Active SLED Opportunity · OREGON · CITY OF FOREST GROVE
AI Summary
City of Forest Grove seeks qualified consultants to develop a 10-year Parks, Recreation, Open Space & Trails Master Plan. Proposals due April 24, 2026. Project runs June 2026 to June 2027. Submission via City's e-Procurement Portal only.
REQUEST FOR PROPOSALS - CITY OF FOREST GROVE, PARKS & RECREATION
FOREST GROVE, OREGON
PARKS, RECREATION, OPEN SPACE & TRAILS (PROST!) MASTER PLAN
Proposals will be received electronically via the City's e-Procurement Portal ("Portal") until the BID CLOSING time, 4:00 p.m. local time on April 24, 2026. Proposals received after the above-stated time will not be accepted. Proposals submitted in any other format other than the Portal such as hand delivered, mailed, via facsimile or emailed bids will not be accepted.
Project Description:
The City is seeking proposals from qualified consultants to prepare a Parks, Recreation, Open Space, and Trails Master Plan that will guide system-wide planning for the next ten (10) years. The consultant will work with City staff, the Parks and Recreation Commission, and key stakeholders to evaluate existing conditions, identify community needs, and develop goals, policies, and prioritized strategies. The final Master Plan will be subject to review and approval by the Parks and Recreation Commission and City Council.
Proposals must contain:
Introductory Letter (Two (2) Pages Maximum)
Proposer Profile and References (Five (5) Pages Maximum)
Proposer’s Services (Fifteen (15) Pages Maximum)
Declaration of Independent Contractor Status
Acknowledgement of Addenda
Bid Documents:
Proposal documents are available on March 11, 2026 from City's e-Procurement Portal ("Portal"): https://procurement.opengov.com/portal/forestgrove-or. The Portal maintains and displays the current “plan holders list” under the Followers tab.
Proposers:
Proposers are solely responsible for ensuring actual receipt of the proposal by the City of Forest Grove at the place and time designated above.
Proposers must conform to the requirements of these proposal documents and related, applicable laws.
Proposers shall be solely responsible to check for and download all addenda, if any, from the City Portal prior to proposing. Proposers who "Follow" the project and are listed under the Followers list will receive automatic email alerts when addenda or notices are issued by the City.
The City:
The City reserves the right, but is not obligated, to waive any irregularities or informalities in its sole and absolute discretion.
City intends to issue notice to proceed June 1, 2026 and have the work fully completed by June 30, 2027.
Form of Proposal:
All vendors must accept the terms included with this Request for Proposals as part of the contract. If a proposer is exempt from a particular term due to a statutory or regulatory exception or exemption, whether the exception or exemption applies to the contract matter, the type of work, or the vendor, the vendor will be considered to have met the requirements of that term.
The City reserves the right to negotiate a final contract that is in the best interest of the City.
PROJECT STAFF WILL ONLY RESPOND TO QUESTIONS SUBMITTED IN WRITING
Please submit questions electronically via the Portal's Question & Answer (Q&A) tab for this project before the deadline of April 15, 2026 at 4:00 p.m. local time.
Replies to these questions will be posted to the City’s Portal: https://procurement.opengov.com/portal/forestgrove-or
Gregory Robertson, Engineering & Public Works Director
City of Forest Grove
Published: Daily Journal of Commerce – March 13, 2026
Notice is hereby given that the City of Forest Grove (“City”) is requesting Proposals for an update to the Parks, Recreation, Open Space & Trails (PROST) Master Plan (“Master Plan”). The City desires to enter into a professional services agreement with a qualified firm who can demonstrate competency and experience in public parks and recreation master plan development services.
(Street) (City, State) (Zip)
which is the address to which all communications concerned with this Proposal and with the Contract shall be sent.
Use the following Format:July 1, 2022
Use the following Format:July 1, 2022
Q (Open Space Trails question.. ): Hello, I'm Scott with Pavion Corp in Tigard. We are a video security integrator serving Washington County. I wanted to ask if this project might require video security (CCTV), cameras, video data storage or other video security services. We could serve as a primary contractor specific for video security installation or work with your chosen primary contractor. If this project requires video security, I'd love to set up a quick call or meeting to understand the scope of the project and provide a proper bid. Thank you! Scott Scott Phillips | Account Executive Cell: +1 (971) 325-8613 Email: sphillips@pavion.com 6755 SW Sandburg St. Portland Or 97223 Book time with me OR: CCB# 253677 WA CC: PAVIOC*751JR WA EC : PAVIOC*7621P1
A: No, this project does not require video security (CCTV), cameras, video data storage or other video security services.
Q (Questions about Proposal Format): Hello, Are section dividers/title pages permitted, and if so, are they excluded from the overall 15-page count or included within it? Are there any specific font requirements or preferences we should follow? (minimum size or type) Thank you!
A: Section dividers/title pages are permitted and will be excluded from the overall 15-page count. Preferred minimum font size of 12.
Q (No subject): Hello, Can our company submit as a prime if our sub attended the mandatory pre-bid meeting? Thank you!
A: To be considered as the prime for this project attendance was mandatory at the pre-bid meeting.
Q (No subject):
A: What role will the Recreation Advisory Committee play in the overall master plan process and compared to the Parks and Recreation Commission? The consultant will facilitate forming of the Recreation Advisory Committee which shall consist of representatives from City of Cornelius, City of Forest Grove, Pacific University and Forest Grove School District. The role of this committee is to collaborate and find solutions for recreational challenges (i.e. indoor and outdoor space use demands, service delivery, etc.). The Parks and Recreation Commission is an appointed advisory board to the City Council. The role of the commission is to represent members of the Forest Grove community, be active participants in community engagement efforts, and will review the master plan prior to recommending the document for adoption by Council.
Q (No subject):
A: For the Aquatic Center & Senior Center Assessment, does the City anticipate the need for an architect and/or engineer to be involved? What level of detail (visual only or structural, electrical, mechanical, etc.) is the City seeking as part of the condition assessment and lifespan estimation? Mid-level assessment of structural, electrical, mechanical, location, size, configuration, parking, accessibility, etc. It is generally understood that should the results of this assessment, public input related to interest and demand analysis, and recreational use demands assessment provide a strong indication that pursuit of a multi-use facility be needed a follow up with a more in depth review may be necessary.
Q (No subject):
A: Does the City have sites identified for analysis of a potential multi-use recreation facility to review? Possibly, but would like to characterize what a preferred location looks like and using that information assess locations that meet that criteria.
Q (No subject):
A: Regarding the evaluation of physical accessibility (page 16, section 3.4.9), is the City seeking a comprehensive ADA Transition Plan or a somewhat lesser assessment that would be integrated into the park, trail and program assessments? A lesser assessment that would integrate into the park, trail and program assessments.
Q (No subject):
A: What performance metrics does the City currently track for recreation programs and services? A system does not yet exist. We are asking for this to be created.
Q (No subject):
A: Does the City anticipate a separate or additional surveys or stakeholder group meetings as part of the "assessment of community interest and demand" for the Multi-Use Recreation Facility Feasibility Study – or – should it be integrated into the overall Public Engagement? Integrated into the overall public engagement will likely be sufficient as it relates to the assessment of community interest and demand for the multi-use recreation facility feasibility study.
Q (No subject):
A: Has the City identified a funding mechanism or strategy, or should that be included as part of the plan, specifically for the aquatic center, senior center and multi-use recreation facility? A funding mechanism or strategy should be included as part of the plan to manage identified City owned assets not specific to the aquatic center, senior center and possible future multi-use recreation facility, but all other City owned assets that reside within the Parks & Recreation Department.
Q (No subject): Is there an estimated fee for this project?
A: When proposing the cost ensure you are providing the complete and total amount that will thoroughly satisfy the requirements of each activity. Cost is the least weighed factor in the scoring.
Q (No subject): Can the City provide an anticipated budget range or planning-level estimate for this effort?
A: A project budget has not been disclosed. We are seeking the most skilled team that can best satisfy the requirements of each activity.
Q (No subject): What level of detail is expected for financial analysis and funding strategy (e.g., high-level vs. detailed pro forma modeling)?
A: Detailed pro forma modeling for the department and each of it's divisions (aquatics, parks, recreation, park development) not individual classes and programs.
Q (No subject): For the equity analysis —are there specific frameworks or metrics the City prefers or is currently using?
A: The City is not currently using a framework or metric for equity analysis and has no preference.
Q (No subject): Is the City expecting GIS/spatial equity analysis to be performed by the consultant team?
A: Yes
Q (No subject): Is an architectural/engineer review of the existing condition of structural, electrical, mechanical, accessibility, etc. desired for the Aquatic Center and Senior Center Assessment?
A: Yes. A mid-level assessment of structural, electrical, mechanical, location, size, configuration, parking, accessibility, etc. It is generally understood that should the results of this assessment, public input related to interest and demand analysis, and recreational use demands assessment provide a strong indication that pursuit of a multi-use facility be needed a follow up with a more in depth review may be necessary.
Q (No subject): Is the indoor facility evaluation focused on evaluation of current building expansion potential?
A: Expansion of the current building is not a feasible option.
Q (OpenGov Submittal): Are submittals required to be submitted via OpenGov as well as email?Currently, there is no place to upload the pdf on OpenGov.
A: Yes. Submittals are to be received via OpenGov.
Q (Declaration of Independent Contractor Status (Attachment C)): Attachment C does not appear to be included in the RFP documents or available in OpenGov. Would you be able to share Attachment C with us at your convenience?
A: Attachment C noted in Section 5.5.5 Declaration of Independent Contractor Status states that the Proposer will select and submit one applicable form. Since the City did not provide this form as an attachment we ask that the Proposer provide their own form.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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