SLED Opportunity · FLORIDA · VOLUSIA SOLID WASTE
AI Summary
Volusia Solid Waste seeks qualified contractors to provide cost-effective paratransit services for approximately 250,000 annual trips, supporting ADA and transit disadvantaged populations with a partial-brokered system.
The County seeks qualified contractor(s) to provide cost effective and efficient paratransit services throughout the County, as needed.
The Votran paratransit service provides approximately 250,000 trips a year. We currently utilize four paratransit contractors to assist with the demand.
The County has determined a partial-brokered system with multiple transportation providers best serves the needs of the County's transportation ADA and transit disadvantaged population. The Transit Services Division contracts out approximately thirty (30%) of trips, while the remaining 70% is handled in house.
Established in 1975, VOTRAN serves Volusia County with both fixed route and demand responsive services on both the east and west sides of the county.
Volusia County is located on central Florida’s east coast. It has a total area of 1,432 square miles of which approximately 1,101 square miles 77% is land. Within the service areas there are seventeen (17) municipalities. According to 2015 American Community Survey (ACS) Population estimates, Volusia County’s population in 2015 was 507,531, increasing 2.6% since the 2010 U.S. Census. Volusia County is ranked eleventh (11th) in terms of the most populated counties in Florida. There are about two thousand three hundred (2,300) bus stops within the incorporated area and another two hundred (200) in the unincorporated area.
The County contracts with RATP Dev to manage operations and maintenance of the system. With RATP Dev oversight and use of technology, the selected contractors will be provided trips when the service cannot be handled solely by Votran staff.
| Event | Date | Location |
|---|---|---|
| Solicitation Opening Information | 2026-04-07T19:00:00.000Z | Microsoft Teams meeting Join on your computer, mobile app or room device https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting Meeting ID: 213 233 692 064 Passcode: gPYNoU Or call in (audio only) +1 386-456-3387,,628672925# United States, Daytona Beach Phone Conference ID: 628 672 925# |
Please use the See What Changed link to view all the changes made by this addendum.
Additional FTA clauses have been posted. Please see attached.
1. Experience in passenger transport business;
2. Related experience in contracted paratransit service, particularly with government entities, serving ambulatory, and wheelchairs;
3. Experience and qualifications of the Project Manager and the staffing plan;
4. Stability and experience of Contractor’s management/ownership;
5. Knowledge of the county-wide service area and familiarity with local operating conditions; and,
6. Past performance; evidence of cooperation and conformance to Contract requirements with past and current customers shall be an integral part of the evaluation
Experience in providing similar services / references, including timeliness of performance; in order to evaluate past performance, all proposer are required to submit three (3) references illustrating a minimum of five (5) years’ relevant service that are the same or similar to the magnitude of this RSQ. Unless stated elsewhere in this solicitation, Volusia County shall not be listed as a reference. For company name and/or ownership changes, appropriate documentation shall be required;
Approach and understanding of the scope of service demonstrated by completeness of submitted responses, verification of information provided and all requested documentation.
1. Review of the Contractor’s condition based on credible financial information provided;
2. Ability to operate, service, and maintain vehicles and cash flow; and,
3. Previous and existing compliance by the firm with laws and ordinance relating to the contract or services.
1. Ability and plan to operate service as per Scope of Services.
2. Drug Free Workplace Policy meets all requirements for the pre-employment, post-accident, probable cause and random testing to safety sensitive employees;
3. Driver qualifications, including a driver training program;
4. Safety Plan meets requirements of Chapter 14-90 of the Florida Administrative Code (F.A.C.), Chapter 427, Florida Statutes, Rule 41-2 F.A.C.;
5. Accident/incident procedures;
6. Radio communications and procedures; and,
7. Procedures for maintaining daily operations log.
1. Adequate capacity to administer, operate and store vehicles as proposed;
2. Availability of space for duration of Contract; and,
3. The Contractor’s operating base is located within the proposed Volusia County service area.
1. Vehicle Maintenance Plan;
2. Accessible vehicles meet ADA Requirements;
3. Availability, capacity and age of proposed fleet as shown on the Vehicle Inventory; and,
4. Vehicle replacement schedule and proof of "financing available" for purchase of new vehicles, if proposed.
Prices as indicated by the Contractor in Exhibit B - Fee Schedule.
By checking yes, the Respondent acknowledges the following:
By checking yes, vendor acknowledges the above and/or included Scope of Services and will furnish said product and/or services according to the specifications or scope of services detailed within this Solicitation if awarded.
By checking yes, the Respondent acknowledges that all uploaded documents are in one of the following formats:
Any other format is not compatible with OpenGov and may render your response unreadable.
By checking yes, the Respondent acknowledges that the Respondent has received and reviewed the sample contract/agreement attached in the Attachments/Exhibits Section.
Compliance with Federal Transit Administration Regulations
COMPLIANCE WITH REGULATIONS: Contractor(s) must be in compliance with applicable Federal Transit Administration (FTA) regulations as indicated in the FTA Master Agreement and Best Practices Procurement.
Contractor(s) shall provide all requested information for State and Federal Reporting requirements in a timely manner. These documents can be found on the Internet at:
The Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the Contractor on or after the effective date of this Agreement and thereafter during the remaining term of the Agreement, including Subcontractor. Any subcontract entered into by Contractor with any Subcontractor performing Work under this Contract shall include the following language: “The Subcontractor shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the Contractor on or after the effective date of this Agreement and thereafter during the remaining term of the Agreement.” The Contractor covenants and agrees that if it is found in violation of this section or the Executive Order, such violation shall be a material breach of this Agreement and Contractor shall indemnify, defend and hold harmless the County from any fines or penalties levied by a government agency, including the loss or repayment of grant funds by the County.
Compliance with FEMA 2 CFR 200.318-326 and Appendix II Contract Provisions.
This Agreement and the products/services provided may be utilized in the event of declared State/Federal Emergency, and Contractor shall comply with the applicable sections of the Federal Contract Provisions attached.
Please download the attached document, complete, and upload.
For any federally funded project, Respondent agrees to register on SAM.gov if awarded a contract under this solicitation.
By checking yes, Respondent agrees to the insurance requirements as detailed in the Required Types and Limits of Insurance Chart and the Required Types of Insurance; Insurance Requirements; and Proof of Insurance sub-sections in "General Terms and Conditions".
By selecting "Yes", Respondent hereby acknowledges it has implemented the requirements of Florida statute 287.087 and is in compliance with the requirements of a drug-free workplace program.
Respondent acknowledges that the name and title of the signatory (the “Authorized Signatory”), as completed below, is authorized to execute contracts/agreements with the County of Volusia, and any affixed electronic or conformed signature of the Authorized Signatory shall be the act of and attributable to the Authorized Signatory and the Respondent. By signing this Agreement electronically, the Authorized Signatory does thereby adopt the electronic or conformed signature as his or her own and designates a copy of same for use as an official record by the County of Volusia.
If the below-named individual is not an authorized agent of the firm, as listed with the Florida Division of Corporations (Sunbiz), a Memorandum of Authority shall be uploaded giving that individual authorization to commit the firm to a contract.
Please provide the Complete Name and Title which shall indicate acknowledgment.
The award of this Solicitation is subject to Chapter 112, Florida Statutes. All respondents must disclose with their response the name of any officer, director, or agent who is also an employee of the County of Volusia. Further, all respondents must disclose the name of any County of Volusia employee who owns, directly or indirectly, an interest of the Respondent's/Supplier's firm or any of its subsidiaries associated with this project. I certify that this proposal is made without prior understanding, agreement or connection with any corporation, firm or person submitting a proposal for the same services, and is in all respects fair and without collusion or fraud.
Respondent shall select 'No' if a conflict of interest as defined in this question does NOT exist. Please select 'Yes' if a conflict of interest as defined in this question DOES exist and shall be further described in the explanation below.
If the response to the above question is "Yes", enter an explanation of the conflict. If the response to the above question is "No", enter N/A.
Please list the individual's full name(s) and the board(s) and/or committee(s) on which they serve.
All answers to questions of substance will be publicly published using the Question & Answer feature.
Participants are required to review all revisions and answers to questions published. Revisions within the Solicitation as well as responses posted through the 'Question & Answer' feature are authoritative and shall be considered an addendum to the Solicitation. All information in this Solicitation, including information provided through the 'Question & Answer' feature are incorporated into the Solicitation or any Contract resulting from this Solicitation.
By selecting YES below, participants are confirming that they have reviewed revisions and all answers to questions published and any addenda up until the bid closing date and have given consideration to all information in preparing the response to this solicitation. Selecting YES will serve as confirmation of acknowledgement.
Please acknowledge receipt of Sales Tax Exemption Certificate Document in the next section.
Proposer acknowledges and agrees with the Sales Tax Exemption Procedure document, included in the previous Section.
A Submittal Bond in the amount of NO VALUE dollars, payable to the County of Volusia, is required for this Solicitation. The Submittal bond can be in the form of a bond, cashier’s check or irrevocable letter of credit (ILOC). The bond shall be issued by an agency authorized to do business in the State of Florida and with a rating of "A" or higher as listed in the A.M. Best & Company latest published rating guide. The County provided form shall be used if the bond is issued. The bond, cashier’s check or ILOC shall not expire until the Agreement is awarded and shall guarantee that
The bond, cashier’s check or ILOC will be invoked by the County to ensure payment of the Proposer of damages incurred by withdrawal of a Response, or failure to enter into an Agreement after award. Submittal bonds, without interest, will be returned upon receipt of appropriate insurance documents and/or a Performance Bond, if applicable.
Please download the below documents, complete, and upload.
Contractor shall furnish Payment and Performance Bonds, prior to performing any Work under the Agreement in an amount equal to the total value of the project including any amendments or Modification Orders made thereto pursuant to the Order or other documentation executed by the parties, in strict accordance with Fla. Stat. §255.05. Failing to do so, shall constitute a material breach of this Agreement. The Bonds shall be secured from or countersigned by an agency or Surety company recognized in good standing and authorized to do business in the State of Florida.
Simultaneously with the delivery of the executed Agreement to the County, a Proposer to whom an Agreement has been awarded must deliver to the County, executed, separate Payment and Performance Bonds on the prescribed forms, each in an amount of one hundred percent (100%) of the Agreement price of the accepted Proposal as security for the faithful performance of this Agreement and for the payment of all persons performing labor or furnishing materials in connection therewith. The Payment and Performance Bonds shall have as the Surety thereon only such Surety company or companies as are authorized to write bonds of such character and amount under the laws of the State of Florida and with a resident agent in Florida. The Attorney-in-Fact or other officer who signs Payment and Performance Bonds for a Surety company must record with such bonds a certified copy of his Power-of Attorney authorizing him/her to do so.
Samples of the required forms are attached in the "Attachments" section.
Please download the attached document for review. Upon award, Contractor shall be prepared to submit bond(s) as required in the Solicitation Terms and Conditions.
By checking yes, the vendor acknowledges and agrees to the stated liquidated damages: NO VALUE
Public Entity Crimes - Pursuant to Section 287.133(12)(a) of the Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Submittal Package (Bid Response) on a contract to provide any goods or services to a public entity, may not submit a bond on a contract with a public entity for the construction or repair of a public building or public work, may not submit Submittal Package (Bid Response) on leases of real property to a public entity may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for Category Two ($25,000) for a period of 36 months from the date of being placed on the convicted vendor list. Respondent should read carefully all provisions of 287.133 and 287.134, Florida Statutes (2005).
By selecting 'Yes', the Respondent represents and warrants that the submission of its response/proposal does not violate Section 287.133, Florida Statutes (2005), nor Section 287.134, Florida Statutes (2005) or their successor. In addition to the foregoing, the Respondent represents and warrants that Respondent, Respondent’s subcontractors and Respondent’s implementer, if any, is not under investigation for violation of such statutes.
By selecting 'Yes' below, the Respondent certifies to the best of its knowledge and belief, that the firm and any subcontractor/supplier in accordance with a response to this solicitation:
Per State of Florida Statute s. 287.135(5) Suppliers (companies) must acknowledge and agree to the 'Certification Regarding Prohibition Against Contracting with Scrutinized Companies' paragraph listed below. Respondents shall agree by marking the option below. Respondents neglecting to respond may be disqualified from consideration of award and deemed non-responsive.
I hereby certify that neither the responding entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies That Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are engaged in a boycott of Israel.
In addition, if this Solicitation is for a contract for goods or services where the total contract value is one million dollars ($1,000,000) or more, I hereby certify that neither the responding entity, nor any of its wholly owned subsidiaries, majority- owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute.
I understand and agree that the County may immediately terminate any contract resulting from this Solicitation upon written notice if the responding entity (or any of those related entities of respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars ($1,000,000) or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria.
Please download the below documents, complete, and upload.
If the Authorized Signatory identified in the Section (Name and Title of Authorized Agent of the Respondent) above is not an authorized agent of the firm, as listed with the Florida Division of Corporations (Sunbiz), a memorandum of authority, signed by an authorized agent, shall be uploaded in this section giving that individual (Authorized Signatory) the authority to commit the firm to a contract.
Respondent acknowledges that pricing has been completed as requested and does not exceed the County's quotation cap of $50,000.
Please attach current W-9 Form.
Please provide Proof of Insurance - evidence of required insurance coverage or proof of insurability in the amounts indicated. If available, a properly completed ACORD Form is preferable. Upon award, final forms must contain the correct solicitation and/or project number and Volusia County contact person.
Firms that have owner/operators that have filed a "Notice of Election to be Exempt" shall submit a copy with the response.
Please download the below document, complete, and upload.
Only upload if applicable in accordance with Florida Law.
By checking yes, vendor has reviewed and accepted the Division 27 - Technology Systems Design and Installation Guidelines.
Florida Department of State, Division of Corporations’ Detail by Entity Name Report
Provide a Florida Department of State, Division of Corporations’ detail by entity name report for your firm, available at www.sunbiz.org. The Respondent shall be required, upon notification of recommendation of award, to register with the Florida Department of State Division of Corporations at www.sunbiz.org in order to provide services under the resulting Contract.
Certification Affidavit by Prime Contractor as Local Business
By selecting 'Yes', Respondent acknowledges the local preference requirements and understand these requirements shall remain for the entire term of the agreement. Respondent further understands that failure to notify the County of Volusia of any change in status as a result of an awarded agreement may result in breach. Vendor acknowledges that, as the Respondent:
● Vendor has been in business for a minimum of six (6) months prior to the date of this submission
● Vendor acknowledges the ability to provide proof of local business presence from a local jurisdiction if required per Volusia County local preference ordinance found at
ARTICLE VI. - FINANCE | Code of Ordinances | Volusia County, FL | Municode Library
By Selecting "No" Respondent acknowledges that the firm does not have a local presence as detailed in the ordinance and local preference does not apply.
By selecting 'Yes', the Respondent acknowledges the Subcontractor local preference requirements and understand these requirements shall remain for the entire term of the agreement. The Respondent further understands that failure to notify the County of Volusia of any change in status as a result of an awarded agreement may result in breach.
The Respondent certifies to the best of its knowledge and belief, that any Subcontractor/supplier in accordance with a response to this solicitation:
● Subcontractor/supplier has been in business for a minimum of six (6) months prior to the date of this submission
● Subcontractor/supplier acknowledges the ability to provide proof of local business presence from a local jurisdiction if required per Volusia County local preference ordinance found at
ARTICLE VI. - FINANCE | Code of Ordinances | Volusia County, FL | Municode Library
By Selecting "No" the Respondent acknowledges that the firm does not have Subcontractors that have a local presence as detailed in the ordinance and local preference does not apply.
Respondent shall properly complete, notarize and upload the attached disclosure statement certifying that he or she has not employed or retained any company or person, other than a bona fide employee working solely for the respondent to solicit or secure this contract and that he or she has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the respondent any fee, commission, percentage, gift, or other consideration contingent upon or resulting from award or making of this contract.
A duly authorized officer or representative of the Respondent (non-governmental entity) shall complete the included Volusia Human Trafficking Attestation Form in compliance with Section 787.06(13), Florida Statutes, (2024).
Download the attached form, complete, and upload completed form.
Respondent shall download, properly complete, and upload the attached form.
Please download the below document, complete, and upload. Even if your Firm is not going to be using Subcontractor.
Failure to complete and submit this form may deem your Firm non-responsive.
Please download Bid Price Sheet, complete and upload.
Please provide your delivery and/or availability timeframe:
If you indicated YES to accepting Electronic Funds Transfer, what percentage discount will you offer when accepting payment via EFT?
Will you offer a discount for payment terms less than the County's NET45? If so, please provide the % and day requirement for the discount. (Example: 5% for payment within 30 days)
A sole proprietorship is a type of business where there is no legal distinction between the owner and the business entity. It is owned, managed, and controlled by a single owner.
The following information is required in order to be considered for a future price redetermination for fuel.
Assuming that the prices quoted include costs for vehicles, maintenance, repair, insurance, fuel, wages, insurances and other employee benefits, materials, overhead, operating expenses, etc., what percentage of the rate is directly attributed to the cost of fuel?
The total for all of the pricing redetermination percentages in these sections shall not exceed 100.
Complete percentage amount below:
The following information is required in order to be considered for a future price redetermination for wages.
Assuming that the prices quoted include costs for vehicles, maintenance, repair, insurance, fuel, wages, materials, overhead, operating expenses, etc., what percentage of the rate is directly attributed to the cost of wages?
The total for all of the pricing redetermination percentages in these sections shall not exceed 100.
Complete percentage amount below:
The following information is required in order to be considered for a future price redetermination for materials.
Assuming that the prices quoted include costs for vehicles, maintenance, repair, insurance, fuel, wages, insurances and other employee benefits, materials, overhead, operating expenses, etc., what percentage of the rate is directly attributed to the cost of materials?
The total for all of the pricing redetermination percentages in these sections shall not exceed 100.
Complete percentage amount below:
Submittal Letter signed by an authorized agent of the firm.
A brief profile of the firm, including:
Please upload the following information about your:
1. Experience in passenger transport business;
2. Related experience in contracted paratransit service, particularly with government entities, serving ambulatory, and wheelchairs;
3. Experience and qualifications of the Project Manager and the staffing plan;
4. Stability and experience of Contractor’s management/ownership;
5. Knowledge of the county-wide service area and familiarity with local operating conditions; and,
6. Past performance; evidence of cooperation and conformance to Contract requirements with past and current customers shall be an integral part of the evaluation.
Please download the below documents, complete, and upload.
Please fill out the attached form completely. The County will only contact the references listed on this form. Additional project information may be provided on separate sheets, however, that information will not be used for the evaluation of any response.
The information provided in this section, must be current and the County must be able to contact references for verification as part of the evaluation process. It is the firm’s responsibility to ensure E-mail addresses provided are current and accurate.
Unless specifically asked by the County, the County of Volusia shall not be listed as a reference. The respondent shall provide examples of similar projects which best illustrates the Contractor’s qualification for the scope of services.
The respondent shall provide examples of similar projects which best illustrates the proposed team’s qualification for the scope of services. Respondent shall state the project title; location; owner name, address, and telephone number; years completed; project cost; brief description of project and relevance to this Solicitation.
Please upload the following information about your:
Approach and understanding of the scope of service demonstrated by completeness of submitted responses, verification of information provided and all requested documentation.
Please provide a written narrative summarizing the Respondent’s current financial status. This summary should include a statement of solvency and information about access to necessary working capital or lines of credit to perform the scope of work.
1. Review of the Contractor’s condition based on credible financial information provided;
2. Ability to operate, service, and maintain vehicles and cash flow; and,
3. Previous and existing compliance by the firm with laws and ordinance relating to the contract or services.
4. Respondent shall also list any lawsuits in which their team (firm & sub consultants) has been involved in relative to company contracts or other company business over the last five (5) years. The respondent shall also list any work their team failed to complete in accordance with any contract in the last five (5) years and describe details regarding the non-performance, including listing any officer or partner of their team who in the last five (5) years failed to complete a contract handled in his/her name.
Please upload the following information about your:
1. Ability and plan to operate the services on the days and during the hours specified in the scope of work;
2. Drug Free Workplace Policy meets all requirements for the pre-employment, post-accident, probable cause and random testing to safety sensitive employees;
3. Driver qualifications, including a driver training program;
4. Safety Plan meets requirements of Chapter 14-90 of the Florida Administrative Code (F.A.C.), Chapter 427, Florida Statutes, Rule 41-2 F.A.C.;
5. Accident/incident procedures;
6. Radio communications and procedures; and,
7. Procedures for maintaining daily operations log.
Please upload information about your:
1. Adequate capacity to administer, operate and store vehicles as proposed;
2. Availability of space for duration of Contract; and,
3. The Contractor’s operating base is located within the proposed Volusia County service area.
Please upload information about your:
1. Vehicle Maintenance Plan;
2. Accessible vehicles meet ADA Requirements;
3. Availability, capacity and age of proposed fleet as shown on the Vehicle Inventory; and,
4. Vehicle replacement schedule and proof of "financing available" for purchase of new vehicles, if proposed.
5. Upload a vehicle inventory list. The list shall show your current vehicles with descriptions and any future purchases. Descriptions of vehicles shall include vehicle requirements listed in this solicitation.
Review and complete the FTA clauses (Exhibit F) and upload.
Please upload a completed Exhibit B--Fee Schedule.
The Contractor is required to collect all fares at the time of service. Customers without payment will not be transported. All checks and tokens will be turned into the County. The Contractor will keep cash fares and deduct that from the invoice.
Specify whether this Solicitation and resulting Contract will be awarded to a Contractor or a Consultant:
Specify whether this Solicitation and resulting Contract should refer to a Subcontractor or a Subconsultant:
Only Include for CCNA] Although each member independently examines the proposals prior to the meeting, the short-listing or selection of the firms is determined by the consensus of the committee at the meeting.
If the county will consider wage redeterminations based on: "Trade, transportation, and utilities" skip this question.
OR
If the county will consider wage redeterminations based on something other than "Trade, transportation, and utilities" then enter the category(ies) here.
Enter N/A if this does not apply.
Specify which material(s) may be considered for price redetermination.
EXAMPLE: Aluminum sheet and strip – PCU331315331315A
Your response will populate the bold wording below:
Materials price redetermination must be based solely upon changes as documented by the Producer Price Index (PPI) for the commodity “Aluminum sheet and strip – PCU331315331315A”, as published by the Bureau of Labor Statistics.
Enter N/A if this does not apply.
Your response will populate the blank field. Please complete your response date as in the following example:
February 14, 2023
Any response to this Solicitation shall be valid
through _____________, 20__.
Enter a date to complete the blank below using thie following date format:
February 14, 2023
The County reserves the right to request an extension of the responses if a Contract has not been executed by _____________, 20__.
Fill in the blank with length of the initial contract term.
Examples:
one (1) year
two (2) year
three (3) year
until project completion
Fill in the blank with length of the appropriate renewals.
Examples:
one (1) subsequent one (1) year renewal
two (2) subsequent one (1) year renewals
three (3) subsequent one (1) year renewals
four (4) subsequent one (1) year renewals
No renewals
Instructions: Adjust number of days according to the needs of your particular solicitation. Make sure the number of days are reasonable on both sides. Your answer will populate the bold text below: County may terminate this Agreement upon at least thirty (30) days prior written notice to Contractor.
Please type in the following format :
thirty (30) days sixty (60) days
Please enter the amount of written prior notice to County required for the Contractor to terminate the resulting agreement.
EXAMPLE:
ninety (90) days
one hundred twenty (120) days
one hundred eighty (180) days
For Reference your answer will populate the bold items:
Contractor may terminate this Agreement upon at least one hundred eighty (180) days prior written notice to County.
*Insert number of days according to the needs of your particular solicitation. Make sure the number of days are reasonable on both sides.
Is a submittal bond required for this project?
What is the submittal bond dollar amount required for this project? Insert N/A if this does not apply.
EXAMPLE:
$5,000
$10,000
$15,000
Do Federal Transit Administration (FTA) regulations as indicated in the FTA Master Agreement and Best Practices Procurement applicable to this project?
Enter the amount of liquidated damages per day, using the following format:
EXAMPLE:
- Five Thousand Dollars ($5,000) per day
- One thousand Dollars ($1,000) per day
For Reference your answer will populate the boldwording below:
Enter N/A if this does not apply.
Time is of the essence for this project. Any delays from the dates contained in the Agreement issued to the Contractor shall
inconvenience the Public and result in monetary losses and damages to the County. The losses and damages shall be difficult to
determine. In the event that the deliverables are not provided by the date set in the resulting Agreement, there shall be deducted, as
agreed, fixed liquidated damages from the Agreement price being paid by the County of Volusia. This computed sum shall be: Five Thousand Dollars ($5,000.00) per day, including Saturdays and Sundays.
All subcontractors & independent contractors utilized by Contractor to provide services to County and its employees under this Agreement/Contract shall be required to maintain all insurance policies with the same terms, conditions, and requirements required of the Contractor in the Required Types and Limits of Insurance Chart and described below in this Exhibit
This would not apply if the Contractor will be liable for the acts/actions of its subcontractors/subconsultants. When in Figure 1, otherwise consult with Risk Manager to determine if this clause should remain in the solicitation/contract.
If the services provided require the disposal of any hazardous or non-hazardous materials off the job site, the disposal site operator must furnish a certificate of insurance for Pollution Legal Liability with coverage for bodily injury and property damage for losses that arise from the facility that is accepting the waste under the Agreement.
Will the commercial general liability policy be provided on a project or location specific basis for the location or project site where the work or services are to be performed under the Agreement?
Only include this section if Garage Liability is required in the Required Types and Limits of Insurance Chart.
Only include this section if Garage Liability is required in the Required Types and Limits of Insurance Chart.
Only include this section if Automobile Liability is required in the Required Types and Limits of Insurance Chart.
Only include this section if Professional Liability is required in the Required Types and Limits of Insurance Chart.
Select Yes if Excess/Umbrella Liability is required in the Required Types and Limits of Insurance Chart.
Only include this section if Installation Floater is required in the Required Types and Limits of Insurance Chart.
Only include this section if Builder’s Risk is required in the Required Types and Limits of Insurance Chart.
Only include this section if Contractor’s Pollution is required in the Required Types and Limits of Insurance Chart.
Only include this section if Transportation Pollution Liability is required in the Required Types and Limits of Insurance Chart.
Only include this section if Pollution Liability is required in the Required Types and Limits of Insurance Chart.
Only include this section if Crime Insurance Policy is required in the Required Types and Limits of Insurance Chart.
Only include this section if Cyber Insurance is required in the Required Types and Limits of Insurance Chart.
Only include this section if Computer Software and Services Errors and Omissions Liability is required in the Required Types and Limits of Insurance Chart.
Only include this section if Protection & Indemnity is required in the Required Types and Limits of Insurance Chart.
Only include this section if Marine/Vessel Pollution is required in the Required Types and Limits of Insurance Chart.
Only include this section if Aerial Applicator Aviation is required in the Required Types and Limits of Insurance Chart.
Licenses and/or Certifications
Please attach copies of Licenses and/or Certifications as may be required per the specifications of this solicitation.
Q (Questions):
A: Is it better to submit questions now or to submit my questions at the pre-bid meeting. Questions may be submitted at anytime up to the Question Submission Deadline (March 24, 2026, 11:59pm). It is best to submit question as soon as possible to allow time to respond to the question and allow time for follow up questions.
Q (No subject): Exibit A subsection B Service rates states:The Contractor shall be paid rates as specified on Exhibit B – Fee Schedule. The Attached Fee Schedule has continued the process of the sub contractor submits their own rates for No Show / Cancelled at the Door. Exibit A subsection Q 3 states: B states: If the customer cannot be located, it will be considered a no-show and communicated through the onboard tablet. No-shows resulting from a VoAccess error may be billed to VoAccess. Passengers who cancel at the door may be billed to Votran at a rate of $10.00. VoAccess staff will make every effort to remove persons who chronically no-show from the system. Which one is it? Contractor submits No-Show/ Cancel at the door rates on Exibit B Fee Schedule or County chooses rate of $10 per NS/ Cancel at door?
A: Proposer will submit their own "competitive" rate. Disregard the language in the document related to the $10 rate.
Q (No subject): Under Scope of services subsection O 2 Vehicles ADA accessible vehicles shall not be older than fifteen (15) years and / shall not have mileage in excess of 350,000 miles. Will the county consider moving the mileage to 375,000 as newer more economical vehicles and engines are lasting well over this threshold? Keeping in mind that service vehicles will still have to pass semi annual Votran inspections?
A: The County does not want to extend the mileage to 375,000.
Q (No subject): Under Scope of Services subsection O Vehicles 2 states: Vehicles shall be equipped with at least one (1) front-facing wheelchair securement stations that meet ADA requirements, a two-way communications systems, company name with vehicle number are required to be posted on the exterior of the vehicle. Additionally, a removable graphic must be affixed to both sides of the vehicle whenever it is operating for VoAccess service that says “PROVIDING SERVICE FOR VoAccess What are the design specifications for removable graphic sign? Does the Votran provide sign or contractor?
A: The County will provide the sign(s).
Q (No subject): Exibit A Scpoe of Services subsection V. INCENTIVES / DISINCENTIVES 1 states: Exceeding the quarterly vehicle inspection standard – vehicle passes inspection the first time - $25.00 for each vehicle that passes inspection the first time. Should this incentive be changed to reflect semi annaul vehicle inspections not quarterly?
A: The vehicles are inspected twice a year, but the incentive/disincentive will be paid during the quarter that the inspection happened in.
Q (TNCs): Across the country, many transit agencies are incorporating Transportation Network Companies (TNCs) into their provider networks to serve pre-scheduled ADA paratransit trips under the taxicab exception, which allows TNC integration if riders opt in and retain a choice of provider at the time of booking. Votran is well positioned to support this model, as the agency has already implemented a mobility solution that enables an opt-in process, and this procurement is structured as a multi-award opportunity, allowing riders to choose among available providers when scheduling a trip. Including TNCs as eligible providers in this procurement could create several meaningful benefits for both Votran and riders, including: -Lower per-trip costs, allowing more trips to be delivered within the available budget -Leveraging an existing and scalable local driver network -Providing riders with greater choice, which can help reduce wait times and improve the overall rider experience -Encouraging competition among providers while maintaining service quality With this in mind, would Votran consider allowing TNCs to participate in this procurement, provided the proposed service model remains fully compliant with the taxicab exception requirements?
A: While we value the use of TNC’s this procurement has specific requirements for type of vehicle, inspection requirements, reporting requirements and background and drug testing requirements. There will be limited trips assigned to contractors that are awarded this contract thus incorporating a TNC provider may inadvertently reduce the number of trips that are provided to the contractors that meet all the requirements and put the efforts into compliance.
Q (Insurnce):
A: Is the insurance requirements correct as published. Exhibit C -- 26-SQ-23AK Required Types and Limits of Insurance has been revised. Please use Exhibit C--Revised Required Types and Limits of Insurance 26-SQ-23AK
Q (How Many Vendors):
A: How many vendors will be selected? No more than two
Q (Inspections):
A: How often are the vehicle inspections? Twice a year
Q (Data about payment):
A: Do you have any data about how the payments are made by the riders? How many trips are paid by cash, token, etc.? Data provided for trips conducted so far in the Month of March, 2026: 7770 trips: Fare paid as follows: Paid Round trip, no fare type picked 12% of trips- 974 total Employee Free, Sunrail Free- less than 1% -42 total Credit/Debit Card, 4%-215 total Check less than 1% -56 including paid round trip check. W Cash, and Cash Paid Round Trip- 44%- 3398 total Token and Token Paid Round Trip-33%- 2562 Total Wallet- 4%- 511 total This information is not a guarantee of future business.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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