026-04-03T15:18:28.661Z) —
  • Bid Due Date changed from April 7, 2026, at 2:00 p.m. to April 14, 2026, at 2:00 p.m. 
  • Addendum No. 2.
  • Addendum No. 2 Attachment - Drawings.

   

  Please use the See What Changed link to view all the changes made by this addendum.

• Addendum #3 (released 2026-04-06T13:29:07.569Z) —

  Bid Due Date changed from April 14, 2026, at 2:00 p.m. to April 14, 2026, at 1:30 p.m. 

  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Federal Terms and Conditions —

  Pursuant to 2. C.F.R § 200.326. the following provisions and certifications shall apply when the City utilizes federal funds to purchase goods or services resulting from this solicitation.  These provisions are in addition to other Terms and Conditions contained in this solicitation.

  [Include the name of the federal agency where funds are utilized.   If not known…… state that it is TBD]

• Scope of Work —

  To demolish the existing PSUs at the Lee Hall and Harwood’s Mill Water Treatment Plants, totaling six (6) units, three (3) Power Supply Units (PSUs) at each plant, and demolish select piping and valves/actuators in the ozone buildings at each plant. 
  To furnish, install, and commission new Power Supply Units (PSUs) sourced solely from Aqua-Aerobic.
  To furnish, install, and commission various manually and electrically actuated valves associated with gaseous oxygen, ozone, and chilled water services.
  To replace the gaseous oxygen, ozone, and chilled water system piping and associated piping insulation.
  To complete electrical and instrumentation work associated with Power Supply Units (PSUs) and valve/actuator replacement.

• Bid Information —

  Work to be completed in: 815 Days (Substantial), 30 Days (Final).

  Liquidated Damages: $1,650.00 per calendar day after time for Substantial Completion has expired. $825.00 per calendar day after time for Final Completion has expired.

  Performance Bond: 100%.

  Payment Bond: 100%.

  Bid Security: 5%.

• Specifications —

  Specifications for this project can be viewed and downloaded in the Attachments section.

• Summary —

  The City of Newport News (the “City” or "Owner") is seeking bids from qualified firms (the “Bidder” or “Contractor”) to furnish the goods and/or services described herein and bids will be received via the City’s e-Procurement Portal, OpenGov Procurement (https://secure.procurenow.com/portal/nnva), to be received no later than Tuesday, April 14, 2026 at 1:30 pm (local prevailing time).

  The purpose of this Invitation for Bids (IFB) is to establish a contract with a qualified Contractor to furnish and install new Ozone Power Supply Units (PSUs), the required appurtenances for PSUs, and select valves and piping, as needed, within the Lee Hall Water Treatment and Harwood’s Mill Water Treatment Plants' ozonation buildings.

  NOTE TO BIDDERS: BE SURE TO GIVE YOURSELF ADEQUATE TIME TO SUBMIT A BID. ANY TECHNICAL DIFFICULTIES OR UNCERTAINTY WITH THE SUBMITTAL PROCESS SHALL NOT BE CAUSE FOR ACCEPTING A BID THAT WAS NOT SUBMITTED ON TIME.

  The City of Newport News does not discriminate in the solicitation or awarding of contracts on the basis of race, religion, faith-based organizations, color, national origin, age, disability or any other basis prohibited by state or federal law. The Hampton Roads Planning District Commission’s Regional Construction Standards, Sixth Edition, June 2016, are hereby referenced and are part of the Bid Documents, except as may be modified by the Owner or by Special Provisions of this Project or as may be shown by bold type for additions and strike-through for deletions. Copies of the Regional Construction Standards may be purchased at the offices of the HRPDC, 723 Woodlake Drive, Chesapeake, VA 23320 (Telephone 757-420-8300) or Executive Tower, Suite 1-C, 2101 Executive Drive, Hampton, VA 23666 (Telephone 757-262-0094). The latest edition of the Regional Construction Standards and Publication Updates may be downloaded at the HRPDC website http://www.hrpdcva.gov/Regional Construction Stnds/REGCONST_Home.asp. The City’s Construction Standards, which are a modified version of the HRPDC Regional Construction Standards, Division 1, Sections 101 through 109 are provided in Section 7, Attachments. Bidders must be aware that these Bid Documents incorporate a number of changes, which supplement, modify, or replace language and/or Standard Details found in the HRPDC Regional Construction Standards. Details shown on the Drawings replace corresponding Standard Details found in the Regional Construction Standards. Changes from the Regional Construction Standards that appear in these Bid Documents may be shown as bold for additions, and strikethroughs for deletions. Also, see Section 110 for additional references to Special Technical Provisions incorporated into this Project.

• Questions —

  Questions regarding this Invitation for Bid (IFB) must be submitted in writing through the OpenGov Procurement Question/Answer Tab via the City's e-Procurement portal, on or before, Thursday, March 26, 2026 by 1:00 pm. Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly. All questions submitted and answers provided shall be electronically distributed to bidders following this solicitation on the City's e-Procurement Portal received prior to the date and time as provided for in this solicitation.

  Direct contact with others besides the Office of Purchasing, including other City departments and the City consultants, on the subject of this bid is expressly forbidden except with the foreknowledge and permission of the contracting officer. Violation may result in a determination that your firm is ineligible for award.

• Additional Bid Information —

  Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Bid items will be based on actual quantities provided, determined as provided in the Contract Documents. The prices quoted shall include without exception all materials, supervision, labor, equipment, appliances, clean-up, incidental items, applicable sales, use and other taxes, insurance, building permit or fees, and the Contractor's labor, overhead, profit, mobilization and other mark-ups, and in full accordance with the Contract Documents. Include allowance for waste where appropriate. The unit prices shall be maintained throughout the Contract Time. Unit prices shall be used in determining additions or deductions from the total Contract Price in the event of changes due to unforeseen conditions in the Work.

  Contingent bid items #3-8 are to be included in the basis of award, but are to only be authorized for use during the project by confirmation from the Newport News Waterworks Department.

• Pre-Bid Conference —

  A pre-bid conference is scheduled related to this Invitation for Bid on Wednesday, March 11, 2026 at 11:00 am at:

  Prebid/Site Visit - Lee Hall Water Treatment Plant, 437 Waterworks Way, Newport News, VA 23608 2nd Site Visit - Harwoods Mills, 3629 George Washington Highway, Yorktown, 23693

  Attendance at the pre-bid conference is mandatory in order for a bid to be considered for award.

• Termination for Convenience and Termination for Cause —

  Refer to Standard Terms and Conditions for these applicable provisions.

• Background —

  The ozonation system at each plant contains three pairs of ozone generator/Power Supply Units (PSU) that are original to the system.  Due to increased maintenance costs and associated downtime for custom replacement parts, the PSUs are being replaced with the existing ozone generator manufacturer’s current model.  The ozone generators are being refurbished (separately from this construction contract).

• Construction Drawings and Other Documents —

  Plans are the property of the Owner and shall not be used for any purposes other than those specified in these Contract Documents.

  • Specifications (300 Pages Attachment)
  • Drawings/Plans (33 Pages Attachment)
• Award —

  The City will make the award based on the Total Bid (Base Bid and Additive Bid Items) to the lowest responsive and responsible Bidder. The City reserves the right to conduct any test it may deem advisable and make all evaluations. The City also reserves the right to reject any or all bids, to award whole or in part, and to waive informalities prior to making the award, whenever it is deemed to be in its best interest.

• Pre-Bid Conference —

  A pre-bid conference is scheduled related to this Invitation for Bid on Wednesday, March 11, 2026 at 11:00 am at:

  Prebid/Site Visit - Lee Hall Water Treatment Plant, 437 Waterworks Way, Newport News, VA 23608 2nd Site Visit - Harwoods Mills, 3629 George Washington Highway, Yorktown, 23693

  Attendance at the pre-bid conference is not mandatory in order for a bid to be considered for award.

• Timeline —

  Release Project Date:	March 3, 2026
  Pre-Bid Conference/Site Visit (Non-Mandatory):	March 11, 2026, 11:00am Prebid/Site Visit - Lee Hall Water Treatment Plant, 437 Waterworks Way, Newport News, VA 23608 2nd Site Visit - Harwoods Mills, 3629 George Washington Highway, Yorktown, 23693
  Question Submission Deadline:	March 26, 2026, 1:00pm
  Bid Submission Deadline:	April 14, 2026, 1:30pm Bids will be publicly opened on the due date and time as specified herein, in the Office of Purchasing. A virtual attendance option is also available by using the link below. https://teams.microsoft.com/meet/21699183272937?p=7hlTq9NF9Z5x0BDafo

• Hampton Roads Planning District Commission Regional Construction Standards —

  Prior to construction, the Contractor is required to obtain a copy of the Hampton Roads Planning District Commission Regional Construction Standards, Sixth Edition, from the Hampton Roads Planning District Commission located in Chesapeake, Virginia.

  Note: The attached Newport News Construction Standards document contains modifications, additions, or deletions modified by the Owner or by Special Provision to the HRPDC Regional Construction Standards are hereby incorporated into the contract documents.

• Equal Employment Opportunity —

  During the performance of this contract, the Contractor agrees as follows: 

  1. The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
  2. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
  3. The Contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Contractor's legal duty to furnish information.
  4. The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
  5. The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
  6. The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
  7. In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
  8. The Contractor will include the portion of the sentence immediately preceding paragraph (A) and the provisions of paragraphs (A) through (H) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Contractor may request the United States to enter into such litigation to protect the interests of the United States. The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of Contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a Contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon Contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.
• Bid Items (Descriptions and Measure of Payments) —

  BASE BID ITEMS

   

  Item 1: General Construction

  Shall be measured and paid on a lump sum (LS) basis. The Lump sum bid price for General Construction shall be for completing the Work, as shown and indicated in the Contract Documents, not included under other bid/pay items.  

   

  Item 2: Ozone Generating and Feed Equipment and Associated Services

  Shall be measured and paid on a lump sum (LS) basis. Lump sum bid price for Ozone Generating and Feed Equipment and Associated Services shall include all costs for completing the Work, as specified in Section 46 31 53, Part 1.1 B., Ozone System Supplier Scope of Work.

   

  ADDITIVE BID ITEMS 

   

  Item 3: Contingent Low-Voltage Electrical Power Conductors, Cables, and Ground Wire for 225A Circuits – (3) #4/0AWG and (1) #4G

  Shall be measured and paid on a LINEAR FOOT (LF) unit cost basis, for electrical cabling of the size indicated, authorized by Owner in accordance with Section 01 21 00 - Allowances, will be

  the length, in feet, measured along the full length of cable provided in accordance with the

  Contract Documents.

   

  Item 4: Contingent 225A Circuit Terminations - 4/0AWG Power Conductors and #4 Ground Wire

  Shall be measured and paid on an EACH (EA) unit cost basis, for 225A MCC Circuit Terminations, authorized by Owner in accordance with Section 01 21 00 - Allowances, will be for termination of each cable terminated at the respective MCC provided in accordance with the Contract Documents.

   

  Item 5: Contingent Low-Voltage Electrical Power Conductors, Cables, and Ground Wire for 300A Circuits – (3) 350kcmil and (1) #4G

  Shall be measured and paid on a LINEAR FOOT (LF) unit cost basis, for electrical cabling of the size indicated, authorized by Owner in accordance with Section 01 21 00 - Allowances, will be

  the length, in feet, measured along the full length of cable provided in accordance with the

  Contract Documents.

   

  Item 6: Contingent 300A Circuit MCC Terminations

  Shall be measured and paid on an EACH (EA) unit cost basis, for 300A MCC Circuit Terminations, authorized by Owner in accordance with Section 01 21 00 - Allowances, will be for termination of each cable terminated at the respective MCC provided in accordance with the Contract Documents.

   

  Item 7: Contingent Low-Voltage Electrical Power Conductors, Cables and Ground Wire for 400A Circuit – (3) 500kcmil and (1) #1/0G

  Shall be measured and paid on a LINEAR FOOT (LF) unit cost basis, for electrical cabling of the size indicated, authorized by Owner in accordance with Section 01 21 00 - Allowances, will be

  the length, in feet, measured along the full length of cable provided in accordance with the Contract Documents.

   

  Item 8: Contingent 400A Circuit Terminations – 500kcmil Power Conductors and #1/0AWG Ground Wire

  Shall be measured and paid on an EACH (EA) unit cost basis, for 400A MCC Circuit Terminations, authorized by Owner in accordance with Section 01 21 00 - Allowances, will be for termination of each cable terminated at the respective Switchgear provided in accordance with the Contract Documents

• Pre-Bid Conference —

  There is not a pre-bid conference scheduled for this project.

• Newport News City Code References —

  Certain sections of these Contract Documents contain references to the Newport News City Code, Article XX. Office of Purchasing.

• Contact Information —

  Project Contact:

  Vernest Rice

  Senior Contract Specialist

  2400 Washington Ave

  Newport News, VA 23607

  Email: ricevo@nnva.gov

  Phone: (757) 926-8032

   

  Secondary Contact:

  Kyle Pitchford

  Procurement Services Specialist

  2400 Washington Avenue

  Newport News, VA 23607

  Email: pitchfordkm@nnva.gov

  Phone: (757) 926-8042

• Compliance with the Davis-Bacon Act —

  When required by Federal Program legislation, the following contract provisions apply to a construction related contract.  

  1. All transactions regarding this contract shall be done in compliance with the Davis-Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) and the requirements of 29 C.F.R. pt. 5 as may be applicable. The Contractor shall comply with 40 U.S.C. 3141-3144, and 3146-3148 and the requirements of 29 C.F.R. pt. 5 as applicable.
  2. Contractors are required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor.
  3. Additionally, Contractors are required to pay wages not less than once a week.
• Site Visit —

  A site visit is scheduled related to this IFB on Wednesday, March 11, 2026, 11:00 am at:

  Prebid/Site Visit - Lee Hall Water Treatment Plant, 437 Waterworks Way, Newport News, VA 23608 2nd Site Visit - Harwoods Mills, 3629 George Washington Highway, Yorktown, 23693

  It is the responsibility of each Bidder before submitting a Bid:

  1. To examine thoroughly the Bid Documents;
  2. To become familiar with and satisfy the Bidder as to the general, local and site conditions that may affect cost, progress, performance, or furnishing of the Work;
  3. To study and carefully correlate the Bidder’s knowledge and observations with the Bid Documents and such other related data; and,
  4. To promptly notify the Owner of all conflicts, errors, ambiguities or discrepancies which the Bidder has discovered in or between the Bid Documents and such other related documents or field/site conditions.
• Modifications to Regional Construction Standards (Division 1) —

  As listed in the Newport News Construction Standards, on Pages 110-2 through 110-28.

• Bid Notes —

  1.

  2.

  (add/edit as necessary)

• Byrd Anti-Lobbying Amendment —

  When applicable, Bidder/Offeror shall sign and submit the Certification contained in the Questionnaire section of this solicitation.

  1. Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency.
• Compliance with the Copeland “Anti-Kickback” Act —

  When required by Federal Program legislation the following contract provision shall apply to a construction or repair contract.  

  1. Contractor. The Contractor shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract.
  2. Subcontracts. The Contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as the Federal grantor agency including FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime Contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses.
  3. Breach. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a Contractor and subcontractor as provided in 29 C.F.R. § 5.12.”
• Contractor Qualifications —

  Firms shall have the capability in all respects to fully perform the services or provide the goods specified and have the experience necessary to assure good faith performance of the contract.

  Contractor must have successfully completed a minimum of 3 projects similar in character and scope to the Work specified under this Contract, at an operating water or wastewater treatment plant, within the past 10 years. 

  Contractor must have previously coordinated construction activities with major plant processes, facilities, equipment, etc., that required plant shutdowns and individual process shutdowns.

• Modifications to Regional Construction Standards (Divisions 2-8) —

  As listed in the Newport News Construction Standards, on Pages 110-29 through 110-36.

• Compliance with the Contract Work Hours and Safety Standards Act —

  When required by Federal Program legislation, the following contract provision apply to construction contracts that includes mechanics and laborers.

  1. Overtime requirements. No Contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.
  2. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (A) of this section the Contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such Contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (A) of this section, in the sum of $26 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (b)(1) of this section.
  3. Withholding for unpaid wages and liquidated damages. The City shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the Contractor or subcontractor under any such contract or any other Federal contract with the same prime Contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime Contractor, such sums as may be determined to be necessary to satisfy any liabilities of such Contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (B) of this section.
  4. Subcontracts. The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (A) through (D) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime Contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (A) through (D) of this section.
• Assignment of Work/Ordering —

  ***Include any special requirement pertaining to this project.***

• Contract/Agreement —

  Following award, a contract will be executed between the Contractor and the City. A sample contract is included in this Invitation for Bid. Do not return the sample contract with the bid; it is provided for informational purposes only.

• Clean Air Act and the Federal Water Pollution Act —

  When required by Federal Program legislation, the following contract provision apply to contracts in excess of $150,000.

  1. The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.
  2. The Contractor agrees to report each violation to the (name of applicant entering into the contract) and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.
  3. The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by the Federal grantor agency, including FEMA.

  Federal Water Pollution Control Act 

  1. The Contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.
  2. The Contractor agrees to report each violation to the (name of the applicant entering into the contract) and understands and agrees that the (name of the applicant entering into the contract) will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.
  3. The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by the Federal grantor agency, including FEMA.
• Debarment and Suspension —
  1. This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such, the Contractor is required to verify that none of the Contractor’s principals (defined at 2 C.F.R. § 180.995) or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).
  2. The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.
  3. This certification is a material representation of fact relied upon by the City. If it is later determined that the Contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the City, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment.
  4. The Bidder/Offeror agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The Bidder/Offeror or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.
• Contract Period/Renewal —

  The initial contract period will be for one (1) year from date of award with the option to renew, at the City’s sole discretion, for four (4) additional one (1) year periods.

  A contract extension, under the terms and conditions contained herein, may be considered for up to six (6) months following the end of the final one year renewal period upon mutual agreement of the City and Contractor.

• Procurement of Recovered Materials —
  1. In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired— 
     • Competitively within a timeframe providing for compliance with the contract performance schedule; 
     • Meeting contract performance requirements; or 
     • At a reasonable price.
  2. Information about this requirement, along with the list of EPA designated items, is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensiveprocurement-guideline-cpg-program.
  3. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.
• Price Escalation/De-Escalation —

  Price adjustments may be permitted for changes in the Contractor’s material/service costs, not to exceed the change of the Consumer Price Index (CPI) [or] the Producer Price Index (PPI) [or] otherSeries: Name/Number XXXX, XXXXX, not seasonally adjusted, as published by the United States Bureau of Labor Statistics for the latest twelve months for which statistics are available.

  A price adjustment may be requested after the initial contract period [or] XXX calendar days after the effective date of the contract [or] one (1) year after the effective date of the contract [or] other, and each XXX days [or] renewal period [or] year [or] other thereafter, and only when verified and approved by the Office of Purchasing.

  The Contractor shall provide a minimum of 30 days advance notice (“advance notification period”) of any price increase to the Office of Purchasing. An approved price adjustment will be effective at the beginning of the calendar month following the end of a full 30 day advance notification period. (For example, Contractor requests a price increase on August 15. Office of Purchasing reviews and approves the request. New prices will be effective October 1).

  The Contractor shall submit a written request for a price adjustment (email, facsimile, or US Mail) to the Office of Purchasing. Evidence/proof of price change from the manufacturer or other relevant source shall accompany the request. Price adjustments are not automatic and are subject to approval by the Office of Purchasing. If an adjustment is approved by the City, price increases may be limited to a maximum of 5% for each increase period.

  Any manufacturer price decreases are subject to implementation at any time and shall be immediately conveyed to the City.

  The City reserves the right to request a reduction in price based on economic factors or market conditions during the contract term according to changes in the specified index or other factors.

  Consumer Price Index or Producer Price Index information and detailed statistics including current percentage changes can be accessed at http://www.bls.gov/cpi or http://www.bls.gov/ppi.

  [consider if the below should be added or delete]

  NOTE: At the present time the City recognizes unknown impacts on prices of goods as a result of the tariff negotiations at the federal level. The City will consider price adjustments beyond those noted above, if bonafide evidence is provided by the Contractor that implementation of new/increased tariffs will impact the prices offered above and beyond the price adjustment language noted above. The City reserves the right to negotiate additional price adjustments as a result of tariffs.

• Buy America —

  To the extent purchases are made with Federal Highway Administration, Federal Railroad Administration, or Federal Transit Administration funds, Bidder/Offeror certifies that its products comply with all applicable provisions of the Buy America Act and agrees to provide such certification or applicable waiver with respect to specific products to any Participating Agency upon request. Purchases made in accordance with the Buy America Act must still follow the applicable procurement rules calling for free and open competition.

• Price Escalation/De-Escalation —

  Prices shall remain firm during the entire term of the contract [or] project.

• Rights to Inventions Made Under a Contract or Agreement —
  1. If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.
  2. When federal funds are expended by the City, the Bidder/Offeror certifies that during the term of an award for all contracts resulting from this solicitation, the Bidder/Offeror agrees to comply with all applicable requirements of this section.
• Invoicing and Payment —

  The Contractor shall use the City’s Project and Contract Management System (Projectmates) to electronically submit invoices, change orders, and subcontractor reporting. Subcontractor payment information shall be submitted with each invoice. The General Contractor will need to provide the subcontractor’s name, primary contact name and title, company email address, company phone number, certification types (i.e. Small Business, Women-Owned Business, Minority Owned Business, DBE, etc.), certifying agency name (Virginia Small Business Supplier Diversity, National Minority Supplier Development Council, etc.) and certification number. The General contractor will report the subcontractor utilization based on commitments in the bid including stated SWaM or DBE percentages.

  Submissions for payment shall be based on the pricing contained in the contract documents. Payment will be authorized following receipt of a valid invoice, which must minimally include the Purchase Order Number, Contract number (if provided by the City), Description of Goods and Services, Breakdown of hours, and Total Price. Invoices may be submitted following the completion of services or agreed-upon terms.

• CIP-Funded Project —

  Funds to be utilized for this project are from the City’s multi-year Capital Improvement Plan.   [use if applicable] In addition, the City intends to utilize external funding sources including state [and/or] federal [and/or] [detail other funding sources].

  Offerors are advised that the initial Purchase Order amount for the project will represent the anticipated project cost for the City’s current fiscal year (July 1 through June 30 of each year).  This cost may be based on the appropriation of project funds for the fiscal year, contract time, Schedule of Values provided by the Contractor after award and date of Notice to Proceed (NTP).   The Purchase Order will be modified to reflect additional appropriations for each subsequent fiscal year in which Work will be performed.  The City’s method for identifying project cost on a fiscal year basis will not impact or delay the progression of Work by the Contractor nor will it impact the total contract price identified in the Agreement to be executed between the City and the Contractor.

• Additional Provisions —
  1. Access to Records. The following access to records requirements apply to this contract:
     1. The Contractor agrees to provide the City, Federal grantor agency, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions.
     2. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.
     3. For FEMA related contracts, the Contractor agrees to provide the FEMA Administrator or U. S. Department of Homeland Security Headquarters 500 C St SW Washington, D.C. 20042 Page 23 of 25 www.fema.gov/procurement-disaster-assistance-team To Table of Contents his authorized representatives access to construction or other work sites pertaining to the work being completed under the contract.
     4. In compliance with the Disaster Recovery Act of 2018, the City and the Contractor acknowledge and agree that no language in this contract is intended to prohibit audits or internal reviews by the federal grantor agency, including the FEMA Administrator or the Comptroller General of the United States.
  2. Amendments/Modifications.    The parties may amend this Agreement any time, in writing, by mutual agreement.  The City Manager or her designee may execute such amendments on behalf of City.   No contract which has been approved by the city council, the city manager, or his designee, may be modified or changed by amendment, change order, or any other agreement without the prior approval of the city council, the city manager, or his designee, unless (I) such modifications, in the aggregate, do not increase the amount of the contract by more than twenty-five (25) percent of the original amount of the contract or fifty thousand dollars ($50,000.00), whichever is greater, (ii) such changes are the result of unforeseen circumstances or changed conditions encountered during the progress of the performance of the contract, and (iii) such changes are directly related to the performance of the purpose of the contract.
  3. Department of Homeland Security (DHS) Seal Logo and Flags. To the extent that purchases are related to  DHS or Federal Emergency Management Agency (FEMA), the Contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific (FEMA) or federal grantor agency pre-approval.
  4. Compliance with Federal Law, Regulation and Executive Orders.  The Contractor will comply with all applicable Federal law, regulations, executive orders and the federal grantor agency, including FEMA, policies, procedures, and directives.”
  5. No Obligation by Federal Government.  The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, Contractor, or any other party pertaining to any matter resulting from the contract.
  6. Program Fraud and False or Fraudulent Statements or Related Acts.  The Contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the Contractor’s actions pertaining to this contract.”
• Financial Summary —

  Bidder shall provide a Financial Summary, upon request by the City.

• Insurance —

  The Contractor shall maintain adequate liability insurance, which shall protect and save harmless the City of Newport News, Virginia, and its officials from all suits and actions of every kind and description arising from injury or damage to persons and property in the prosecution of said work or in failure to properly safeguard same, and from all claims arising under the workmen's compensation laws. Following award of the contract, the Contractor shall furnish proof of said insurance prior to commencement of services.
  
  Prior to submitting a bid, ensure that your firm fully understands the City’s insurance requirements, your carrier is properly rated and that your carrier can provide the required insurance and endorsements.
  
  Contractor shall have seven (7) days from the date of the City’s request to provide insurance certificates and endorsements. Failure to provide the certificates and endorsements within this timeframe may be cause for the City to rescind award of a contract and hold the original Bidder/Offeror liable for excess costs.
  
  Insurance requirements are specified herein in section 103 of the Attachment entitled "Regional Construction Standards Sections 102-110."

Submission Requirements

• Primary Contact (required) —

  Please provide the following information for the main contact for all communication regarding this solicitation:

  Name
  Title
  Phone Number
  Email Address

• Secondary Contact - OPTIONAL —

  Please provide the following information for the secondary contact for all communication regarding this solicitation:

  Name
  Title
  Phone Number
  Email Address

• Payment Address (required) —

  Please provide the payment address for your organization.

• Previous Names —

  What are prior names of this Bidder, if any?

• Organization Type (required) —

  If your company is a Corporation, provide the following information:

  • When Incorporated
  • In what State
  • Name and Address of Directors
  • Name and Address of Shareholders

  If your company is a Unincorporated Organization, provide the following information:

  • Date of Organization
  • Name and Address of Owners or Members
  • Type and State of Organization

  If your company is a Partnership, provide the following information:

  • Whether Partnership is General or Limited
  • Name and Address of Owners or Partners
• Annual Dollar Volume (required) —

  State approximate largest dollar volume of work performed by this Bidder in one year.

• Authorization to Transact Business in Virginia (required) —

  Please provide your State Corporation Commission (SCC) Identification Number. If the Firm/Company is not required to have/maintain registration, please provide the reason. If the Firm/Company is in the process of registering with the SCC, please state so.

  For more information on registration and requirements, please visit https://www.scc.virginia.gov/.

• Payment Terms —

  Please provide the payment terms for this project. If payment terms are not provided, then the terms shall be "Net 30 Days".

• Years in Business (required) —

  How many years has this Bidder been in business as a Contractor under its present business name?

• Experience (required) —

  Contractor must have successfully completed a minimum of 3 projects of similar scope and size within the past 10 years at an operating water or wastewater treatment plant. 

  The Contractor must have coordinated construction activities with major plant processes, facilities, equipment, etc., that required plant shutdowns and individual process shutdowns.

  How many years’ experience in this type of construction work has this Bidder had? Specify number of years as both a contractor and subcontractor.

• Successful Experience on Similar Projects (required) —

  Bidder has successfully completed a minimum of 3 projects similar in character and scope to the Work specified under this Contract, at an operating water or wastewater treatment plant, within the past 10 years. 

• Previous Coordination of Construction Activities with Major Plant Processes Requiring Shutdowns (required) —

  Bidder has previously coordinated construction activities with major plant processes, facilities, equipment, etc., that required plant shutdowns and individual process shutdowns.

• Project Managers Experience (required) —

  List the Bidder's crew foremen and supervisors proposed for this Project and their years of related experience.

  Be sure to include the following information for each individual:

  • Name
  • Years of experience
  • Dates of employment with Bidder
• Government Experience (required) —

  Have you ever performed work for a municipal corporation, local governing body, or similar agency previously?

• Failure to Complete (required) —

  Has this Bidder ever failed to complete any work awarded to it?

  If yes, give name of Owner, name of Bonding Company, and circumstances.

• Bid Bond Amount (required) —

  Fill in the blank in the space provided below.

  "In default of the performance on our part of the conditions of Bid, our failure to enter into an Agreement with the City of Newport News, Virginia, within the time above set, we herewith furnish a Bid Bond in the amount of $__________, which shall be absolutely forfeited to the City of Newport News, Virginia."

• Escrow Account (required) —

  [This applies to projects over $200,000 unless otherwise indicated. A sample Escrow Agreement is included in Attachment A, Newport News Construction Standards. If requested an Escrow Agreement will be provided to the successful Bidder.]

  I/We elect to utilize the Escrow Account Procedure described in the provision of this bid if determined to be the successful low Bidder.

• Federal Terms and Conditions (required) —

  Offeror hereby agrees to comply with all applicable Federal Terms and Conditions, if awarded a contract by the City.

• Anti-Collusion Certification (required) —

  By submitting a response to this solicitation, the Bidder certifies that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same product and that this bid is in all respects bona fide, fair and not the result of any act of fraud or collusion with another person or firm engaged in the same line of business or commerce. The Bidder understands collusive bidding is a violation of Federal law and that any false statement hereunder constitutes a felony and can result in fines, imprisonment, as well as civil damages.

• Certification Regarding Debarment —

  This is to certify that this person/firm/corporation is not now debarred by the Federal Government or by the Commonwealth of Virginia or by any other state, or by any town, city, or county, from submitting Bids, nor are they an agent of any person or entity that is now so debarred.

• Debarment (required) —

  Is the Bidder debarred by the Federal Government or by the Commonwealth of Virginia or by any other state, or by any town, city or country?

  If yes, please enter "Yes" and provide an explanation.

  If no, please enter "No."

• Judgements (required) —

  Has this Bidder ever had any judgements entered against it for the breach of contract for construction?

  If yes, please provide details.

• Banking References (required) —

  Give two (2) Banking Institution References.

  Include the following for each:

  • Name
  • Address
  • Credit Available
• Material Suppliers (required) —

  List three (3) material suppliers and amount of credit available.

• Insurance Certificate (required) —

  Please confirm your firm can provide a Certificate of insurance that includes Liability-Property, Liability-Personal Injury, Vehicle and Equipment, and other endorsements required by the City.

• Bonding Reference (required) —

  List surety company and highest coverage.

• Safety Information (required) —

  Please provide the following information:

  • Project Safety Responsibility (Name)
    • Telephone Number
    • Cell Number
    • Email
  • Emergency Contact (Name):
• Safety Certification (required) —

  The Bidder hereby attests that the project has been carefully evaluated for the safety risks it presents and all safety procedures required based on these risks by Virginia Occupational Safety & Health, referenced in the Bid document, will be implemented. Virginia Occupational Safety & Health and all other applicable Federal, State and local laws referenced in the Bid document, will be implemented. All workers on this project will be properly trained on the use of safety equipment and safe work practices.

• Clear Understanding (required) —

  Have you or your authorized representative, personally inspected the location of the proposed Work, and do you have a clear understanding of the requirements of the Bid Documents?

• Authorization (required) —

  In accordance with the terms, conditions and specifications of this Invitation for Bid, the authorized person(s) agrees to furnish the items and/or services requested. The authorized person(s) acknowledges that the bid is valid for a period of 90 days from the due date and certifies he/she has read, understands, and agrees to all terms, conditions, and requirements of this Invitation for Bid, and is authorized to contract on behalf of firm submitting the response.

  Bidder hereby authorizes and consents to any person, firm or corporation to furnish any information requested by the Owner in verification of this statement of contractor's qualifications.

  Also, if it is the apparent low Bidder, the Bidder hereby agrees to furnish the Owner upon request, a complete and current financial statement.

  In the space below, enter the name and contact email of the person who has signature authority for the Bidder's company, and is hereby agreeing to the statements above.

• Attachment Confirmation (required) —

  Bidder has thoroughly reviewed and understood all attachments to this IFB.

• Additional Confirmations (required) —

  We agree to enter into an Agreement with the City of Newport News, Virginia within seven (7) days of the notice of award for the price named in our Bid.

  It is expressly agreed by us that the City of Newport News, Virginia shall have the right to reject any and all Bids and to waive any minor non-substantive errors in the Bid and accept the Bid in the City of Newport News best interests.

  The Bidder has read all sections under "Instructions to Bidders."

  By confirming, Bidder acknowledges any strike-throughs contained herein, unless hand-written.

• Contractor's License
• Contractor's License Confirmation (required) —

  Under Title 54.1, Chapter 11, Code of Virginia, a Contractor that for a fixed price, commission, fee, or percentage undertakes to bid upon, or accepts, or offers to accept, orders or contracts for performing, managing, or superintending in whole or in part, the construction, removal, repair or improvement of any building or structure permanently annexed to real property owned, controlled, or leased by him or another person or any other improvements to such real property is required to hold a business license issued by the Virginia Board for Contractors. Licenses are issued in one of three license classes; A, B, or C as follows:

  1. One hundred fifty thousand dollars ($150,000) or more, or the total value of all such construction, removal, repair or improvements undertaken by such person within any twelve-month period is one million dollars ($1,000,000) or more shall show evidence of being licensed as a Class A Contractor.
  2. Thirty thousand dollars ($30,000.00) or more, but less than one hundred fifty thousand dollars ($150,000) or the total value of all such construction, removal, repair or improvements undertaken by such person within any twelve-month period is two hundred  fifty thousand dollars ($250,000) or more, but less than one million dollars ($1,000,000) shall show evidence of being licensed as a Class B Contractor.
  3. Over one thousand dollars ($1,000) but less than thirty thousand dollars ($30,000) or the total value of all such construction, removal, repair, or improvements undertaken by such person within any twelve-month period is no more than two hundred and fifty thousand dollars ($250,000) shall show evidence of being licensed as a Class C Contractor.

  The City shall require master certification as a condition of licensure or certification of electrical, plumbing and heating, ventilation and air conditioning Contractors.

  In addition, a valid business license from the City may be required.

• Contractor's License Class and Number (required) —

  Please provide the License Class(es) and numbers held by this organization, or if licensing is not required, state in the space below: "Licensing not required under Virginia state code."

  1. "License Class A Virginia Contractor No. _________."
  2. "License Class B Virginia Contractor No. _________."
  3. "License Class C Virginia Contractor No. _________."
  4. Classification/Specialty ________________________.
• Contractor's License Documents —

  Please upload a copy of the contractor's licenses held by your organization.

• Small, Women-Owned, Minority-Owned (SWaM) and Service Disabled Veteran-Owned Business
• SWaM Status (required) —

  Please review the City's SWaM program. This document is provided for informational purposes only.

  A certified SWaM Business is one that holds a current certification from the Virginia Department of Small Business and Supplier Diversity (SBSD), the U.S. Small Business Association (SBA), the Women’s Business Enterprise National Council (WBENC), National Minority Supplier Development Council (NMSDC) or from other U.S. State and some Local Government Supplier Diversity Programs.

  Is your company a certified Small, Woman or Minority Owned (SWaM) Business or Disadvantaged Business Enterprise?

• Certification Type —

  What is your company’s certification type?

• Certification Information —

  If applicable, please provide the Certification Entity/Agency and the Certification Number(s).

• SWaM Certificate/Supporting Documentation —

  If applicable, attach any supporting documentation, including certificates, in regards to your company's SWaM status.

• Subcontracting —

  Contractors (including SWaM and non-SWaM firms) are encouraged to offer subcontracting opportunities to SWaM businesses to the greatest extent possible.

  If applicable, please state the anticipated dollars that you intend to subcontract to each business type if a contract is awarded to your firm, similar to the format indicated below:

   

  Total dollars to be sub-contracted: Company Name:

  Total Small Business $______________ _____________________

  Total Woman-Owned $______________ _____________________

  Total Minority-Owned $______________ _____________________

  Total SDV Dollars $______________ _____________________

  Total DBE Dollars $______________ _____________________

   

  For your reference a link to the Virginia Department of Supplier Diversity (SBSD) SWAM Directory is provided here: https://www.sbsd.virginia.gov/directory/

  Other Resources:

  • National Minority Supplier Development Council www.nmsdc.org
  • Carolina-Virginia Minority Supplier Diversity www.cvmsdc.org
  • Small Business Administration www.sba.gov

  If your firm cannot subcontract any work to SWaM businesses, please elaborate on why subcontracting opportunities are not available or practical.

• Document Submittals —

  In this section, please download and/or upload the appropriate documents to be included with the bid.

• Bid Bond [Required for bids in excess of $100,000.00] —

  Bidder shall download the below Bid Bond Form, complete, and upload a fully executed and sealed Bid Bond, in the amount of 5% of the amount bid.  Bidder may wish to refer to Newport News Construction Standards - Sections 101-110 Attachment for additional information related to Bid Bonds.

• Available Equipment (required) —

  Attach a list of construction equipment that the Bidder owns that is available for the proposed Work.

• Uncompleted Contracts (required) —

  Attach a list of uncompleted Contracts at present held by this Bidder.

  Be sure to include the following information for each uncompleted contract:

  • Contract description
  • Type of work
  • Amount
  • Percentage completed
• Subcontracting (required) —

  Does this Bidder plan to subcontract any part of this work?

  If so, provide the following for each subcontractor:

  • Name
  • Address
  • Years of experience
  • Type
  • Amount of work to be performed
• Non-Collusion Affidavit (required) —

  Please download the below documents, complete, and upload.

• Certification of Compliance with Immigration Laws and Regulations (required) —

  Please download the below documents, complete, and upload.

• Byrd Anti-Lobbying Amendment (required) —

  Please download the below documents, complete, and upload.

• References (required) —

  Attach a list of a minimum of three (3) projects similar in character and scope to the Work specified under this Contract which have been successfully completed by this Bidder and proposed subcontractors or employees with principal roles in this contract during the past ten years.

  (The term "completed" means accepted and final payment received from the Owner or authorized representative).

  Contractor shall provide references that include the following information:

  Location and type of work
  Owner's name/address
  Contact person (Name and telephone)
  Date completed
  Contract price

  Failure to provide the above detail may deem the bid non-responsive.

  The City reserves the right to ask for additional information.

• W-9 (required) —

  Please upload a completed copy of the W-9 for your organization.

• Financial Summary (required) —

  Attach a summary of your financial statement. (List assets and liabilities, use an insert sheet, if necessary).

• Supporting Documentation —

  Please submit any supporting documentation (i.e. descriptive literature, specifications, photographs, diagrams, etc.) that you would like to include with your bid.

• Pre-Bid Conference (required) —

  What type of pre-bid meeting will be required for this project?

• Site Visit (required) —

  Will there be a site visit for this project?

• Contract Period/Renewal (required) —

  Will there be an option for extensions for the contract term?

• Price Escalation/De-Escalation (required) —

  How will price adjustments be handled for this solicitation?

  Price adjustments only apply to term contracts. If solicitation is for a one-time project/purchase, then choose N/A.

• Insurance (required) —

  Will the awarded vendor be required to submit insurance documentation after award?

• Financial Summary (required) —

  Will Bidder be required to provide a financial summary?

• Federal Funding (required) —

  Will Federal funding be used to fund this project?

• Capital Improvement Plan (CIP)-Funded Project (required) —

  Is this to be a CIP-Funded project?

Questions & Answers