Palo Alto Mobility Hub Plan

VTA is seeking qualified professional teams (“Consultant”) with experience in transit facilities design, civil engineering, multimodal transportation planning, urban design, placemaking, and public engagement to produce a conceptual design plan for the PATC that considers the Plan’s objectives. The Plan will identify station improvements within the mobility hub and its surrounding area to create a welcoming, functional gateway for the City of Palo Alto, Stanford, and the regional transit network.

Background

The Santa Clara Valley Transportation Authority (VTA) is partnering with City of Palo Alto and Stanford University to develop a long-term plan for the Palo Alto Transit Center (PATC). The PATC serves as a significant multimodal gateway in Palo Alto and has the second highest ridership on the Caltrain corridor. These partner agencies recognize that significant transportation access improvements will be needed in the mobility hub area in order to meet projected growth in transit services and increased demand stemming from planned new development in adjacent downtown Palo Alto.

The Palo Alto Mobility Hub Plan (“the Plan”) will serve as a tool for VTA, the City of Palo Alto, and Stanford University (“Partners”) to guide future investment in the PATC over a 25-year horizon. The purpose of the Plan is to develop a long-term vision for how the mobility hub could be redesigned to facilitate more efficient bus and shuttle operations, enhance access and circulation for bicycle and pedestrian users, and allow other potential future users onsite to create a vibrant multimodal transit hub.

Project Details

• Reference ID: S26008
• Department: Planning Division
• Department Head: Scott Haywood (Deputy Director of Transit Planning & Capital Development)

Important Dates

• Questions Due: 2026-06-24T21:00:00.000Z
• Pre-Proposal Meeting: 2026-06-22T18:00:00.000Z — MS Team Meeting: https://teams.microsoft.com/meet/211429346779631?p=1QX8HZXWsJFo4FsIjN Meeting ID: 211 429 346 779 631 Passcode: R4dc7hk7 Dial in by phone +1 408-889-1601,,273670099# United States, San Jose Find a local number Phone conference ID: 273 670 099#

Evaluation Criteria

• Qualification of the Firm (20 pts) —

  Qualifications - Up to 20 total points for Qualifications in the table in Section 3.1.2 total points

  The Proposer demonstrating through its Proposal its qualifications to perform the Scope of Work and its experience in successful delivery and performance of comparable work on comparable projects, including demonstrated capability and experience in:

  1. 1. 1. 1. Transit center or transportation facility design and planning
           2. Civil engineering (including but not limited to rail engineering, traffic engineering, roadway engineering) and ADA compliance and sustainable design practices
           3. Expertise with transit operations, active transportation, and urban design, including infrastructure and circulation improvements to support multimodal station access
           4. Demonstrated expertise in engaging diverse stakeholders, including community members from underrepresented communities.
           5. Familiarity with local land use and transportation conditions in Santa Clara County, including an understanding of relevant land use policies affecting the station site.
           6. Coordinating effectively with the lead agency and multiple external stakeholders and third parties to support successful delivery of comparable projects.
           7. Collaborating and coordinating effectively with other interfacing contractors and consultants when performing comparable work on a comparable project.
• Staffing and Project Organization (30 pts) —

  Staffing and Project Organization - Up to 30 total points

  1. 1. 1. 1. Proposer team. The Proposer demonstrating through its Proposal a cohesive team with a clear and effective division of responsibility between the Proposer Members (if applicable) and between the Proposer and the proposed Subcontractors to support successful delivery of the Scope of Work. Demonstrated experience of Proposer and/or of Proposer Members (if applicable) and the proposed Subcontractors working together performing comparable work on comparable projects is preferred.
           2. Key Personnel experience, capability, and qualifications. The Proposer demonstrating through its Proposal the capability, experience, and qualifications of its nominated key personnel necessary to satisfy the minimum requirements for Key Personnel under the Scope of Work and to successfully deliver the Scope of Work ("Key Personnel"). Demonstrated experience of Key Personnel successfully working together performing comparable work on comparable projects is preferred.
           3. Organizational and management structure. The Proposer demonstrating through its Proposal a well-defined and appropriately-resourced organizational management structure that: (A) supports effective communication and issue resolution, (B) incorporates those Key Personnel and other personnel that bring relevant experience from comparable projects (including from the Reference Projects), best practices, and lessons learned, and allocates those Key Personnel and other personnel to those roles that enable them to utilize that experience and those best practices and lessons learned to support successful delivery of the Scope of Work, (C) demonstrates the Proposer's understanding of the Scope of Work, including the schedule for the Scope of Work, and (D) demonstrates the adequacy of the labor commitment for the Scope of Work, including taking account of the requirements to scale-up and/or scale-down the labor commitment according to the phasing of the Scope of Work. 
• Work Plan / Project Approach (40 pts) —

  Work Plan/Approach - Up to 40 total points

  1. 1. 1. 1. Project Understanding. The Proposer demonstrating through its Proposal a clear understanding of Contract requirements and the risks, challenges, and opportunities for the Project and how, by reference to specific examples, the Proposer's experience delivering comparable work on comparable projects (including the Reference Projects) will be utilized to address those risks, challenges, and opportunities when performing the Scope of Work.
           2. Work Plan. The Proposer demonstrating through its Proposal a well-defined and credible work plan for delivering the Scope of Work that: (A) aligns with the Contract requirements and Project objectives, (B) supports timely delivery of the Scope of Work in accordance with the defined milestones, (C) manages and mitigates risks to the Project, (D) establishes clear communication, coordination, and issue resolution protocols supporting productive working relationships between the Proposer and VTA, interfacing contractors and consultants, and external stakeholders, and (E) incorporates, by reference to specific examples, best practices and lessons learned from the Proposer's experience delivering comparable work on comparable projects (including the Reference Projects). (Up to point allocation for sub-criterion out of total points for "Work Plan and Approach")
           3. Quality Management. The Proposer demonstrating through its Proposal, a well-defined and credible approach to quality assurance and quality control during the performance of the Scope of Work.
           4. Technical Submittal. The Proposer demonstrating through its Proposal a well-defined and executable technical submittal for the Project and supports successful on-time and to-budget delivery of Project in accordance with the Contract requirements. (Up to
           5. Schedule. The Proposer demonstrating through its Proposal, a well-defined and executable schedule that supports successful on-time and on-budget delivery of Project in accordance with the Contract requirements.
• Past Performance (10 pts) —

  Past Performance Up to 10 total points

  Past performance must demonstrate Proposer team's capability to deliver similar work successfully Submit 3–5 relevant project examples. Key components include client references, project descriptions, cost control, schedule adherence, and quality of work, highlighting measurable results to show value beyond just completing tasks.

Submission Requirements

• PROPOSAL (without Cost form) (required) —

  Refer to Section 4.2 Proposal Forms of the RFP for details on response requirements that are to be submitted in this response section, and upload your COMPLETE Proposal here. Upload cost proposal separately in the next step.

  Submit the following forms as part of your Proposal:

  PROPOSAL FORM 1A. PROPOSAL SUBMISSION AND PROPOSER GENERAL INFORMATION

  PROPOSAL FORM 3: DESIGNATION OF SUBCONTRACTORS

  PROPOSAL FORM 4: LISTING OF SBE PROPOSER OR SUBCONTRACTOR

  PROPOSAL FORM 5: LITIGATION DISCLOSURE

  PROPOSAL FORM 6: GENERAL CERTIFICATIONS

  PROPOSAL FORM 7: NON-COLLUSION DECLARATION

  PROPOSAL FORM 8: REFERENCES

  PROPOSAL FORM 9: KEY PERSONNEL STATEMENT OF AVAILABILITY

  PROPOSAL FORM 10: DESIGNATION OF PROPOSER'S REPRESENTATIVE

  PROPOSAL FORM 18: LEVINE ACT STATEMENT

   

• Separate Cost/Price Proposal (required) —

  Proposers shall submit a Cost Proposal for the services requested in this RFP.

  Submit the following forms:

  PROPOSAL FORM 1B. COST PROPOSAL

  Confirm that your fee proposal is not attached in your Proposal (on the previous step)  and is submitted separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of 10% of the total bid price, payable toSanta Clara Valley Transportation Authority, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanFriday, July 17, 2026 addressed to:

  Santa Clara Valley Transportation Authority
  Lida Delos Santos
  3331 North First Street
  San Jose,CA95134

  Please have the Bidder Name, Contract Title ("Palo Alto Mobility Hub Plan"), and Contract Number ("S26008") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to Santa Clara Valley Transportation Authority so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• SB/DVBE Certification ID —

  Please type your SB/DVBE Certification ID. This will be verified by the Cal eProcure Website

• Contractors State License Board (CSLB) Number —

  Please enter your License Number here. This will be verified against the state database

• California Secretary of State Business License —

  State your Company's Name Here. This will be verified against the California Secretary of State's Website.

• California Department of Industrial Relations Registration* Please enter your Public Works Contractor Registration Number. This will be verified against the state database. (required)
• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Choose this if:

  1. This is a quote for a finite set of goods or commodities
  2. This is a public works bid, but you want the bidder to list their total project cost here.
  3. Seeking services for hourly rate schedules
• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Separate Fee Proposal Upload (required) —

  If not using the Electronic Pricing Table, do you want your bidder to separate a Price Proposal from the rest of the Response?

• Evaluation Criteria (required) —

  Would you like to define the Evaluation Criteria for this solicitation?