Pavement Marking Services

Sealed bids will be received for Pavement Marking Services by the City of Brentwood through the City’s e-Procurement Portal, OpenGov Procurement, until 11:30 am, local time, on Wednesday, April 15, 2026, at which time said bids will be publicly opened. Copies of the Request for Bids document may be obtained from Dale Biggerstaff, Director, City of Brentwood, 5211 Maryland Way, Brentwood, TN 37024-0788, dale.biggerstaff@brentwoodtn.gov (615) 371-0080 or online at OpenGov Procurement. Electronic submission is the required method. The City of Brentwood reserves the right to reject any and/or all bids, to waive any irregularities or informalities in a bid, and to accept any bid, which, in its opinion, may be for the best interest of the City.

Background

The City of Brentwood, Public Works Department facilitates pavement marking services through an on-call contract, to include annual maintenance and refreshing of markings, installation of new markings, and restoration of markings after completion of pavement resurfacing work, as needed.

Project Details

• Reference ID: 2026-ITB-01
• Department: Public Works
• Department Head: Todd Hoppenstedt (Public Works Director)

Important Dates

• Questions Due: 2026-03-30T15:00:00.000Z

Evaluation Criteria

• Bid Submission —

  Submit Electronic Responses via the City’s e-Procurement Portal, OpenGov Procurement.

  Electronic submissions are the City’s preferred method of receipt.

  Alternatively, bidders may submit their bids to the following location:

  City of Brentwood, Attn: Karen Harper, Finance Director

  5211 Maryland Way, P. O. Box 788

  Brentwood, TN 37024-0788

  If a vendor submits both electronically and by a paper submission, the electronic submission will prevail.

• Project Scope and Purpose —

  Annual On-Call Pavement Marking Services

  The work to be done consists of furnishing all skilled labor, materials, supplies, tools, and equipment necessary to perform all work and services required for providing pavement marking services for the City of Brentwood in strict accordance with the terms and provisions of this Contract and any specifications attached hereto.

  This contract shall commence from the date of above for one year unless extended or terminated earlier in accordance with the provisions hereof. In performance of this Contract, the Contractor binds himself to the City to comply fully with all provisions, undertakings, and obligations hereinafter set forth.

  This project generally consists of the pavement marking on selected streets & highways within the City of Brentwood.

• Bid Inquires —

  Bidders shall submit all inquiries regarding this bid via the City’s e-Procurement Portal, OpenGov Procurement. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City’s e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries. Questions from Bidders must be received by noon on Monday prior to the date bids are due.

• Project Specifications and Requirements —

  All materials, equipment and techniques provided shall conform with the standards and requirements of the Tennessee Department of Transportation Bureau of Highways Standard Specifications for Road and Bridge Construction, March 1995, and the Federal Highway Administration Manual on Uniform Traffic Control Devices. Each of these documents are specified to be an effectual part of this contract document as if published herein.

  A Five Percent (5%) Bid Bond Security is required with submission of bid document.

  Bidders are required to be licensed in accordance with State Law. The City of Brentwood reserves the right to reject any and all bids, to accept any bid which is deemed to be in the best interest of the City, and to waive any informalities in the bids considered.

• Bid Requirements —
  1. Bids shall clearly indicate the legal name, address and telephone number of the Bidder (company, firm, and individual). Bids should be signed above the typed or printed name and title of the individual signing on behalf of the Bidder. All expenses for making Bids to the City of Brentwood shall be borne by the Bidder. All Bids shall be received byWednesday, April 15, 2026,11:30 am. Any Bid received after this time and date will not be considered.

  Bids may be received up to but not later than Wednesday, April 15, 2026, 11:30 am via the City's e-Procurement Portal, OpenGov Procurement, or to the address listed above. The City’s e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City strongly recommends completing your response well ahead of the deadline.

  1. The Bidder must submit a bid which demonstrates and provides evidence that the Bidder has the capabilities, professional expertise, and experience to perform the services described in this Invitation to Bid.
  2. Upon acceptance of a bid by the City, the Bidder must provide a certificate of insurance naming the City of Brentwood as an additional insured for the liability insurance coverage identified above.

  Bidders are required to be licensed in accordance with State Law.  The City of Brentwood reserves the right to reject any and all bids, to accept any bid which is deemed to be in the best interest of the City, and to waive any informalities in the bids considered. 

Submission Requirements

• Contractor's Contact Person (required) —

  Please enter the following information for the Contractor's Point of Contact for this project:

  Contact Person's Name

  Contact Person's Title

  Contact Person's Telephone Number

  Contract Person's Email Address

• Does the bidder take any exceptions to the City’s request for bid, including the requested proposed contract as provided in the solicitation documents? (required) —

  If Yes, please upload your exceptions in Required Documents #8.

  If No, this means the Bidder takes no exceptions.

• Are exceptions, if any, to the City’s solicitation listed separately, described, compared to the City’s intention as expressed and implied by the City’s solicitation documents, and submitted? (required) —

  Please upload your exceptions in Required Documents #8.

• Are the City’s preferred payment terms as addressed in this solicitation, acceptable to bidder? (required) —

  If no, please upload bidder's requests for payment terms under Required Documents #8.

• Are the following included with this Bid Submittal Form in the Required Documents? (required) —

  Detailed Contractor-supplied description of proposed product(s) or material(s) to be used for this project;

  Specifications for this procurement, marked by the bidder as to compliance therewith as per the instructions therein;

  Iran Divestment Act Certification;

  Affidavit of Non-Collusion, executed in full.

• Receipt acknowledged of any and all issued addenda to this solicitation: (required) —

  To confirm that you have received and read all Addenda related to this solicitation, please type the Addenda numbers here (i.e. "1,2,3"). If there were no Addenda, type "N/A"

• Bidder's Authorized Representative
• I have received and read, and do understand and consent, to all instructions, terms and conditions, including those imposed by reference, which apply to this procurement solicitation and compliance with which is required as a condition precedent to consideration of the bid submitted herewith. (required)
• Title of Bidder's Authorized Representative (required)
• Required Documents
• Required Documents (required) —

  Please upload all completed required forms as one (1) PDF document here.

• Project Type (required) —

  Select which type of project this solicitation is for: